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01/16/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 The City Council met in Work Session on Tuesday, January 16, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Andrew Johnston, Chris Wharton, Derek Kitchen, Erin Mendenhall, Charlie Luke, and Amy Fowler. Staff in Attendance : Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Executive Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Lynn Pace, Mayor' s Senior Advisor; Nick Tarbet, Council Senior Policy Analyst; Brian Fullmer, Council Policy Analyst; Tracy Tran, Principal Planner; Melissa Jensen, Housing and Neighborhood Development Director; Lily Gray, Housing and Neighborhood Development Deputy Director; Nick Tarbet, Council Senior Public Policy Analyst; Christopher Lee, Principal Planner; Wayne Mills, Planning Manager; Russell Weeks, Council Senior Advisor; Margaret Plane, City Attorney; Vicki Bennett, Sustainability Environment Director; Randy Hillier, Policy and Budget Analyst; Danny Walz, Redevelopment Agency Chief Operating Officer; Audrey Pierce, Critical Infrastructure Liaison; Summer Misner, Fix the Bricks Staff Assistant; Katherine Lewis, Senior City Attorney; Eric Witt, Emergency Management Training Program Specialist; Paul Nielson, Senior City Attorney; Lewis Kogan, Open Space Lands Program Manager; Simone Butler, Mayor' s Executive Assistant; Jeff Bedard, Police Office; Cindi Mansell, City Recorder; Nicole Smedley, Assistant City Recorder; and Kory Solorio, Assistant City Recorder. Council Members Luke and Mendenhall presided at and conducted the meeting. The meeting was called to order at 2 : 03 p.m. AGENDA ITEMS #1 . 2:03:36 PM BRIEFING FROM THE CITY ATTORNEY' S OFFICE ABOUT THE UTAH OPEN MEETINGS LAW, AND FROM THE RECORDER' S OFFICE ABOUT THE GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT (GRAMA) . This briefing will serve as the annual trainings for both the City Council and the Board of Directors of the Redevelopment Agency. View Attachments Cindi Mansell, Nicole Smedley, Margaret Plane, and Katie 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 Lewis briefed the Council with attachments . Discussion was held regarding social media in regards to GRAMA requests/fees, emergency meetings, closed meeting discussion content, and electronic meeting participation requirements . Council Members requested the following items from Staff: • Discussion regarding current GRAMA fees and comparison to other municipalities . • Follow-up regarding if a closed session for the deployment of security personnel, and devices extended beyond City security. #2 . 2:43:05PM BRIEFING REGARDING AN ANNUAL REPORT SUMMARIZING THE CITY'S EMERGENCY MANAGEMENT PROGRAMS AND CURRENT EFFORTS . View Attachments Eric Witt, Audrey Pierce, and Summer Misner briefed the Council with attachments . Discussion was held regarding contact boxes, walkie talkies, Fix-the-Brick Program grant/funding, and Fix -the-Brick Program application process . #3. 2:57:31 PM BRIEFING ON THE STATUS OF THE CITY-OWNED FLEET BLOCK, LOCATED AT 850 SOUTH 300 WEST. The Fleet Management Division was located on the Fleet Block until 2011 when the division moved to 1990 West 500 South. The intent of the briefing is to (1) give the Administration an opportunity to update the Council on vision, concepts and next steps so they can move forward and (2) for the Council to provide feedback and policy direction in the early stages of the redevelopment project. View Attachments Melissa Jensen, Lily Gray, and Nick Tarbet briefed the Council with attachments . Discussion was held regarding disposition of land policy, significant parcels, adequacy of the current ordinance, urban design firm Request-for-Proposal (RFP) timeline, expectation from the RFP, internal stakeholders, interest of the property owner participating with City property, property owner implementation plan, timeline for property zoning change, streamlining the process, third party contractors, and other projects around the country that went through the same process . Council Members requested the following items from Staff: • Orient third party contractors to the current landscape of funding in the Redevelopment Agency (RDA) area, lack of funding for public utilities, and discussions the council had 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 in regards to undergrounding. • Have the consultant consider other methods for remediation. • Provide information for a reorientation of an innovation district. • Provide feedback regarding transportation. • Build neighborhood context into the RFP at a holistic level including multiple developers (instead of only one) . • Follow-up at the next meeting regarding collaboration with the neighboring property owner. • Provide third-party consultant timeline . #4 . 3:33:38PM BRIEFING REGARDING AN ORDINANCE CLOSING A PORTION OF 1300 SOUTH STREET BETWEEN 900 WEST AND THE JORDAN RIVER. The street closure would allow the City to create an access point to the Jordan River, which is consistent with the Westside Master Plan. The Council originally received a briefing about this ordinance during the July 19, 2016 Work Session, and held a public hearing during the August 16, 2016 formal meeting. The Council chose to continue the public hearing, and will be accepting public comment at an upcoming meeting. View Attachments Brian Fullmer, Tracy Tran, Paul Nielson, and Lewis Kogan briefed the Council with attachments . Discussion was held regarding an expanded (temporary lease) timeline for the business owner, project implementation timeline, project expansion potential, potential to relocate the business owner (including costs) and the property being incorporated into the project as envisioned, potential uses of the property (if the property owner relocates) , clarification of completing the project in terms of the daylighting including an easement, if the City would determine terms of a lease with the business owner, concern regarding the existing easement in relation to a public right-of-way, Glendale Community Council response regarding