12/04/2018 - Work Session - Announcements City Council Announcements
December 4, 2018
Information Needed By Staff 6:23:21 PM
A. National Alliance to End Homelessness (NAEH) Conference
Council Member Johnston is interested in attending the National Alliance to End
Homelessness (NAEH) Conference. The conference takes place on Wednesday,
February 20 — Friday, February 22, 2019 in San Diego, California. The Council
office would pay for registration, travel, hotel, and per diem for food expenses.
Council Office Policy requires an announcement to be made if a Council Member
would like to attend a conference outside the pre-authorized standard
conferences.
➢ Does the Council approve expenses related to Council Member Johnston
attending this conference?
A unanimous Straw Poll was taken in support of Councilmember
Johnston's participation in the conference.
Councilmember Mendenhall asked Councilmember Johnston to provide
the Council with a report when he returned.
➢ Are there any other Council Members who are interested in attending this
conference?
No interest was expressed from other Council Members to attend the
conference.
B. Review of the 2019 Draft Annual Calendar (attached)
Each year, an annual calendar of the Council Meeting dates must be posted for
the public. The annual calendar is posted ahead of time, however times or
meetings may change throughout the year as unexpected needs arise.
The attached draft calendar includes potential meeting dates as a starting point
and can be changed based on the Council's preferences. Council Members may
identify any conflicts that may affect personal schedules, and raise options for
Council Meeting dates.
Once the Council approves it, the calendar will be posted. The new Council may
also make changes that staff will update on the posted calendar.
Please let staff know by Thursday, December 6th of any questions or
concerns you may have with the proposed meeting dates.
Last Modified:11/21/18 @ 1:45 p.m.
January2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
31 1 2 3 4
First day of
Council
Vacancy
7 8 9 10 11 12 13
• RDA
• Work Session
• Formal
14 15 16 17 18 19 20
• Work Session
Only
Council Office
Council Vacancy receives all Info meeting Info meeting
Application candidate held for held for
Deadline applications. candidates. candidates.
21 22 23 24 25 26 27
• Work Session
Martin Luther • Formal
King Jr.Day
Potential Potential
Vacancy Vacancy
Interviews* Interviews*
28 29 30 31 1 2 3
Deadline to fill
No meeting Council Vacancy
Potential Potential
Vacancy Vacancy
Interviews* Interviews*
4 5 6 7 8 9 10
Notes:
1. Our office is closed on .These closures are indicated in M.
2. Utah State Legislative Session:Monday,January 28—Thursday,March 14
3. *Potential Vacancy Interviews:The Council may hold an additional round of interviews OR
select,by majority vote,a candidate to fill the vacancy.The chosen candidate will then be sworn
in by the City Recorder.
Last Modified:11/21/18 @ 1:45 Pm-
February 2019
rY
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
28 29 3o 31 1
4 5 6 7 8 9
• Work
Session
• Formal
11 12 13 14 15 16 17
• RDA
• Work
Session
18 19 20 21 22 23 24
• Work
President's Session
Day • Formal
25 26 27 28 1 2 3
No meeting
4 5 6 7 8 9 10
MI
Notes:
• Our office is closed on .These closures are indicated in M.
Last Modified:11/21/18 @ 1:45 p.m.
March 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
25 26 27 28 1
4 5 6 7 8 9 10
• Work Session
• Formal
•
NLC in D.C.
11 12 13 14 15 16 17
No meeting
NLC in D.C. NLC in D.C. NLC in D.C.
18 19 20 21 22 23 24
• RDA
• Work Session
25 26 27 28 29 30 31
• Work Session
• Formal
1 2 3 4 5
Notes:
• Our office is closed on .These closures are indicated in M.
• National League of Cities(NLC)Congressional City Conference:Sunday,March 10,
thru Wednesday,March 13,in Washington D.C.
• SLC School District Spring Recess:Monday,March 25—Friday,March 29
• U of U Spring Break:Sunday,March 10—Sunday,March 17
Last Modified:11/21/18 @ 1:45 p.m.
