04/18/2017 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, APRIL 18 , 2017
The City Council met in Work Session on Tuesday, April 18, 2017,
at 2 : 17 p.m. in Room 326, Committee Room, City County Building,
451 South State Street.
In Attendance: Council Members Andrew Johnston, Derek Kitchen,
James Rogers, Stan Penfold, Charlie Luke and Lisa Adams .
Absent: Councilmember Erin Mendenhall .
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; , Jennifer Bruno, Council Deputy Director; Jacqueline
Biskupski, Mayor; Patrick Leary, Mayor' s Chief of Staff; David
Litvack, Mayor' s Deputy Chief of Staff; Vicki Bennett,
Sustainability Department Director; Benjamin Luedtke, Council
Constituent Liaison; Mike Reberg, Community and Neighborhoods
Director; Melissa Jensen, Housing and Neighborhood Development
Division Director; Russell Weeks, Council Senior Public Policy
Analyst; Maureen Riley, Airport Department Director; Mike
Williams, Airport Terminal Redevelopment Program Director; Kevin
Robins, Airport Engineering Director; Ryan Tesch, Airport Finance
and Accounting Director, Lehua Weaver, Council Associate Deputy
Director; Rusty Vetter, Deputy City Attorney; Laura Briefer,
Public Utilities Director; Jesse Stewart, Public Utilities Deputy
Director; Curt Spjute, Public Utilities Finance Director; Jason
Brown, Public Utilities Chief Engineer; Sarah Behrens, Grants
Acquisition and Project Coordinator; Aaron Bentley, Information
Management Services; Michael Akerlow, Community and Neighborhoods
Deputy Director; and Kory Solorio, Assistant City Recorder.
Councilmember Luke presided at and conducted the meeting.
The meeting was called to order at 2 : 17 p.m.
AGENDA ITEMS
#1 . INTERVIEW AND CONSIDER THE PROPOSED APPOINTMENT OF MARC
WOOLLEY AS THE NEW REDEVELOPMENT AGENCY CHIEF OPERATING OFFICER.
Item pulled.
#2 . 2:17:39PM DISCUSSION REGARDING AN ORDINANCE AMENDING THE
FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT FOR FISCAL YEAR 2016-17 . Budget amendments happen several
times each year to reflect adjustments to the City's budgets,
including proposed project additions and modifications. The
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amendment includes funding for design, engineering and cost
estimates to renovate the old Fire Station No. 14 (1560 S.
Industrial Road) into a fire training center; land acquisition,
design and program assessment to construct a police precinct in
Sugar House; additional building stone repair for the City & County
Building; and purchase of land for the Jordan River Trail Bridge
project, among many other changes. (Budget Amendment No. 5) View
Attachments
Michael Akerlow and Benjamin Luedtke briefed the Council with
attachments . Discussion was held regarding importance of funding
$3 . 5 million for a Sugar House Police Precinct, timeline for
funding Police Impact Fees, considering other available property
resources for the precinct (preferably further East and South) ,
Mr. Luedtke stated response to questions from the Council
regarding Item A-20 (funding request for the South Valley Airport)
would be addressed by the Airport Administration later in the
agenda. He also informed the Council the donation agreement with
Union Pacific (for contribution towards the 300 North Pedestrian
Bridge and the Jordan River Parkway Trail Bridge) had not been
signed because of an item in the agreement (indicating funding
from Union Pacific would not be available until either project was
completed) . He said Staff asked Union Pacific for confirmation
that they expected the City to front funding for the projects and
were waiting for a reply.
#3 . 2:26:00 PM DISCUSSION REGARDING THE MAYOR' S FUNDING
RECOMMENDATIONS AND AN APPROPRIATIONS RESOLUTION ADOPTING THE ONE-
YEAR ANNUAL ACTION PLAN FOR 2017-18 THAT INCLUDES COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDING, HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDING, EMERGENCY SOLUTIONS GRANT (ESG)
FUNDING, HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
FUNDING, FOR FISCAL YEAR 2017-18 AND APPROVING AN INTERLOCAL
COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND THE U. S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) . View
Attachments
Melissa Jensen briefed the Council with attachments .
Councilmember Penfold stated this was the final opportunity for
discussion regarding CDBG funding. He said because of timing
(adoption required before the end of April) this item was on the
Formal Meeting Agenda for adoption. He pointed out a final number
was not yet available for funding appropriations . He said unless
there were any comments or changes recommended by the Council their
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allocation of grant funds was balanced and ready to go forward
with the process .
