Loading...
12/19/1985 - Minutes • • i'YIw -3 PUBLIC UTILITIES ADVISORY COMMITTEE Minutes Meeting of December 19, 1985 MAR 18 IgeS at Little America Hotel, Sun Valley Room (,,,,, Mara.,,�,�x Committee members present were Chairman Marvin Tuddenham, Genevieve Atwood, David Handley, Ray Arnold and Steve Featherstone. Also in attendance were Ray Montgomery of the city attorney's office; Nick Sefakis of the Metropolitan Water District of Salt Lake City; Florence Bittner of Community Services and newly elected council member; Carole Stokes of the city council office and Ed Erickson and Steve Zink of Alexander Grant & Canpany. Staff members present were LeRoy W. Hooton, Jr., Joe Fenton, Tim Doxey, Jim Lewis, George Jorgensen, Bill Farmer, Lin Fitzgerald, Wendell Evensen and Jackie Faddis. Chairman Tuddenham welcomed the group at 12:00 and acknowledged Mrs. Bittner, Carole Stokes and Nick Sefakis. Lunch was served. Chairman Tuddenham brought the meeting to order at 12:40. I. Approve minutesof November 21, 1985 meeting Mr. Handley motioned that the minutes be approved as written and Mr. Featherstone seconded the motion which carried. II. Review new water and sewer bill Mr. Lewis distributed a copy and described the new water and sewer bill. He said a self-addressed envelope will be enclosed with the bill which wil speed up cash collections in that it will be sent directly to the bank for deposit. Mr. Handley suggested that the type be made larger where it says to mail this portion back with payment. Mr. Lewis said the meter section lists basic information with larger print. The last part shows a bill comparison. We will have an area to enter comments in, i.e., to tell customers of high consumption, telling them to check for leaks, etc. The back side of the bill can be printed with any type of information that we want to get to the public. Mr. Handley recommended that the screen line be identified so that it would not confuse our customers and that we should inform the customers that it is for office use only. Ms. Atwood suggested putting "Make check payable to Salt Lake City Corporation" next to where the amount is shown. • 1111 -2- Mr. Featherstone said before we make up too many copies and have it mass produced he suggested that we send out inquiries to customers asking them for comments and suggestions. Mr. Handley said a prototype of this type would be very useful--we could send out 100 or so and wait to hear back from them. Mrs. Bittner said the Joint Committee Council is having a meeting on January 8th and this would be a good time to get their response. Ms. Atwood said in general she thought the bill was very good. Mr. Featherstone motioned that we proceed with the bill and that we send out a prototype for comments. Mr. Arnold seconded the motion which carried. III. Financial audit report by Alexander Grant & Company Mr. Ahlander introduced Ed Erickson and Steve Zink of Alexander Grant & Company. Mr. Erickson briefly described the report. He said the documents are very similar to the ones we have had in prior years. On the third page is the auditor's opinion. On the balance sheet the sewer division had a large amount of cash and cash investments. Total property and equipment was $132 million compared to $116 million last year. Total water and sewer assets were at $146 million compared to $134_million last year. Liability fund hasn't varied significantly from last year. Current assets have five times as many current assets as current liabilities. The fund total equity is at a very strong, solid position. Total fund equity exceeded $100,000,000 for the first time. On the statement of income it had a good increase in operating revenue--was up about 17 percent over last year. Operating expenses only increased 6 percent, but was 44 percent over last year. Net income of $12 million is up approximately $4 million over last year. On the statements of changes in fund equity there was a total of $19 million in total working capital. Of that $9 million was used for property and equipment additions and another $1 million to retire the debt. On the working capital the department had $25 million at the end of the year. On the letters, it confirms that the bonds have been maintained. Collections are good with the