April201 9
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
25 26 27 28 29 30 Mr
1 2 3 4 5 6 7
• Work
Session
• Formal
NAHRO in VA
8 9 10 11 12 III. 14
• RDA
• Work
Session
NAHRO in VA NAHRO in VA APA in SFO APA in SFO
15 16 17 18 19 20 21
• Work
Session
• Formal
APA in SFO APA in SFO
22 23 24 25 26 27 28
No meeting
ULCT in St.G ULCT in St.G ULCT in St.G
29 30 1 2 3
No meeting
Notes:
• Our office is closed on .These closures are indicated in M.
• National Association of Housing and Redevelopment Officials(NAHRO)Washington
Conference:Sunday,April 7,thru Tuesday,April 9,2019 in Arlington,VA
• American Planning Association National Planning(APA)Conference:Saturday,April 13,
thru Tuesday,April 16,in San Francisco,California
• Utah League of Cities and Towns(ULCT)Midyear Conference:Wednesday,April 24,thru
Friday,April 26,at the Dixie Center in St.George,UT
Last Modified:11/21/18 @ 1:45 p.m.
May 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
29 30 1 2 3 4 5
6 7 8 9 10 11 12
• Work • Work
Session Session
• Formal TENTATIVE
(as needed for
budget)
13 14 15 16 17 18 19
• RDA • Work
• Work Session
Session TENTATIVE
(as needed for
budget)
20 21 22 23 24 25 26
• Work • Work
Session Session
• Formal TENTATIVE
(as needed for
budget)
27 28 29 30 31
• Work • Work
Session Session
Only TENTATIVE
(as needed for
budget)
3 4 5 6 7 8 9
Notes:
• Our office is closed on .These closures are indicated in M.
Last Modified:11/21/18 @ 1:45 p.m.
June 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
27 28 29 3o 31 1 12
3 4 5 6 7 8 9
• Work Session • Work Session
• Formal
10 11 12 13 14 15 16
• RDA • Work Session
• Work Session TENTATIVE(as
• Formal needed for budget)
17 18 19 20 21 22 23
• Work Session
• Formal
TENTATIVE
(based upon
budget adoption)
24 25 26 27 28 29 30
No meeting
1 2 3 4 5 6 7
Notes:
• Our office is closed on .These closures are indicated in M.
Last Modified:11/21/18 @ 1:45 p.m.
Jul
Y 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
24 25 26 27 28 29
11
1 2 3 4 5 6
• Work Session
• Formal Independence
Day
8 9 10 11 12 13 14
• RDA
• Work Session
• Formal
15 16 17 18 19 20 21
No meeting
22 23 24 25 26 27 28
No meeting
29 30 31 1 2 3 4
No meeting
Notes:
• Our office is closed on .These closures are indicated in M.
Last Modified:11/21/18 @ 1:45 Pm-
August
2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
29 30 31 1 2
5 6 7 8 9 1111011111111111—
• Work Session
• Formal
12 13* 14 15 16 17 18
• RDA
• Work Session
• Formal
• Truth in Tax?
19 20 21 22 23 31 25
No meeting
26 27 28 29 30 31 1
No meeting
2 3 4 5 6 8
Notes:
• Our office is closed on .These closures are indicated in M.
• Night Out Against Crime:Tuesday,August 6
• U of U Classes Start:Monday,August 19
• SLC School District Classes Start:Monday,August 19
• **Municipal Primary Election:Tuesday,August 13
Last Modified:11/21/18 @ 1:45 p.m.
Se tember 2019p
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
26 27 28 29 30
2 3 4 5 6 8
• Work
Session
• Formal
Rail-Volution
in B.C.
9 10 11 12 13 14 15
• RDA
• Work
Session ULCT in SLC ULCT in SLC ULCT in SLC
Rail-Volution Rail-Volution Rail-Volution
in B.C. in B.C. in B.C.
16 17 18 19 20 21 22
• Work
Session
• Formal
23 24 25 26 27 28 29
No meeting
30 1 2 3 4
ill
Notes:
• Our office is closed on .These closures are indicated in M.
