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12/10/2019 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10, 2019 The City Council met in Work Session on Tuesday December 10, 2019, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Andrew Johnston, Amy Fowler, Chris Wharton, Erin Mendenhall, Charlie Luke, James Rogers, and Analia Valdemoros . Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; David Litvack, Mayor' s Deputy Chief of Staff; Jennifer Seelig, Mayor' s Senior Advisor; Lynn Pace, Acting City Attorney; Benjamin Luedtke, Council Policy Analyst; Sylvia Richards, Council Policy Analyst; Allison Rowland, Council Policy Analyst; Lani Eggertsen-Goff, Housing and Neighborhood Development Director; Jennifer Schumann, Housing and Neighborhood Development Deputy Director; John Vuyk, Budget Director; Mary Beth Thompson, Chief Financial Officer; Shellie Dietrich, Police Financial Manager; Mike Brown, Police Chief; Tim Doubt, Assistant Police Chief; and DeeDee Robinson, Deputy City Recorder. Guests in Attendance: Carl Maupin, International Association of Chiefs of Police (IACP) Consultant (Item #1) ; and Joe Price, IACP Consultant (Item #1) . Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 3 : 22 p.m. AGENDA ITEMS #1 . 3:22:42PM BRIEFING FROM THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE (IACP) CONSULTANT REGARDING THEIR 2019 MANAGEMENT AND OPERATIONS STUDY OF THE SALT LAKE CITY POLICE DEPARTMENT (SLCPD) . The Council will hear a response from SLCPD and discuss the recommendations and conclusions. View Attachments Benjamin Luedtke, Carl Maupin, Joe Price, Tim Doubt, and Mike Brown briefed the Council with attachments . Mr. Maupin provided an introduction/background/commitment regarding the IACP. Mr. Price provided the methodology/scope of work (purpose of the report) , primary areas of focus, secondary areas of focus, and an overview of their recommendations . Councilmember Mendenhall inquired about a possible conflict of interest on IACP' s behalf (Salt Lake City' s Chief of Police 19 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10 , 2019 being a member of IACP/IACP being contracted to provide an operations analysis of SLCPD) . Mr. Maupin said it was not a conflict as they were committed to the profession and not to any one individual/specific agency. He said the findings & recommendations for their reports were drawn from experts across the profession as well as academia to perform an objective analysis . Councilmember Mendenhall inquired if the IACP identified both effective and ineffective processes in place. Mr. Maupin said there was a general mix of effective/ineffective processes found, as was similar with most agencies . Councilmember Mendenhall asked Mr. Brown how SLCPD planned to move forward/prioritize/evaluate the recommendations, and what the process would be for coming back to the Council regarding the resource allocations needed. Mr. Brown said during the audit process the department looked at building out three different patrol divisions which placed more officers with more command/accountability in all neighborhoods . He said this process was more than complying with an assessment, it required getting the buy-in, figuring out which squads could be downsized, and utilizing all recently hired officers . Councilmember Mendenhall asked for Mr. Brown to answer her initial questions . Mr. Brown said they would address every recommendation and many had already been implemented. He said within the work they were doing, going forward he wanted to review the status of staffing on an annual basis and report to the Council to continue the IACP recommended formulas . Councilmember Mendenhall inquired if there would be a need to bring in any additional outside consultants, or could some of the recommendations be assessed/addressed internally. Mr. Brown said he believed they were currently on the right track; however, it was healthy to look for outside/independent review to assess any "blind spots" . He said the department was currently working with auditors in the process of acquiring CALEA (Commission on Accreditation for Law Enforcement) accreditation. Mr. Doubt added they planned to implement an external/citizen review board for policies in the near future. Councilmember Wharton said in regards to increased patrol/perception of safety, the Council regularly received criticism (especially in traditionally marginalized communities) regarding increasing the perception of safety with more officers in their neighborhoods . He asked what additional recommendations were made regarding this issue on a local level . Mr. Price said 19 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10, 2019 the most effective tool in Public Safety was building trust in the community, and in order to build that level of trust, you needed to have the ability to create positive interactions . He said by increasing the amount of proactive time the officers had, this allowed them the opportunity to be in the