02/13/1991 - Minutes TRACY AVIARY ADVISORY BOARD
MINUTES
February 13, 1991
The 59th meeting of the Tracy Aviary Advisory Board of Salt Lake
City was held on February 13, 1991 at Tracy Aviary.
PRESENT
Board Members Btaff Excused
John Wennergren (Chair) Rick Graham Conrad Harrison
Rex Kennedy (Vice Chair) Grenville Roles Kevin Anderson
Jeanne LeBer Mark Stackhouse Clayton White
Carol McDonough Susan Norris
Barbara Stubblefield
CHAIR BUSINESS
John Wennergren convened the meeting and John said Rick Graham
would be late . John said he has several concerns regarding the
Aviary ' s budget . He told the Board the Aviary capital
improvements which were passed over last year , may again be
passed over this year . A 5% cut in the City budget will be
reflected in the Parks budget .
Rex Kennedy asked if the cuts were for matching funds for the
0 .C . Tanner fountain . George Allen said he had read an article
in the newspaper relating to that . The Board expressed concern
that approximately $150, 000 is to be cut from the Aviary 's
budget , along with a 5% cut . Rex suggested the Board contact Mr .
Tanner and ask if he would be interested in converting the
fountain for Aviary use .
John said the City has a 30-year Master Plan for Liberty Park.
He would like to know how the Aviary fits into the plan . He met
with the Mayor and apprised him of the Board ' s concerns . Barbara
stated that the Board serves as an advisory committee to the
Mayor, and should inform him of the Board 's feelings on matters
such as this .
Barbara Stubblefield made a motion that the Board Chair and Vice
Chair draft a letter to the Mayor with a copy to John Gust,
voicing the Board 's concerns that the integrity of Tracy Aviary
will be jeopardized if a 5% cut is made, that the Board hopes to
make a positive impact, and would like his feedback. George
Allen III seconded the motion , which carried unanimously.
Tracy Aviary Advisory Board
Minutes
February 13, 1991
Page Two
The Chair asked Grenville to explain the Aviary's Operations
budget to the Board . Grenville distributed copies of the
expenditure breakdown (Exhibit A) , which totals $212, 823 . He
explained to the Board the various categories and which areas he
has control over . Several areas need to be increased , such as
feed and memberships .
Mark Stackhouse explained the Education Program budget, which has
three main categories : Admissions, Gift Shop and Programs . He
handed out a breakdown of Education Programs costs and revenues
(Exhibit B) and projected revenues (Exhibit C) for next year .
Mark proposed to take the majority of the 5% cut from gift shop
supplies . Education staff will increase the amount of work time
spent giving programs from 50% to 75% next year .
Rick arrived and John asked him if the matching funds were
already committed for the O .C . Tanner fountain . Rick said they
were . He asked the Board to be patient and explained that City
departments compete with one another for capital improvement
funding, as the City has many infrastructure needs . He said the
Parks Department has done relatively well the past ten years .
He said we have a voice on the capital improvements committee .
Barbara told Rick she was appreciative the pond is being dredged ,
but would like to have been informed about the situation with the
Parks Department budget from him rather than the newspaper . She
asked if all divisions have been asked to take a 5% cut . Rick
said if a straight-across-the-board cut were made, then
Operations would be cut $220, 000, Administration $20, 000,
Recreation $58, 000 , and Forestry $40, 000, totalling $320, 000 from
the Parks Department . He said the cut does not need to be by
division . The department is now assessing every program and
identifying goals and priorities .
John asked if the Board could be advised of cuts before they are
submitted to the City. Rick said he will better apprise the
Board of situations affecting the Aviary. He said that he views
the Aviary as an element of Liberty Park and whatever
improvements are made to the park benefit the Aviary . Mark asked
if the plaza planned for the Aviary entryway will be built in the
upcoming phase . Rick said it would not . Mark expressed concern
that the fountain may actually draw people away from the Aviary,
as the entrance is presently so obscure, he pointed out that the
service building has a more impressive entry .
