Loading...
11/15/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 The City Council met in Work Session on Tuesday, November 15, 2016, at 4 : 52 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Andrew Johnston, Erin Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Litvack, Mayor' s Deputy Chief of Staff; Lehua Weaver, Council Associate Deputy Director; Margaret Plane, City Attorney; Laura Fritts, Economic Development Director; Marina Scott, City Treasurer; Thomas Ward, Public Utilities Deputy Director; Jason Brown, Public Utilities Chief Engineer; Kurt Spjute, Public Utilities Finance Administrator; Jesse Stewart, Public Utilities Water Quality and Treatment Administrator; and Scott Crandall, Deputy City Recorder. Others in Attendance: Blake Wade, Ballard and Sphar/City Financial Advisor and John Crandall, George K. Baum Company Executive Vice President/City Financial Advisor. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 4 : 52 p.m. AGENDA ITEMS #1 . 4:53:09PM RECEIVE A WRITTEN BRIEFING REGARDING A RESOLUTION AUTHORIZING A LOAN ($1,525,000) FROM SALT LAKE CITY' S HOUSING TRUST FUND TO NORTH 4TH LLC. The loan would be used for refinance and land acquisition for a 124 housing development at 529 West 400 North, 80 of which units will be affordable. View Attachments Written briefing only. #2 . 4:53:19PM RECEIVE A WRITTEN BRIEFING REGARDING A RESOLUTION AUTHORIZING A LOAN FROM SALT LAKE CITY' S HOUSING TRUST FUND TO JF CAPITAL FOR AN ADDITIONAL $500,000, BRINGING THE TOTAL LOAN TO $1,000,000 . The loan would be used for the construction of the Granary Place apartment project, an affordable housing development to be located at 256 West 700 South. View Attachments Written briefing only. 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 #3. 4:53:25 PM RECEIVE A WRITTEN BRIEFING REGARDING THE DEVELOPMENT TERMS FOR AN APPROXIMATELY 2-ACRE TRANSIT ORIENTED DEVELOPMENT SITE AT 320 EAST 400 SOUTH. The City is creating a Request for Proposals (RFP) that details the vision for the future residential project, which will feature affordable housing and a business incubator. The site currently includes buildings previously owned by Barnes Bank, Celtic Bank and the Salt Lake Roasting Company, the latter of which will relocate. View Attachments Written briefing only. #4 . 4:53:31 PM RECEIVE A WRITTEN BRIEFING REGARDING AN ORDINANCE AMENDING SALT LAKE CITY CODE RELATING TO UNCLAIMED PROPERTY (AMENDING CHAPTER 2 . 10, ARTICLE IV) . The proposed changes are designed to align City Code with State code. View Attachments Written briefing only. #5. 4:53:38 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2016-2017 (BUDGET AMENDMENT NO. 2) . Under the proposal, funding would be allocated for several items. Highlights include: • funding for Police fleet purchases; • funding for Police de-escalation training and community- oriented policing; • funding for pickleball courts; and • many other budget amendments. View Attachments Jennifer Bruno, Lehua Weaver, Laura Fritts, and David Litvack briefed the Council with attachments . Discussion was held on the following budget items/categories : NEW INFORMATION I-1 : Staffing Adjustment to City Recorder' s Office for 1 FTE ($45,395 - Fund Balance to Finish FY 2017, $77,857 Annual Cost) Ms . Bruno said clarification was made that a Deputy Recorder position was needed which changed the cost for the current fiscal year from 45, 395 to $49, 483 and the annual cost from $77, 857 to $84, 828 . 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 I-2 : Streetlight Matching Grant ($20,000 - Fund Balance) Ms . Bruno said additional details were added regarding how funds would be utilized. Councilmember Penfold requested information about the schedule/status for Citywide replacement for high efficiency fixtures . I-3: Placeholder - Funding to Facilitate the Purchase, Exchange or Lease of Real Property ($TBD) Ms . Bruno said this was left on as a placeholder in case the Administration determined Funds needed to be transferred from the Redevelopment Agency (RDA) . I-4 : Placeholder - Emergency Winter Homeless Shelter funding ($250,000 - general fund balance) Ms . Bruno said this was a placeholder while discussions continued between the Road Home, Council Members, and the Administration. Councilmember Penfold said he was prepared to make a motion during the formal meeting to allocate $230, 000 to open additional emergency shelter space at St . Vincent' s this week and an additional 050, 000 (with a match) for potential emergency overflow. He said effective follow-up was needed from the Road Home in particular about what their demand/needs were and what their financial situation was . He said with ongoing discussions there might be an opportunity to approach the County for funding. Mr. Litvack said as part of the Administration' s proposal, a $75, 000 request was made to the State and Salt Lake County. He said he would forward an email to Council that he received from the Road Home . Discussion was held on the potential to re-coup funding from other entities like the County or State since the City was allocating/guaranteeing upfront money to ensure shelter space was provided. Ms . Bruno said Staff could draft some intent language for Council consideration. Councilmember Adams asked the Administration to explore providing additional space for the