neighborhoods more, to meet community members/store owners/residents, and build a sense of mutual understanding and trust. He said other agencies had assigned specific command officers as the liaison to marginalized/diverse communities to build that level of trust from the top down. Councilmember Wharton inquired about diversity in recruiting/retention within the SLCPD. Mr. Price said the SLCPD mirrored very closely the diversity in the City, with the exception of Hispanic representation. He said the SLCPD also suffered the same challenges that most other (police) agencies had in that female staff proportions did not match the general population. Councilmember Wharton inquired if there were any recommendations to improve this issue. Mr. Price said it went along with hiring, as the goal of any police agency in the 21st century was to have the highest quality officers possible and officers who were reflective of the community. He said by building those partnerships within the community, trust was built, and then recommendations were built . He said the effective way to recruit today was personal recruiting/recommendations from people in the neighborhood/recommendations from other law enforcement employees . Councilmember Luke said his son was participating in the SLCPD Explorer Program and what he found remarkable as part of the program was the fact that the majority of the participants in the program were minorities and females . He said there was still a ways to go; however, this was where the City would find future officers, through youth participating in these programs . Councilmember Fowler said she wanted further discussion/dialogue with the Administration regarding types of incidences the Police Department responded to, including information regarding prosecuting. Councilmember Luke encouraged the Council and future Administration to be cautious about looking just at numbers (hiring more officers) , and instead looking at what the overall objective was going to be (what would help residents and visitors feel safe in the community) . He said he worried about the mindset of the Police Department; concerns about officers not feeling heard, and 19 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10, 2019 more emphasis was needed on morale in the department . He said to inform the Council if more resources were needed. #2 . 4:22:36 PM QUARTERLY UPDATE REGARDING HOW THE FUNDING OUR FUTURE SALES TAX REVENUE HAS BEEN USED TOWARD PUBLIC SAFETY RESOURCES AND STAFFING. Funding Our Future is an initiative to address four critical needs: public safety, affordable housing, improved streets, and better transit options. The Council approved a 0. 5 o sales tax increase in May 2018, and during the City's annual budget process, allocated funding from anticipated sales tax revenue to each of those needs. View Attachments Benjamin Luedtke, Tim Doubt, and Mike Brown briefed the Council with attachments . Discussion was held regarding Police Department staffing (new officers/additional civilian personnel) , Police salary adjustments, officer equipment costs, enhanced body camera initiative, and the Police hybrid sedan initiative. Councilmember Valdemoros joined the meeting at 4:25PM. #3. 4:33:37PM BRIEFING REGARDING A REQUEST TO FUND A NEW MOBILE COMMAND CENTER (MCC) FOR THE SALT LAKE CITY POLICE DEPARTMENT THROUGH PARTIAL USE OF GRANT FUNDS. If approved, a portion of funding would be available through the 2019 Edward Byrne Memorial Justice Assistance Grant Program and the 2020 Jurisdictions with Halfway House and Parole Violator Centers Grant. View Attachments Mike Brown, Shellie Dietrich, Benjamin Luedtke, Sylvia Richards, and Tim Doubt briefed the Council with attachments . Discussion was held regarding grant funds awarded to the Police Department for a new MCC, uses of the MCC, and possible funding sources for the MCC. Councilmember Mendenhall inquired how the City could use the Halfway House State grant funds for a new MCC. Ms . Dietrich said the Halfway House funding was limited to enforcement & safety regarding individuals who had been through the system. She said the MCC would serve those in crisis/severe situations and was part of the qualifications to use the grant funds . She said Halfway House grant monies also paid for surveillance/pole cameras around halfway houses . Mr. Doubt added that the Halfway House grant also funded Police over-time shifts for halfway houses . Councilmember Johnston said he understood the need; however, he was troubled about using the Halfway House grant funds for the 19 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10, 2019 MCC. He said the list of things it could provide seemed fundamental to the core issues the City faced, including the social work programs (mental health response team patrol) . He asked for more information as to why they wanted to use this particular funding for an MCC. Mr. Brown said many times when someone had barricaded themselves, a homicide, a large scale investigation, or