Tracy Aviary Advisory Board
Minutes
February 13, 1991
Page Three
Rick said several budget cut scenarios will be submitted on the
19th. He will meet with the Mayor in March and will better know
the Mayor 's direction then .
OTHER BUSINESS
Grenville reported that the Vasa parrot baby was pulled on
February 12th and seems to be doing well . The next meeting will
be held March 13, 1991 at Tracy Aviary at 4 : 00 P .M .
. .
l...) ,....)
. .
E Y hibii- A .
TRACY AVIARY OPERATIONS 04- 12800
COST CENIER RESPONSIBILITY REPORT PAGE NO. 1
FOR THE PERIOD ENDING 12-31-90
---- CURRENT MONTH
BETTER WORSE- YEAR TO DATE TOTAL Y. REMAINING
• - -•; 11U6IIEY: OBJECT :•' • • DESCRIP BUDGEt ENC
TION • • ACTUAL ENCUMBERED BETTER/WORSE- ANNUAL EXP
BUDGETANNUAL
ACTUAC :-:--,x-:. -:•-•:•• -'''"'Y'r• BuDGET -
'""?"44144:4A4 !tisI44iiiiiu.' ; ' • REVENUE ' a . • - • " - "ISURPLU5*4 3)
* *•:.''':'i•W:•iiggi:gi100"i:*gijig::"i?::M-0!:,r1050 l'"SUNDRY REVENUES • -- - 15.00 • 15 - •• . •• 0•,•:- 999 i::•::•';- •-•:''';::•-• 154
. . . ... .„,.,.....„...„..„...4,00,.... 0 tOTAL SUNDRY 15.00
- ----:i $::,--'i'?:MW*T:,e 'i • - :'" 15 0..:,: 999 ... .... ..: „...: 15+
• .
000 :.:107!kL /.115CELLANOUS REVENUE 15.00 . -. • . ..
. : 15 ....,t,..0099„. ........:_.: ........ 15+.. _
00 0 totAL REVENUE 15.00 15 .. 0 999. 15+
. .
----- H- .-,,i:i ,*:-Mq :•:':::: :':-': ', EX,,
ENOITURES (DEFICIT = -)
. •
_.....$, 40.6d•-. ''i:62iiiii01iXECUTIVE ANNUAL BASE PAY 31,264.67 11,291- 39,948 18
laai2CrRU' lle4211102 EXECUTIVE LONGEVITY PAY 683.94 • 384. 600 114 ,i**4**8,683
- : - ***84.
.00 17 2113 EXECUTIVE - OVERTIME PAY .00 102 204 0 . 204
:..- 8i4,98i0i4M,WAo0214.1oi oP/MAINT ANNUAL BASE PAY 18.905.33 4i507 46,824 !: •. 40:::- 27b919 % .
110.70...., 54. 214102 oP/MAINT LONGEVITY PAY 682. 15 368 2, 100 32 1,418
•-y:- , 85o:12404: 39.!**4143 . -oP/MA/NT OVERTIME PAY 146.59 153 60024 :W-:: ' 453 *, •
1,000.05 - 6522162 HOURLY PAY-OTHER EMPLOYEES 11,385.51 274- 18,360 62 6,974
- • ..i:AD.RTRATIiiiROSTOTAL'i'SALARIES & WAGES 63,068. 19 6,819- 108,636 %• 58 • 45,567
• *::*..::::::i •:i:; •!I 4 7.1 grimviii 34‘,MHO.EMPLOYEE MEP ItS-rICA 4.711.65 810- 7.022 ' .:..•59 '•":.:••*:"::-*'. 3;210:'::::
•.:-:-::::.--:::::•::: :::,:i%,,,::,-,-.::::::1 oommiii:00.,?18.T:l...i 3 i 11..!Xi Lo BENEFITS-STATE1ep4 T RETIREMENT 4,648.38 932- 7,432 63 **. 2,784
•
104.48 • 104 . '.': (r .000 '.'ii,i4iViiiii,44i044.::'.