the proposed project, who would pay for relocation costs with Option B, potential of a cost benefit analysis before the City could pay for the power poles to be relocated (to ensure it did not benefit the property owner) , ground breaking timeline for the park, and reasoning behind creating a seven-year lease. A unanimous Straw Poll was taken in support of moving forward with the project, not altering the approved design, having the Administration look at the relocation of the business , and provide information on how the parcel could be used. All Council Members were in support, except Councilmember Rogers who was absent for 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 the Straw Poll . Council Members requested the following items from Staff: • Look into relocating the property owner and provide costs for relocation. • Provide additional information of what could be considered to acquire the property and the vision for the property. • Provide what a mutual agreement would look like with the business owner. • Consider a shorter time period for the temporary lease . • Consider a revolving loan fund to assist the business owner to build out a new location. • Follow-up from Real Estate Services to see if a revolving loan fund would work. #5 . 4 : 36 : 53 PM BRIEFING REGARDING AN ORDINANCE THAT WOULD AMEND THE CITY' S REGULATIONS FOR TEMPORARY USES . Temporary Use permits are issued for a wide variety of events including festivals, fundraisers, temporary food service, Christmas tree sales, etc. The proposed changes are designed to clear up confusion and clarify the code by specifying the types of uses and structures that are allowed and the standards that regulate them. View Attachments Christopher Lee, Wayne Mills , and Nick Tarbet briefed the Council with attachments . Discussion was held regarding the difference between temporary structures and temporary uses, food sales at events, time restrictions on small scale temporary uses, garage/yard sale regulations, and food truck vendor sales . #6. 4:51:51PM BRIEFING REGARDING A PROPOSED RESOLUTION THAT WOULD ELIMINATE FEES AT LEVEL 2 ELECTRIC VEHICLE CHARGING PORT STATIONS Al ABOUT 60 CITY-OWNED CHARGING STATIONS. The estimated cost to eliminate the fees is about $25, 000 per year. If the Council adopts the resolution, the City would bear the cost of the fees. The briefing will include a discussion of an informal public benefits study about eliminating the fees. View Attachments Russell Weeks, Vicki Bennett, and Randy Hillier briefed the Council with attachments . Discussion was held regarding reason for eliminating fees and timeframe for re-evaluation of fees . Councilmember Mendenhall requested Staff return in the fall with an estimated evaluation of fees . 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 #7 . 4:57:58 PM BRIEFING REGARDING DEVELOPMENT AGREEMENTS WITH PROPERTY OWNERS IN THE NORTHWEST QUADRANT. The purpose of the development agreements would be to vest the property owners in current land use and create a process for future tax increment reimbursement requests. View Attachments Jennifer Bruno and Danny Walz briefed the Council with attachments . Ms . Bruno stated Council would consider the development agreements tonight in the formal meeting and also hold a special RDA meeting for consideration as well . #8 . 5:01:36PM BRIEFING REGARDING BUDGET AMENDMENT NO. 3 FOR THE FISCAL YEAR 2017-18 BUDGET. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. The proposed amendment includes $300, 000 to address the need for a lighting system replacement at the City-owned Smith 's Ballpark. View Attachments Jennifer Bruno briefed the Council with attachments . Discussion was held regarding the additional funding item requested for Local First and if original funding was taken away from Local First and given to another entity. Councilmember Mendenhall stated she and Council Members Rogers and Kitchen met with Local First and the City had been investing $20, 000 every year in Local First for the past ten years . She said the purpose was to support and grow local businesses and they wanted to add the funding back and to not bind it to specific projects . She said the intention was to help sustain the organization. A Unanimous Straw Poll was conducted in support of Staff continuing to investigate possible financing for the budget amendment. All Council Members were in support, except Council Members Rogers and Kitchen who were absent for the Straw Poll . #9 . 5:10:25PM BRIEFING FROM THE ADMINISTRATION ABOUT ISSUES AFFECTING THE CITY THAT MAY ARISE DURING THE UPCOMING 2018 STATE LEGISLATIVE SESSION. View Attachments Lynn Pace and David Litvack briefed the Council with attachments . Discussion was held regarding anticipation of Operation Rio Grande funding, proposed HB136 and HB124 (concerning water issues) , and potential issues regarding tax reform. 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 STANDING ITEMS #10 . 5:18:46 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. See File M 18-5 for announcements . #11 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #12 . 5:24:54PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Councilmember Wharton moved and Councilmember Luke seconded to enter into Closed Session to discuss deployment of security personnel, devices, or systems pursuant to Utah Code §52-4- 205 (1) (f) . A roll call vote was taken. Council Members Luke, Fowler Mendenhall, Wharton, and Johnston voted aye. Council Members Rogers and Kitchen were absent. See File M 18-1 for Sworn Statements . In Attendance: Council Members Mendenhall, Luke, Johnston, Fowler, and Wharton. Absent: Council Members Rogers and Kitchen. Others in Attendance: Cindy Gust-Jenson, Jennifer Bruno, David Litvack, Margaret Plane, Simone Butler, Katie Lewis, Lynn Pace, Jeff Bedard, and Kory Solorio. The closed session adjourned at 6 : 26 p .m. The meeting adjourned at 6 : 26 p.m. COUNCIL CHAIR CITY RECORDER 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JANUARY 16, 2018 This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 16, 2018 . ks 18 - 7