The URL can be used to link to this page

01/18/2001 - Minutes PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COUNCIL RETREAT AT 1820 WEST DEEP CREEK ROAD, MORGAN, UTAH THURSDAY, JANUARY 18, 2001 The City Council of Salt Lake City, Utah met for a retreat on Thursday, January 18, 2001 at 9 : 30 a .m. at 1820 West, Deep Creek Road, Morgan, Utah. In Attendance : Council Members Carlton Christensen, Van Turner, Tom Rogan, Nancy Saxton, Roger Thompson, and Dave Bulher Absent : Keith Christensen. Also in Attendance : Cindy Gust-Jenson, Executive Council Director; Council Associate Deputy Director; Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Janice Jardine, Planning & Policy Analyst; Michael Sears, Policy & Budget Analyst and Chris Meeker, Chief Deputy Recorder. Councilmember Roger Thompson presided at and conducted the meeting. The meeting was called • Put a policy into place to order at 10 : 15 a.m. re: budget reduction. #1 . Long Term (similar to CIP Budgeting. advances) . • Over time, how have • 20% cost reduction by the expenses grown? City of Pittsburgh. 1 . Are tax payers paying more - certified rate . • Short term cost 2 . Downsizing/Outsourcing reduction. in private industry • Long-term cost reduction. productivity up. 3 . Can City workers do • Long-term revenue more due to the projection. Might we technology we have? ever have more revenue 4 . Invest in technology than expected, due to to increase growth, etc . productivity. • What are core City Building Inspector's services. ability to check into from field. • Are service levels adequate. • Should Franchise fees be • Should we continue reduced to address services outside the City increasing fuel cost? If scope. not use for one-time • Revenue Study. projections . Re : • More Information from revenue . Lower with sunset . City of Pittsburgh. 01 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COUNCIL RETREAT AT 1820 WEST DEEP CREEK ROAD, MORGAN, UTAH THURSDAY, JANUARY 18, 2001 Do something with money to 1 . History-Past workload assist low income. vs . current . 1 . Housing • Council leadership for 2 . Educate re : Circuit budget committee review, Breaker program. look for common ground 3 . Encourage Community with Rocky Fluhart. Councils to reach out to shut-ins • Council initiate-Cut 4 . Creative out-reach back/ do more/ provide programs . tools to increase 5 . What does Ageing Services do to efficiency. educate citizens? • Use audit funding to go into specific area (small • Be sure to look at both area) to do zero based sides. What are measures budget. to tell us this is an • What is the role of instrument that will pay internal Audit off. (don' t just approve • True joint board. spending and then not • Follow up on Audits - follow up) . 1 . Business Licensing • Consider designating • Audit the division that funds for technology. does audits. • Improve service and • Consider out-sourcing, reduce personnel costs should always try to long-term. identify costs. • Cap employee numbers. • Look at State legislature • Civil service/employment audit. system. In context of 1 . How much staff can we today' s economy. cut . Assistance of Citizens 2 . Technology. Compensation Board. 3 . Management efficiency. 4 . Best Practices . • Management training, • Consider cuts to enable consider funding. outside audit. • Provide managers • Consider reporting opportunity to express committee what they need. • Both - Change structure, • Cut a portion, re- be more pro-active with allocate to Council' s council audits. priorities. • Data 01 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COUNCIL RETREAT AT 1820 WEST DEEP CREEK ROAD, MORGAN, UTAH THURSDAY, JANUARY 18, 2001 • Firm information on 5 . Policy questions to Mayor revenue. prior to Mayor' s recommended budget . 1 . Revenue sources most 6 . After final budget, line reliant upon. item corrections and 2 . Assumptions . revisions . • Population 7 . Possible Capital • Values budget/Enterprise budget 3 . Look at several growth discussion before related prospects . operating. • Low • Budget sub-committee to • No look at. (Council Members • Moderate Buhler, C. Christensen and Turner) . • 2003 recession 1 . Look at easy budgets . 4 . How do we reach 2 . Emphasis to end budget equilibrium. system June 8th 5 . How do we reach 3 . Why are the numbers sustainability. always late . 6 . RDA - what growth pays 4 . Truth in taxation, and cost? Relocation vs . economic development . Levy. " 7 . Utah League of Cities and 5 . Decide 'what if Towns presentations . scenarios .i 6 . Minimize lobbying. • Budget sub-committee to #2 . Council Office look at: Policies. 1 . Capital expenditures . 2 . Reduce expenditure • Minutes-Each growth. 3 . Suggest ideas/ Councilmember will read feedback/make decisions . own portion of minutes . 4 . Consider using budget • Order of business for staff City Council meetings. 5 . True definition of core 1 . Questions to the Mayor services/possible means from the City council . to reduce expenditures . 2 . Public Comments . 6 . What legislative cuts can 3 . Public Hearings . be made . CED. 4 . Consent Agenda. • Final budget process: 5 . Unfinished Business . 1 . Too long staging it . • Communicating with 2 . Bad numbers/line items . Legislators. 3 . Concentrated time period, 1 . Case by case basis when instead of March-June it communicating if should only be May-June . Council has different 4 . Resolution to Council viewpoint than Mayor. Members questions . 2 . Press release . 01 - 3 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COUNCIL RETREAT AT 1820 WEST DEEP CREEK ROAD, MORGAN, UTAH THURSDAY, JANUARY 18, 2001 3 . Confidential letter. 1 . Resolution from • How to communicate Council? Council position when 2 . What are possible local tax problems . Council disagrees with 3 . Utah League of Cities Mayor. and Towns desires to l .With a super majority of remove food sales tax. City Council Members, 4 . Hold harmless option draft a letter to the for small cities and press . towns . 2 . Deal with problem on a 5 . Salt Lake City should case-to-case basis . be proactive and 3 . Resolution, Vote and communicate with State voice opposition. Legislators . • Liaisons with City 6 . Council staff will Boards. draft letter to State legislators and Status Quo, Council staff include hold harmless will review and bring to option. the attention of Council 7 . Legislators are able Members . to draft a substitute • Outreach to other Resolution to include councils. small cities . 