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12/05/2006 - Minutes (2) PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, DECEMBER 5 , 2006 The City Council of Salt Lake City, Utah met in Work Session on Tuesday, December 5, 2006, at 5 : 30 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance : Council Members Carlton Christensen, Van Turner, Eric Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler and Soren Simonsen. Also In Attendance : Cindy Gust-Jenson, Executive Council Director; Edwin Rutan, City Attorney; Jennifer Bruno, Council Policy Analyst; Sam Guevara, Mayor' s Chief of Staff; Daniel Mule, Treasurer; D. J. Baxter, Mayor' s Senior Advisor; Russell Weeks, Council Policy Analyst; Alison McFarlane, Mayor' s Senior Advisor for Economic Development; Gordon Hoskins, Chief Financial Officer; Jan Aramaki, Council Constituent Liaison/Research and Policy Analyst; Janice Jardine, Council Land Use Policy Analyst; Cindy Lou Rockwood, Staff Assistant; Sylvia Richards, Council Research and Policy Analyst/Constituent Liaison; Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Edward Butterfield, Mayor' s Small Business/Economic Development Manager; Lynn Pace, Deputy City Attorney; Sherrie Collins, Housing and Neighborhood Development Special Project Grants Monitoring Specialist; Doug Wheelwright, Planning Deputy Director; Rick Graham, Public Services Director; Craig Peterson, City Lobbyist; Tim Brown, Tracy Aviary Executive Director; Holly Erickson, University of Utah Student; Edward Cusick, University of Utah Student; Christina Bartholomew, University of Utah Student; Michael Franz, University of Utah Student; Maged Senbel, University of Utah Professor; Gary Edwards, Salt Lake Valley Health Department Executive Director; and Scott Crandall, Deputy Recorder. Councilmember Buhler presided at and conducted the meeting. The meeting was called to order at 5 : 36 p.m. AGENDA ITEMS #1 . 5:36:06PM RECEIVE A PRESENTATION FROM GARY EDWARDS, EXECUTIVE DIRECTOR OF THE SALT LAKE VALLEY HEALTH DEPARTMENT RELATING TO PANDEMIC FLU PREPARATION. View Attachments Gary Edwards briefed the Council with a computer presentation and the attached handout. Councilmember Love said the next time a presentation was made the City' s information Channel 17 could be utilized to inform the public. Councilmember Jergensen said rather than waiting for another meeting, the presentation could be taped so it could be broadcast on Channel 17 . Mr. Edwards said he agreed with the suggestion. Councilmember Saxton asked if specific departments/employees had been identified to respond to various pandemic scenarios and if a 06 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, DECEMBER 5, 2006 policy was in place . Ms . Gust-Jenson said the Administration had been working with City departments for some time to address the issue and prepare a plan to present to the Council . She said a briefing would probably be scheduled in January, 2007 . Mr . Edwards asked the Council to encourage the League of Cities and Towns to put this on their agenda . Councilmember Love said she would convey the message . Councilmember Buhler said an audio link could be placed on the City' s website until a video taping could be arranged. #2 . 6:39:15 PM (TENTATIVE) RECEIVE A BRIEFING REGARDING THE ISSUANCE BY COLORADO HEALTH FACILITIES AUTHORITY OF REVENUE BONDS FOR ALLOSOURCE TAX EQUALITY AND FISCAL RESPONSIBILITY ACT (TEFRA) (ITEM C- 1) . View Attachments Councilmember Buhler said the item was scheduled for a public hearing during the formal meeting. He asked if Council Members had comments on the proposal . No discussion was held. #3 . 6:39:54PM RECEIVE A PRESENTATION FROM THE UNIVERSITY OF UTAH MASTER' S OF URBAN PLANNING PROGRAM REGARDING THEIR PHYSICAL PLAN ANALYSIS PROJECT. (THE PROJECT INCLUDED CREATION OF A THREE DIMENSIONAL PHYSICAL MODEL THAT PROVIDES A VISUAL REPRESENTATION OF THE LAND USE PLANNING CONCEPTS EXPLORED AS PART OF THE COURSE CURRICULUM WHICH IS LOCATED ALONG NORTH TEMPLE FROM THE INTERSTATE 15 FREEWAY WEST TO THE JORDAN RIVER. ) Maged Senbel, Holly Erickson, Edward Cusick, Christina Bartholomew and Michael Franz briefed the Council with a computer presentation and display model . Council Members Simonsen and Jergensen said they were interested in meeting with the students to further discuss the proposal . #4 . 6:21:28PM RECEIVE A BRIEFING REGARDING THE POTENTIAL DISCUSSION TOPICS FOR THE LEGISLATIVE DINNER TO BE HOLD ON DECEMBER 14 , 2006. Lynn Pace and Craig Peterson briefed the Council . Mr . Pace said a formal list of issues had not been prepared by the League of Cities and Towns but items which could be discussed at the dinner included land use changes, eminent domain, acquisition of trail corridors, criteria for utilizing sales tax increases which were authorized for transportation/transit projects, election laws/electronic voting, utility franchise fees, tax credits for renewable energy, water issues, telecommunication tax rate, County restaurant tax utilization, and school district impact fees . 06 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, DECEMBER 5 , 2006 #5 . 8:20:33 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 2 FOR FISCAL YEAR 2006/2007 . View Attachments Sylvia Richards, Tim Brown, Jennifer Bruno and Rick Graham briefed the Council with the attached handouts . Mr. Brown briefed the Council regarding Tracy Aviary with a computer presentation. Ms . Gust-Jenson said a previous Council made the policy decision to treat the Aviary as an external facility. She said the hope was with a strong board, the Aviary would be able to obtain the funding they needed. She said the Council could choose to change that policy. She said funding for this project was not included in the 10-year Capital Improvement Program (CIP) . A straw poll was taken on proposed funding for the Aviary. A majority of the Council was in favor. Discussion was held on the following issues : A-3 : Garfield School Facility Maintenance - amended request - ($106,800 - General Fund) source; Fund Balance. Ms . Richards said after Public Services re- evaluated the numbers there was a $20, 000 decrease which lowered the request to $106, 800 . A majority of the Council was in favor. B-1 : Grant - Department of Justice Meth Enforcement and cleanup ($148,084 - Grants Fund) . Ms . Richards said instead of using funds to hire a contract employee the Police Chief felt existing staff could be used for the public awareness campaign. He said other funds would be re-programmed to better utilize the grants . A majority of the Council was in favor. I-1 : Councilmember Saxton' s amended request for funding D-4 Historic Survey ($81,000) (source : Fund Balance) . Councilmember Buhler said the request was lowered from $212, 000 . Councilmember Saxton said approximately 212 buildings needed to be surveyed in order for the area to be adopted as an extension of the historic district . She said the project was Community Development Block Grant (CDBG) eligible and a request would be made next year for the entire area. She said funding would be used to bring the entire area up to current standards or for further expansion. A majority of the Council was in favor. #6 . 7:55:38PM RECEIVE A FOLLOW-UP BRIEFING REGARDING THE FUNDING OF THE TRAX EXTENSION TO THE INTERMODAL HUB, WESTSIDE RAILROAD RE- ALIGNMENT (GRANT TOWER) , AND IMPLICATION FOR FUND BALANCE . View Attachments Sylvia Richards, Gordon Hoskins, Jennifer Bruno, D.J. Baxter and Dan Mule briefed the Council with the attached handouts . Discussion and straw polls were held several funding options . A final straw poll 06 - 3 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, DECEMBER 5 , 2006 was taken on Option 5 on Page 3 of the handout. View Attachment Council Members Saxton, Love, Christensen and Simonsen were in favor. Councilmember Christensen asked Mr. Mule to provide options regarding the feasibility of establishing bonds with a 10-year payoff. The Council also wanted options on variable rate bonds . #7 . 8:57:02 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE DEFINING WHAT CONSTITUTES A SIGNIFICANT PARCEL OF REAL PROPERTY WITHIN THE MEANING OF THE UTAH STATE CODE . View Attachments Lynn Pace, Doug Wheelwright and Gary Mumford briefed the Council with the attached handouts . A majority of the Council was in favor. #8 . 6:39:09PM (TENTATIVE) THE COUNCIL WILL CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE PUBLIC BODY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS PURSUANT TO UTAH CODE ANN. § 52-4-204 , 52-4-205 (1) (D) , AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, PURSUANT TO UTAH CODE ANN. § 78-24-8 . Councilmember Buhler said no discussion was needed on this item. #9 . 9:06:30PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . See file M 06-5 for announcements . The meeting adjourned at 9 : 12 p.m. COUNCIL CHAIR CHIEF DEPUTY CITY RECORDER This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held December 5, 2006 . sc 06 - 4 ReLor (a' 5 `�' ,\CJ ' 1IYT GORiP0?e' OFFICE OF THE CITY COUNCIL Salt Lake City Council AGENDA City Council Chambers City & County Building 451 South State Street,Room 315 Salt Lake City,Utah Tuesday,December 5, 2006 7:00 p.m. • A. WORK SESSION: 5:30 p.m., Room 326, City& County Building,451 South State Street (Items from the following list that Council is unable to complete in Work Session from 5:30-6:55 p.m. will be addressed in a Work Session setting following the Consent Agenda.) 1. The Council will receive a presentation from Gary Edwards, Executive Director of the Salt Lake Valley Health Department relating to Pandemic Flu preparation. 2. (Tentative)The Council will receive a briefing regarding the issuance by Colorado Health Facilities Authority of Revenue Bonds for AlloSource Tax Equality and Fiscal Responsibility Act(TEFRA). (See Item Cl) 3. The Council will receive a presentation from the University of Utah Master's of Urban Planning program regarding their physical plan analysis project. (The project included creation of a three dimensional physical model that provides a visual representation of the land use planning concepts explored as part of the course curriculum which is located along North Temple from the Interstate 15 freeway west to the Jordan River.) 4. The Council will receive a briefing regarding the potential discussion topics for the Legislative Dinner to be held on December 14. 5. The Council will receive a follow-up briefing regarding Budget Amendment No. 2 for Fiscal Year 2006/2007. 6. The Council will receive a follow-up briefing regarding the funding of the TRAX extension to the Intermodal Hub, Westside Railroad Re-alignment(Grant Tower), and implication for fund balance. 7. The Council will receive a briefing regarding an ordinance defining what constitutes a significant parcel of Real Property within the meaning of the Utah State Code. 8. (Tentative) The Council will consider a motion to enter into Executive Session for the purpose of strategy sessions to discuss the purchase, exchange, or lease of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms pursuant to Utah Code Ann. § 52-4-204, 52-4-205(1)(d), and attorney-client matters that are privileged, pursuant to Utah Code Ann. § 78-24-8. 9. Report of the Executive Director, including a review of Council information items and announcements. 451 SOUTH STATE STREET, ROOM 304, SALT LAKE CITY, UTAH B41 1 1 TELEPHONE: 801-535-7600 FAX: BO1-535-7651 WWW.SLCGOV.COM/COUNCIL EMAIL: COUNCIL.COMMENTS@SLCGOV.COM fi'�aecceo a<wro Salt Lake City Council Agenda Tuesday December 5,2006 B. OPENING CEREMONY: Council Member David L. Buhler will conduct the Formal Council Meetings during the month of December. 1. Pledge of Allegiance. 2. The Council will approve the minutes of November 21, 2006. C. PUBLIC HEARINGS: 1. Resolution—Adopt the issuance by Colorado Health Facilities Authority of Revenue Bonds for AlloSource Tax Equality and Fiscal Responsibility Act(TEFRA) Accept public comment and consider adopting a resolution regarding the issuance by the Colorado Health Facilities Authority of its Revenue Bonds (AlloSource Project) Series 2006 in one or more series in the aggregate principal amount not to exceed $16,000,000. (AlloSource Inc. will place approximately $1,300,000 of equipment in its Salt Lake City facility.) (Q 06-13) Staff Recommendation: Close and adopt. D. COMMENTS: 1. Questions to the Mayor from the City Council. 2. Comments to the City Council. (Comments are taken on any item not scheduled for a public hearing, as well as on any other City business. Comments are limited to two minutes.) E. NEW BUSINESS: (None) F. UNFINISHED BUSINESS: 1. Resolution—Adopt honorary name change"Adam Galvez Street" Consider adopting a resolution regarding a request by Michael Clara, Junior Cruz, and Boy Scout Troop 987 for an honorary name change of 300 South Street between Redwood Road and Interstate- 15 to "Adam Galvez Street" (Petition No.400-06-33). (P 06-16) Staff Recommendation: Adopt. 2. Resolutions—Approve Interlocal Cooperative Agreements on Phase III &IV for Parley's Creek Corridor Trail Consider adopting two resolutions regarding the Interlocal Cooperative Agreements on Phase III and Phase IV for the Parley's Creek Corridor Trail (PRATT), which will connect the Bonneville Shoreline Trail on the east with the Jordan River Parkway Trail on the west. (C 06-814) and (C 06-815) Staff Recommendation: Adopt. 2 Salt Lake City Council Agenda Tuesday December 5,2006 3. Resolution—Express concerns and support for a thorough review by federal officials of a proposed merger between U.S. Airways and Delta Air Lines Consider adopting a resolution supporting Delta Air Lines efforts to retain its independence as an air carrier and urging federal officials to conduct a thorough review of a proposed merger between U.S. Airways and Delta Air Lines. (R 06-26) Staff Recommendation: Consider options. 4. Resolution—Adopt Salt Lake City Central Business Improvement District No. DA-CBID-06 Consider adopting a resolution regarding the creation of Salt Lake City Central Business Improvement District No. DA CBID-06 to continue to promote business activity and economic development in an area of Central Downtown Salt Lake City by assessing benefited properties within the District for the costs of such economic promotion activities for a period of three years (the"assessments"). (Q 06-10) Staff Recommendation: Adopt. G. CONSENT: (None) 3 Salt Lake City Council Agenda Tuesday December 5, 2006 H. ADJOURNMENT: . Dated: December 1, 2006 By: Deputy City Recorder STATE OF UTAH ) : ss. COUNTY OF SALT LAKE ) On the 1st day of December, I personally delivered a copy of the foregoing notice to the Mayor and City Council and posted copies of the same in conspicuous view, at the following times and locations within the City &County Building, 451 South State Street, Salt Lake City, Utah: 1. At 5:00 p.m. in the City Recorder's Office, Room 415; and 2. At 5:00 p.m. in the Newsroom,Room 315. Deputy City Recorder Subscribe, .nd swor t. be .tee me is 1'day of December, 2006. (..... INOTA:Y PUBLIC ,+/� �-7 ,.- ,,, STATE OF(TAN �f- q My Commission Fires ► otary Public residing in the State of Utah 5 r SCOTTG.