Ms . Jensen indicated final numbers were pending grant award
amounts . She stated the Community Development & Capital
Improvement Programs Advisory Board (CDCIP) and Housing Trust Fund
Advisory Board (HTF) had offered several funding recommendations,
(if actual grant awards were above or below estimates) . She
explained if recommendations were too drastic or minuscule there
were options to hold funding for the next year (which would allow
time to reallocate) . She added, when the final number was received
it would be decided which was the most prudent way to go forward
to ensure recommendations were honored but also manage the timing
issue.
#4 . 2:28:54 PM MID-YEAR BRIEFING FROM THE SUSTAINABILITY
DEPARTMENT. As part of last year's budget discussions, the Council
formally requested briefings with each of the City's new or interim
department directors. These meetings have been scheduled
throughout the coming months. Each director has been asked to
comment on new events or accomplishments, unexpected issues
affecting their department's budget, changes in service delivery
or new initiatives, and how they might use a significant new budget
allocation, if one were available. View Attachments
Vicki Bennett briefed the Council with attachments .
Discussion was held regarding statewide collaboration of the Utah
Climate Action Network, automated energy benchmarking, future
access of the Green Waste Program to additional households of other
food waste recycling, expanding the Urban Farming Program,
utilization of community gardens in park space, engaging with the
Economic Development Department in regards to small businesses
utilizing the Square Kitchen Program, potential need for
modifications to City ordinance regarding waste and recycling,
business and large multifamily options for yard waste, policies to
incentivize separation of green waste for private haulers,
redesign of the bulky waste program, potential setbacks of funding
cuts resulting from Federal Government executive orders, Green
Bikes Program usage/expansion, program benchmarks,
Sustainability' s roll related to transportation issues and in
evaluation/prioritization of the City' s funding/investments
through the budget relating to resilience, logic of having
oversight from Sustainability (a Sustainability stamp of approval)
as part of the ethos of the City, and solar energy incentives .
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Council Members requested the following items from Staff:
• Strategies to educate the public on utilizing/waste
prevention of produce.
• Explore potential of a citywide garden share program.
• Explore public education on utilizing/waste prevention of
produce.
• Explore incentives to encourage separation of green waste
for private haulers .
• Provide winter data of the Green Bikes Program.
#5 . 3:18:20 PM MID-YEAR BRIEFING FROM THE COMMUNITY AND
NEIGHBORHOODS DEPARTMENT. As part of last year's budget
discussions, the Council formally requested briefings with each of
the City's new or interim department directors. These meetings
have been scheduled throughout the coming months. Each director
has been asked to comment on new events or accomplishments,
unexpected issues affecting their department's budget, changes in
service delivery or new initiatives, and how they might use a
significant new budget allocation, if one were available.
Mike Reberg and Mayor Biskupski briefed the Council with a
mid-year summary of the Community and Neighborhoods Department .
Discussion was held regarding recent closure of a cross walk in
the Rio Grande area, absence of a Transportation Division Director,
capacity of building civic engagement citywide, recommendations
implemented/not implemented from the Building Services audit,
internalizing information from the Building Services audit, plan
to assist police officers with cleanup of homeless camps, and Civic
Engagement Team projects .
Council Members requested the following items from Staff:
• Consider scheduling a formal conversation with the
Administration regarding midblock street closures and to
discuss budgeting to assist with cleanup of homeless camps .
• Provide list of recommendations implemented/not
implemented from the Building Services audit.
• Inform the Council how information from the Building
Services audit was being internalized.
#6 . 4:00:29 PM WRITTEN BRIEFING REGARDING A HOUSEKEEPING
ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING
THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2016-17 . The
amendment would create a line item to account for $3,517, 000 in
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bond issuance costs for general revenue airport bonds sold February
8, 2017. (Budget Amendment No. 4) View Attachments
Written briefing only.
Councilmember Penfold pointed out this item was for an Airport
bond budget amendment (Budget Amendment No. 4) accommodating the
need to allocate $3 . 5 million in costs which were generated around
Airport revenue . He stated a public hearing would be scheduled for
May 16, 2017 .