1 . COG - Invite to our 8 . How can we pro- meetings and go to other actively pursue this? City Council meetings . Councilmember C. 2 . Invite other legislative Christensen will speak bodies to our building with the League . and have a keynote • Legacy Highway speaker (possibly the 1 . Mayor has joined in Mayor) . litigation against 3 . Send flyers as to Legacy Highway. interest . 2 . Master plans appear to 4 .Once a month visit with support both sides . other City Councils . 3 . Stephen Goldsmith and (Dave & Roger) . Mayor both say they • Joint initiative to are not against review City ordinances. highway but public Have Administration transit should be 1st suggest changes . priority. 4 . Councilmember K. Christensen concerned #3 . Legislative Issues. that Mayor was speaking for entire • Food sales tax City. 5 . Mayor had joined in 1 approximately $3 . 1 of 21 aspects of the million. lawsuit . Engaged City 01 - 4 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COUNCIL RETREAT AT 1820 WEST DEEP CREEK ROAD, MORGAN, UTAH THURSDAY, JANUARY 18, 2001 in litigation with out 1 . Council Subcommittee City Council consent . review. (see attachment 6 . Later implications of for list of working relations with subcommittees) . The other Governmental following agencies . subcommittees were 7 . Should Council draft a removed from the neutral position attached list . letter? Advocate mass • Business Licensing transit 1st before fees highway. • Home Occupations 8 . Mass transit is already • Communications underway, Highway construction in • Coordination process, Commuter Rail • Open Space is underway. • Severance Pay 9 . Comments regarding Mayor' s lack of • Recognition of notification & Neighborhood based consultation. Mayor in Organizations bounds or out of 2 . Take home Car Issue bounds? Policy. Subcommittee 10 . Legal representation. with Council Members Why? Who? Rogan, C. Christensen 11 . Support from Salt Lake and Thompson. citizens for Mayor' s 3 . Location of Aquarium position. Outside in Salt Lake City. views towards Salt Lake • Pioneer Park regarding this . difficult . 12 . City Council personal • West of the Rio opinions divided on the Grande, RDA issue . property? 13 . Council Members Buhler • RDA help to get and Rogan to draft points regarding merits land price of the lawsuit . Letter interest rate lower. to Legislature? • 200 South Amtrak 14 . Low key meeting with other Government Station. officials to express • Old Se Rancho Council desires . Lanes location. 15 . Mayor did not consult • Intermodel Hub with Council . Did not need to with the path of action chosen. The meeting adjourned at 4 : 07 p.m. #4 . Priorities raised by Council Members. 01 - 5 OFFICE OF THE CITY COUNCIL Posted: January 17, 2001 AGENDA DATE: Thursday,January 18, 2001 TIME: 9:30 a.m. to approximately 3:00 p.m. PLACE: 1820 W. Deep Creek Road Morgan, Utah (Map and written instructions are posted in the City Recorder's Office and on the 3' Floor of the City& County Building. Copies of the map and instructions are also available in the City Council Office.) Some Council Members may meet at the City& County Building,451 South State Street at 8:00 a.m. prior to the retreat. Council Members will attend a Council Retreat to discuss the following items: 1. Long-term budgeting 2. Legislative issues,including the sales tax on food 3. Council Office policies 4. Priorities raised by Council Members Access agendas at htip://www.ci.slc.ut.us/council/agendas/default.htm. A sound system for the hearing impaired is available and headphones can be obtained for all public meetings upon four hours advance notice. Arrangements can be made for sign language interpreters;please allow 72 hours advance notice. TDD Number 535-6021. Assisted listening devices are available on Channel I. Large type and ti2 Braille agendas are available upon 72 hours advance notice. After 5:00 p.m.,please enter the City and County Building through the east entrance. Accessible route is located on the east side of the building. 451 SOUTH STATE STREET, ROOM 304, SALT LAKE CITY, UTAH S41 1 1 TELEPHONE: 801.535-7600, FAX: B01-535-7651 Economic Development • Business recruitment to West Side, Main Street—should we have a team dedicated to this? • Creation of wealth, tax base, etc. as opposed to transfer of wealth, tax base from other areas of the City. • Air service (airport expansion is underway). • Need to develop a revenue/cash flow plan. • Olympic opportunity. • Links to Responsive Government. • Define City's role in this process: • Team dedicated to business recruitment. • Tax incentives versus no tax incentives for businesses locating in the City. • Marketing the City to potential new businesses. • Must look for sustainability—businesses that have long-term positive impact to Salt Lake City. Responsive Government • City Council needs to have the ability to provide answers to citizens who ask questions, whether citizens agree or not—need a streamlined process for sharing information. • City needs"one-stop shop"type of issue resolution process for citizens—make it easy to have issues resolved. • Publicize "need line," marketing. • Employees—customer service, courteous interactions—City employees should be known for customer service and courteous interactions. (Note: build this behavioral criteria into the performance management process.) • Mayor and Council should promote community interaction—hear concerns, suggestions and then follow through. • Responsive government to be informed properly to articulate policies and positions to citizens. Public Safety • Need to ensure back-up public safety systems are fully in place and functional. • Emergency preparedness and response—need to train, practice, drill— communication links. • CERT program—broader participation. • Email communication Mlist—back-ups. • Need to clean out drug production and sales from the City. • Nuclear waste disposal/transportation—send resolution to other communities. Transportation • Update/Implement master plan annually. • Close link to Economic Development. • Transit tax increase. • Bicycle lanes. • Bus service