utilities. Scheduled insurance coverage is shown which is required. A management letter is required and there have been continual improvements in the department. The letter is shorter than in past years. The bottom paragraph in the letter says, ". ..study is made for the limited purpose described. .." Overall the utility is having very sound internal control. We have talked with the management and some corrections have been made already. Cashier responsibilities have been cleared up regarding making any adjustments to customers' accounts. Approval of debit and credit memos: prepared by supervisors will be approved by second parties. Cash accounts: Procedures have been put in place to insure that this will be done. On the allocation of costs to work orders it is anticipated that the department cost accountant will be able to perform the cost study this year. Eta processing costs were billed based on estimates rather than the actual costs. It is required that these be based on actual costs for future years. • • -3- Mr. Erickson said that the Public Utilities Department has a very competent staff. Mr. Hooton thanked the Public Utilities Advisory Committee for their help, advise and contributions for a successful year. He thanked Carole Stokes for her help in the past. He said that Ray Ahlander is retiring in January and thanked him for his help with the audit reports, etc., and dedication to the department over the years. IV. & V. Annual Report & Review past goals and project future goals Mr. Hooton distributed the new department annual report. We went over the director's report (attached) which covers the end of the first five years. Bill Farmer explained the failed switch during the power outage of last July. This switch has now been bypassed. Mr. Hooton updated the group on the progress of the Little Dell Project. He said that in the next month a decision will be made either to construct or not construct the project. One concern is getting Salt Lake County to make a commitment on funding for flood control and recreation. Mr. Sefakis said-we-have to go before theWater Resource Board on - - January 13th and by then we will have to be able to make a decision. Mr. Featherstone suggested that the Public Utilities Advisory Committee send a letter to the county urging them to construct this project. Mr. Hooton said that Mt. Dell reservoir is small with an inadequate overflow structure and in the event of a potential maximum flood it could overtop. He also said that the Corps has an interest in the project. They are now trying to get back into the game. Mr. Tuddenham said at one time the Corps project was too far out. Now that they have reworked it it may be better. Mr. Featherstone motioned that we send a resolution to the mayor and city council reaffirming our position and ask them to contact the Salt Lake County Commission and urge them to construct the project. Mr. Arnold seconded the motion which unamiously carried. The meeting was adjourned at 2 p.m. !SALT LAKE CITY PUBLIC UTIL ES DEPARTMENTva a 00901,4 - RENT ,,,c Ah�C' 4534 S WEST TEMPLE PA, 6$411 — -- aFTERTEa NOW !DUE 1111122231 ROUTE ACCOUNT NUMBER FOR SERVICE A'!: 10—3O—R 3 (/.- PROJECT WATER ASSIST 'JOHN Q PUBLIC CD fi_QS5 0#i0 2244 S 1700 E. IS L C ___UT_ 84109 AMOUN7 E JCLOSED 14190115610 # 9,876.543„21 # 4190115610 X 9,876,543.,21 : PUBLIC UTILITIES CUSTCNER BILLING INQUIRIES j EMERGENCY SALT LAKE CITY,_;;T►,H -HOURS 8:00•AM TO 5:00 PH 'WATER OR SUER :LL 84189-0190! • !WATER 483-6700 — !SEUER 483-6300 483-6700 ACCOUNT NUMBER SERVICE Kyi;'ESS 4190115610 2468 E TOP OF THE WORLD DR ,S L C UT 84121 SER7ICE PERI 4 /METER READINGS BILLING UNITS USED ' DAYS (100 CUBIC FEET) 1 FROM T . PREVIOUS' PRESENT 12;23-_ !---02/24 , 53 1 1234 4321 ;3087 'PREVIOUS• 0Jv'c�'�E4T 3 CARES PA MENT WATER, CHARGE SEWER CHARGE (AMOUNT DUE ?. ,I BALANCE. 'PLEASE MAKE CHECK PAYABLE TO SALT LAKE CITY CORPORATION ,,,- BILL CC"PAR'I uN DAYS •c 14 CUT FEP DAY CUT PER NY - DAYS r iwATER), CiEkEtit THIS 'FEAR! LAST YEAR N FRG?EEi LATER A=SIIST: - - - ,/ r _ A A \1LU'ITtir.Y PROGRAM O AH:ST the NEE: i ITH PAYMENT, TD:Ar.;. THEIR nhf CF ht:L FE ER [...LE. FJ�.RJ, f'Ry. T ,RU P T K U• IN RED CROEE D1�/�{ERJ STRICT !!I^E, :N'E IY ' _{t R T 3W ' 1L,. 