(; ttDALL Xf ,... 451 South She Street Rm.415 Salt I ak,1 G:ty,Utah 84111 Approval: , ,( Executive, irector Access agendas at http://www.slcgov.com/council/agendas/default.htm. People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance of council meetings. We make every effort to honor these requests, and they should be made as early as possible.Accommodations may include alternate formats, interpreters, and other auxiliary aids. The City and County Building is an accessible facility. For questions or additional information, please contact the City Council Office at 535-7600, or TDD 535-6021. Assistive listening devices are available on Channel I; upon four hours advance notice. Please allow 7�? hours advance notice for sign language interpreters; large type and #2 Braille agendas. *Final action may be taken and/or adopted concerning any item on this agenda. After 5:00 p.m., please enter the City & County Building through the east entrance. Accessible route is located on the east side of the building. In accordance with State Statute, City Ordinance and Council Policy, one or more Council Members may be connected via speakerphone. 4 Pandemic Influenza Preparations Salt Lake City Council December 5, 2006 SLVHD Understanding Flu Terms: --Seasonal flu; --Avian flu; --Pandemic flu; are not the same. SLVHD Et'' Influenza Every year in the United States, on average: • 5%to 20%of the population get the flu; • more than 200,000 people are hospitalized from flu complications,and; • about 36,000 people die from flu. SLVHD 1 Avian Influenza Bird Flu Hits Florida Trailer Park `'sr N e,« •LVHD'Yt'. Avian Influenza Avian(or bird)flu is caused by: "influenza viruses that occur naturally among birds." Wild buds worldwide carry the viruses but may not get sick from them. However,avian influenza is very contagious among birds and can make some domesticated birds,including chickens,ducks,and turkeys,very sick and kill them. The H5N1 variant is deadly to domestic fowl and can be transmitted from birds to humans. Currently there is no human immunity and no vaccine is available. SLVHD"4!; Avian Avian virus reassortant 0 0 0 virus I.FIR//I) QualnHem tin (1{tis +' A. tiq 4I , Ooa5eG4anydona 1961�Ni1 _ rli VI ”1 4,44 T Ba1tHVUW312M1]i(H6Nt) iF 7pf• Reassortment Avian Human...i.,,,,,:t. in humans virus virus S1.a r'r/ a' Model of the _ • _ emergence of a pandemic Reassortment '�tca in swine influenza virus 2 Avian Influenza Avian Influenza H5N1 infections: • First human cases identified in Hong Kong in 1997: - 18 infected,6 deaths • Early 2003,family with recent travel to southern China: -2 infected,1 death • Late 2003 to present(as of October 16,2006): —256 infected,151 deaths SI.VHD' ` Pandemic Influenza • Pandemic flu is: "A virulent human flu that causes a global outbreak,or pandemic,of serious illness." —New virus strain emerges. —There is current natural immunity. —The disease spreads easily from person to person. SLVHD, Pandemic Influenza A flu pandemic occurs when: • a new influenza virus emerges, for which people have little or no immunity,and for which there is no vaccine. The disease spreads easily person-to-person, causes serious illness,and can sweep across the country and around the world in very short time. SLVHD' 3 Pandemic Influenza Influenza Pandemics: • 1918-19,Spanish Flu (H1N1) —20-50 million deaths worldwide —>500,000 U S.deaths • 1957-58,Asian Flu (H2N2) -70,000 U.S.deaths • 1968-69, Hong Kong Flu(H3N2) —34,000 U.S.deaths SLVHD`'d* U.S., Salt Lake County Estimates of Future Influenza Pandemics U.S. Salt Lake County Moderate Severe Moderate Severe Illness 90 mil 90 mil 295,900 295,900 Hospitalization 865,000 9,900,000 2,900 32,600 Deaths 209,000 1,903,000 690 6,300 SLVHD-!! Hospital Bed Availability • Acute Care: Staffed: 2,046 20%Surge 409 Total: 2,455 Licensed 2,294 20%Surge 459 Total: 2,753 • Non-Acute Care: Staffed 324 20%Surge 65 Total: 389 SLVHD 4 Phases of a Pandemic • Inter-pandemic period —Phase 1,no new influenza virus detected in humans. If present in animals,the risk of human infection is low. —Phase 2,no new influenza virus detected in humans. Animal virus poses a substantial risk. SLVHD` ' Phases of a Pandemic cont... • Pandemic alert period —Phase 3,human infection,but no human-to- human spread. —Phase 4,small cluster of human infection with limited human-to-human spread. —Phase 5,larger cluster of human infection, human-to-human spread is localized. 5LVHD Phases of a Pandemic cont... • Pandemic period —Phase 6,pandemic is declared. SLVHD 5 Salt Lake Valley Health Department PANDEMIC INFLUENZA PREPAREDNESS PLAN SLVHD Goals of the Plan • Limit the number of illnesses and deaths • Preserve continuity of essential government functions • Minimize social disruption • Minimize economic losses SLVHD Table of Contents • Introduction • Purpose of the Plan • Scope of the Plan • Planning Assumptions • Authorities • Phases of a Pandemic • Roles and Responsibilities • Concept of Operations • Health and Medical Response • Maintenance of Essential Services • Recovery SLVHD 6 Appendices Appendix A Salt Lake County priority groups for Influenza Vaccination during a Pandemic. Appendix B. Salt Lake County priority groups for receiving an tivnal medication during a Pandemic. Appendix C: Roles and Responsibilities. Appendix D'. SLVHD Pandemic response checklist. Appendix E'. ICS structure/roles and EOC actlyaxon. Appendix F Isolation and quarantine. Appendix O: Social Distancing Measures. Appendix H. Surveillance. Appendix I Community Disease Control and Prevention. Appendix J. Information systems. Appendix IS Mass v accinetioedmedlceeon distribution Plan. Appendix L. Cammunicebon Plan. Appendix M. Special needs groups contact Infnmetian. Appendix N: MortuaryNlte Records Plan. Appendix 0 Mental Health Plan. Appendix P. Health C ere Response Plan. Appendix R. SLVHD Avian Influenza Response Plan Appendix 5: Medical Reserve Cape. SLVHD'-* SLVHD Roles Phase 1, 2 • Planning • Collaboration —First responders — Hospitals —Schools — Businesses — Faith-based organizations —State government agencies — Military —Tribal entities — Funeral directors — Elected officials — County agencies • Exercising SLVHD SLVHD Roles cont. . Phase 3, 4 • Monitoring of disease spread • Communication • Passive surveillance • Increased collaboration —Healthcare —Animal/bird agencies —Salt Lake City International Airport —Other public health agencies SLVHD ` 7 SLVHD Roles cont. . . Phase 5, Early Phase 6 • Monitoring of affected countries • Active surveillance • Aggressive case/contact management • Isolation/ai,2rantine/social distancing measures • Vaccine/medication dissemination • Communication • Data collection/analysis SLVHD SLVHD Roles cont. . . Late Phase 6 • Triage centers • Data (aggregate)collection • Vaccine/medication distribution • Communication SLVHD' - Salt Lake County/SLVHD Roles and Responsibilities • Communication —Unified message —Accurate/timely information dissemination —Education/advice SLVHD 8 Salt Lake County/SLVHD Roles and Responsibilities • Legal Issues —Potential mandatory orders .Isolation and Quarantine .Immunization,testing,examination .Social distancing .Closing schools,public venues .Restriction on travel SLVHD'' Salt Lake County/SLVHD Roles and Responsibilities cont... —Authority Police Power -17-50-302(1)(b)UCA State Statutes —Title 26 Chapter 6 Communicable Disease —Title 26 Chapter 6b Isolation&Quarantine —26A-1-114(1)(b)LHD Isolation&Quarantine Administrative Rules -UAC R386-702-5(2)Communicable Disease County Ordinances —9.12.020 BOH may adopt rules requiring quarantine »Health Regulation#31 SLVHD' '- Salt Lake County/SLVHD Roles and Responsibilities cont... • Mass vaccine/medication distribution —County facilities —County employees —Vaccines/medication purchase/storage —Emergency supplies purchase SLVHD 9 Salt Lake County/SLVHD Roles and Responsibilities cont... • Special Needs Populations -Limited English speakers .List of bilingual county employees —Homebound individuals .Salt Lake County Aging Services —Incarcerated individuals .Salt Lake County Sheriffs Office -�- -Individuals with mental health issues .Salt Lake County Substance Abuse Services .Salt Lake County Mental Health Director —Assisted Living Facilities .Salt Lake Valley Health Department SLVHD''` Salt Lake County/SLVHD Roles and Responsibilities cont... • Collaboration _ -Elected officials -Salt Lake County Divisions -Healthcare -Businesses -Public Health agencies -Salt Lake City International Airport -First responders -Faith-based organizations -Funeral home directors -Schools -Municipalities SLVHD References • Salt Lake Valley Health Department(SLVHD) -www.slvhealth.orq • Utah Department of Health(UDOH) —www.oandemicflu.utah.gov • Federal Government -www.pandemicflu.gov • Dr.Dagmar Vitek,SLVHD Medical Officer -468-2723;dvitekaslco.orq • Gary Edwards,SLVHD Executive Director - 468.2724;gedwards@slco.org • Robert Jeppesen,SLVHD Emergency Coordinator —468-2955;rjeppesen@slco.org SLVHD',' 10 SALT LAKE CITY COUNCIL STAFF REPORT DATE: December 1,2006 SUBJECT: Public Hearing Relating to Tax-Exempt Financing for AlloSource AFFECTED COUNCIL DISTRICTS: District 6 STAFF REPORT BY: Gary Mumford ADMINISTRATIVE DEPT. Mayor's Office&Treasurer's Office AND CONTACT PERSON: Ed Butterfield,Dan Mule NOTICE REQUIREMENTS: Newspaper advertisement 14 days prior to the Public Hearing Published November 20,2006 CC: Sam Guevara,Alison McFarland,Ed Butterfield,Steve Fawcett,Dan Mule On November 14, 2006, the Salt Lake City Council set the date for a public hearing relating to the issuance by Colorado Health Facilities Authority of revenue bonds for AlloSource, a nonprofit corporation. The Colorado Health Facilities Authority will be the conduit borrower. Because a portion of the equipment will be located in Salt Lake City, AlloSource is requesting that the City hold a Tax Equality and Fiscal Responsibility Act (TEFRA) hearing and adopt a resolution of support. Salt Lake City has no liability and no other involvement in issuing the bonds besides holding the public hearing and adopting a resolution approving the issuance of bonds. The president and CFO of AlloSource, Elizabeth Hearty, will be present at the Council's work session and at the TEFRA hearing in case there are questions. AlloSource is a 501c3 non-profit company headquartered in Colorado with a branch facility located in Salt Lake City at 675 Arapeen Drive #102 in Research Park. Approximately $1.3 million of bond proceeds will be for•equipment to be located at AlloSource's Salt Lake City facility in Research Park. The Colorado Health Facilities Authority is serving as the financing conduit for the entire financing, as this Colorado entity has the ability to complete financings for multi state jurisdictions. The financing process requires that local notice be provided to the general public and the opportunity for public comment (TEFRA hearing). AlloSource's bond counsel drafted and coordinated the necessary resolution with the Salt Lake City Attorney's Office. AlloSource paid the costs associated with the notice and publication. POTENTIAL MOTION: If the Council desires to approve the issuance of bonds by the Colorado Health Facilities Authority for the AlloSource project, the following motion would be appropriate: 1. ["I move that the Council"] Adopt a resolution approving the issuance of Colorado Health Facilities Authority revenue bonds in a maximum amount of$16,000,000 for the purposes of financing and refinancing the costs of acquisition,construction, improvement,renovation,remodeling,furnishing and equipping of certain health facilities and certain other matters relating thereto. BACKGROUND: AlloSource was founded in Colorado in 1994 as a provider of bone and soft tissue allografts for use in medical treatments. Allografts are tissues transplanted from one person to another. The tissue comes from deceased donors. Literature from AlloSource states that allograft transplantation is a fairly common procedure used to treat individuals with trauma, sports and age-related injuries. AlloSource's main facility and its facility in Salt Lake City are both accredited by the American Association of Tissue Banks according to the Association's web site. 2 NOV 3 0 2006 SALT ' e 1 CITY CORPORATION: DANIEL A. MULE' ROSS G. "ROCKY" ANDERSON - _ r =' - -`- CITY TREASURER DEPARTMENT OF MANAGEMENT SERVICES MAYOR TREASURER COUNCIL TRANSMITTAL TO: Dave Buhler, Chair , DATE: November 30, 2006 Salt Lake City Council / ' FROM: Daniel A. Mule SUBJECT: Colorado Health Facilities Authority Revenue Bonds (AlloSource Project) Series 2006 DOCUMENT TYPE: Resolution BACKGROUND: The City Council received a briefing memo from the Administration dated November 7, 2006, regarding AlloSource and requesting that a TEFRA Hearing be held on December 5, 2006. See attached City Council Transmittal. Following the closing of the TEFRA Hearing the City Council will need to adopt a resolution approving the Colorado Health Facilities Authority Revenue Bonds (AlloSource Project) Series 2006, in order to comply with federal tax regulations. A copy of the resolution is attached. Also attached is the Notice of Public Hearing that was published on November 20, 2006, as well as the Proof of Publication. RECOMMENDATION: That the City Council adopt the resolution approving the Colorado Health Facilities Authority Revenue Bonds (AlloSource Project) Series 2006. 451 SOUTH STATE STREET, ROOM 228, SALT LAKE CITY, UTAH 841 1 1 TELEPHONE: 801-535-7945 FAX: 801-535-6082 ROSS C."ROCKY"ANDERSON 1 t 5,�: r��aJ GEt MAYOR OFFICE OF THE MAYOR CITY COUNCIL TRANSMITTAL TO: Rocky Fluhart, Chief Administrative Officer DATE: November 7, 2006 FROM: Alison McFarlane, Senior Advisor for Economic Development SUBJECT: AlloSource TEFRA(Tax Equality and Fiscal Responsibility Act)Hearing STAFF CONTACTS: Edward Butterfield, Small Business/Economic Development Manager ACTION REQUIRED: Request that City Council hold a TEFRA hearing on December 5th or December 12th. • DOCUMENT TYPE: Briefmg BUDGET IMPACT: None DISCUSSION: The Administration requests a TEFRA (Tax Equality and Fiscal Responsibility Act)hearing at a regular City council meeting on December 5th or December 12th, as required by the federal tax code to ensure public review of tax-exempt financing projects through which the federal government will forego the collection of taxes. AlloSource, a medical company headquartered in Centennial, Colorado is in the process of completing tax-exempt conduit financing through the Colorado Health Facilities Authority. The Colorado Health Facilities Authority is serving as the financing conduit for the entire financing, as they have the ability to complete financings for multi-state jurisdictions. The financing process requires that local notice be provided to the general public, as well as the opportunity for public comment through a TEFRA hearing. The proceeds of the financing will be used to: 1) Refinance outstanding debt for AlloSource's main facility located in Colorado 2) Purchase essential operating equipment to be located at the Company's main facility and in a second facility located in Salt Lake City,UT (formerly US Tissue and Cell, 675 Arapeen Drive#102, Salt Lake City,UT, 84108). The total amount of the project is approximately $15 million,with$1.3 million in equipment to be located at the Salt Lake City facility. 