efficiency. • Promote"pedestrianism." • Olympics—efficiently move that volume of people while maintaining normal operations. Building Communities/Diversity • Strong City recruiting/retention policies regarding diversity. • Community parties. • Cultural education. • Develop diversity through mass communication media. • Perception of LDS domination—needs to be dispelled. • Teach acceptance and respect—need to lead as a City. • Appropriate housing and services available. • Use Olympic opportunity to showcase diversity. • Physical design of community to draw people together. • Multi-ethnic community resource board. • Coalition—building with other organizations. Capital Investment/Resources Management/Maintenance • Infrastructure maintenance: • Administration will support. • Nine percent of budget to deferred capital needs—exclude debt service? • Balance between new opportunities/maintenance. • Convert MBA debt. • Downsize government. • Identify redundancies. Revitalization of Downtown/Neighborhoods • RDA initiatives for development—innovation, projects no one else is doing. • Need more housing in downtown area. • Parking—retail—downtown—implementation of items from parking study. • Transportation-oriented development. • Neighborhoods: • Investments to make a difference. • Options for loans to revitalize without being RDA district. • Zoning? • Services—guidelines for parks,open space, recreation areas. • Implement Master Plans. Olympics • Business development. • Exposure of the City—branding for the City—watch out Park City. Rings on City/County building. • Identify big screen sites—Metals P am, also for events. Indoors?Malls? • Sponsorships—facilities for sponsors. • Budget for City-sponsored activities. • Host City civic program for representatives for future Olympic cities. • Shirts for City employees. • Neighborhood involvement; e.g., flags. • Resolutions—rights and rental units. Growth/Quality of Life • Plan for where new houses will go. Redevelopment. Urban development. • Sustainability. • Transit-oriented growth. • Planned exchanges versus spontaneous. • Streets. Usable, livable space. Eliminate streets—develop without need for streets. Potentially fmd other uses for some streets. • Northwest Master Plan. • Beautification. • Housing. • Envision Utah toolkit. • Schools. • Compatible land use design. COUNCIL'S SECONDARY PRIORITIES FOR 2000 (in addition to"Top Five") Priority Possible Next Step Progress During 2000 1. CC: Update on Request briefing from governmental Administration prior to budget, immunity, funding so that information can be level,policy considered in conjunction with alternatives. the budget. Potential Cost Impact: additional funding for the program, or elect to purchase private insurance— also at an additional cost 2. RT: Review the Possible Next Step: Request nuisance housing Administration to review policy and current process;assign Council enforcement auditor to review current processes. process; contract with consultant with legal expertise to review process. Ensure that budget and staffing issues are considered as part of any review;since this is multi- departmental and multi- jurisdictional, adequate funding at all levels is necessary. Potential Cost Impact: consultant fees; potential to identify budget and staffing issues. 3. CC: Handling of Possible Next Step: Determine protocol, visiting level of Council interest; delegations prior to discuss with Mayor; consider Olympics. during budget. Consider contacting Calgary, Los Angeles and Atlanta to request information. Potential Cost Impact: staff member, unless Mayor elects to assign current staff member;staff time to gather information. 4. CC: Transit Possible Next Step: Request Nothing new; request would be appropriate. oriented information from Legislative Intent sponsored by Keith development. Administration 1. Status of established a deadline of 1/00 for a new zone. Planning's efforts to establish a special zoning classification; 2. RDA's Transit Oriented Development efforts. Potential Cost Impact:staff time to gather information; no further Priority Possible Next Step Progress During 2000 immediate cost. 5. KC: Fleet Possible Next Step: Discussion Procurement; lease with Mayor. Request data from versus purchase. Administration on short and long-term costs associated with lease vs.purchase. Consider studying experience of other governmental entities. Consider audit. Potential Cost Impact: Administrative and/or Council staff time; audit fees. 6. NS: Review cost Possible Next Step: of false alarm calls Information has been requested the City receives from Fire Department. from long term Audit/study project. Potential health care Cost Impact: consultant fees, facilities. (Concern but potential to generate that the City revenue to help defray costs taxpayers may be associated with false alarms augmenting staffing and inappropriate calls for at these facilities.) service. 7. KC: CB/CN Possible Next Step: Request Update would be good. Janice understands Rezone written update from that Planning is going in a slightly different Administrative efforts. Request direction and plans to propose a type of that Administration identify key performance standards zoning. policy issues,points of contention, etc. Potential Cost Impact: Administrative and Council staff time. 8. TR: Opportunities Possible Next Step: Support to support and Administration's efforts to foster the success better market the UDAG loan of locally owned repayment fund opportunities. small retail Request briefing from businesses. Administration on their plans relating to support for small business. Potential Cost Impact: Administrative and Council staff time, basic marketing expenses. 9. NS: Alley vacation Possible Next Step: Council Council discussion planned for January 16, policies—should discussion. Potential Cost 2001. the Council re- Impact: Council and/or think this in the Administrative staff time. context of open space and access issues. 10. NS: Make better Possible Next Step: Determine use of government Mayor's level of interest. Urge access channel SLC Administration to Contact the 71; venue to offer UofU and BYUto inquire about 2 Priority Possible Next Step _ Progress During 2000 information and programming; consider seeking education; include grant money. Assign Council information on Staff to write bullet point large issues such as summaries of key issues that impact fees. can be included. Consider televising Council meetings. Potential Cost Impact: Administrative staff time; Council staff time; equipment if Council Meetings are televised. 