*-* 0 .51*------617- 2195 ERPL BENEFIT GROUP LIFE INSUR 1 849.45 1,885 7,468 * 25 * 5,619
:•::: :::::M7141ZIONM:4W4. 41 .119504igM11.0YEE BENEFITS-4MP • ' ' * 1:890.32 1.890' •• f. 0:,.M699 - ***ilbego4.-:
_ - 2,444.77 510.L TOTAL EMPLOYES. BENEFITS .. . 13,204.28 1,651-
:•,••:-••••:•,•:::1:i•E!: :•,•:;,•::"*i.x.,,,:•...:,•1•M:::$8;$•.?..iY,*•,,F,A?:::,,•,:••;•,.• "•:,,•, ,• : , 22,822 *** 58 9,619
0,44.S1. *J24: TOTALpERSONAL SERVICES ' 76,272.47
•!'::••••••':!:::::'::::*:" ::::::'..!•:••:::::: .•:;::i!i :.......................................... L"•3_,.,, .. L" 8,470- 13i,Ass SS 65, 186
.00_______ o 225s :.orHER coNttkuctioN M A 5 .00 31 31- • • •. . . . .. . . . . . . ,
0 999 31
••::." ,.::72:i.337.: cov.;.;.;,,NiiA1478!i',::2270--::i,::?! GROUNDS SUPPLIES 11.712.20 1,071 3,831., • • 17.000'":::,::' 71 --i: :::: .-,:'-'-::• 6. 117
811;;;;r.MgM113:'-'::3114.'::.'oli& IllilarAT.s&AsUT.7E;UPPLY 340.49 4,658 . 10,000 3 • • 9,660
1,285.53 62 1,652 - 6000 .'%. .22 f'"V-''''.:Y*4,652
':::..:.::,i,,:,i'':3.:023i:4:M*OMM.......ali 41'?tine OTHER Alt TAUPLIP.123`L" F.A. .00 1,002 2,000 ' 0 2,000
13.338.22 1, 164 3,450 ' 35,900 :?i's:',$0•%.:-.y*:: 2i,3g01 -: •
- - .'il'i0MOOMM-MWOW7OtALOPERATING & MAINTENANCE SUPPLY • i3.338.22 1, 164 ' 3,450 : •• 35,900 ;:,:'::. 40 .„:.-... :.:?": -.i.2109E1
_-,:.:,.mmwmoomM2T417. 0320H.:AIMER PROFESSIONAL A TECH SERV . • . 827.35 11,675 • t9i00o. 3 :',. !:' ,3,i73 - i
48gM"MingiA3A336gilELIETAtiN24E.ONG DISTANCE .00 498 1,000 0 1,000 '.
. . .00 138 -: '* : '- 272 , '-- 0 :' -:- :- "272 '
--,•:: -.- ael(iPMAR4in531A3311 FAME012t00;11[NT MC'S .00 58 58- 0 999 58
780.00 282- ' • 1.000 1.2:: 78 -,-.. -- : ' 220 - •
768,2O.,....„. ..3267_2399 _ OTHER CONTRACTUAL SERVICE 2,631.28 21 5,300 50 2,669
H:: -?-:, • 123i784- 322.%4508- -,: TELEPHONE LEASE EXPENSE • 1.648.73 1,62/ 6,543 . .. -25 ...• Z- ' 4,894
1, 127.08 • 2,466 TOTAL CHARGES & SERVICES 5.887.36 58 15,619 43, 115 14 37, 170
•:6.4i41:421;:.a4.440•422*.;: “:""-"-• ''''''-' " • . • • • i. . . ' • '• ' -"' '''' '' • ' ..:: :.i;• :-, -
ORGANIZATION ---' OtttoiliTioN PROGRAM DESCRIPTION FUND APPN PROJECT RUN GATE 01-11:11
REV : 04$01!ft0!W-OPgRATION5 :-:' -• * 13115 TRACY AvIARy 10 00100 0405 PROCESSING DATE 01-12-91
EXP 04501 PARK OPERATIONS * • 13115 - TRACY AVIARY
•••••• •:::i: !:::::i':•:::::*•iiiingif;M:i1::•ggi;W:* *.•:"•: '*: •:'::" . ''':- : • *. 10 00100 0405 FICS .REpoRT NO. AM164503