6E VE i/I31({jCl it.J IHr. � [�.1 h RED C�•U .. �'r 1' 1` J��jE1 �:Y 1[l. .d[ '� _T )�. ..J:11 h.1 L�Ni Ilt1Y � _ C h I C';M 1 T Y NEED'. 4 II M 0 - 3 • SAT 1 122,maRri MCIIVIIONf LEROY W. HOOTON, JR. DIRECTOR DEPARTMENT OF PUBLIC UTILITIES PALMER A. DEPAULIS JOSEPH S. FENTON WATER SUPPLY '& WATERWORKS 7331XXXVIIIMMX SUPERINTENDENT, WATER RECLAMATION WATER RECLAMATION - MAYOR WENDELL E. EVENSEN, P.E. :1530 SOUTH-WEST TEMPLE SUPERINTENDENT SALT LAKE CITY, UTAH 84115 WATER SUPPLY & WATERWORKS 1985 DIRECTOR' S REPORT This year' s annual report is really the end of a five-year period which began with a change in city government and appointment of the Public Utilities Advisory Committee. Over the past five years the department' s programs centered on first identifying the city' s water and sewer needs, then developing solutions and financial plans; i.e. , the 201 Facilities Planning Study, bonding, etc. , and then the construction phase. The overall goal during this period was to develop water and sewer programs that would provide the city quality services into the 21st century. The end of 1985 signals the end of a five-year period that has seen unprecedented activity within the Department of Public Utilities. Over this period of time the department completed a five-year capital improvements program that began in 1981. Major improvements were made to both the water and wastewater systems. o $38 million in water system improvements which included the replacement and enlargement of the city' s major east-side Big Cottonwood conduit, increasing the capacity by 90 percent. Seven new distribution storage reservoirs were constructed, increasing the total treated water storage capacity by 37 percent. o $17.7 million in sewer system capital expenditures, replacing sewer lines and equipment and upgrading the city' s existing wastewater plant. Water Division . Within the water division the following significant events occurred: 111 -2- 110 ° New connections grew at a one percent rate annually. Over the last five years we have gained 3600 new connections or equivalent to a new city the size of Spanish Fork. o Customer service needs grew by 99 .4 percent--from 50 ,576 to 100,847 contacts per year. o As a result of the department ' s distribution computer 13 new water• facilities were added to the system without hiring any additional employees to operate them. o The valve running program increased by 30 percent. o Maintenance work increased by 7 percent from 27 ,107 to 28 ,107 work orders. Wastewater Division. Major programs were completed during the past five years. Most significantly there were no odor episodes at the wastewater plant since 1979 . o The city successfully completed an EPA 201 Plan which was adopted on December 7 , 1982 . o In compliance with EPA regulations the department adopted — a pretreatment program to control industrial discharges into the city' s sanitary sewer which was approved by EPA on August 9 , 1982. o The department completed sludge management pilot studies for sludge disposal on land owned at the international airport . The city now has a viable and economical method of disposing of its sludge at a cost of less than $100 per ton. o The department completed an engineering study to determine the site for a new treatment facility in the northwest quadrant. Purchase of the property is expected to be completed shortly. o The pilot study for short-term areation which will allow the plant to operate within its discharge permit parameters was completed and submitted to the State Board of Health for final approval . o In 1984 the bonded "near-term improvements" were completed o During 1985 three contracts were let to rehabilitate the pretreatment and main treatment facilities and to construct energy recovery facilities. o Additional contracts will be let in 1986 for upgrading the existing laboratory facility and to construct a new • -3- o In compliance with EPA regulations the department adopted a pretreatment program to control industrial discharges into the city' s sanitary sewer which was approved by EPA on July 28, 1983 . o In 1984 the bonded "near-term improvements" were completed . o In 1984 the department completed an engineering study to determine the site for a new treatment facility in the northwest quadrant. Purchase of