11. RT: Review City- Possible Next Step: Request County Health Administrative review of Department interlocal agreement, enforcement of city ordinances City has adopted, ordinances, such as regulations the Board of Health abandoned vehicles has adopted, service levels, etc. and noise. Potential Cost Impact: Administrative staff time 12. RT: Motion Possible Next Step: Request picture crew Administrative review. permits. Potential Cost Impact: Administrative staff time. 13. DB: How are we Possible Next Step: Request really doing on briefing from Administration. reducing crime? Consider Council How can we be subcommittee. Potential Cost more effective? Impact: No immediate cost impact. 14. DB: How can we Possible Next Step: Council increase discussion, request briefing attractiveness or from Administration. Consider perceived benefits establishing a Council of being a city subcommittee. Potential Cost resident versus a Impact: Administrative and non-resident? Council staff time. 15. KC: Address Possible Next Step: Discussion constituent with Administration to concerns in a coordinate efforts. Potential prompt and Cost Impact: No cost impact efficient manner. 16. TR: In concert Possible Next Step: Request Might be appropriate to request an update with the City briefing from the from the Administration regarding activities and Administration, Administration once the Mayor member of Mayor's Open Space Advisory create an open has an opportunity to review Committee. space land trust. draft that was previously prepared. Administrative staff has met with citizen group, and current plans include: a. Obtain inventory of city properties and identify parcels for open space 3 Priority Possible Next Step Progress During 2000 preservation; b. Evaluate and prioritize the implementation strategies in the Open Space Master Plan. c. Discuss the proposed 'Open Land Bank ordinance, and consider organizing a formal 'Open Space Committee". d. Identify potential committee members. Potential Cost Impact: No immediate cost impact 17. NS: Consider Possible Next Step: Council setting aside time at discussion. Potential Cost beginning of formal Impact: Staff time to obtain Council Meetings and summarize information for an inspirational from previous policy(previous reading and policy involved litigation). moment of silence/ meditation. 18. RT: Public Possible Next Step: Ongoing outreach and public subcommittee meetings to involvement. determine areas of focus? Quarterly report from Council staff on efforts? Potential Cost Impact: No immediate cost impact. 19. RT: Housing Loss Possible Next Step: Consultant Might be appropriate to request an update Mitigation. review by individual with legal from the Administration. expertise. Potential Cost Fact: consultant fees. 20. RT: Make tennis Possible Next Step: Letter to courts into the Mayor. Potential Cost skateboard parks, Impact: To be determined. as has been done in Skateboard parks are not other cities. currently included in the City's Capital Improvement Plans. 4 Salt Lake City Council Office Memo To: Council Members Front Michael Sears,Budget&Policy Analyst CC Cindy Gust-Jenson,Gary Mumford,Council Staff Date: January 10,2001 Re: City of Pittsburgh Employee and Budget reduction strategies File: Budget Background Information Council member Tom Rogan has inquired as to how the City of Pittsburgh, PA, under Pittsburgh Mayor Tom Murphy's direction was able to cut their workforce by over 1,000 Full Time Equivalent (FTE) positions. The elimination of these 1,000 positions equates to a 21% reduction in personnel costs to the City. The City still has approximately 3,900 FTE's within their City Budget I have checked published figures for comparable cities and this figure puts Pittsburgh near the bottom of comparable cities when total staff FTE's are evaluated. Comparable cities have as many as 15% to 30% more staff than the City of Pittsburgh. The City of Pittsburgh was able to reduce personnel costs by: • Attrition of existing staff • Hiring Freezes • Transfer of Water and Sewer Staff to a separate Water and Sewer Authority (almost 500 positions) Salt Lake City may not be able to realize a savings by making our water, sewer and stormwater services into a separate authority as they are an enterprise fund fully funded by user fees. Additional budget reductions and additional revenue sources have also aided Pittsburgh's budget situation. Pittsburgh is a very strong pro-union city. Each year the Finance Department and Controller's Office perform management and financial audits to determine the cost effectiveness of each city program. The unions have endorsed the audits and corresponding competitive bidding within each program. The city has not outsourced or privatized any programs. Existing staff has "repeatedly been able to reduce costs and increase performance through the competitive bidding process"such that privatization has not occurred. Pittsburgh is currently in the midst of a $4 billion new investment / revitalization effort The downtown area, known as the Golden Triangle, is a Tax Increment Financing (TIF) area administered by the City of Pittsburgh. Salt Lake City's downtown RDA area is similar. Two major projects underway in the Golden Triangle are the Expansion of Mellon Bank and PNC Bank which are each receiving over$100 million in incentives from the City. Pittsburgh has used part of the new investment in the city to simultaneously complete a new football stadium, baseball stadium and convention center. Pittsburgh is a separate taxing authority. Residents of Pittsburgh file Federal,State and City income taxes. Incremental property taxes on TIF projects remain in the TIF area. The additional resident workers now able to work in the TIF area(over 6,000 additional staff at each of the Banks)contribute to City income taxes,thus providing almost immediate economic return to the City. The City of Pittsburgh through reductions in staff,competitive bidding, and economic development activities has been able to reduce