an active shooter situation; most of these people had previously been in the system, and the MCC would be deployed for those types of operations . He added that this was one stream of possible funding the department could use that had provided flexibility in the past. Councilmember Rogers said he would rather see the City funding items that had a direct impact to residents, specifically mobile cameras, so residents felt safer. Councilmember Luke said he fully supported the Department' s request for the MCC; however, he did not like how they were going about procuring the vehicle with the grant money. He said what the Council/public needed to understand was if the grant money was used for the MCC, what other services would not be funded. He said what would be helpful in the future would be to communicate the Department' s needs to the Council and allow the Council to figure out how to fund what was needed. He added that the optics of using the Halfway House grant funds for a new MCC was not optimal . Ms . Dietrich said the Halfway House grant funds had been used in the past for one-time uses (cameras/pole cameras/solar panels/maintenance) , and in looking at this long-awaited need, (as the budget process was limited/looking for creative funding sources without burden to General Fund) , the intention of the Department was trying to actively off-set some of the expense, and not go around the system. #4 . 4:56:43 PM FOLLOW-UP BRIEFING REGARDING THE SECOND AMENDMENT TO SALT LAKE CITY' S BUDGET FOR FISCAL YEAR 2019-2020. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. The proposed amendment includes funding for maintenance of existing art in the City and a study to learn more about maintaining that art collection; funding police overtime for patrols in City parks and urban trails; and a roundabout at 2000 East Parley's Canyon Boulevard to improve traffic flow and safety; among other changes. (Budget Amendment No. 2) View Attachments 19 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10 , 2019 Benjamin Luedtke, Mary Beth Thompson, and John Vuyk briefed the Council with attachments . Discussion was held regarding the last remaining items including two grants : 2016 Bureau of Justice Assistance Grant (JAG) and Halfway Houses and Parole Violator Centers Grant (Commission on Criminal and Juvenile Justice) , a place holder for $100, 000 for police over-time, $49, 000 for Police over-time for patrol in parks, and $87, 000 for the Police officer in the City & County Building. Straw Poll: Support to defer action until January 2020 for the JAG Grant (included $100, 000 for new MCC, $35, 000 for travel training for sworn/civilian Police staff, $11, 700 for cell phone analysis software, $25, 000 for less-lethal shotguns, $13, 900 for security camera upgrades, $19, 500 for security system server, $8, 300 for over-time specific to loud party patrols/pharmaceutical take-back events, $9, 000 for outreach related to the Explorers & Gang Prevention Programs, $55, 500 for a Salt Lake County sub- award, and $55, 500 sub-ward to the Unified Police Department) . All Council Members were in favor, except Council Members Rogers and Fowler, who were opposed. Straw Poll: Support to defer action until January 2020 for Halfway House grant, dependent on receiving a full breakdown of information requested in the grant . All Council Members were in favor, except Councilmember Rogers, who was opposed. Straw Poll: Support to defer action until January 2020 for $100, 000 for Police overtime from Fund Balance. All Council Members were opposed, except Council Members Valdemoros and Wharton, who were in favor. Straw Poll: Support to defer action until January 2020 for Police Overtime ($100, 000 from General Fund) scope of flexibility (used for parks, hotspots, or as flexible as necessary) . All Council Members were opposed. Straw Poll: Support to defer action until January 2020 for $87, 000 for Police officer in City & County building, and $49, 000 for Police overtime for patrols in parks . (Includes request for legislative intent of re-evaluating the service level of CBI/need for the officer in the building) . All Council Members were opposed. #5. 5:17:31PM FOLLOW-UP BRIEFING ON THE MAYOR' S RECOMMENDATIONS FOR APPROVAL OF PROGRAM APPLICATIONS SUBMITTED TO THE FISCAL YEAR 2019-2020 FUNDING OUR FUTURE (FOF) HOUSING PROGRAM FUNDING 19 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10, 2019 PROCESS. As part of the Fiscal Year 2019-2020 budget discussions, the Council requested that the Administration make significant changes in its process of selecting FOF programs to be provided by community-based organizations, with the goal of improving transparency and equity. In response, the Housing and Neighborhood Development Division (HAND) developed and shifted to an annual process of accepting applications from service providers that was structured similar to the City's CBDG funding process. The Council may choose to approve these recommended applications