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06/16/2020 - Work Session - MinutesMINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 1 The City Council met in Work Session on Tuesday June 16, 2020, in an Electronic Meeting, pursuant to Salt Lake City Emergency Proclamation No. 2 of 2020(2)(b). In Attendance: Council Members Andrew Johnston, Amy Fowler, Chris Wharton, Daniel Dugan, Darin Mano, James Rogers, and Analia Valdemoros. Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Deputy Director; Erin Mendenhall, Mayor; Rachel Otto, Mayor’s Chief of Staff; Cindy Lou Trishman, City Recorder; Katherine Lewis, City Attorney; Tim Doubt, Assistant Police Chief; Mike Brown, Police Chief; Samuel Owen, Council Public Policy Analyst; Jennifer McGrath, Community & Neighborhoods Deputy Director; Lisa McCarver, Revenue and Collection Director; Allison Rowland, Council Public Policy Analyst; Jaysen Oldroyd, Senior City Attorney; Mary Beth Thompson, Chief Financial Officer; Jonathan Larsen, Transportation Director; Lisa Shaffer, Mayor’s Chief Administrative Officer; Amanda Lau, Council Public Engagement & Communications Specialist; David Litvack, Mayor’s Senior Advisor; and Scott Crandall, Deputy City Recorder. Councilmember Wharton presided at and conducted the meeting. The meeting was called to order at 2:09 p.m. 2:09:36 PM AGENDA ITEMS #1. 2:12:31 PM RECEIVE AN UPDATE FROM THE ADMINISTRATION ABOUT THE MAYOR’S EMERGENCY DECLARATIONS RELATING TO COVID-19 (CORONAVIRUS), THE MARCH 18TH EARTHQUAKE IN THE SALT LAKE VALLEY, AND RECENT PROTESTS IN THE CITY. As part of the update, the Council may discuss public health and other public safety, policy and budget issues stemming from the emergency declarations. The Council may also receive information or updates from organizations or experts related to the emergency responses and coordination, including but not limited to earthquake damage to the City, the functioning of the Emergency Operations Center (EOC), City response and aid, and the status of City buildings. View Attachments Mayor Mendenhall, Rachel Otto, David Litvack, and Lisa Shaffer briefed the Council. Comments included issues with people experiencing homelessness, COVD-19 testing/screening (identifying MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 2 community hotspots), underserved communities, meeting community needs (food, medicine, housing, etc.), and quarantine/isolation options. David Litvack provided an update and spoke on the following: • A weekly report was provided to Council members regarding the effects the homeless population has experienced due to COVID- 19. • As of Monday, June 15, 2020 the latest report states that 13,000 tests have been administered, 2 active positive cases were currently reported, and 220 individuals have recovered. • The City and County have worked together to create access to showers for the homeless population to help meet the hygiene need. • Northwest Recreation Center, Fairmont Aquatic Center, and Taylorsville Recreation Center are being utilized Monday- Friday, 1pm-3pm. • Stay safe, Stay home Hotel continues to operate, averaging 128 individuals. • 12 individuals had transitioned from the hotel into housing. This program will continue to run through July 31, 2020. • Weekly testing occurs within each of the homeless resource centers for both clients and staff, with help from the Fourth Street Clinic. • Testing for individuals who were unsheltered began this week. • Salt Lake County continues to provide quarantine opportunities for individuals who test positive. • All Homeless Resource Centers (HRC’s) continue to screen and test individuals on a randomized basis. • To support the efforts, the State and County have contracted with community health workers so during testing other social needs may be met. • The Food bank delivers food directly to the home for individuals who are isolating, up to two weeks. • Salt Lake County Incident command set up two permanent sites; one in Rose Park and one in Glendale, to support ongoing testing. There is a permanent location in West Valley City for support as well. • Access to housing assistance worked to resolve issues regarding integration status. • Individuals who are not able to quarantine in their home, the County provided options to those individuals. MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 3 #2. 2:23:33 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT UNRESOLVED ISSUES RELATING TO THE PROPOSED BUDGET FOR FISCAL YEAR 2020-2021. View Attachments Councilmember Johnston joined the meeting at 2:50 p.m. Jennifer Bruno, Tim Doubt, Lisa Shaffer, Mary Beth Thompson, Mike Brown, and Allison Rowland briefed the Council with attachments. Comments included police body camera issues/funding (outdated equipment), de-escalation training, bias training, hold funding until Police Commission report and significant camera studies not deterring violence by police. Jennifer Bruno reviewed the unresolved issues relating to the proposed budget and spoke on the following items: • Clarification on the body cam funding; existing funding was found in the Non-Departmental budget. • If the Commission found there were items needing to be funded, funds proposed to be put into a holding account from the Police Department budget as well as funding from expired Capital Improvement Program (CIP) Projects and The North Temple Viaduct Community Development Area (CDA). • Social Worker program budget remains within Non-Departmental. $2.4 million dollars moved from the Police Department budget. • Adding funds to support the Commission, providing Commission members compensation for childcare, transportation, or food. Placeholder of $100,000 was considered. • Fire Department proposal to allow for hiring of a recruit class with unfunded positions. • Personnel services and project-related