homeless to store their belongings . I-5: Staffing Adjustment to Council Office for 2 FTEs (Up to $140,000 Annual Cost - Fund Balance) No discussion or objections . I-6: Winter Market Infrastructure/Outdoor Space and Garden Stroll ($60,000 maximum - Fund Balance) 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 Ms . Bruno said some aspects of the request could be eligible for RDA funding and Staff would work with the Attorney' s Office to explore that . Councilmember Adams requested information about what the Downtown Alliance and/or City Staff thought would be beneficial to the City regarding the Garden Stroll outdoor space (was this the best use of tax dollars) . Councilmember Penfold requested evaluation data from the Downtown Alliance for the three years the program had been operating and what the attendance and participation numbers were from vendors at the Winter Market . I-7 : Placeholder - Transient Camp Clean-Up in Cooperation with the Salt Lake Valley Health Department ($100,000 - Fund Balance) Councilmember Penfold said the City historically contributed approximately $40, 000 additional as part of the Interlocal Agreement . I-8 : Adding 1 . 0 FTE Administrative Assistant for IMS (Budget Neutral) Straw Poll: Council support for informal approval to begin advertising this position. All Council Members were in support except Councilmember Mendenhall who was absent for the straw poll . I-9: CIP Revenue/Expense Budget Adjustment ($3, 664,887 - One-time Parks Impact Fees) Ms . Bruno said Council previously approved the expenditure side and this was addressing the revenue side so impact fees could be spent on these items . No objections were raised. I-10 : Rosewood Dog Park ($220,000 — One-time Fund Balance) Ms . Bruno said Staff needed to review a response from the Attorney' s Office regarding the potential to utilize Park Impact Fees for the park. No objections were raised. I-il : Redwood Meadows Fencing ($92,590 — One-time Fund Balance) Ms . Bruno said this was originally cut from the scope of a prior park project and would finish the fencing along the park. No objections were raised. 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15 , 2016 SECTION A: NEW ITEMS FOLLOW-UP A-1 : Salt Lake Arts Council Foundation Funding Gap ($150 ,000 - One-time General Fund) Ms . Bruno said the Administration emailed information to Council/Staff earlier today relating to an increase in the funding gap (additional work needed to clarify exact funding need) . Councilmember Penfold said this was another item he was prepared to make a motion on during the formal meeting. He said the immediate need was for approximately $160, 000 due to some grants that were delayed and approximately $15, 000 for a City financial audit (already completed) . He said his recommendation was to commit $200, 000, with the expectation the Council receive a briefing in December about specific details regarding the additional funding request. Councilmember Penfold said there were a lot of questions related to the Twilight Series, Living Traditions, and other ongoing issues which needed additional discussion. Discussion was held with Ms . Fritts about issues relating to the overall Arts Council budget and the need for a detailed discussion. Ms . Bruno said a decision on Living Traditions and Twilight needed to be made by the end of the year due to event planning issues . Ms . Fritts said economic analysis was done on the Twilight Series which she wanted to share with the Council and also wanted to give the Arts Council Board an opportunity to delve into their programs to help the City make solid recommendations . She said they would come prepared for the December 6, 2016 meeting. Councilmember Rogers said prior to December 6th, Council Members could contact Ms . Fritts with questions/concerns . A-25 : ESG Position and Homeless Outreach & Strategies Coordinator Position Ms . Bruno said Staff received a job description (requested by Council) for this issue with was attached to the staff report. A-30 : Funds for Fleet to Purchase Police Vehicles ($1,000,000 - One-time General Fund) Ms . Bruno said additional information was available regarding funds for Police Fleet vehicles purchases . Councilmember Penfold said this was one place the Council could spend a lot of money and not meet the needs . He said if there was an opportunity to back- 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 fill and leave a cushion, he was inclined to use this opportunity to at least start some catch up. He said the Public Services Director indicated they were developing a Fleet Plan that would be presented to the Council during the upcoming budget process . Discussion was held on how various funding scenarios would impact General Fund balances . Department of Economic Development Funding Items Clarification Ms . Bruno said the Administration recently held small group meetings with Council Members to review Economic Development' s draft Work Plan. Councilmember Penfold said it was important to tie funding to policy direction and wanted more information about the process . Ms . Fritts said the Work Plan itself would not be adopted, but the end result of the process would be the formal adoption of the Economic Development Strategic Plan. She said the plan would start in January, 2017 and hopefully align with the budget cycle . She said funding for the Strategic Plan was included in the budget request. Councilmember Penfold said he did not want to fund something until the Council felt comfortable that everyone was moving in the same direction with the Strategic Plan. Impact Fee Eligibility Ms . Bruno said as mentioned earlier, Staff needed to analyze the information submitted by the Attorney' s Office . She said Staff would review the information and include recommendations in the motion sheets for the December 6th meeting. Items to Consider Separately Ms . Bruno asked Council Members to let Staff know if there were any items they wanted to vote on separately so Staff could prepare appropriate motions . #6. 