•
***• • • -*•::i-•••••:?*:•::!-M:':':M:1::K:i**Ui:::::'' 'i'•••::•.?"-•••'•':*:'.• * .. ....:.. ,: _. .
• . .
. •. • . • - . • . •••
• .
, •
• •
. •:.- • . . ... ... . _. •
Exibit B
Education Programs: Costs and Revenues
(prepared for the Tracy Aviary Advisory Board Budget Committee)
Admissions
Staffing $ 7,000
Administration 6.970
Total $13,970
Bird Show
Staffing $50,730
Materials and Supplies 3,950
Administration 6.930
Total $61,610
Education Programs (School programs, classes etc.)
Staffing $18,200
Materials and Supplies 5,850
Administration 6.930
Total $30,980
Gift Shop
Fixed costs:
Staffing $10,600
Administration 6.970
Total fixed costs $17,570
Variable Costs:
Merchandise $65,000 (Actual amount spent depends upon sales, about 50% of revenues)
Support Services
Advertising $14,000
Printing 6,500
Administrative Supplies 1,800
Administration 30.084
(includes fund-raising, public relations, secretarial services)
Total $52,384
Total Fixed Costs $176,514
Exibit C
Revenues
(next year projected)
Admissions $105,322
Gift Shop 21 ,088
Program fees 21 .200
Total $147,610
Total Costs $187,058
Difference $ 39,448
�1D
February 14 , 1991
TRACY AVIARY
589East 1100South Honorable Palmer DePaulis
City and County Building
Salt Lake Lity,Utah 84105 Room 306
Salt Lake City , Utah 84111
(801)596-5034
Dear Mayor DePaulis :
PalmerDePauhs At the Aviary Advisory Board meeting on February
Mayor 13th , the sole topic on the agenda was the Tracy
Aviary Budget and the allocations for fiscal year
JohnGust 1991-92 .
Director
Pork mW Kerrraton
We were disappointed, and concerned to learn that for
D Grenville Roles the second time , the Aviary ' s 10-year development
Curnfur
plan is to be put on hold , and that our potential
capital improvement monies are to be used as part of
the matching funds , to support a new fountain in
Tracy Aviary Liberty Park . We are also concerned that the
Advisory Board'
continuing postponement of capital improvements will
Benda n4,bey adversely effect our ability to attract visitors ,
Chairman and thus reduce admissions revenues .
GeorgeAllenlll We were further concerned and alarmed at becoming
aware of the possible implementation of the 5%
KevmAnderson budget reduction scenario and the disastrous effect
this would have upon the Aviary .
Gainor Bennett
As you are , of course aware , the Aviary has made
JuesDreytous great improvements on all fronts in recent years and
only last year was accredited by the American
Conrad Harnson Association of Zoological Parks and Aquariums ,
having finally achieved a national standard of
Rex Kennedy professionalism .
JeanneLeBer Some of the potential cuts discussed at the Board
meeting would endanger the integrity of our
Barbara Stubblefield commitment to education , which will affect our
professional standing and , undoubtedly cause our
JohnWennergren accreditation to be withdrawn .
Cindy White The Aviary Board feels that should it become
essential , the Aviary Programs could survive a 5%
ClaytonWhue budget reduction , but to carry the major part of the
Department reduction is unfair , particularly in
light of the loss already of our capital monies to
support another Park project .
Tracy Aviary
February 14 , 1991
Page Two
We would appreciate your response to our concerns at
your earliest convenience .
Sincerely,
John Wennergren , air
Tracy Aviary Advi4ory Board
JW : sn
cc : John Gust