451 SOUTH STATE STREET,ROOM 306,SALT LAKE CITY,UTAH 84111 TELEPHONE:801-535-7704 FAX:801-535-6331 vvwwslcgov.com ® RECYCLED PAPER • • Founded in 1994, AlloSource, of Centennial, Colorado is one of the nation's largest non-profit providers of bone and soft.tissue allograftsfor use in_ahost_of_medical-.treatments.-AlloSource was one of the first national tissue networks to have all facets of bone and tissue recovery, incIding processing and distribution, entirely accredited by the American Association of Tissue Banks (AATB) and is completely non-profit in nature. Name of Transmittal Page 2 of 2 Resolution of 2006 OF THE SALT LAKE CITY COUNCIL APPROVING THE ISSUANCE OF COLORADO HEALTH FACILITIES AUTHORITY REVENUE BONDS IN A MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF APPROXIMATELY $16,000,000 FOR THE PURPOSES OF FINANCING AND REFINANCING THE COSTS OF ACQUISITION, CONSTRUCTION, IMPROVEMENT, RENOVATION, REMODELING, FURNISHING AND EQUIPPING OF CERTAIN HEALTH FACILITIES AND CERTAIN OTHER MATTERS RELATING THERETO WHEREAS, AlloSource, an Illinois nonprofit corporation (the "Corporation") and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986 (the "Code"), has requested that the Colorado Health Facilities Authority(the "Authority") participate in the issuance of one or more series of revenue bonds in an aggregate principal amount not to exceed $16,000,000 (the "Bonds") to be used to (i) refinance $9,116,000 Health Facility Revenue Bonds (AlloSource Project) Series 1999A (the "Series 1999A Bonds") and its $560,000 Subordinate Health Facility Revenue Bonds (AlloSource Project) Series 1999C (the "Series 1999C Bonds" and together with the Series 1999A Bonds, the "Prior Bonds"), the proceeds of which were used to finance the construction and equipping of an approximately 40,000 aggregate square foot processing and administrative center located at 6278 South Troy Circle, Centennial, Colorado 80111, used by the Corporation in connection with its human bone, cartilage and tissue processing and distribution operations (the "Financed Facility"); (ii) to finance certain capital improvements (the "Capital Improvements"), including expanding and upgrading the Financed Facility and an additional facility leased by the Corporation located at 675 Arapeen Drive#102, Salt Lake City, Utah 84108 (collectively the "Corporation Facilities"), and to acquire certain equipment (the "Equipment"), to be used at the Corporation Facilities in connection with the provision of health care services by the Corporation; (iii) to receive reimbursement for moneys it has advanced in connection with the acquisition of the Capital Improvements and the Equipment and (iv) to pay certain costs of issuance of the Bonds (collectively, the "Project"); and WHEREAS, pursuant to Section 147(f) of the Code, prior to their issuance, the Bonds are required to be approved by the "applicable elected representative" of the governmental unit on whose behalf the Bonds are expected to be issued and by a governmental unit having jurisdiction over the entire area in which any facility financed or refinanced by the Bonds is to be located, after a public hearing held following reasonable public notice; and WHEREAS, the Facilities located at 675 Arapeen Drive #102, Salt Lake City, Utah 84108 to be financed are located within the territorial limits of the City; and WHEREAS, the members of the Salt Lake City Council (the "City Council") are the applicable elected representatives of the City; and WHEREAS, there has been published, at least 14 days prior to the date hereof, in a newspaper of general circulation within the City, a notice that a public hearing regarding the Bonds would be held on the date hereof; and WHEREAS, such public hearing was conducted on this date by the City Council, at which time an opportunity was provided to interested parties to present arguments both for and against the issuance of the Bonds; and WHEREAS, it is intended that this resolution shall constitute the approval of the issuance of the Bonds and the Project required by Section 147(f) of the Code; NOW THEREFORE, BE IT RESOLVED AND ORDERED by the Salt Lake City Council as follows: 1. The above recitals are true and correct. 2. The City Council hereby approves the issuance of the Bonds by the Authority and the Project to be financed and refinanced thereby. It is the purpose and intent of the City Council that this resolution constitute approval of the Bonds for the purposes of Section 147(f) of the Code and the approval of the Project. Salt Lake City, Utah does not bear any responsibility for the tax-exempt status of the Bonds, the debt service on the Bonds or any other matter related to the Bonds. 3. This resolution shall take effect immediately upon its adoption. Passed by the City Council of Salt Lake City, Utah, this day of , 2006. SALT LAKE CITY COUNCIL By: CHAIRPERSON ATTEST AND COUNTERSIGN: CHIEF DEPUTY CITY RECORDER APPROVED AS TO FORM: SENIOR S LT LAKE CITJYATTORNEY #44 GOD EN 2 NOTICE OF PUBLIC HEARING IN CONNECTION WITH THE ISSUANCE BY THE COLORADO HEALTH FACILITIES AUTHORITY OF ITS REVENUE BONDS (ALLOSOURCE PROJECT) SERIES 2006 IN ONE OR MORE SERIES IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $16,000,000 PUBLIC NOTICE IS HEREBY GIVEN that a public hearing will be held by the Salt Lake City Council (the "City Council"), at 451 S. State Street Room 315 Salt Lake City, Utah 84111, on December 5, 2006, at or about 7:00 p.m. on the proposed issuance by the Colorado Health Facilities Authority of its Revenue Bonds (AlioSource Project) Series 2006, in one or more series, in the aggregate principal amount of not to exceed $16,000,000 (the "Bonds"), in order to finance a loan to AlloSource, an Illinois nonprofit corporation (the "Corporation") to: (i) refinance $9,116,000 Health Facility Revenue Bonds (AlloSource Project) Series 1999A (the "Series 1999A Bonds") and its $560,000 Subordinate Health Facility Revenue Bonds (AlioSource Project) Series 1999C (the "Series 1999C Bonds" and together with the Series 1999A Bonds, the "Prior Bonds"), the proceeds of which were used to finance the construction and equipping of an approximately 40,000 aggregate square foot processing and administrative center located at 6278 South Troy Circle, Centennial, Colorado 80111, used by the Corporation in connection with its human bone, cartilage and tissue processing and distribution operations (the "Financed Facility"); (ii) to finance certain capital improvements (the "Capital Improvements"), including expanding and upgrading the Financed Facility and an additional facility leased by the Corporation located at 675 Arapeen Drive #102, Salt Lake City, Utah 84108 (collectively the "Corporation Facilities"), and to acquire certain equipment (the "Equipment"), to be used at the Corporation Facilities in connection with the provision of health care services by the Corporation; (iii) to receive reimbursement for moneys it has advanced in connection with the acquisition of the Capital Improvements and the Equipment and (iv) to pay certain costs of issuance of the Bonds (collectively, the "Project"). All property financed or refinanced with the proceeds of the Bonds is referred to as the"Bond Financed Property." The proceeds of the Bonds will be loaned to the Corporation for completion of the Project. All of the Bond-Financed Property will be owned by the Corporation. Interested persons are invited to attend the public hearing which will be the only public hearing held prior to the consideration by the City Council of the resolution authorizing the issuance of the Bonds for the proposed purposes set out above. DATED: November 14, 2006 Salt Lake City Council By: /s/ David L. Buhler Council Chairperson e4459 DEN Newspaper Agency Company, LLC 4770 S. 5600 W. at JCatit sibtt3tt Morning News CUSTOMER' S P.O.BOX 704005 COPY WEST VALLEY CITY, UTAH 84170 PROOF OF PUBLICATION FED.TAX T D.# 87-0217663 > ...CTTSTt7ktERDFA JJIZE35 ,. is A�GC?tT,NT :3.3'flkfBBR: .... :; PECK, SHAFFER &AMP; WILLIAMS P6399213L-07 11/20/06 201 EAST FIFTH STREET, SUITE 9 CINCINNATI OH 45202 ACGO[TI4' NOTE PECK, SHAFFER &AMP; WILLIAMS WAgA0gTELEHONEWNWMWCNO4i&affIiiV6ICEggsUMHERWMOW .. 513-639-9213 TL82034WCR1 START 11/20/06 END 11/20/06 NOTICE OF PUBLIC HEARING IN CONNECTION (W !TH THE ISSUANCE BY THE COLOENUE HEALTH I FACILITIES AUTHORITY OF:ITS REVENUE•BONDS ALLOSOURCE PROJECT)SERIES 20D6.IN ONE OR d MORE SERIES IN THE AGGREGATE PRINCIPAL ; ) AMOUNT OF NOT TO EXCEED 16,0.00 00pp0 , .t .:.. . ?<:•.:E2.::: <:::; I; earrsgg willNbe heldE SbyEthei.Salt.lakehCity'Council't CAPTTQIF: .'i''' 1._ .? ;.;, ;;:::.. I Sal 1 .CCity Utah8451 S.-State erebeRS 2006 .. Salt LakeCity, 41 1 1 on ecember at or about 700 m on the proposed'I suance by i the:Colorado Health Facddies Authorify of.ifs Rev nqe NOTICE OF PUBLIC HEARING IN CO I Bonds pc:spuen" Prolect) s Auth 2006' in one port.' $ `L$ ........ �sln order tocorf i more series in the aggggre ateippnnd ::'to exceed.$16,000,000�ho;_'BondsP ....:...:. nonce a loon to AIIoSourcey afl Illtnoi pporation 06the Ch.-Faction) to (i) fld5 A1- .65 LINES_ _ 2 .00 .COLUMN l9S'ouse anr60Pdro(ect) ber,IS0 u9Y:9A(th..S nlhdl9 9A:� ::.::. : :>.;:.:::.:.:::: •• ::>:::':r .<:r:: ::`i;... RATS --- Bands•rand o ethe:with,he�Series TIMES... .1999Ae1 ( Bonds;1" ' Bonds, the "Prior an s thee:' raceeds;of) which•:were se to finance tts4 0ns action and 1 1 58 square foot prrocs ssinngTand,admmattrratiYe-.eote lo-- , cit 7 $a C (+,kg. <ALS CI {x,i4� ... ..::.. .... . .. rado is h 11 n used by the Corporoti n in connecion 1 • with its uma one, arhlage a°di;hssue processing,. and distribution operations.(the Financed Fa lity-};' Lit): to finance certain capital• improvements:,the, .00 210 4 0 Capital Improvements"), .including expanding and upHrading the Financed Facility and an additional, TOT,AI� COST ., I facility leased by the Corporation located •at,676.i Aropeen Drive t 102, Salt Lake Citys Utah 84108c;i (collectively the"Corporation Facilities' and to ac- quire certain equipment(the:Equipment to be used . 210.40 at the Corporation Facilities.:in connectionwith the_. pprovision of health core services by the. rporation (iiii)'to receive reimbursement for moneys Co. has::od-,:: vanced-in connection with the,acgmsit onpof the Copi- AFFIDAVIT OF PUBLICATION tal Improvements and the Eqo mentand (iv)to•pay certain costs of issuance of the�onds,(collectivelys,the Project"). All property financed or refmance99 with l the proceeds of thg,Bonds is ref erred to;;as tho Bond. AS NEWSPAPER AGENCY CORPORATION LEGAL BOOKKEEPER, I CERTIFY THA' Financed Property. ; The proceeds of the Bonds will be loaned to the ADVERTISEMENT OF NOTICE OF PUBLIC HEARING IN CO The for completion of She l Joe All of the; Bond-Financed Property wdl-be owne�by fhe Corpo- PECK, SHAFFER &AMP; WILLIAMS WAS PUBLISHED BY THE NE1 r".tton. ,> . ,s .. CORPORATION AGENT FOR THE SALT LAKE TRIBUNE AND DESERET NEWS,D, lie renar'n gsi dich will berthe onl ypubhc hear ng held,, PRINTED IN THE ENGLISH LANGUAGE WITH GENERAL CIRCULATION IN UTAJ prior to the consideration.by the City:Counnl of,the,) resolution authorizing the.issuance ofthe Bonds;for:, IN SALT LAKE CITY, SALT LAKE COUNTY IN.THE STATE OF UTAH. the proposed purposes set out above ..DATED: November 14,2006 START 11 2 0 0 6 END 11/20/06 salt Lakejity Coun il' PUBLISHED ON / / ey ci DairRe Bvhlcr'• • of, CR Co / unaf Chairperson ., •1 SIGNATURE' fi 1—c.:'\i,Nt ;; !-uhtla— ,��;��x zy!W rv'e f-T LY)aGtitilE R1�;B;�t"Ir0�j DATE . 11/20/06 r k h 6417'Nosl 78oD 1 D( ytr asp W8st Jordan Utah 84088!h ,\ 4 my Commission Ex 6000 '7ck4,'cd Janunn PtraS 1,,nr y 30,2007 r THIS IS NOT A STATEMENT BUT A "PROOF OF PUBLI�"AQI`T 3N,u ,': ' t Utah PLEASE PAY FROM BILLING STATEMENT. SALT LAKE CITY COUNCIL STAFF REPORT BUDGET AMENDMENT #2 - FISCAL YEAR 2006-07 DATE: December 1, 2006 SUBJECT: Budget Amendment #2 - Follow-up Briefing STAFF REPORT BY: Sylvia Richards CC: Sam Guevara, DJ Baxter, Ed Rutan, Steve Fawcett, Gordon Hoskins, LuAnn Clark, Chief Querry, Chief Burbank, LeRoy Hooton, Louis Zunguze, Rick Graham, Russ Pack, Susi Kontgis, Kay Christensen, Gina Chamness, Doug Wheelwright, Cheri Coffey, Shannon Ashby and Sherrie Collins NEW INFORMATION: The following information is provided in response to questions raised by the City Council during the November 21 St briefing for Budget Amendment Number 2. Grant Tower funding, TRAX Extension funding and Fund Balance Update: During the November 21 St briefing, the City Council requested clarification regarding the bonding for Grant Tower, funding for the TRAX extension, and how these and other proposed projects may impact the City's fund balance. Council staff has addressed these issues in a separate staff report which will be discussed during the December 5th Work Session. NEW ITEM A-13 Request for funding - Tracy Aviary/($75,000 from General Fund fund balance and $125,000 from CIP Cost Overrun) Recently, the Tracy Aviary lost its accreditation with the American Zoological Association (AZA) because of substandard facilities that do not represent modern zoological practices and philosophies; historical lack of activity and involvement with the AZA and its programs; deferred maintenance; insufficient past and uncertain future funding; and the AZA's need to see continuing progress addressing these concerns. The Aviary can apply for reaccreditation in the spring of 2008. In the meantime, the loss of accreditation may dramatically affect the Aviary's operation, according to the Administration. The Aviary has prepared a plan that it will present to the City Council on December 5th. The Aviary is requesting $75,000 from fund balance and $125,000 from the CIP Cost Overrun Account. According to Administrative staff, the Aviary's request of $125,000 would reduce the funding in the CIP Cost Overrun Account to approximately $258,900. The Council may with to ask whether this funding will solve the accreditation issue, and whether the Aviary has contacted the AZA to ask which specific improvements are necessary to maintain accreditation in the future. The Council may also wish to consider whether the loss of accreditation constitutes an emergent situation which needs to be addressed now as opposed to waiting until the annual budget process. Page 1 A-3: Garfield School Facility Maintenance -Amended Request - ($106,800 - General Fund) source: Fund Balance The City Council requested additional information regarding the estimated operations and maintenance costs for the Garfield School Facility for the remainder of this fiscal year. ' According to the Administration, maintenance and utility costs have been paid since July on this property. The Department of Public Services reexamined the numbeni previously submitted for this budget amendment item and determined they can reduce the ongoing amount of the request by $20,000 for a new total of$106,800. This represents $92,700 on-going funds plus $14,100 of