or modify them. View Attachments Allison Rowland, Lani Eggertsen-Goff, and Jennifer Schumann briefed the Council with attachments . Discussion was held regarding rental assistance (Shared Housing Program) for The Road Home (Mayor' s recommendation of $100, 000) , rental assistance (House 20) for The Road Home (Mayor' s recommendation of $125, 000) , Landlord Assurance & Incentive for Housing Authority of Salt Lake City (Mayor' s recommendation of $350, 000) , rental assistance serving vulnerable populations : school-aged homelessness & Severe and Persistent Mental Illness (SPMI) for YWCA (Mayor' s recommendation of $60, 000) , Alliance House (Mayor' s recommendation of $40, 000) , and Volunteers of America, Utah (Mayor' s recommendation of $100, 000) , prevention/elimination of housing discrimination for Community Development Corporation of Utah (Mayor' s recommendation of $76, 000) , and Salt Lake Community Action Program/Utah Community Action (Mayor' s recommendation of $224, 000) , home ownership down payment assistance for Community Development Corporation of Utah (Mayor' s recommendation of $133, 000) , International Rescue Committee (Mayor' s recommendation of $122, 000) , and Salt Lake Neighborhood Housing Services/NeighborWorks Salt Lake (Mayor' s recommendation of $45, 000) , emergency rent assistance for First Step House (Mayor' s recommendation of $385, 000) , International Rescue Committee (Mayor' s recommendation of $15, 000) , YWCA Utah (no funding recommended) , and available unspent Fiscal Year 2019 funding of $878, 612 . Councilmember Johnston recused himself from discussion regarding Volunteers of America funding only, due to his affiliation with Volunteers of America. Straw poll : Support for $76, 000 to be moved from Community Development Corporation (prevention/elimination of housing discrimination) to Salt Lake Community Action Program/Utah Community Action. All Council Members were in favor. 19 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10, 2019 #6. QUARTERLY UPDATE REGARDING TRANSIT-RELATED PROJECTS AND PROGRESS AS PART OF THE FUNDING OUR FUTURE INITIATIVE, SUCH AS THE FREQUENT TRANSIT NETWORK, TRANSIT ROUTE IMPROVEMENTS, AND BRANDING AND OUTREACH EFFORTS. Funding Our Future is an initiative to address four critical needs: public safety, affordable housing, improved streets, and better transit options. The Council approved a 0. 5% sales tax increase in May 2018, and during the City's annual budget process, allocated funding from anticipated sales tax revenue to each of those needs. View Attachments Item not held. #7 . 5:36:44 PM INTERVIEW ALYSON GENOVESE PRIOR TO CONSIDERING HER APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENTS PROGRAMS ADVISORY BOARD FOR A TERM ENDING JUNE 6, 2022 STARTING THE DATE OF COUNCIL ADVICE AND CONSENT. View Attachments Councilmember Luke said Ms . Genovese' s name was on the Consent Agenda for formal consideration. #8 . 5:38:10PM INTERVIEW MICHAELA BUCCOLA PRIOR TO CONSIDERING HER APPOINTMENT TO THE ARTS COUNCIL BOARD FOR A TERM ENDING DECEMBER 10, 2022 STARTING THE DATE OF COUNCIL ADVICE AND CONSENT. View Attachments Councilmember Luke said Ms . Buccola' s name was on the Consent Agenda for formal consideration. #9. 5:40:05PM INTERVIEW BRANDON DEW PRIOR TO CONSIDERING HIS APPOINTMENT TO THE CITIZENS' COMPENSATION ADVISORY COMMITTEE FOR A TERM ENDING AUGUST 30 , 2021 STARTING THE DATE OF COUNCIL ADVICE AND CONSENT. Councilmember Luke said Mr. Dew' s name was on the Consent Agenda for formal consideration. #10 . 5:42:03PM INTERVIEW GREG SANCHEZ PRIOR TO CONSIDERING HIS APPOINTMENT TO THE TRANSPORTATION ADVISORY BOARD FOR A TERM ENDING DECEMBER 10, 2022 STARTING THE DATE OF COUNCIL ADVICE AND CONSENT. View Attachments Councilmember Luke said Mr. Sanchez' s name was on the Consent Agenda for formal consideration. 19 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10 , 2019 #11 . 5:43:52 PM INTERVIEW GABRIELA KNUDSON PRIOR TO CONSIDERING HER APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM ENDING DECEMBER 10, 2022 STARTING THE DATE OF COUNCIL ADVICE AND CONSENT. View Attachments Councilmember Luke said Ms . Knudson' s name was on the Consent Agenda for formal consideration . #12 . INTERVIEW JACQUELYN THIEL PRIOR TO CONSIDERING HER APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM ENDING DECEMBER 10, 2022 STARTING THE DATE OF COUNCIL ADVICE AND CONSENT. View Attachments The applicant was not available for the interview. STANDING ITEMS #13 . 5:45:17 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to • The National Alliance to End Homelessness 2020 Conference; • Approval of Annual Meeting Calendar; and • Scheduling items. See File M 19-5 for announcements . #14 . REPORT OF THE CHAIR AND VICE CHAIR Item not held. #15 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 5 : 49 p.m. 19 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 10 , 2019 COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held December 10, 2019 . dr 19 - 10