the city's deficit and bolster fund balances. The Council may wish to determine if they would like additional information from the City of Pittsburgh or similar cities who are reducing staff levels and increasing economic development assistance programs.These two separate cost saving measures might be useful during the review of the upcoming biennial Budget. •Page 2 NextPage LivePublish Page 1 of 1 10-6-105. Fiscal period --Annual or biennial. (1) Except as provided in Subsection(2), the fiscal period for each city shall be an annual period beginning July 1 of each year and ending June 30 of the following year. (2) (a) Notwithstanding Subsection(1), the legislative body of a city may, by ordinance, adopt for the city a fiscal period that is a biennial period beginning July 1 and ending June 30 of the second,, following calendar year. (b) Each city adopting an ordinance under Subsection(2)(a) shall separately specify in its budget;the,amount of ad valorem property tax it intends to levy and collect during both the first half a and the second half of the budget period. (c) Each city that adopts a fiscal period that is a biennial period under Subsection(2)(a) shall: (i) comply with Sections 59-2-912 through 59-2-926 as if it had adopted a fiscal period that is an annual period; and (ii) allocate budgeted revenues and expenditures to each of the two annual periods in the biennial budget. (d) The legislative body of each city that adopts a fiscal period that is a biennial periodunder Subsection(2)(a) shall,within ten days after the adoption of the ordinance adopting the biennial period, deliver a copy of the ordinance to the state auditor. Amended by Chapter 300, 1999 General Session V11ct y0t'5 le-et guIheir - Oo pr tZe ot, G19/ http://www.livepublish.le.state.ut.us/1pBin.../la5c?f=templates&fn=document-frame.htm&2. 01/16/2001 NextPage LivePublish Page 1 of 2 10-6-111. Tentative budget to be prepared — Contents -- Estimate of expenditures -- Budget message—Review by governing body. (1) On or before the first regularly scheduled meeting of the governing body in the last May of the current period, the budget officer shall prepare for the ensuing fiscal period, on forms provided by the state auditor, and file with the governing body, a tentative budget for each fund for which a budget is required. The tentative budget of each fund shall set forth in tabular form the following: (a) Actual revenues and expenditures in the last completed fiscal period. (b) Budget estimates for the current fiscal period. (c) Actual revenues and expenditures for a period of six to 21 months, as appropriate, of the current fiscal period. (d) Estimated total revenues and expenditures for the current fiscal period. (e) The budget officer's estimates of revenues and expenditures for the budget period, computed in the following manner: (i) The budget officer shall estimate, on the basis of demonstrated need, the expenditures for the budget period after a review of the budget requests and estimates of the department heads. Each department head shall be heard by the budget officer prior to making of the final estimates, but the officer may revise any department's estimate as the officer considers advisable for the purpose of presenting the budget to the governing body. (ii) The budget officer shall estimate the amount of revenue available to serve the needs of each fund, estimate the portion to be derived from all sources other than general property taxes, and estimate the portion that must be derived from general property taxes. From the latter estimate the officer shall compute and disclose in the budget the lowest rate of property tax levy that will raise the required amount of revenue, calculating the levy upon the latest taxable value. (f) If the governing body elects, actual performance experience to the extent established by Section 10-6-154 and available in work units, unit costs, man hours, or man years for each budgeted fund on an actual basis for the last completed fiscal period, and estimated for the current fiscal period and for the ensuing budget period. (2) (a) Each tentative budget, when filed by the budget officer with the governing body, shall contain the estimates of expenditures submitted by department heads, together with specific work programs and such other supporting data as this chapter requires or the governing body may request. First and second-class cities shall, and third-class cities may, submit a supplementary estimate of all capital projects which each department head believes should be undertaken within the next three succeeding years. (b) Each tentative budget submitted by the budget officer to the governing body shall be accompanied by a budget message, which shall explain the budget, contain an outline of the proposed financial policies of the city for the budget period, and shall describe the important features of the budgetary plan. It shall set forth the reasons for salient changes from the previous fiscal period in appropriation and revenue items and shall explain any major changes in financial policy. (3) Each tentative budget shall be reviewed, considered, and tentatively adopted by the governing body in any regular meeting or special meeting called for the purpose and may be amended or revised in such manner as is considered advisable prior to public hearings, except that no appropriation required for debt retirement and interest or reduction of any existing deficits pursuant to Section 10-6-117, or otherwise required by law or ordinance, may be reduced below the minimums so required. (4) In the event the municipality is acting pursuant to Section 10-2-120, the tentative budget shall be submitted to the governing body 60 days prior to the intended filing of the articles of http://www.livepublish.le.state.ut.us/lpBi.../1 a74?fn=document-frame.htm&f=templates&2. 01/16/2001 ' NextPage LivePublish Page 2 of 2 incorporation and shall cover each fund for which a budget is required from the date of incorporation to the end of the fiscal year. The governing body shall substantially comply with all other provisions of this act, and the budget shall be passed upon incorporation. Amended by Chapter 300, 1999 General Session http://www.livepublish.le.state.ut.us/lpBi.../1 a74?fn=document-frame.htm&f=templates&2. 