one-time costs they have incurred as well. (The original budget request was for $126,800.) B-1: Grant- Department of Justice Meth Enforcement & Cleanup ($148,084 - Grants Fund) During the budget amendment briefing, Chief Burbank made a clarification regarding the proposed use of$60,500 of the grant funding. Instead of using these funds to hire a contract employee to develop and produce a meth public awareness campaign, the Police Department will use existing staff to accomplish this task and reprogram the $60,500 for other meth enforcement and meth clean up needs. I-1 Council Member Saxton's Amended Request for funding for D-4 Historic Survey ($81,0000 (source: Fund Balance): Council Member Saxton has revised her request and is now asking the Council's support for $81,000 of General Fund fund balance monies for surveys relating to the expansion of the University Historic district. Planning staff indicated that the estimated cost for surveys relating to the extension area is approximately $81,000 instead of$212,000. If the Council is willing to approve the request for $81,000, Council Member Saxton would then request CDBG funding next year to update the other areas of the University Historic District which may need to be studied again in order to include more accurate information. Council Members asked a number of questions during last week's briefing and the Planning Division has responded. Please see the attached response from the Planning Division. The following information was previously provided in Council packets for the budget amendment briefing on November 21, 2006. It is provided again for your information. The proposed budget amendment contains 39 adjustments. The Administration proposes the use of fund balance for eight initiatives for a total decrease in fund balance of$986,059. As the Council has discussed previously, it is always difficult to consider major projects outside of the annual budget process. These fund balance requests will not be analyzed against other one-time needs, future budget amendment requests or other priorities that the Council may wish to consider funding. Council staff asked the Administration for the approximate current fund balance in the general fund. According to the Administration, the estimated fund balance as of June Page 2 30, 2007, adjusting for fund balance requests from Budget Amendments 1 and 2, the fund balance is $23,408,000, or 12.77%, which is approximately $5 million above the 10%. Without the expenditures proposed in this budget amendment, the dollar amount available above 10% is approximately $6 million. A Council Member suggested an additional possible budget item, which would require appropriations of fund balance of$212,000 (see item I-1). The public hearing for this budget opening is tentatively planned for December 12, 2006. The Council requested that a current-year revenue forecast be included with each budget amendment. The attached revenue forecast projects that overall general fund revenue will exceed budget by $650,000 primarily because of favorable sales tax revenue. In an effort to make the review of the budget openings more expedient, the Administration has attempted to categorize budget opening items as follows: A. "New" - those items that are new issues. B. "Grant requiring existing staff resources" -- those grants that will require the City's existing staff to complete a specific project. (Employees involved with these projects may have less time to focus on other projects within the scope of their work.) C. "Grant requiring additional staff resources" - those grants that provide additional staff positions and require a City match. These generally have policy implications because they may add a new service or create an expectation that the City will fund the position after the grant has expired. D. "Housekeeping" -- those items classified by the Administration as strictly accounting actions that do not have policy implications. E. "Grants requiring No New Staff Resources" - those grants that provide funding for costs that are not associated with positions. F. "Donation" -- those items that are donations that require Council appropriation to be used, are consistent with previous Council discussions, or do not have policy implications. G. "Cost Overruns" - those CIP items that have exceeded the appropriation. H. "Follow-up on Previously Approved Items" - those items that were approved in a previous budget amendment but require some additional adjustments. I. "Additions from the Council" - items added by Council staff for the Council's consideration. MATTERS AT ISSUE The Administration classified the following as: New Items: A-1: Airport CIP($9,492,000 -Airport Enterprise Fund) source: Airport passenger facility charges The Department of Airports is requesting that three projects be added to its capital improvement program with funding to come from passenger facility charges: • $2,579,000 - Sterile Corridor Extension to increase the number of international gates from three to five. Gates D8 and D10 will be added to the current Page 3 international gates D2, D4, and D6. The sterile corridor will be extended so that arriving international passengers will proceed to the federal inspection services facility in the International Terminal. This expansion will meet the future growth of international flights as Delta comes out of bankruptcy and aggressively pursues more international flights. • $3,124,00Q,- Federal Inspection Services Facility Remodel to add a second bag carousel for arriving international passengers and to expand the number of inspector positions from four to eight. Current space is available in the International Terminal for this expansion. • $3,789,000 - Purchase six new passenger boarding bridges to replace old deteriorated bridges with new boarding bridges that will allow the airlines to be more flexible in the types of aircraft used at the airport including aircraft ranging from smaller regional jets to large wide-body aircraft. Once a new terminal facility is built, these boarding bridges will be repositioned to the new concourses. A-2: Downtown Parking Token Subsidy($15,000 - General Fund) source: Fund Balance The Downtown Alliance has submitted a request asking Salt Lake City to assist with the Downtown Token program in the amount of$15,000. The City contributed $150,900 in 2003 and 2004 for this program and the Redevelopment Agency provided some start-up funds. Last year, the RDA provided another subsidy in the amount of$50,000. In order to get the usage from participating merchants and businesses, the Downtown Alliance has had to discount the sale of the tokens. Currently, the Alliance is requesting $15,000 to fund the program through the end of its fiscal year, July 2007. The Downtown Transportation Master Plan will be making recommendations on whether this program should be continued, modified or discontinued. A-3: Garfield School Facility Maintenance ($126,800 - General Fund) source: Fund Balance The Garfield School property, recently purchased by the City, is now in need of operational and maintenance expense funding. The rent from the two existing tenants is being deposited into the CIP Fund, and will be used for one-time improvements to the building. The Administration is requesting $112,700 from the general fund for ongoing operational costs including utilities, janitorial services for common areas, and snow removal services. Additionally, the Administration is requesting $14,100 of one-time funding to re-core door locks, and for repairs to the air conditioning units, ventilation fan, concrete steps, and the boiler. A-4: Worker Compensation Actuarial Services ($12,100 -Insurance &Risk Management Fund) source: Reserves in the Insurance & Risk Management Fund Each year the City is required to report an estimated liability for the total costs of worker's compensation as well as general liability. This estimated liability is to recognize that the City will incur future costs as a result of accidents or incidents that have already occurred. The Department of Management Services has contracted with a firm to provide the actuarially determined liabilities. The Department is requesting an appropriation in the Insurance & Risk Management Fund for these services. The Council may wish to ask why this expense wasn't anticipated during the annual budget process. A-5: Energy Reduction City & County Building ($164,980 - CIP Fund) source: Fund Balance from the General Fund The Administration is recommending that the Council approve a request in the amount of $164,980 to assist with energy savings and the reduction of environmental impacts relating Page 4 to the City & County Building, in keeping with the City's energy-saving initiative. This project will include converting the outside air system to VAV (variable air volume, which fluctuates the volume of air), providing evaporative cooling to the outside air system (similar to a swamp cooler), installing direct digital controls, and converting the hot water system to variable air volume. In their initial site visit report, Rocky Mountain Power outlined the potential savings of these energy-efficient improvements. If the project is funded, Rocky Mountain Power will then conduct an energy analysis for the City and County Building (at Rocky Mountain Power's cost). As a result of these changes, the Administration estimates a savings of nearly $22,000 in natural gas and electricity per year using today's energy prices. The Administration anticipates the City would recover the monies expended for this project in 6.5 years. Rocky Mountain Power will provide nearly $25,000 in energy conservation incentives payable 45 days after the project is completed, according to the Administration. The Council may wish to weigh whether this project should be includedfor review in the annual budget process, and whether CIP applications have been submitted to fund items A5 and A-6. A-6: Energy Reduction Plaza 349 ($259,079 - CIP Fund) source: Fund Balance from the General Fund In conjunction with the previous request (A-5), the Administration is requesting $259,079 for energy upgrades to Plaza 349 on 200 East. The project would include installing new rooftop air handling heating and cooling units with economizers and evaporative condensers, and upgrading the direct digital building controls and parking terrace lighting. The Administration estimates a savings of$52,000 per year and anticipates that the monies expended for the project would be recovered in 5 years. Rocky Mountain Power will provide $78,663 in energy conservation incentives, payable 45 days after completion of the project, according to the Administration. The Administration has applied for and received a $15,000 grant from the Utah State Energy Program. The grant is payable upon the completion of the project. The Council may wish to weigh whether this project should be included for review in the annual budget process, and whether CIP applications have been submitted to fund items A 5 and A-6. A-7: Building Plans Examiner- Fire ($13,000- General Fund) source: Fund Balance During the Fiscal Year 2006-07 budget process the Building Services and Licensing Division requested an additional FTE, a Building Plans Examiner/Fire Engineer, to assist with the implementation of the one-stop counter. The Council funded the position at $64,408, which was $16,712 less than requested after the Administration determined fire reviews could be conducted by a non-engineer. The Division advertised the position but was unable to attract qualified candidates at the funded level. The Council encouraged the Division to request the additional funding necessary to recruit at a competitive salary. Comparisons to similar jurisdictions indicate a $13,000 funding gap, which is the amount of the request. The Council expressed support for this funding previously, and may wish to ask about the hiring status. A-8: Public Safety Building Garage Demolition ($260,000 - CIP Fund) source: Fund Balance from the General Fund The multi-level parking structure next to the Public Safety Building is unusable due to safety and environmental concerns. The Administration proposes that the parking structure be demolished down to the existing floor slab, resurfaced and restriped. Costs are estimated as follows: Demolition: $170,000; permits, bonds and utility disconnection - $30,000; floor slab repair - $20,000; security fence installation on north and east sides - Page 5 $10,000; contingency - $30,000. According to the Administration, there will be a gain of at least 15 to 20 parking spaces. Council staff understands that demolishing this structure will remove an existing weight/fitness room for police personnel, a fire department storage area, as well as a police department evidence storage area for recovered stolen bicycles. Regarding the fitness area, the Police Department is working with the Administration to allow police personnel to use vacation time to pay for a gym membership. The Fire Department will be finding another place to store cleaning supplies, medical supplies and personal protective equipment. This situation with the parking garage is apparently long-standing. The Council may wish to ask why this request is being made midyear as opposed to the annual budget process. The Council may also wish to ask whether theAdministration has considered applying for CIP funds for this project. Additionally, the Council may wish to ask whether the Administration has considered renting parking spaces in the vicinity of the public safety building A-9: Police Investigative Overtime ($78,000 - General Fund) source: Fund Balance Non-budgeted Police Department overtime costs related to the child abduction case earlier this summer were $31,500. In addition, the Police Department used $46,500 of unplanned special event overtime in support of President Bush's visit to Salt Lake City and related free speech activities. The Administration requests funding from the General Fund fund balance. A-10: Bond Proceeds - Westside Railroad Re-alignment and Public Way Improvements (Grant Tower) ($5,720,000- CIP Fund) The Administration requests a budget to recognize bond proceeds of$5,720,000 and authorize expenditures of this amount. Of this amount, $5,600,000 is for the project and $120,000 relates to the cost of issuing the bonds. Council staffs understanding is that the Redevelopment Agency will pay the debt service on $3,100,000 of this amount. In addition to these funds, Salt Lake County will provide $3,500,000 in sales tax collections for transportation projects that were authorized by the 2006 state legislature (see initiative A- 11). The requested budget does not include $4,000,000 that was previously appropriated by the City Council to fund the purchase of land which will ultimately be used in the realignment of the railroad tracks. A-11: Salt Lake County Contribution - Westside Railroad Re-alignment and Public Way Improvements (Grant Tower) ($3,500,000 - CIP Fund) source: Salt Lake County In the 2006 General Session, the Utah legislature authorized Salt Lake County to expend $3.5 million out of sales tax collections for transportation