costs for the Transportation Department had previously been set aside to allow for further evaluation. $300,000 would be authorized from the holding account. • Administration requested the release of $50,000 due to the timing of the Request for Proposal (RFP) for the North Point Master Plan. Budget Contingencies: • Police Non-Departmental Budget Holding Account would be established pending future discussion on the roles of the Police Department in engaging with communities of color and underserved communities and addressing systemic racism. These discussions would include input from the new City Commission MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 4 on Policing Equality. ($267,800 + $55,000) from previous training budget to be determined/advised by the Commission on how to spend funds. • Community Investment Holding Account is established with the $996,000 in general fund monies freed up by the North Temple Viaduct debt service payments from the Redevelopment Agency (RDA). • Create a Holding Account for Transportation Funding received from the County. Quarter-Cent sales Tax that previously distributed just over $6.9 million dollars. Place funds into holding account pending briefing from the Administration on new CIP process. • Updated Funding Our Future Contingency Language. • Contingency for All Funding Associated with Housing. • Contingency for Housing Trust Fund. Legislative Intents: • Police Department role and adjustments. • Retention of an independent auditor to review the Police Department proposed budget. • The use of CARES act funding to prioritize community needs. • Work with the Attorney’s office to produce an ordinance that prohibits the City from accepting grant awards for federal military equipment. • Work with the Attorney’s office to produce an ordinance that requires reporting by the Police Department. • The Council would encourage the Administration to ensure the City’s tuition reimbursement program is available for Police Officers and Staff to further their education in public safety and other areas that add value to their work. Education requirements for hiring and promotion process has been encouraged. • Quarter-Cent Transportation Funds go through a process that involves community input and considers other CIP needs. Redefined CIP process. • Intent of the Council that the Administration return with a communication strategy to inform the public of reduced services within City parks. • Intent of the Council that the Administration clarify the long-term plan for the Golf Enterprise Fund’s CIP fund. • Intent of the Council that a briefing with the Administration be scheduled to discuss the steps in funding necessary to MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 5 create design guidelines for the City’s Historic Parks. Next steps would be identified pending the briefing discussion. • Intent of the Council that the Department of Public Utilities continues to consider additional noise reducing options for the new 4th Avenue Well Project. • Fund Balance Floor at 14%. • Housing Trust Fund (HTF’s) housing-development-loan-related balances and payments to be overseen by the RDA. • Intent of the Council that the Finance Department and RDA work together to calculate the impact on City resources of changes proposed in 2019 and 2020 to State RDA legislation. • Intent of the Council that an in-depth review be conducted of the City Code to consider items that could be de-criminalized. Mr. Luedtke reviewed the Motion Sheet and spoke on the following: • Motion 1: Adopts City Budget except Library and CIP (agenda item D10) • Motion 2: Adopts Library Fund Budget (agenda item D8) • Motion 3: Sets All Tax Rates (agenda item D7) • Motion 4: CIP & Debt Service • Motion 5: Adopts Legislative Intent Statements/Interim Study Items • Motion 6: All other budget-related ordinances, including compensation (agenda items D1-D6, D9, D11) Councilmember Wharton spoke on the following: • Clarification regarding body cameras and enhanced equipment could be purchased as soon as the allocation occurred. • Funding for training for the Salt Lake City Police Department would be informed by the Commission, which would include recommended changes for the Salt Lake City Police Department. • Proposed was including the funding within Non-Departmental but waiting to allocate until the type of training was decided upon. Unanimous Straw Polls were conducted in support of: • Moving $55,000 and $267,000 into a holding account with the $2.8 million dollars and proceed to move the $2.8 million dollars over to Non-Departmental. • Moving funding for the Social Worker Program from the Police Department budget into Non-Departmental. MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 6 • Allocating a placeholder of $100,000 from the Fund Balance of the Police Department budget for Fiscal Year 2020, for the compensation of the Commission. • Allowing the Fire Department to hire a recruit class with unfunded positions. • Allocating $300,000 from the holding account for the Transportation Department to fund personnel services and projects. • Releasing $50,000 in funds for the Northpointe Master Plan. Council Members requested the following items from Staff: • Provide clarification if every Police Officer has access to body cameras. • Provide clarification on limitations of defunding the police and the legal limitations of doing so. • Provide information on the independent third-party that was to conduct the audit on the Police Department budget and come back with a zero-based budget to determine what funds were in which account and to determine the purpose of those funds. • Add a legislative intent to retain a third party to do an in- depth review of City criminal ordinances to determine de- criminalizing certain current crimes. • Provide information and assessment of information regarding budget for all homeless related services. #3. Tentative Break. #4. 