01/16/2001 NextPage LivePublish Page 1 of 1 10-6-112. Tentative budget and data—Availability for public inspection. Each tentative budget adopted by the governing body and all supporting schedules and data shall be a public record in the office of the city auditor or the city recorder, available for public inspection for a period of at least 10 days prior to the adoption of a final budget, as hereinafter provided. Enacted by Chapter 26, 1979 General Session http://www.livepublish.le.state.ut.us/lpBi.../1 a78?fn=document-frame.htm&f=templates&2. 01/16/2001 ° NextPage LivePublish Page 1 of 1 10-6-113. Budget-- Notice of hearing to consider adoption. At the meeting at which each tentative budget is adopted, the governing body shall establish the time and place of a public hearing to consider its adoption and shall order that notice thereof be published at least seven days prior to the hearing in at least one issue of a newspaper of general circulation published in the county in which the city is located. If no such newspaper is published, the notice required by this section may be posted in three public places within the city. Enacted by Chapter 26, 1979 General Session http://www.livepublish.le.state.ut.us/lpB in.../1 a7c?fn=document-frame.htm&f=templates&2. 01/16/2001 NextPage LivePublish Page 1 of 1 10-6-114. Budget--Public hearing on tentatively adopted budget. At the time and place advertised, or at any time and place to which the public hearing may be adjourned, the governing body shall hold a public hearing on the budgets tentatively adopted. All interested persons in attendance shall be given an opportunity to be heard, for or against, the estimates of revenue and expenditures or any item thereof in the tentative budget of any fund. Enacted by Chapter 26, 1979 General Session http://www.livepublish.le.state.ut.us/IpBi.../1 a80?fn=document-frame.htm&f=templates&2. 01/16/2001 NextPage LivePublish Page 1 of 1 10-6-115. Budget-- Continuing authority of governing body. After the conclusion of the public hearing, the governing body may continue to review any tentative budget and may insert such new items or may increase or decrease items of expenditure that were the proper subject of consideration at the public hearing, except there shall be no decrease in the amount appropriated for debt retirement and interest or reduction of any existing deficits, as provided by Section 10-6-117. It shall also increase or decrease the total anticipated revenue to equal the net change in proposed expenditures in the budget of each fund. Enacted by Chapter 26, 1979 General Session http://www.livepublish.le.state.ut.us/lpBi.../1a84?fn=document-frame.htm&f t- emplates&2. 01/16/2001 NextPage LivePublish Page 1 of 1 g 10-6-118. Adoption of final budget-- Certification and filing. Before the last June 30 of each fiscal period, or, in the case of a property tax increase under Sections 59-2-919 through 59-2-923, before August 31 of the year for which a property tax increase is proposed, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal period for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within 30 days after adoption. Amended by Chapter 300, 1999 General Session http://www.livepublish.le.state.ut.us/lpBi.../la90?fn=document-frame.htm&f---templates&2. 01/16/2001 NextPage LivePublish Page 1 of 2 10-6-135. Operating and capital budgets. (1) On or before the time the governing body adopts budgets for the funds set forth in Section 10-6-109, it shall adopt for the ensuing fiscal period an "operating and capital budget" for each enterprise fund and shall adopt the type of budget for other special funds as required by the Uniform Accounting Manual for Utah Cities. (2) An "operating and capital budget," for purposes of this section, means a plan of financial operation for an enterprise or other required special fund, embodying estimates of operating resources and expenses and other outlays for a fiscal period. Except as otherwise expressly provided, the reference to "budget" or "budgets" and the procedures and controls relating to them in other sections of this chapter do not apply or refer to the "operating and capital budgets" provided for in this section. (3) "Operating and capital budgets" shall be adopted and administered in the following manner: (a) On or before the first regularly scheduled meeting of the governing body in the last May of the current period, the budget officer shall prepare for the ensuing fiscal period and file with the governing body a tentative operating and capital budget for each enterprise fund and for other required special funds, together with specific work programs as submitted by the department head and any other supporting data required by the governing body. (b) First and second-class cities shall, and third-class cities may, submit a supplementary estimate of all capital projects which the department head believes should be undertaken within the three next succeeding fiscal years. (c) The budget officer shall prepare estimates in cooperation with the appropriate department heads. Each department head shall be heard by the budget officer prior to making final estimates, but thereafter the officer may revise any department's estimate for the purpose of presenting the budget to the governing body. (d) If within any enterprise fund, allocations or transfers which cannot be defined as a reasonable allocation of costs between funds are included in a tentative budget, a written notice as to date, time, place, and purpose of the hearing is to be mailed to utility fund customers at least seven days prior to the hearing. (4) The tentative budget or budgets shall be reviewed and considered by the governing body at any regular meeting or special meeting called for that purpose. The governing body may make changes in the tentative budgets. (5) Budgets for enterprise or other required special funds shall comply with the public hearing requirements established in Sections 10-6-113 and 10-6-114. (6) Before the last June 30 of each fiscal period, or, in the case of a property tax increase under Sections 59-2-919 through 59-2-923, before August 31 of the year for which a property tax increase is proposed, the governing body shall adopt an operating and capital budget for each applicable fund for the ensuing fiscal period. A copy of the budget as finally adopted for each fund shall be: (a) certified by the budget officer; (b) filed by the officer in the office of the city auditor or city recorder; (c) available to the public during regular business hours; and (d) filed with the state auditor within 30 days after adoption. (7) Upon final adoption, the operating and capital budget shall be in effect for the budget period, subject to later amendment. During the budget period the governing body may, in any regular meeting or special meeting called for that purpose, review any one or more of the operating and capital budgets for the purpose of determining if the total of any of them should be increased. In the event the governing body decides that the budget total of one or more of these funds should be http://www.livepublish.le.state.ut.us/lpBi.../1 ad4?f=templates&fn=document-frame.htm&2. 