projects for the Grant Tower work. The Administration has been working with the County to secure the funds and expects to execute an Interlocal Agreement with the County to transfer the funds to Salt Lake City in one lump sum in January 2007. The Administration is requesting that the budget be created now in order to receive and start expending the funds as soon as they are received. Funds will be used for cash payments to Union Pacific and right-of-way acquisitions. A-12: Foothill Drive Transit Study ($70,000 - General Fund) source: Fund Balance The Northeast Salt Lake City Traffic and Transportation Committee was formed earlier this year to discuss transportation issues relating to this portion of the City. The Committee has discussed the need for a transit alternatives analysis to be performed to determine the best means of providing transit services along Foothill Drive given the increase in traffic Page 6 volumes and congestion. The Utah Department of Transportation (UDOT), the University of Utah, and the Utah Transit Authority (UTA) have all expressed willingness to contribute $50,000 each towards a transit corridor analysis, and the Wasatch Front Regional Council has agreed to manage the study and provide computer modeling services as their contribution. The Administration is requesting that the City contribute $70,000 towards the study. The Council may wish to ask the Administration for a projected timeline for the study. The Administration classified the following as: Grants Requiring Existing Staff Resources B-1: Grant- Department of Justice Meth Enforcement & Cleanup ($148,084 - Grants Fund) The Police Department applied for and received grant monies of$148,084 from the U.S. Department of Justice, Office of Justice Program under a Bureau of Justice Assistance Congressional mandate for methamphetamine enforcement and clean-up. This grant requires no match. The funds will be used as follows: $ 60,500 Hire contract employee to develop and produce meth public awareness campaign, including public service announcements, video production, billboard announcements and display costs. $ 5,000 Police training (meth clean up) $ 10,000 Send presenter to the third Drug Endangered Children Conference to provide courses for clergy as well as parent and teen mentors regarding issues associated with teen substance abuse. $ 22,500 Program evaluation required by the grant (evaluates Police Department's efforts at meth eradication and enforcement) $ 50,084 Supplies including printing, brochures, mailings, education/training materials, local media news clips and production of student banners. $148,084 Total The Administration requests that the Council adopt the necessary resolution authorizing the Mayor to accept and sign the grant agreement and appropriate the necessary budget to facilitate the grant. The Police Department currently employs a meth coordinator position. The Council may wish to ask whether it is necessary to hire a contract employee for this campaign, and whether more resources could used for training and education if the salary costs were not incurred. B-2: Grant- Department of Justice COPS Meth ($197,466 - Grants Fund) The Police Department applied for and received grant monies of$197,446 from the U.S. Department of Justice, Office of COPS (Community Oriented Policing Services), under the methamphetamine grant program to increase the level of law enforcement equipment, training and cross training of joint agency responders to meth drug cases and community awareness. There is no required match for this grant. The funds will be used as follows: $ 38,813 Defray costs associated with Police Narcotic Squad overtime for their "Knock and Talk" program. $ 84,969 Equipment purchase, including personal protective suits for officers, software and manual/reference book needed for on-site processing of clandestine drug labs and surveillance equipment. $ 17,458 Travel and training (national training for meth enforcement). Page 7 $ 56,206 Supplies, including training, educational and awareness campaign materials, a laptop computer, software and web design for a marketing tool to promote community awareness. $197,446 TOTAL B-3: Grant- Office of National Drug Control Rocky Mountain HIDTA ($167,030- Grants Fund) The Police Department applied for and received grant monies of$167,030 from the Executive Office of the President, Office of National Drug Control. The grant will continue to partially fund three officers assigned to Metro Narcotics/Drug Enforcement, of which one officer is assigned to the Airport and is working with a drug detection dog. This is a continuation grant which caps benefits at 35% of base salary for the three officers, and the remaining funds will be requested during the Fiscal Year 2007-08 budget process in the Police Department's budget. There is no required match. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. The Council may wish to ask whether the officer assigned to the Airport could be paid with Airport Enterprise funds rather than this grant, and whether doing so would free those resources for the use of the program. Further, the Council may wish to clarify whether the Administration intends to request general fundmonies for this project including the officer assigned to the Airport. B-4: Grant- Utah Victims of Crime ($28,040- Grants Fund) The Police Department applied for and received annual grant monies of$28,040 from the State of Utah, Office of Crime Victims Reparations, Victim of Crime Act (VOCA), for continuation of the Mobile Response Team program. Of this amount, $26,450 will be used for partial salaries and benefits of two part-time victim advocates who provide on-scene crisis counseling and resource services to victims of domestic violence. In addition, $1,590 will be used to pay registration fees for victim advocates and other police personnel to attend two VOCA conferences and trainings during the year. The required 20% match of$5,671 will be met within the Police Department's budget. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. B-5: Grant- Utah Department of Health, Drug Free Community ($100,000 - Grants Fund) The Mayor's Office applied for and received $100,000 of grant funding from the Department of Health and Human Services for continuation of the Mayor's Drug Free Communities program, which supports the Mayor's Coalition on Alcohol, Tobacco and other Drugs in the reduction and prevention of substance abuse. The funds will be used as follows: $56,780 Salary and benefits of the Coalition Coordinator who coordinates and supports the program implementation and activities. $ 5,352 Fund the grant monitor's time to monitor and oversee the grant. $ 3,309 Travel and training at mandatory conferences. $ 2,839 Printing brochures and pamphlets and other media packets. $ 1,000 Memberships and conference registration. Page 8 $30,720 Contractual program evaluation, three $5,000 mini grants to local service providers for drug abuse prevention, IMS website costs, and consultant fees to assist in the annual strategic planning process. ' $100,000 Total The grant requires a $100,000 in-kind match which will be met with Mayor's Office staff and Coalition volunteer time, IMS Brown Bag Lunch taping, volunteer Brown Bag speakers, and mini-grant Subgrantees who will match the $5,000 mini-grants. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. The Administration classified the following as: Grant requiring additional staff resources None. The Administration classified the following as: Housekeeping D-1: CDBG Adjustment in the CIP Fund($23,341 decrease - CIP Fund) During the CDBG budget process last spring, the Council awarded $1,759,023 of CDBG funds in the CIP Fund. However because of an oversight, the amount that was formally adopted in June was in excess of this amount by $23,341. The Administration is requesting that the Council decrease the budget for CDBG in the CIP Fund by this amount. D-2: Donation Fund Contributions and interest($41,168 -Donation Special Revenue Fund) The City uses a donation fund to account for individual private and intergovernmental contributions held in trust by the City for contributions received for a specific purpose. For a few years, the Council made and annual appropriation of$400,000 so that donations could be expended without approaching the Council for a specific appropriation. During fiscal year 2006, the Council reduced the budget to $50,000 so that the Council would be informed of significant donations. In fiscal year 2007, the Council again appropriated $50,000 for the use of donated funds. This appropriation was placed in a "budget only cost center" within the special revenue funds. As contributions are received appropriations are moved from the "budget only cost center" to the project to match the actual amount of available cash. The Finance Director reports that $41,168 has been moved from the budget only cost center to reflect donations received and interest earned between July 1, 2006 and October 15, 2006. The Finance Director is requesting that the appropriation be increased by this amount to bring the budget for future donations and interest back to the $50,000 amount. Donations were received for the following programs: Be Safe Be Seen $14,000 Parks Maintenance 5,755 Crisis Intervention Team 4,470 Memorial House Maintenance 1,753 YouthCity Programs 252 Sorensen Technology 30 Interest earned on all projects 14,908 The Council may wish to ask the Finance Director for additional detail onsome of these projects. Page 9 D-3: Grants Carryover($142,786 - Grants Operating Fund) On June 30, 2006, unexpended budgets in special revenue funds lapsed in accordance with State law. In Budget Amendment #1, the Administration provided a list of the carryover amounts and the appropriated these carryovers. Due to an oversight, the Administration left off some YouthCity grants to be carried over from the U.S. Department of Education: U.S. Department of Education Grant $38,518 Ottinger Hall - U.S. Dept of Education 22,770 Fairmont- U.S. Dept of Education 31,005 Liberty- U.S. Dept of Education 8,204 YouthCity Administration - U.S. Dept of Education 27,189 Central City Program Income 15,100 The Administration is requesting that the Council bring forward or "carryover" the balances for these funds. D-4: Water Utility Fund Carryover, Filter Replacement, and Watershed Purchase ($4,061,055 - Water Fund) On June 30, 2006, unexpended appropriations lapsed in accordance with State law. The Administration is requesting that the Council bring forward, or "carryover" the appropriations for existing construction projects in progress of$1,589,095 (primarily for the City Creek Treatment Plant) and for outstanding purchase orders for equipment of $271,960. The fiscal year ends on June 30th of each year, which falls in the middle of a normal summer construction period. Equipment is similar, having been ordered and encumbered in one fiscal year but received in the next fiscal year. The Administration labeled this initiative as housekeeping because the Council traditionally approves carryover budgets for capital projects and equipment orders. However, this budget request also includes two new items: Big Cottonwood Treatment Plant filter media (water filter) $800,000 -The filters at the Big Cottonwood Treatment Plant are 20 years old. They were originally expected to last 15 years. The Department was hoping that the replacement could be deferred until fiscal year 2009-10, but testing has shown that the media should be replaced sooner to guarantee high quality water. The Department of Public Utilities is requesting that the Council appropriate reserve funds within the Water Fund for this project. Watershed purchase $1,400,000 -The Department of Public Utilities has the opportunity to purchase a prime parcel of watershed property in Big Cottonwood Canyon. The Department of Public Utilities has been working to acquire this parcel for several years and is very pleased with this outcome. The Water Fund has sufficient reserves for this purchase. D-5: Sewer Utility Fund Carryover($2,325,337- Sewer Fund) On June 30, 2006, unexpended appropriations lapsed in accordance with State law. The Administration is requesting that the Council bring forward, or "carryover" the appropriations for existing construction projects in progress of$2,146,000 (primarily for the sewer treatment plant) and for outstanding purchase orders for equipment of$179,337. D-6: Stormwater Fund Carryover($1,607,000 - Stormwater Fund) Page 10 On June 30, 2006, unexpended appropriations lapsed in accordance with State law. The Administration is requesting that the Council bring forward, or "carryover" the appropriations for existing construction projects in progress of$1,607,000 primarily for the 900 South storm drain project. D-7: Salt Lake Valley Solid Waste Facility Engineering support ($1,600,000- CIP Fund) Salt Lake County and Salt Lake City are co-owners of the Salt Lake Valley Solid Waste Landfill and Transfer Station. By agreement, Salt Lake City provides engineering and construction management on a reimbursement basis for capital projects. The City Council will receive a separate briefing on the budget for the Landfill including proposed capital projects. The City's Engineering Division is requesting an appropriation of$1,600,000 for engineering support including consultants. Actual amounts spent will be reimbursed by the Salt Lake Valley Solid Waste Facility. D-8: CIP Fund Recapture ($110,010 decrease - CIP Fund) Each year the City Council "recaptures" remaining appropriations from completed capital improvement projects (CIP). Five CIP projects are ready to be closed out. The Administration is proposing that these funds be transferred to the CIP cost overrun account. The cost overrun account is also a holding account. This account is reviewed in connection with the annual budget to determine whether there are any excess funds that can be appropriated for CIP projects. D-9: CIP Fund CDBG Recapture ($110,122 - CIP Fund) Each year the City Council "recaptures" remaining appropriations from completed or closed CDBG projects in the CIP Fund. This request reduces the remaining budgets of five completed CDBG CIP funded projects totaling $110,122 and increases the budget of the same year's CDBG cost overrun account which will be reprogrammed during the next CDBG process. D-10: HOME, CDBG and Revolving Loan Fund Program Income ($2,409,081 - Grants Fund) a. The City uses loan repayments from an old Urban Development Action Grant loan (City Center Project) for its Small Business Revolving Loan Program. The final payment has been received of$1,446,467. The Administration is requesting that the Council appropriate this final payment to the Small Business Revolving Loan Fund. b. Interest and principle of$695,000 has been received from housing rehabilitation loans and from first time home buyers loans. HUD Federal Guidelines require program income to be reallocated to programs that have the same eligible activity. The Administration is requesting that these funds revolve back into these programs and be available for future loans. c. Interest and principle