• Rail-Volution Conference:Sunday,September 8,thru Wednesday,September 11,in
Vancouver,British Columbia
• Utah League of Cities and Towns(ULCT)Annual Conference:Wednesday,September 11,
-Friday,September 13,in Salt Lake City,Utah(Conflicts with Rail-Volution)
Last Modified:11/21/18 @ 1:45 p.m.
October 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
30 1 2 3 4
IP
7 8 9 10 11 12 13
• Work Session
• Formal
14 15 16 17 18 19 20
• RDA
• Work Session
21 22 23 24 25
• Work Session
• Formal
28 29 30 31 1 2 M3
IP
No meeting
4 5 6 7 8 9 10
Notes:
• Our office is closed on .These closures are indicated in M.
• U of U Fall Break:Sunday,October 6,2018—Sunday,October 13
• SLC School District Fall Break/Professional Conferences:Thursday,October 18—Friday,October 19
Last Modified:11/21/18 @ 1:45 p.m.
November 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
29 3o 31 1
4 5 6 7 8 9 10
No meeting
(Election Day)
11 12 13 14 15 16 17
• RDA
• Work Session
• Formal
18 19 20 21 22 23 24
• Work Session
• Formal
NLC in San NLC in San NLC in San NLC in San
Antonio Antonio Antonio Antonio
25 26 27 28 29 30 1
No meeting Thanksgivin Day after
g Day Thanksgiving
2 3 4 5 6 7 8
Notes:
• Our office is closed on Federal&State Holidays.Our Office is also closed the Friday following
Thanksgiving.These closures are indicated in gray.
• National League of Cities-NLC City Summit:Wednesday,November 20,thru Saturday,
November 23,in San Antonio,Texas
Last Modified:11/21/18 @ 1:45 p.m.
December 2019
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
25 26 28 29 30
2 3 4 5 6 7
• Work Session
• Formal
9 10 11 12 13 14
• RDA
• Work Session
• Formal
16 17 18 19 20
No meeting
23 24 25 26 27 28
No meeting
30 31 1 2 3
Notes:
• Our office is closed on .These closures are indicated in•.
2019 Draft Annual Calendar for Review: Questions/Conflicts
An annual calendar of the Council Meeting dates must be posted for the public by [date].The
times or meetings are subject to change throughout the year as unexpected needs arise. Below
is a list of general conflicts/questions for months where holidays or a conference may create a
possible conflict and require options for the Council.The month-by-month calendar includes
potential meeting dates but can be changed based on the Council's preferences. This will be
posted once the Council approves it.
January:
• Typically,the Council holds a Workshop or Retreat toward the beginning of the year, and
sometimes again in the fall.2019 Chair and Vice will determine the workshop date.
Council Members suggested holding the Council Workshop after the Council vacancy
was filled in order for the new Councilmember to attend the workshop.
• Typically,the RDA meeting is on the second Tuesday of the month. In January,this would cause
January 8th—the first meeting day of the month -to be RDA, Council Work Session and Formal.
It would also cause a "Work Session Only" on January 15th
o Would the Council like to adjust the schedule by adjusting the RDA meeting or a
formal meeting?
Council Members requested holding a Council Formal and Work Session
meetings on January 8r" and RDA and Council Work Session meetings on
January 15`".
• Reminder/ FYI:The Mayor's State of the City address is generally held the end of January. (The
last three years,the Mayor chose the last Tuesday or Wednesday of January off-site from the
City& County building as the location for her State of the City address. If the Mayor elects to
hold it during a Council Meeting, it has typically been placed during Opening Ceremonies at the
last meeting of January.)
March:
• In March,the annually scheduled NLC Conference in D.C. from March 10 through March 13.
o RDA has been scheduled for March 19th, and the Council Work Session and Formal
scheduled for March 26th, to accommodate NLC.
Please note:
o U of U Spring Break is March 10-17
o SLC School District Spring Break is March 25—March 29
April:
• There are three annual approved Council travel options in April.
o NAHRO in D.C. conflicts with the April 9th RDA+ Council Work Session meeting
o APA in San Francisco conflicts with April 16th Work Session + Formal Meeting
o ULCT does not conflict with any current meeting dates,April 24-26th
o Does the Council want to adjust the schedule to accommodate these trips?