01/16/2001 NextPage LivePublish Page 2 of 2 increased, the procedures set forth in Section 10-6-136 shall be followed. (8) Expenditures from operating and capital budgets shall conform to the requirements relating to budgets specified in Sections 10-6-121, 10-6-122, 10-6-123, 10-6-124, 10-6-125, and 10-6-126. Amended by Chapter 300, 1999 General Session r http://www.livepublish.le.state.ut.us/lpBi.../1 ad4?f=templates&fn=document-frame.htm&2. 01/16/2001 Cindy and Council Members, Below are some of the local cities' Council Meeting times. I have some of their recent agendas on my desk if you want to look at them. Park City is the only that has future meetings listed with any kind of agenda. If anyone is interested they can give me some dates and I will let the other City's Council know, as well as find out specific times. Thanks, Ellie Murray City 5025 South State St. Council Meeting 6:30 1st and 3`d Tuesdays Committee of Whole 5:00 (same) Ogden Ogden Municipal Bldg., Room 320 2549 Washington Blvd. Council Meeting 5:00 1st through 4th Tuesdays RDA 5:00 4th Tuesday, included in Council Mtg Park City Marsac Municipal Bldg. 445 Marsac Ave. Council Meeting varies 1st through 3rd Thursdays **They have regular meetings scheduled for Feb. 1, 8, and 15, times are not specified. I will call if anyone wants to attend. Provo Provo City Center, Council Chambers 351 West Center Street Council Meeting 7:00 1st and 3`d Tuesdays Sandy City City Hall, Council Chamber 10000 Centennial Parkway Council Meeting 7:00 Tuesdays West Jordan 8000 South Redwood Road Council Meeting 7:00 1st through 4th Tuesdays Closed session 6:30 1st through 4th Tuesdays West Valley City Hall, Council Chambers 3600 Constitution Blvd. Council Meeting 6:30 1st and 3rd Tuesdays Study Meeting 5:00 (same) A Rr INTEROFFICE MEMORANDUM oax(t R I 'R'Im 1 OFFICE OF THE MAYOR Office of the Mayor To: Salt Lake City Council From: Rocky Anderson Date: 01/17/2001 Subject: Litigation necessary to advance transportation goals This morning the Administration joined with other organizations and concerned citizens as co-plaintiffs in a complaint designed to enjoin or postpone construction of the Legacy Highway. We are increasingly concerned with the impacts the completed highway will have on the city's transportation infra-structure, air quality, circulation patterns, and our ability to meet the goals of our Transportation Master Plan. The National Environmental Protection Act (NEPA) requires the submission of an Environmental Impact Statement (EIS) to address impacts this highway project will produce. The Final Environmental Impact Statement (FEIS) for the Legacy Highway has failed to address certain conditions that will have dramatic impacts on our city. By joining other plaintiffs in the complaint being filed tomorrow in Federal Court concurrently by attorneys from Parsons, Behle & Latimer and the firm of Anderson and Karrenberg, the City will position itself to affect the terms of any settlement. Settlement could include a requirement that, before the Legacy Highway is constructed, a transit option be constructed first. By redirecting UDOT's investment strategy toward building transit first and highways second, Salt Lake City will be able to meet adopted policy goals. Our Transportation Master Plan states that we will "take a leading role in addressing regional land use issues affecting Salt Lake City and their link to transportation impacts along the Wasatch Front." Our actions today assure that we honor this commitment. Specifically, the Salt Lake City Transportation Master Plan of April 16, 1996 states that in evaluating decisions effecting current and future transportation issues, certain guiding principles will be used. The second principle of our Master Plan states: "Dependence on the automobile as our primary mode of transportation will be reduced by emphasizing other modes. The system will be designed to move people, not just automobiles." (Page 1, Salt Lake City Transportation Master Plan, April 16, 1996) Additionally, potential impacts the highway could have on the quality of life of our citizens trigger another obligation of this Administration as stated in the Master Plan: "Salt Lake City will consider the impact of various transportation modes on the environment and the community." With air quality diminishing over the past several weeks, it is clear that accurate predictions of the automobile emissions the Legacy Highway will bring to Salt Lake City must be evaluated. A complete EIS for this project must analyze the storage needs for increased numbers of automobiles delivered to Salt Lake City by an expanded highway. Along with the storage needs affecting land use, the increased volume of automobile and truck traffic will affect our air quality. We need to model traffic movement along our limited arterial system to each of our major employment areas and measure the effects of the highway on service levels, mobility of emergency response vehicles, noise, air quality, the pedestrian experience, and economic development. Air quality attainment requirements may force industrial users out of the area if we do not meet Federal Air Quality Standards. Loss of jobs and corresponding tax revenues could have severe impacts. The FEIS fails to address these issues as they pertain to Salt Lake City. My decision to enter into this litigation will have no financial implications