payments totaling $267,614 have been received relating to HOME grant funding. The Administration proposes that this amount be placed in a holding account for next year's allocation. D-11: Copy Center Closeout($11,340 - Transfer to General Fund) Page 11 The old Copy Center Fund (internal service fund) account has $11,340 of remaining cash after the disposition of all of the supplies and assets. This request will transfer that remaining cash to the General Fund. D-12: Lowe's Property Purchase ($8,105 - Surplus Land Account) In Budget Amendment #1, the Council approved funding for the transfer of property from Lowe's on 1300 South 300 West for a turn lane and driveway approach into a small business to the south of Lowe's. The amount listed in the budget amendment was $40,000. The total amount the City owes to Lowe's is $48,105. The City originally sold property to Lowes at $15 per square foot and has negotiated to buy a portion back at the same cost per square foot. Funds are available in the Surplus Land Account. The Council previously expressed support for this transaction. The Administration classified the following as: Grants Requiring No New Staff Resources E-1: Grant- State Homeland Security($321,080 - Grant Fund) Each year the City's Emergency Management Services applies for and receives a grant from the State of Utah Homeland Security for the purchase of equipment necessary to prepare in the event of a terrorist or weapons of mass destruction attack. There is no match required. The funds will be used as follows: $195,173 Purchase of automated dialing and notification system (alert/notification system similar to reverse 911), and pandemic supplies $ 65,407 Purchase of 120 Chemical, Biological, Radiological, Neurological, Environmental (CBRNE) Ensembles (protective masks), 1 Mack air distribution (allows high speed refilling of air packs), automated dialing and notification system, and 12 water purification systems for fire services. $ 47,000 Purchase of 115 CBRNE Ensembles and 2 water purification systems for law enforcement. $ 13,500 Purchase of EOC Communications system (radios), and 2 water purification systems for Emergency Management. $321,080 Total The Administration recommends that the Council adopt the necessary budget to facilitate the grant. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. E-2: Grant- Utah Department of Health Medical Services ($104,337- Grant Fund) Each year the Fire Department applies for and receives grant funds from the Utah Department of Health, Bureau of Emergency Medical Services for the purchase of medical equipment and supplies as well as training or schooling. $98,569 will be used to purchase medical equipment, $4,500 will be used for training and $1,268 will be used to purchase a bariatric transport flat (similar to portable ambulance cots). A $1,500 match is required for the training portion of the grant, and a $1,268 match is required for the bariatric transport flat which will be met within the Fire Department's budget. Page 12 The Administration recommends that the Council adopt the necessary budget to facilitate the grant. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. E-3: Grant- Utah Department of Public Services Medical Response ($104,337- ,rant Fund) Each year the Fire Department applies for and receives this grant from the State of Utah Department of Public Services under the Homeland Security Metropolitan Medical Response (MMRS) grant program. The grant is awarded to jurisdictions across the County for the purpose of planning and implementing a medical response mechanism in the event of a mass casualty or weapons of mass destruction terrorist attack. The Fire Department will purchase equipment and provide a training/drill exercise for jurisdictions valley-wide, provide minimal amounts of funding to local hospitals for their participation in this exercise, and pay for the two contract personnel who provide pharmaceutical oversight and clerical duties. There is no required match. The Administration recommends that the Council adopt the necessary budget to facilitate the grant. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. E-4: Grant- Utah Department of Public Safety Emergency Services Citizen Corps Council($6,000 - Grant Fund) Each year, the City's Emergency Management Services receives this grant from the State of Utah Department of Public Safety, Division of Emergency Services and Homeland Security to organize, develop and implement a citywide strategic plan and to organize and implement the Citizen Corps Council. The funds will be used to defray costs associated with training and educating the Citizen Corps Council in community preparedness and family safety measures, and other costs associated with marketing and advertising special events that promote the Citizen Corps Council. There is no required match for this grant. The Administration recommends that the Council adopt the necessary budget to facilitate the grant. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. The Council may wish to request further information regarding this program and request a briefing on the citywide strategic plan when it is developed. E-5: Grant- Salt Lake City Arts Council- Global Artways ($2,000 - Grant Fund) YouthCity Global Artways received a $2,000 grant from the Salt Lake City Arts Council to engage youth, teachers and families in dance, theater, opera and visual arts. The grant does not require a match. The Administration requests that the Council adopt the necessary resolution authorizing the Mayor to accept and sign the grant agreement and appropriate the necessary budget to facilitate the grant. E-6: Grant- Utah Department of Community Culture -Arts Education ($6,160 - Grant Fund) YouthCity Global Artways received a $6,160 grant from the Utah Department of Community Culture to contract with three artists for puppetry workshops for elementary students and for productions involving high school students. No match is required. Page 13 E-7: Grant-Kennedy Center Performing Arts - Global Artways ($7,500 - Grant Fund) YouthCity Global Artways received a $7,500 grant from the John F. Kennedy Center for the Performing Arts for the Imagination Celebration, which is an on-going art workshop program that includes exhibits and public art-making activities. Global Artways receives this grant on an annual basis. This grant requires a dollar-for-dollar cash match, which will be met from within Global Artways' general fund budget for personnel expenses. The Administration recommends that the Council adopt the necessary budget to facilitate the grant. A resolution was previously passed authorizing the Mayor to sign and accept this and any additional grants relating to the original grant. E-8: Grant- Sustainable Business Education ($10,000 - Grant Fund) The Mayor's Office applied for and received a grant from the E.P.A. to assist with costs associated with the Mayor's Environmentally and Economically Sustainable (e2) Business Program. The purpose of this program is to educate small business owners on best management practices that lead to pollution prevention and resource conservation. Of these funds, $9,549 will be used for printing services and display advertisements and $451 will be used for mailings of meeting announcements and outreach brochures. A match of $3,600 will be met with a portion of the City's Environmental Advisor's salary. The Mayor received a similar grant last year. The Administration classified the following as: Donations F-1: Daniels Fund YouthCity After School Program ($50,000 - Donation Fund) The Public Services YouthCity Program received a $50,000 donation from the Daniels Fund, which offers grants to communities providing services for education, youth development, aging, alcohol and substance abuse, amateur sports, disabilities and homeless/disadvantaged. Grant monies will be used as follows: $13,000 Salary and benefits of the part-time employee assistant coordinator for the Central City YouthCity site $ 5,000 Cost of living allowances paid to youth participants of the YouthCity Employment program (stipend for participation in employment program) $32,000 Part time teacher positions for all YouthCity sites. The Administration recommends that the Council adopt the necessary budget to facilitate this donation. F-2: Arts Works for Kids -Imagination Celebration ($30,000 - Donation Fund) The Salt Lake City Foundation has received a private donation of$30,000 from the Art Works for Kids Foundation. Global Artways will use the donation to fund costs associated with three events, including The Kennedy Center Imagination Celebration on-tour production of Willy Wonka, the Children's Opera Showcase, and the Imagination Celebration Art Workshops. The Administration recommends that the Council adopt the necessary budget to facilitate this donation. Page 14 The Administration classified the following as: Cost Overruns None The Administration classified the following as: Follow-up on Previously Approved Items " None. Additional Items that the Council May Wish to Consider including in the amendment: I-1 Council Member Saxton's Request for funding for D-4 Historic Surveys ($212,000)(source: Fund Balance) As noted in Budget Amendment Number One, Council Member Nancy Saxton expressed interest in the potential expansion of District Four historic districts, and asked the Planning Division for a cost estimate for a number of surveys. A meeting was held on October 19th with representatives from the State of Utah Division of State History, Administration staff and community members in the East Central, Douglas and Central City Community/Neighborhood Councils to discuss in detail the potential expansion of historic districts in District Four and further refine the parameters of the project. Community members committed to provide more detailed information to assist the Administration in providing cost estimates for the Council's consideration. The Planning staff has indicated that the assistance provided by the community will be used in the studies. The Planning Division has submitted the estimated costs for the surveys necessary to study the potential expansion of District Four historic districts. (See attached memo from the Planning Division.) Council Member Saxton is asking for the Council's support in her request for $212,000 of fund balance to fund the requested surveys. As support for this request, Council Member Saxton cites the Historic Landmark and Planning Commissions'recommendations in 1991 to include five additional blocks to the University Historic District. Page 15 NOV• 3 0 2006 SAW I") CCTV CORPORATIoNi RICHARD GRAHAM ROSS C. "ROCKY" ANDERSON a � e- - � ?* - - - PUBLIC SERVICES DIRECTOR DEPARTMENT OF PUBLIC SERVICES MAYOR COUNCIL TRANSMITTAL rr\ TO: Sam Guevar9 DATE: November 30, 2006 Chief of Staff FROM: Rick Graham Director, Public Services Department SUBJECT: Tracy Aviary Emergency Budget Amendment Request STAFF CONTACT: Rick Graham 535-7774 Tim Brown 596-8500 Executive Director, Tracy Aviary DOCUMENT TYPE: Budget Amendment RECOMMENDATION: That the City Council consider amending the annual general fund budget allocation to Tracy Aviary in the amount of$200,000. • BUDGET IMPACT:$200,000; $125,000 from CIP contingency, and $75,000 from general fund reserves. BACKGROUND/DISCUSSION: On an annual basis the City appropriates $250,000 to Tracy Aviary to cover a portion of its operation and maintenance costs. The Aviary covers its remaining expense through ticket revenue, program revenue, donations, sponsors and grants. Recently, Tracy Aviary was denied reaccreditation by the American Zoological Association. The primary issues leading to the loss of accreditation are: 1. Sub-standard facilities that don't represent modern zoological practices and philosophies. 2. Historical lack of activity and involvement in AZA and its programs. 3. Deferred maintenance. 4. Insufficient past and uncertain future funding. 5. Need to see continuing progress addressing the list of concerns. 451 SOUTH STATE STREET, ROOM 14S, SALT LAKE CITY, UTAH B41 1 1 TELEPHONE: B01-535-7775 FAX: 801-535-7789 WWW.S LCGOV.COM (�]nccrc co N>c[a Loss of accreditation could have an enormous effect on the Aviary's operation. It is possible that some of the highly skilled staff will leave the Aviary to seek employment with other accredited institutions, that some of the unique bird stock on display will be pulled away and sent to other institutions, and that grant and donation opportunities will be lost. Tracy Aviary can apply for reaccreditation in the spring of 2008. Tracy Aviary strongly believes that it must immediately prepare for reaccredidation by vigorously attacking the problems that resulted in its loss of accreditation. It has prepared a plan that it will present to the City Council on Thursday, December 7, 2006. In part, the plan calls for additional City funds to fund capital projects, to hire a development director to raise needed private/corporate funds, and to fund a strategic marketing campaign. Attached, is a Memorandum from Tim Brown, Executive Director of Tracy Aviary, which makes the funding request and describes how the funds will be used. PUBLIC PROCESS: Not applicable. TO: Rick Graham FROM: Tim Brown SUBJECT: Request for Tracy Aviary funding DATE: 29 Nov., 2006 Thank you for the opportunity to request $200,000 from Salt Lake City. The planned use of funding will be: $100,000— Wilson Pavilion Design. $50,000—Hiring a Development Director. $25,000 — Renovating the East Entrance and making operable. $25,000—Tracy Aviary marketing. Pavilion Design: Renovation of the Wilson Pavilion will cost approximately $2,000,000. This includes design and engineering fees, permits, licensing, construction, temporary off-site housing for birds currently housed in the building, meshing for the exhibits, new species, and education. $100,000 now being sought from SLC will be matched with $25,000 from private sources to provide a total of$125,000 for complete architectural services including; project design & cost estimating, construction documents (drawings and specifications), renderings to be used for fundraising, engineering and construction administration. Once the funding is secured, an RFP will be developed and disseminated, beginning the process of selecting an architectural firm (a preliminary design is attached). As designs are finalized renderings will be used to aid in fundraising for the remaining cost of the renovation project. Development Director: Currently the Aviary is without a Development Director and lacks the funds to hire one. While significant progress has been made in the past two years cultivating a broader funding base for the organization, in order to secure the funding necessary to complete the renovation of the Wilson Pavilion and continue strengthening the funding base of the Aviary, a more significant effort must be made toward development. $50,000 will be used to hire a development director. East Entrance: The East Entrance lies adjacent to the main promenade through Liberty Park, near the recently renovated Chase Mill, and near the newly constructed concession stand. For decades this was the entrance to the Aviary, and many people still remember using it. Making it functional once more will benefit the Aviary and Liberty Park. Preliminary designs have been generated and need to be reviewed by Landmark. $25,000 is being requested to fund this enhancement. Marketing: To balance the budget in 2004-05, no funding was allocated to marketing. As a result, visitation and the organization's profile in the community sagged considerably. In 2005-06, a relatively small budget of$10,000 was spent on marketing and resulted in a 14% increase in visitation. For the Aviary to succeed, it is critical to put forth a marketing campaign that will raise the profile of the organization. 