5:38:30 PM RECEIVE A BRIEFING REGARDING A RESOLUTION DIRECTING THE BOARD OF DIRECTORS OF THE LOCAL BUILDING AUTHORITY (LBA) TO UNDERTAKE THE CONSTRUCTION OF FIRE STATION NO. 3 AT 2425 SOUTH 900 EAST THROUGH THE ISSUANCE AND SALE BY THE AUTHORITY OF ITS LEASE REVENUE BONDS, SERIES 2017A. In addition to LBA Revenue Bonds, the $12 million project will be funded through impact fees and the general fund. View Attachments Marina Scott briefed the Council with attachments . She said when the transmittal was prepare several weeks ago, annual debt 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15 , 2016 service was estimated at $611, 000 . She said following the Presidential Election, interest rates increased which changed the debt service to approximately $633, 000 . She said it was uncertain were interest rates would be in March. #7 . 5:40:33 PM RECEIVE A BRIEFING REGARDING A BOND FOR APPROXIMATELY $82 MILLION TO FUND THE SEWER UTILITY CAPITAL IMPROVEMENT PROGRAM (CIP) AND ENHANCED STREET LIGHTING IMPROVEMENTS . In addition to information about the bond, the Council will also receive an update on the overall sewer capital projects plan, which is designed to improve sewer treatment processes at the existing treatment facility, address aging treatment plant infrastructure, increase sewer line capacity to address existing pipe deficiencies and allow for growth. View Attachments Tom Ward, Jason Brown, Kurt Spjute, Blake Wade, John Crandall and Lehua Weaver briefed the Council with attachments and a PowerPoint. Comments included regulatory changes/goals/deadlines, ongoing public engagement/stakeholder workshops, significant public investment, energy efficiency, resource recovery, nutrient treatment requirements, water quality improvement, environmental and public health issues, upgrade/utilize modern technologies, impact of prison relocation, critical water/sewer capacity needs, critical infrastructure needs, create/preserve open space, street lighting project upgrades/bonding, sewer/water bonding issues, 2008 bond refunding, projected rate increases, pre-compliance rates, and rate increases expected from other service providers . Mr. Ward said they were in the process of finalizing the "Treatment Facilities Master Plan" and would come back to the Council and Mayor for input. He said a Rate Study would also be conducted in 2017 followed by Phase II project design. Mr. Spjute provide an overview of bond issues/debt service and future action steps needed to complete the bonding process . Councilmember Rogers requested information about what the Department expected annual sewer rates to be in 2021 . Councilmember Penfold said impact fees were collected by Public Utilities and requested information as part of the budget process about how they were calculated in growth projections (identify what portion of upgrades were related to impact fees/growth) . 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 Councilmember Penfold requested information regarding the number of bonds the Department planned to refund, including rates and maturity dates . Councilmember Adams requested an update on current water and sewer infrastructure improvements in Sugar House . Councilmember Penfold said going forward, something that would be helpful in the public process was the distinction between upgrades to existing 60-year old facilities/growth numbers versus new compliance information (public education campaign about costs/need to upgrade facilities) . #8 . 6:16:38 PM RECEIVE A BRIEFING REGARDING HOMELESSNESS AND HOMELESS SERVICES IN SALT LAKE CITY. View Attachments Item pulled. #9. 6:16:45 PM INTERVIEW SHEILA WALSH-MCDONALD PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENT PROGRAMS ADVISORY BOARD FOR A TERM EXTENDING THROUGH OCTOBER 21, 2019. View Attachments Councilmember Rogers said Ms . Walsh-McDonald' s name was on the Consent Agenda for formal consideration. #10 . 6:23:56PM INTERVIEW MARIO ORGANISTA PRIOR TO CONSIDERATION OF HIS REAPPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENT PROGRAMS ADVISORY BOARD FOR A TERM EXTENDING THROUGH OCTOBER 12, 2019. View Attachments Councilmember Rogers said Mr. Organista' s name was on the Consent Agenda for formal consideration. #11 . 6:19:18PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Budget Amendment straw poll; and • Scheduling items. See File M 16-5 for announcements . 16 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 15, 2016 #12 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #13. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 25 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held November 15, 2016 . sc 16 - 9