4:42:17 PM RECEIVE A BRIEFING ABOUT A PROPOSED ORDINANCE THAT WOULD REGULATE THE USE OF ELECTRIC SCOOTERS AND OTHER DOCKLESS, SHARED MOBILITY DEVICES IN THE CITY. Currently, dockless scooter companies operate under temporary operating agreements until an ordinance is passed. The latest version of a draft ordinance was sent to the Council in March 2020. The updated ordinance incorporates some feedback and concerns including additional requirements for safety features, insurance requirement changes, and language to better differentiate between scooters and devices - motorized or otherwise – used by individuals with reduced or specialized mobility, among other changes. View Attachments Sam Owen, Jon Larsen, Jennifer McGrath, Lisa McCarver, and Jaysen Oldroyd briefed the Council with attachments. Sam Owen spoke on the following: MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 7 • Dockless Shared Mobility Control Mechanisms. • Council encouragement to evaluate necessity of a Full Time Employee (FTE). • Council encouragement to determine if third-party enforcement was needed. • Council small group meetings may occur to discuss RFP respondents. • Council may wish to request a check-in for reporting components from the Administration within a time period of 6 months. • Discussion of vendor expectations. Jennifer McGrath spoke on the following: • General concerns from the public as to which issues were being responded to individually. • The difference between the Ordinance, RFP, and Contract and Policy. • An expectant number of 2,500 scooters in the city. • Fees collected would be used to create docking areas and a Program Manager. Jonathan Larsen spoke on the following: • A temporary operating agreement between vendors was determined in July of 2018 with the beginning of a Pilot Program. • Vendors currently paying the base business licensing fee. • Equipment standards and legalities of riding sidewalks downtown. • An ordinance that would allow the vendors to identify locations for charging hubs and parking scooters appropriately. • Moving to an RFP would be a competitive process which would ask vendors to apply for the privilege of operating in Salt Lake City. • Suspension of accounts for improper behavior. • Market competition for stopping sidewalk riding, safety, and insurance. • Contracts up to two years, with check-in required at 1 year. • Fees were to be determined before the ordinance was passed in its current format. Straw Poll: Support to move forward with the ordinance and MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 8 set a public hearing date. All Council Members were in favor. Councilmembers requested the following items from Staff: • Provide clarification on the fixed rate of the RFP. • Provide clarification on the Administrative function of the operating agreement and continue discussion on through the negotiation of agreements and fees. #5. 5:38:09 PM INTERVIEW LORNA VOGT PRIOR TO CONSIDERING HER APPOINTMENT AS THE SALT LAKE CITY DIRECTOR OF PUBLIC SERVICES. View Attachments Councilmember Wharton said Lorna Vogt’s name was on the Formal Agenda for consideration. #6. 5:40:31 PM INTERVIEW VAN TURNER PRIOR TO CONSIDERING HIS APPOINTMENT TO THE MOSQUITO ABATEMENT DISTRICT BOARD FOR A TERM ENDING DECEMBER 31, 2024. This is a Council-appointed position; therefore an administrative recommendation letter is not included. Councilmember Wharton said Van Turner’s name was on the Consent Agenda for formal consideration. #7. 5:44:47 PM INTERVIEW ASHLEY CLEVELAND PRIOR TO CONSIDERING HER APPOINTMENT TO THE HUMAN RIGHTS COMMISSION FOR A TERM ENDING DECEMBER 26, 2022. View Attachments Councilmember Wharton said Ashley Cleveland’s name was on Consent Agenda for formal consideration. STANDING ITEMS #8. 5:47:59 PM REPORT OF THE CHAIR AND VICE CHAIR Councilmember Wharton stated he did not have any reports; however, he wanted to give a special thank you to Council Staff for their hard work regarding the budget while also dealing with the pressure of all the current added emergencies this year. #9. 5:50:10 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. View Attachments MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 16, 2020 20 - 9 No discussion was held. #10. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 5:50 p.m. Minutes Approved: Tuesday, April 20, 2021 _______________________________ COUNCIL CHAIR _______________________________ CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 16, 2020. sc/dr/kt Chris Wharton (May 25, 2021 20:39 MDT) Cindy Trishman (May 26, 2021 09:10 MDT) Meeting Minutes - 06-16-20 Work Session (approved 04-20-21) Final Audit Report 2021-05-26 Created:2021-04-21 By:Kory Solorio (kory.solorio@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAAZhM1fUw_zbcTL1Vv6299N13DGKjJB7wa "Meeting Minutes - 06-16-20 Work Session (approved 04-20-21) " History Document created by Kory Solorio (kory.solorio@slcgov.com) 2021-04-21 - 5:14:44 PM GMT- IP address: 204.124.13.222 Document emailed to Chris Wharton (chris.wharton@slcgov.com) for signature 2021-04-21 - 5:15:30 PM GMT Email viewed by Chris Wharton (chris.wharton@slcgov.com) 2021-05-26 - 2:39:45 AM GMT- IP address: 73.63.28.254 Document e-signed by Chris Wharton (chris.wharton@slcgov.com) Signature Date: 2021-05-26 - 2:39:54 AM GMT - Time Source: server- IP address: 73.63.28.254 Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2021-05-26 - 2:39:55 AM GMT Email viewed by Cindy Trishman (cindy.trishman@slcgov.com) 2021-05-26 - 3:09:28 PM GMT- IP address: 136.60.227.10 Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) Signature Date: 2021-05-26 - 3:10:05 PM GMT - Time Source: server- IP address: 136.60.227.10 Agreement completed. 2021-05-26 - 3:10:05 PM GMT