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G U U - i i Ui • • • • • • • y: ..I • • • --i U y c.1 1 ORIGINAL PAPERWORK FOR ITEM A5 WAS IN THE PACKET ON NOVEMBER 21 , 2006 DEC 0 1 2006 Communication to look the City Council , _ SALT LAKE CITY Depa ment of Community Development Office of the Director To: Rocky Fluhart, Chief Ad inistrative Offic: _ From: Louis Zunguze, Community Development Di II Date: November 30, 2006 CC: Doug Wheelwright, Deputy Planning Director Cheri Coffey, Deputy Planning Director Joel Paterson, Planning Program Supervisor Chris Shoop, Research and Projects Analyst Re: Briefing Response: Potential Expansion of East Central Historic Districts This memorandum is in response to the questions raised at the City Council briefing on November 21, 2006 relating to the potential expansion westward of the locally designated University Historic District. This area of the proposed expansion includes the five blocks from South Temple to 500 South between 1000 East and 1100 East. Responses to Council's questions are provided below. 1. Why wasn't the 5 block extension, which was supported by the Planning Commission and Landmarks Commission in 1991, added to the University District in 1991? Was it a staffing or funding issue? Response:A review of the minutes for the pertinent Historic Landmark Committee and Planning Commission meetings indicates that the properties within the proposed expansion boundaries had not been surveyed when the District was adopted in 1991. Without completion of the survey, the area in the proposed expansion boundaries could not be included in the original District. A turnover in preservation planning staff occurred during this same period and the survey was never completed. 2. Is the area CDBG eligible? Response: Yes. The entire District and proposed expansion area are eligible for Community Development Block Grant funds. • Page 1 of 3 3. Clarify the number of homes to be surveyed at both the reconnaissance and intensive levels. Response: A total of approximately 591 structures should be surveyed at the intensive level. The existing District contains roughly 515 contributing structures (eligible for designation), all of which would need to be surveyed at the intensive level. The expansion area contains about 102 contributing structures, 26 of which have already been studied at the intensive level but the remaining 76 still need to be studied. After further analysis, Staff determined that a reconnaissance survey should not be required for either the existing or proposed expansion area since a survey was completed in 1993 for the existing University Historic District and in 1995 for the expansion area. This will decrease the initial cost estimate by$5,860. 4. Could the surveys be done at different times, e.g., first fund a reconnaissance survey and then do the intensive level survey at a later date? Response: If the intent of the surveys is to create a historic district, then they typically should be conducted as close together as possible. Since the two survey types inform each other, it is best they occur within a similar period of time. A reconnaissance level survey will identify the contributing structures that should be surveyed at the intensive level. As noted above, the reconnaissance surveys have already been completed for the current District and the proposed expansion area. In this case, although some time has passed since completion, these reconnaissance surveys are deemed current for the purposes of identifying contributing structures to be surveyed at the intensive level. 5. Do the studies (reconnaissance and intensive level) have to be done for the entire historic district or can they be done for just the 5-block extension that Councilmember Saxton is proposing to add? Response: As noted above, a reconnaissance level survey was completed for the University Historic District in 1993 and in 1995 for the expansion area. These surveys are current for the purposes of identifying contributing structures to be surveyed at the intensive level. However, with the exception of the 1998 intensive survey of 26 structures in the proposed expansion area, the intensive level surveys for the District were completed in the 1980s and are inadequate based on today's standards. Therefore, intensive level surveys need to be completed for the existing District and the remaining 76 structures in the proposed expansion area prior to official designation. • Page 2 of 3 6. If the area is locally designated, how would this area, as well as others being reviewed for designation, affect the Planning Staffs workload relating to historic preservation? Response: Designating these areas, including the proposed expansion of the University Historic District, will increase the number of locally designated structures by approximately 3,287 structures or approximately 75%. This impacts Planning staff resources because all permit requests in historic districts necessitate planner review for a Certificate of Appropriateness. Such certificates cannot be given over the counter and frequently require that a planner visit the site to make an accurate determination. Therefore, additional staff would be needed to meet review requirements. It is important to note, however, the increase in designated structures is only one piece of the overall workload analysis. The Planning Division, in conjunction with the Community Development Department Director, is in the process of preparing a request for additional staff to address all workload issues within the division. 7. What is the actual number of contributing structures? Response: According to the map that was part of the reconnaissance level survey completed in 1995, there are 102 contributing structures in the proposed expansion area; an estimated 515 structures are found in the existing District. •Page 3 of 3 Initiative Name: Foothill Drive Transit Study Initiative Number: BA#2 FY2007 Initiative #A-12 Initiative Type: New Item Initiative Discussion: A Northeast Salt Lake City Traffic & Transportation Committee, comprised of representatives of various entities from the northeast portion of Salt Lake City, was formed earlier this year to discuss land use, traffic and transportation issues of common concern to this portion of the City. The committee meets bi-monthly One of the topics the Northeast Salt Lake City Traffic & Transportation Committee has discussed is the need to perform a transit alternatives analysis to determine the best means of providing transit services along Foothill Drive to reduce congestion as traffic volumes continue to increase. The University of Utah is one of the largest traffic generators in the City. Research Park, Red Butte Arboretum, This is the Place State Park, and Hogle Zoo are also examples of traffic generators that continue to expand. This also applies to the traffic volume on Foothill Boulevard as it carries traffic from Summit County and southeastern Salt Lake County. The Utah Department of Transportation (UDOT) has budgeted $50,000 to determine what physical changes to the roadway might be needed, such as adjusting the elevations of the curb lines and drainage inlets to provide a consistent 3 travel lanes in each direction. The University of Utah has budgeted to update its campus master plan including transportation elements. Both entities are willing to provide $50,000 towards a transit corridor analysis. Utah Transit Authority (UTA) has also budgeted $50,000 for this purpose, and the Wasatch Front Regional Council has agreed to manage the study and provide computer modeling services as their contribution. Representatives of UDOT, UTA, and the University of Utah are refining a draft work scope of the proposed study. The Administration is requesting anappropriation of$70,000 (land use and transportation elements) as the City's share of the study cost. If approved, the City's $70,000 would leverage approximately $200,000 in other funds and in-kind services for this study. Some of the impact to this area and the surrounding neighborhoods is attributable to the inconsistent cross-section of the road while much of the impact is also due to the lack of transit service along it. This study will identify the best transit services, whether as a single project or a phased-in series, that could be implemented along the corridor. The study consultant will be required to hold public input meetings during the study, which is anticipated to take approximately 12 months to complete. J i L. Foothill Drive Transit Study Initiative Name BA#2 FY2007 Initiative#A-12 _ 2006-07 Initiative Number Fiscal Year Community Development New Item Department _ 1 Type of Initiative Tim Harpst j 535-7148 Prepared By - Telephone Contact General Fund ( Fund Balance) Imps $ (70,000.00) Revenue Impact By Fund: 1st Year 2nd Year FY 2006-07 FY 2007-08 General Fund { f Total _ $0 Internal Service Fund Total $0 Enterprise Fund I Total $0 $0 Other Fund Total $0I $0 Staffing Impact: New Number of FTE's 0 0 Existing Number of FTE's 0 0 Total _ I 0j 0i Description i Accounting Detail Grant#and CFDA# If Appli6able: Revenue: Cost Center Number Object Code Number Amount Expenditure: — - ' Cost Center Number Object Code3 Amount 2 03-11800 Number � $ 70,000 00 ------ ---- Additional Accounting Details: -- - r Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A If grante position will 9 p 9 --- ---- - - is funding a position is it expected th be eliminated at the end of the rant. t N/A Will grant program be complete in grant funding time frame? t !Will impact the community rant im ace the _ J p tY once grant funds are j eliminated? _ N/A Does grant duplicate services providedby private - -- -- or Non-profit sector? N/A MEMORANDUM DATE: December 5, 2006 TO: City Council Members FROM: Jennifer Bruno,Policy Analyst RE: Update on funding options for the TRAX Extension project and the Grant Tower project This is a clarification briefing regarding the previous Council straw poll regarding funding options for the Grant Tower project,an update on General Fund Balance,and an outline of funding options to pay for the increased costs for the TRAX Extension project. The Administration's recommendations are listed in item F below. A. Fund Balance 1. The Administration has indicated that the General Fund has about$5 million in fund balance in excess of the 10% of general fund revenue,which is the level that is informal City policy to keep. 2. It should be noted that other potential expenditures that the City Council has recently discussed but has not taken action on could lower the$5 million figure to the$4 million range. 3. See chart at the end of this paper for further information about the potential impact of the Grant Tower and TRAX Extension projects on fund balance. B. Grant Tower Funding 1. On October 17th,the City Council held a briefing to discuss various options to pay for the City's portion of the remainder of the costs for the Grant Tower railroad realignment project. 2. Council Staff outlined three scenarios for Council consideration: i. pay for the full City share,$2.5 million,with fund balance U. pay for half of the City's share with fund balance($1.25 million),and half with bonding(debt service,approx.$93,000/yr) iii. pay for the full City share with bonding (debt service,approx. $185,000/yr) 3. The Council took a straw poll and voted 4-3 to pay for the full City share with bonding (see attached minutes),citing uncertainty about future project needs in the coming year that may require fund balance. 4. This decision will need to be confirmed before the December 12th budget opening, as funds will need to be expended for this project in January(the issuance of the bonds,which will likely occur sometime in June,would reimburse the City for these expended funds). C. TRAX Extension funding 1. On November 16,the Council held a work session briefing to discuss the increased costs in the TRAX Extension project. It was discussed at that 1 • briefing that the City would need to come up with an extra$3.41 million, $600,000 of which is not eligible to bond for (as the City will not own the final asset of the stations). 2. If the Council elects to issue sales tax bonds to pay for all of the bond-eligible parts of this project, debt service would be approximately$210,000 per year for 20 years. 3. If the Council elected to issue Motor Fuel Excise Tax Bonds to pay for all of the bond-eligible parts of this project(Class C Funds), debt service would be approximately$347,000 per year for 10 years. The City Treasurer has indicated that these bonds are not as desirable as Sales Tax Bonds,because they carry a slightly higher interest rate since their credit quality is not as high as sales tax bonds and the limitation to amortize over 10 years instead of 20 years. 4. It should be noted that at any time, the Council may decide to fund debt service payments on this sales tax bond project out of Class C funds. 5. In order to preserve all funding options for all projects (and so as not to jeopardize the projects currently being funded with a bond), the City Treasurer has indicated that the Council would need to make a funding decision regarding this project no later than March 22. 6. UTA has indicated that they need these funds on July 1,2007. Funding this project with a June bond would meet this deadline, as would funding this project with fund balance through Budget Amendment#3 or#4. 7. It should be noted that in June of 2007(Budget Amendment#4),fund balance could be lower than the figures discussed in this briefing paper because of additional needs that may be identified in Budget Amendment#3 or#4. D. Debt Service 1. Individual sales tax debt service options are discussed above. 2. If the Council were to pursue a sales tax bond to pay for both projects,the total City share of debt service would be approximately$395,000 per year. 3. The Council could elect to pay for half of each project out of fund balance, and half of each project with sales tax bond proceeds. Council Staff then estimates that debt service payments would total approximately$198,000 per year. This option would leave just over$1 million in fund balance over the 10% level (see Option#4 below). E. Fund Balance Calculations 1. The Administration has communicated that,according to their most recent revenue forecasts, an additional$650,000 in revenue may drop to Fund Balance on June 30,2007. 