Councilmember Rogers added the Downtown Alliance Urban Exploration was left of the
list of conferences in April. He said the Monkey Survey needed to be done twice (April
10-13 or April 24-27) and would conflict with ULTC. Ms. Weaver said she would ask the
front office to resend the Survey Monkey link to the Council. No discussion was held
regarding adjusting the meeting schedule.
May:
• Typically,there are five Work Session dates in May to allow for time for department budget
briefings. This year there are four Tuesdays,which would only leave three briefings after the
Mayor presents the Recommended Budget.
o Does the Council want to confirm any Thursday budget briefings to avoid any last-
minute changes?
Councilmember Mendenhall indicated it was actually June when extra
conversations happened regarding the budget. She said Tax Revenue notices
would be received June 8th and it would be helpful to know the final numbers. She
said an extra meeting could be held Thursday,June 6th,if needed.
July and August:
• In July and August, the Council typically only schedules two meetings each month to
accommodate summer schedules.
o Does the Council want to adjust the meeting dates to avoid July 4th week?
Council Members requested adjusting meeting dates to avoid the July 4th week and
agreed a meeting on July 16th would be better than a meeting on July 23rd
• In past years, the Council chose not to hold a Council meeting on the first Tuesday in August due
to Night Out Against Crime. In the past three years, the schedule for community groups' events
has become more sporadic throughout the month.
o Does the Council wish to revisit this as a Council meeting date?
Cindy Gust-Jenson, Council Executive Director, stated the August 13th meeting would
need to be moved in order to meet Primary Election day.She said a proposed date would
need to be set by Salt Lake County for Truth in Taxation and the Council could possibly be
asked to have a meeting on a Thursday. Councilmember Mendenhall expressed concern
regarding the gap between July 9th and August 13th meetings. She suggested holding a
meeting on August 6th or 13th or adding a July 30th meeting date. Ms. Gust-Jenson said
there was a narrow window regarding the Truth in Taxation and she believed a meeting
the last part of July was too early and August 16th might be too late. She said Staff
would look at the Truth in Taxation law and get back to the Council.
• In August, the 2019 Municipal Election is for Mayor, and Council Districts 2,4, and 6.The
Primary Election will be on Tuesday,August 13, 2019.
o Does the Council want to adjust the schedule to accommodate the primary election?
Council Members agreed to adjust the schedule to accommodate the primary election.
Please note:
o U of U Classes Start on Monday,August 19
o SLC School District classes started on Monday,August 19
September:
• In September,the Rail-Volution Conference will be hosted in Vancouver, British Columbia from
Sunday, September 8th through Wednesday, September 11.This conference conflicts with:
o the Tuesday, September 10th RDA+Council Work Session meeting.
o the Utah League of Cities and Towns from Wednesday, September 11 through Friday,
September 13. (Typically,the Utah League of Cities and Towns annually scheduled
conference is hosted in Salt Lake City the third week of September, and does not conflict
with a Council meeting.)
o Does the Council want to adjust the schedule to accommodate the Rail-Volution
conference?
Lehua Weaver, Council Associate Deputy Director, suggested shifting the
September 10t" RDA and Council Work Session meetings to the last week of the
month (September 24th). There were no objections from Council Members.
November:
• The past few years, in November the Council has chosen to have two meetings and avoid the
first Tuesday as election day.
o Would the Council like to add a third meeting?
o If the Council would like to only have two meetings, does the Council approve the
meetings so that they do not conflict with Thanksgiving holiday? (This would keep the
meeting dates as proposed.)
There were no objections from Council Members to leave the November meetings as
scheduled.
• In November, the National League of Cities and Towns City Summit will be hosted in San Antonio
from Wednesday, November 20 through Saturday, November 23.
o Does the Council want to adjust the schedule to accommodate any travel to the NLC
Summit?
Item not discussed.