the property is expected to be completed shortly. o In 1985 the department completed sludge management pilot studies for sludge disposal on city-owned land at the international airport. The city now has a viable and economical method of disposing of its sludge. o In 1985 the pilot study for short-term areation which will allow the plant to operate within its discharge permit parameters was completed and submitted to the State Board of Health for final approval. o During 1985 three contracts were let to rehabilitate the pretreatment and main treatment facilities and to construct energy recovery- facilities. o The program to reduce flows entering the wastewater treatment plant has been successful , reducing the flow by 12 percent from 46. 3 MGD in 1980 to 40. 6 MGD in 1985. o The wastewater treatment plant in 1985 was meeting the requirements of its NPDES permit. During this period the sewer maintenance division made significant progress in maintaining and cleaning the city' s 765 miles of sewer line . o The entire 765 miles of sewer lines have been televised and cleaned. o Seventy-five percent of the sewer lines that have root problems have been vapor-rooted. ° The entire system is being monitored by ISCO meters to determine infiltration/inflow problems. In 1985 the Public Utilities Advisory Committee recom- mended that sewer rates be reduced by 17 percent, making the average sewer bill in Salt Lake City next to the lowest in Salt Lake County. • • -4- This period has also been extraordinary in terms of emergencies. The September 28, 1982 100-year storm caused widespread damage to department facilities and caused extreme overloading at the wastewater treatment plant. Plant meters were pegged as flows over 100 MGD passed through the facility. Mayor Wilson made a public request to limit plumbing use to alleviate the problem. That following spring the 1983 flood damaged many water facilities and to a lessor extent again in the spring of 1984. To demonstrate the variations in weather, before the wet period of 1982-1984, there was almost a water crisis during the summer of 1981 when it nearly became necessary to cut the county off the Salt Lake Aqueduct in order to meet our demand . This again nearly happened during August in the summer of 1985. During this period the area also experienced two major power outages, one on January 8, 1981 and the other this past summer on July 6. The first outage was handled without any problems, however, the most recent failure was compounded when an electrical switch failed in the wastewater treatment plant auxiliary generators, preventing the coupling with the main plant pumps. The equipment that failed was scheduled for replacement under a contract let two months earlier. Next Year' s MajorGoals Wastewater: 1 . Continue wastewater construction program at wastewater treatment plant. 2 . Master plan for the northwest quadrant sewer collection system. 3. Construction of new pumping plant and trunk line on North Temple Water: 1 . Construct a high-pressure line at the mouth of Parley' s Canyon to serve the city' s east bench. 2. Construct Suicide Rock regulation station to regulate flows from Mt. Dell, eliminating the air entrainment problem and feeding the east bench by gravity. 3. Continue to initiate the construction of Little Dell Project. 4. Design pipelines to connect to the CUP Jordan Aqueduct. 63H34f • /M -3 RECEIVED MAR 17 1986 Mk atir LEROY W. HOOTON, JR,DIRECTOR DEPARTMENT OF PUBLIC UTILITIES ff JOSEPH S. FENTON WATER SUPPLY & WATERWORKS PALMER DEPAULIS SUPERINTENDENT, WATER RECLAMATION WATER RECLAMATION MAYOR WENDELL E. EVENSEN, P.E. 1530 SOUTH WEST TEMPLE SUPERINTENDENT SALT LAKE CITY, UTAH 84115 WATER SUPPLY & WATERWORKS March 13, 1986 APPROVE Honorable Mayor Palmer DePaulis u.-!' 18 1SR 300 City and County Building Salt Lake City, UT 84111 EACOADhit Dear Mayor DePaulis : RE: u rc Utilities Advisory Committee Enclosed are the minutes of the Public Utilities Advisory Committee meeting of December 19, 1985 which were approved at the committee meeting of March 13, 1986 . I recommend that the minutes be approved in the mayor' s executive meeting and filed in the city recorder' s office . Sincerely, ti!'- EROY TAV HOO °NW. Directo! :jf Enc . cc : City Council /1/1 63:7