for Salt Lake City. Funds have been raised by others to cover the legal fees and costs. My former law partners have agreed to assist us on a pro-bono basis as well. The City Attorney's Office will have a limited role in the effort, as Parsons, Behle & Latimer and Anderson and Karrenberg will carry out the majority of the work. I have acted quickly on this matter since UDOT received their 404 Permit last week and intends to proceed immediately with the project. I will address the Council on this matter when I return. In the meantime please contact Rocky Fluhart or Stephen Goldsmith with any questions you may have. SALT0- IT%O__ 1ION1 OFFICE OF THE CITY COUNCIL RDA LEGISLATION Senator Stephenson intends to introduce legislation that would remove the school district's portion of the assessable property values from RDA use. The result would be: • Elimination of 50% of the tax increment collected by the Redevelopment Agency. • Preclusion of any new redevelopment projects. • The possibility of default by the Agency on some of its outstanding obligations unless the legislature exempts existing debt from the tax increment limitation imposed by the Senator's bill. This legislation is counterproductive inasmuch as: • The RDA makes contractual payments to the Salt Lake District ranging from and estimated $1 million this year to an estimated $3.25 million in 2010. • The RDA of SLC does not take all the increment allocation available. In any given year a portion of the increment passes through to all taxing agencies. • The Salt Lake District was a member of the Taxing Agency Committee that approved the Project Area Budgets for all post 1993 project areas. SALES TAX EXEMPTION FOR FOOD Senator Waddoups intends to introduce legislation that will remove the sales tax on food. If the tax is removed with no replacement revenue, Salt Lake City would lose approximately$3.1 million. Sen. Waddoups appears to be interested in providing protection from that loss by raising the sales tax rate on the remaining sales tax base by 1/10 of a percent. This increase would hold Salt Lake City harmless. DOUBLE TAXATION FOR SHERIFF'S INVESTIGATIVE SERVICES Legislation will be introduced to resolve the long-standing double taxation issue regarding the Sheriffs investigative services (Detectives). Currently, cities in Salt Lake County, pay for detective services even though they have their own police departments and do not use the Sheriffs services. Cities want the property tax that is currently being paid to the County for these unused services to go directly to the cities. This legislation parallels that passed last year on paramedics double taxation. Audit estimates indicate that this would be approximately a $9 to $15 million shift from the county's general fund to the cities' general fund. 451 SOUTH STATE STREET, ROOM 304, SALT LAKE CITY, UTAH 641 1 1 TELEPHONE: BO1-535-7600, FAX: BO1-535-7651 wcc.cco a.acn COUNCIL SUBCOMMITTEES (The Council may wish to review the status of those in bold.) AIRPORT: Council Members Nancy Saxton, Dave Buhler, and Keith Christensen/ Council staff support- Gary Mumford and Russell Weeks ANNEXATION: Council Members Carlton Christensen,Nancy Saxton, and Roger Thompson/ Council staff support-Michael Sears, Janice Jardine BUDGET (Including 5 year financial plans for each department and fund budget without raising taxes): Council Members Carlton Christensen, Van Turner and Dave Buhler/ Council staff support- Gary Mumford, Michael Sears, and Sally Knighton BUSINESS LICENSING FEES: Council Members Van Turner, Tom Rogan, and Roger Thompson/Council staff support- Gary Mumford CAMPAIGN FINANCE REFORM: Council Members Carlton Christensen, Tom Rogan and Dave Buhler/Council staff support: Sally Knighton COMMUNICATION COORDINATION TEAM: Council Members Van Turner, Tom Rogan, and Nancy Saxton/Council staff support- Sally Knighton HOME OCCUPATIONS: Council Members Van Turner, Tom Rogan and Nancy Saxton/ Council staff support- Gary Mumford HOUSING POLICY: Council Members Van Turner, Tom Rogan, and Nancy Saxton/ Council staff support—Janice Jardine OLYMPICS: Council Members Carlton Christensen, Roger Thompson and Keith Christensen/Council staff support-Russell Weeks —OPEN SPACE:Count rMemb-ers-£-arl-ten-ChristensenJont-Rogant Council-staff support—Susan Hayward, Janice Jardine PUBLIC COMMUNICATIONS: Council Members Carlton Christensen, Tom Rogan/ Council staff support—Sally Knighton SCHOOL COMMITTEE: Council Members Carlton Christensen, Tom Rogan, and Roger Thompson/Council staff support: Sally Knighton SEPARATION OF POWERS COMMITTEE (legal opinion): Council Members Carlton Christensen, Tom Rogan and Dave Buhler/Council staff support: Gary Mumford _SEVERANCE-PAY SUBCOMMITTEE Couricit emhers--TOU Ragan -Roger T-hompson,and Dave Buhler/ Council staff support- Gary Mumford TRAFFIC: Council Members Tom Rogan,Nancy Saxton, and Roger Thompson/ Council staff support- Russell Weeks CLOSED COUNCIL SUBCOMMITTEES CAMPAIGN FINANCE REFORM: Council Members Roger Thompson and Keith Christensen/ Council staff support- Anne Gerber COMMUNITY BUILDING: Council Members Carlton Christensen, Tom Rogan/ Council staff support- Cindy Gust-Jenson and Jennifer Seelig DOGS OFF LEASH: Council Members Carlton Christensen, Tom Rogan/Council staff support - Jennifer Seelig ETHICS: Council Members Carlton Christensen,Keith Christensen/Council staff support - Anne Gerber GRAND MALL: Council Members Van Turner,Nancy Saxton, Dave Buhler/ Council staff support-Russell Weeks and Land Use Staff member IMPACT FEE: Council Members Carlton Christensen, Tom Rogan and Keith Christensen/Council staff support-Anne Gerber LEGISLATURE: Council Members Carlton Christensen,Keith Christensen/ Council staff support - Russell Weeks LIGHT RAIL: Council Members Roger Thompson, Keith Christensen/Council staff support- Cindy Gust-Jenson and Russell Weeks MAIN STREET: Council Members Carlton Christensen, Tom Rogan, and Keith Christensen/Council staff support-Russell Weeks METRO WATER DISTRICT: Carlton Christensen,Roger Thompson, Keith Christensen/Council staff support- Sally Knighton QUALITY GROWTH: Council Members Carlton Christensen, Tom Rogan, and Roger Thompson/Council staff support- Janice Jardine RHOOD-B • ncil Members Tom Rogan/ Council staff support- Veronica Wilson