#7 . 4:00:58 PM QUARTERLY UPDATE ON THE AIRPORT TERMINAL
REDEVELOPMENT PROJECT. The briefing may include a timeline and
budget updates in addition to other information. View Attachments
Russell Weeks, Maureen Riley, Mike Williams, Kevin Robins,
and Mayor Biskupski briefed the Council with attachments .
Discussion was held regarding the North Concourse Construction
Project, light rail construction/funding, and funding
mechanism/agreement (with the airlines) to cover costs related to
the request for construction of an additional level .
Council Members requested the following items from Staff:
• Provide light rail construction funding options .
• Provide dates for Council to visit the Airport Terminal
Redevelopment Project construction site.
#8 . TENTATIVE BREAK
#9. 4:58:45PM BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET
RELATING TO THE DEPARTMENT OF AIRPORTS FOR FISCAL YEAR 2017-18
(Budget Amendment No. 4) . View Attachments
Russell Weeks, Maureen Riley, and Ryan Tesch briefed the
Council with attachments . Discussion was held regarding how the
budget incorporated the need to accommodate passengers in the
transition of building the new terminal, upcoming bonding
schedule, comparison of similar size airport operating revenues,
projected maintenance budget, projected employee expenses, reason
for maintaining and operating the South Valley Regional and Tooele
Valley airports, Airport Master Plan process timeline, and
community involvement in the master plan process .
#10 . 5:20:53PM BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET
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RELATING TO THE DEPARTMENT OF PUBLIC UTILITIES FOR FISCAL YEAR
2017-18 . View Attachments
Lehua Weaver, Laura Briefer, Jesse Stewart, Curt Spjute, and
Jason Brown briefed the Council with attachments . Discussion was
held regarding sewer/water rate increases, placement of proposed
new staffing positions, inline hydro-power systems, timeline for
completion to switch all street lighting to high-efficiency, fee
and property tax funding resources, funding sources/maintenance of
dams in Big Cottonwood Canyon, rate increase of sewer minus
infrastructure upgrades, impact to citizens from rate increases,
and issues of addressing/complying with Federal Government water
quality standards .
Council Members requested the following item from Staff:
• Provide how marking/advertisement of programs and tools (for
example hardship waivers, etc. ) were offered to assist
citizens with increased utility billings .
#11 . 6:01:06PM BRIEFING REGARDING WHAT WORKS CITIES, A GROUP
THAT COLLABORATES WITH MUNICIPALITIES TO REVIEW THEIR USE OF DATA
AND EVIDENCE, HOW THEY ARE UTILIZING BEST PRACTICES AND IDENTIFIES
AREAS FOR GROWTH. What Works Cities then designs a customized
approach to help mayors and city leaders use data and evidence to
address a variety of local issues, including economic development
and job creation, public health, and social services. The City is
in early conversations about potential collaboration with What
Works Cities. View Attachments
Sarah Behrens, Aaron Bentley, and Patrick Leary briefed the
Council with attachments . Discussion was held regarding the City' s
intranet share point site for open data, framework
goals/timeline/expectations, public involvement/participation
going external, and the City' s plan of commitment.
Council Members requested the following item from Staff:
• Provide information how the Council could assist in moving
the project along.
#12 . 6:19:22PM INTERVIEW DJ JONES PRIOR TO CONSIDERATION OF HIS
APPOINTMENT TO THE HOUSING ADVISORY & APPEALS BOARD FOR A TERM
EXTENDING THROUGH APRIL 18 , 2021 . View Attachments
Councilmember Penfold said Mr. Jones' name was on the Consent
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Agenda for formal consideration.
#13 . 6:21:45PM INTERVIEW HANNAH LOCKHART PRIOR TO CONSIDERATION
OF HER APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL
IMPROVEMENTS PROGRAM ADVISORY BOARD FOR A TERM EXTENDING THROUGH
APRIL 18 , 2020 . View Attachments
Councilmember Penfold said Ms . Lockhart' s name was on the
Consent Agenda for formal consideration.
#14 . 6:25:23PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A
REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council
may give feedback or staff direction on any item related to City
Council business, including but not limited to scheduling items.
See File M 17-5 for announcements .
#15 . REPORT OF THE CHAIR AND VICE CHAIR.
No discussion was held.
#16 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN
KEEPING WITH UTAH CODE §52-4-205 ANY ALLOWED PURPOSE .
Item not held.
The meeting adjourned at 6 : 27 p.m.
COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content.
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held
April 18, 2017 .
ks
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