2. While weighing the various options below,the Council may wish to consider the funding implications of pending legal issues that may require the use of fund balance before the end of the current fiscal year. The fund balance calculations below also do not take into consideration the Tracy Aviary's pending request for funding from the City Council. 3. It should also be noted that Option#2 below drops fund balance to below the 10% level. 2 Fund Balance Amount Above 10% of General Fund Revenue $ 5,078,500 Projects the Council has discussed but not taken action on $ (1,000,000) Balance Above 10% $ 4,078,500 Option 1 Pay for TRAX Extension out of fund balance $ (3,410,000) Bond for Grant Tower $ - Remaining Balance Above 10% $ 668,500 Option 2 Pay for TRAX Extension out of fund balance $ (3,410,000) Pay for Grant Tower out of fund balance(reconsider straw poll) $ (2,500,000) Amount Below 10% $ (1,831,500) Option 3 Pay for non-bondable portion of TRAX Extension out of fund balance and bond for remaining $ (600,000) Pay for Grant Tower out of fund balance(reconsider straw poll) $ (2,500,000) Remaining Balance Above 10% $ 978,500 Option 4 Pay for half of TRAX Extension out of fund balance and bond for remaining $ (1,705,000) Pay for half of Grant Tower out of fund balance and bond for remaining (reconsider straw poll) $ (1,250,000) Remaining Balance Above 10% $ 1,123,500 Option 5(Administration Recommendation) Pay for portion of TRAX Extension out of fund balance and bond for remaining $ (600,000) Bond for Grant Tower $ _ . Remaining Balance Above 10% $ 3,478,500 F. The Administration's recommendation is as follows: 1. Fund both projects with a sales tax bond (fund balance implication shown in Option#5). Note: $600,000 would still need to be paid for with fund balance (the non-bond-eligible portion of the TRAX extension). 2. Alternate/backup recommendation(if the Council decides not to bond for both) -Fund the bondable portion of the TRAX Extension with a sales tax bond and pay the City's portion of Grant Tower with Fund Balance (fund balance implication shown in Option#3). C 3 October 17, 2006 The City Council of Salt Lake City, Utah met in Work Session on Tuesday, October 17, 2006, at 5:30 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Carlton Christensen, Van Turner, Eric Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler and Soren Simonsen. #4. 6:27:12 PM HOLD A FOLLOW-UP DISCUSSION ON THE ISSUE OF BONDING FOR THE GRANT TOWER PROJECT. View Attachments Jennifer Bruno, D.J. Baxter and Dan Mule briefed the Council with the attached handouts. A straw poll was taken on Scenario 3 on Page 2 of the handout. Council Members Saxton, Love, Christensen and Simonsen were in favor. Mr. Mule said at a future meeting the Council would be asked to adopt a reimbursement resolution for Grant Tower and possibly the TRAX extension. SALT LAKE CITY COUNCIL STAFF REPORT DATE: December 1,2006 SUBJECT: Ordinance Defining a Significant Parcel of Real Property AFFECTED COUNCIL DISTRICTS: Citywide STAFF REPORT BY: Gary Mumford ADMINISTRATIVE DEPT. Property Management CC: Sam Guevara,Ed Rutan,Lynn Pace,Louise Zunguze,Steve Fawcett,John Spencer KEY ELEMENTS: On February 7, 2006, the Council received a briefing regarding a proposal to define the types of real property subject to property conveyance notice and public hearing. Following a court case in Weber County, state legislation was changed to allow a municipality to define by ordinance what constitutes a "significant parcel of real property" relating to the conveyance process. Since Salt Lake City hasn't defined a significant parcel, public hearings are scheduled before the Planning Commission for all conveyance of any interest in City-owned property including utility permits, leases or temporary use agreements, easements, and revocable permits. Approximately 40 to 60 conveyances are heard by the Planning Commission annually. State code 10-8-2(4) also requires a 14-day "reasonable notice" and an opportunity for public comment before a municipality can dispose of a significant parcel of real property. The Code also requires each municipality to define what constitutes "reasonable notice." The Administration is proposing that a "significant parcel of real property" be defined in order to streamline the respond to the public for minor utility permits or other inconsequential temporary uses. This will also increase city staff efficiency and allow the Planning Commission to focus on more significant issues. The proposed ordinance also defines "reasonable notice." MATTERS AT ISSUE: The Administration is proposing that "significant parcel of real property" be defined to include: 1. all sales of city owned property 2. all trades or exchanges of city owned property In Addition: 3. for open space property - all utility permits, easements, lease or revocable permits 4. for golf course property - all utility permits, easements, lease or revocable permits 5. lease of surface rights of streets and alleys Under the proposal, public notice and hearings will not be required for utility permits, lease or temporary use agreements, easements, or revocable permits of other property (except for open space, golf courses, and surface rights of streets & alleys, which require the normal conveyance process including notice and public hearing). According to the proposed ordinance, reasonable notice of the proposed conveyance of a significant parcel of City owned real property will include: 1. Notice to be mailed to all abutting property owners; 2. Notice to be delivered to the office of the City Council, posted in the office of the City Recorder, delivered to a local media representative, and posted on the City's website. Presently, public hearings on conveyances are held by the Planning Commission. The proposed ordinance will provide that the hearings regarding conveyances of significant parcels of real property can be held by the Public Utilities Advisory Committee or Airport Advisory Board in lieu of the Planning Commission. For some parcels of real property located outside of city limits, perhaps the Public Utilities Advisory Committee or Airport Advisory Board will be the more appropriate body to conduct a public hearing(e.g., watershed, canal property in county area, Airport#2, Tooele Airport, etc.) At the February briefing the Council asked that language be specifically added to the ordinance to ensure that notice and public hearings will always be provided for the following: 1. Any property where the conveyance of the property would result in a request to amend the City budget; 2. Any property where the conveyance of the property would result in a request for a change of zoning of that property; 3. Any property that is specifically referenced in a master plan or where the proposed use of the land following its conveyance would conflict with the master plan for the area These three items have been added to the revised proposed ordinance. As discussed above, the City Council will receive notice of conveyance of significant parcels of City owned property. The Council has the option to call for an additional public hearing to be held by the Mayor or his designee. Any request for a hearing must be made by the Council within 15 days. The ordinance proposed last February contained a shorter 7-day period, but it was changed in this revision to 15 days to be consistent with the current ordinance and to allow more time to add conveyances to a regular Council meeting agenda. Under the proposed ordinance, the Council will no longer be given notice for utility permits, leases, easements, or revocable permits with the exception that notice will continue to be provided for any conveyance of interest in city-owned open space or golf course property and leases of surface rights of streets & alleys. Notice will 2 A I always be provided where the conveyance would result in a request to amend the budget,change zoning, or where the property is specifically referenced in a master plan. The revisions that the Council requested to be made to the proposed ordinance were delayed several months as a result of the transition process of selecting a new property manager and because of other major work priorities of the Property Management office. OPTIONS: Since the proposed ordinance appears to resolve the Council's previous concerns relating to open space, budgets, zoning and master plans, the Council may wish to forward the ordinance to a future Council meeting for consideration. If there are any additional concerns, they can be discussed during the work session so that the ordinance can be revised prior to considering it in a formal Council meeting. 3 I SALT LAKE CITY ORDINANCE No. of 2006 (Defining what Constitutes a Significant Parcel of Real Property) AN ORDINANCE DEFINING WHAT CONSTITUTES A SIGNIFICANT PARCEL OF REAL PROPERTY WITHIN THE MEANING OF THE UTAH STATE CODE. WHEREAS, U.C.A. § 10-8-2(4) requires that before a municipality may dispose of a significant parcel of real property, the municipality must provide at least 14 days notice and an opportunity for public comment on the proposed disposition; and WHEREAS, the Utah Code also requires that each municipality shall, by ordinance, define what constitutes a significant parcel of real property and what constitutes reasonable notice; and WHEREAS, after having reviewed and studied this matter, the City Council finds that the proposed ordinance is in the best interest of the City; NOW, THEREFORE, be it ordained by the City Council of Salt Lake City, Utah, as follows: SECTION 1. Section 2.58.020B of the Salt Lake City Code shall be and hereby is amended to read as follows: B. Sale, Lease or Irrevocable Transfer. The chief procurement officer shall adopt specific written guidelines establishing requirements for notice, bidding or other conditions of sale, lease or other transfer of real property. SECTION 2. Section 2.58.035 of the Salt Lake City Code shall be and hereby is enacted to read as follows: 2.58.035 Significant Parcel of Real Property In connection with any proposed sale, lease, conveyance or other disposition of real property owned by the City, the following real property is deemed to be "significant": A. Any property where the conveyance of the property would result in a request to amend the City budget; B. Any property where the conveyance of the property would result in a request for a change of zoning of that property; • C. Any property that is specifically referenced in a master plan or where the proposed use of the land following its conveyance would conflict with the master plan for the area; and D. Any property designated as significant on the "Table of Significant Parcels of Real Property" set forth below. SECTION 3. The Salt Lake City Code shall be and hereby is amended to include the "Table of Significant Parcels of Real Property," as set forth on Exhibit A attached hereto, to be located within Section 2.58.035D of the City Code. SECTION 4. Section 2.58.040 of the Salt Lake City Code shall be and hereby is amended to read as follows: A. A significant parcel of real property owned by the city or any legal interest therein, shall not be sold, traded, leased or otherwise conveyed or encumbered until the City has provided reasonable notice to all interested parties and held at least one public hearing on the proposed conveyance as set forth herein. B. Reasonable notice of the proposed conveyance of a significant parcel of City owned real property shall be interpreted to require the following: 1. Notice of the proposed conveyance shall be mailed to all abutting property owners. 2. Notice of the proposed conveyance shall be delivered to the office of the City Council, posted in the office of the City Recorder, delivered to a local media representative, and posted on the City's website. 2 C. No significant parcel of City owned real property, as identified on Table 2.58.035, may be conveyed until after a public hearing has been held before either the Salt Lake City Planning Commission, the Airport Advisory Board, or the Public Utilities Advisory Board. D. In addition to the public hearing required above, the Salt Lake City Council may also request a public hearing prior to the conveyance of any significant parcel of City owned real property. Any request for a hearing before the City Council must be delivered to the office of the Mayor no less than 15 days after delivery of the notice to the office of the City Council pursuant to Subsection B.2 above. If no request for a hearing is made within that time period, the City Council shall be deemed to have waived any right to request a hearing. If a written call for hearing has been made by the council, the mayor or his or her designee shall meet thereafter to hear and consider comments upon proposals to convey the city property specified in the notice. Such hearing shall take place before, after or in conjunction with a regularly scheduled city council meeting, as determined by the mayor. E. Any notice of a proposed conveyance of a significant parcel of City owned real property shall specify the following: 1. A description of the property to be conveyed or encumbered; 2. The nature of the proposed conveyance or encumbrance, whether the property is to be sold, traded or encumbered, including the nature of the conveyance if the property is to be sold, or if a trade or lease of property is contemplated, a brief summary of the proposed transaction; 3. Persons to whom interests are to be conveyed; 4. Any consideration tendered; 5. The name of the person, department or entity requesting such action; 6. The basis upon which the value of the interest has been determined by the city; 7. The date, time and location of the public hearing to be held. The notice shall further state that interested persons may appear and comment upon the proposal. 3 F. The conveyance or encumbrance of real property of the city may be finalized as follows: 1. By the mayor, at his/her discretion following notice and/or public hearing, as required by this section; or 2. If the transfer is revocable and the mayor has determined that an unanticipated combination of facts and conditions of pressing necessity has emerged which requires that action be taken prior to a city council hearing. Such conditions shall not be deemed to arise, unless it appears that delay from notice or a hearing would produce: a. Great or irreparable injury to persons seeking the conveyance or encumbrance, with negligible impact upon city interests, b. Serious detriment to the social or economic interest of the community as whole, or 3. Substantial economic loss to the city. G. Any decision by the mayor to forego the city council hearing provisions of this section shall be made in writing to the city council, stating the specific reasons upon which the decision was based. SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on the date of its first publication. Passed by the City Council of Salt Lake City, Utah this day of , 2006. CHAIRPERSON ATTEST: CHIEF DEPUTY CITY RECORDER Transmitted to Mayor on 4 Mayor's Action: Approved. Vetoed. MAYOR CHIEF DEPUTY CITY RECORDER AP' 7V'ED AS TO FORM Sett 1_ssk:8 City A:ttornc-:•y's Otfice (SEAL) Dale S — — 30 o(o EY Bill No. of 2006. 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