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01/02/2018 - Work Session - Announcements City Council Announcements January 2, 2018 Information Needed by Council Staff 6:04:44 PM A. Council District Newsletters for Public Utilities Mailing Each calendar year, the Public Utilities Department identifies certain months when Council Members can include Council District newsletters as an insert in residents' monthly utility bills. Each Council Member may opt to use the Public Utility billing for outreach purposes once per calendar year. The advantage of sharing in the Public Utilities mailings is Council Members only pay for printing expenses out of their communication budget, saving on costs associated with postage. Due to limitations with mail sorting machines, only three Council District newsletters can be accommodated each month. ➢ The following months have been identified for the Council to include a newsletter insert. Please let staff know which month you would like to include a newsletter as part of the Public Utilities billing: o April o August o December Council Members requested the following months: • Councilmember Mendenhall—April • Councilmember Wharton -April • Councilmember Rogers -August • Councilmember Johnston -August • Councilmember Kitchen -December • Councilmember Luke -December • Councilmember Fowler -December B. Financial Disclosure (attached) During January of each year, Council Members are given an annual reminder to submit financial disclosure form statement if the Council Member's position in his/her business entity has changed or if the value of such Council Member's interest in the entity has materially increased since last disclosure (SLC Code 2.44.050). ➢ Please let staff know if you need the documents to update your disclosure forms. Cindi Gust-Jenson, Council Executive Director, said this was a reminder for the Financial Disclosure form which needs to be current(annually) and filed with the City Recorder's office. C. Review and Approval of 2018 Annual Calendar (attached) The 2018 annual meeting calendar is attached. Each year, an annual calendar of the Council Meeting dates must be posted for the public on the state's website. The annual calendar is posted ahead of time,however times or meetings may change throughout the year as unexpected needs arise. The calendar was previously approved by the outgoing Council, and needs to be approved by the incoming Council as well. Below is a list of general questions for the months where holidays or a conference may pose options for the Council meeting dates. If Council Members identify any conflicts that may affect personal schedules, please let staff know. Ms. Gust-Jenson said once the annual calendar was adopted meetings could be added or changed as needed. General Questions/Double Checking: January: • Typically, the Council holds a Workshop or Retreat toward the beginning of the year, and sometimes again in the fall. o Would the Council like to add a placeholder(s)for a Council Workshop? o Would the Council like the workshop date to be an additional meeting or in place of a regular Council meeting? • Reminder/ FYI: The Mayor's State of the City address is generally held the end of January. (The last two years, the Mayor chose the last Tuesday of January off-site from the City&County building as the location for her State of the City address. If the Mayor elects to hold it during a Council Meeting, it has typically been placed during Opening Ceremonies at the last meeting of January.) Council Members asked if there was a date/place scheduled for the Mayor's State of the City address and for the Mayor's availability to attend the Council Workshop on a Tuesday in late January. David Litvack, Mayor's Deputy Chief of Staff, indicated the Mayor's State of the City address was scheduled for Wednesday,January 31, 2018. March: • In March, the annually scheduled NLC Conference in D.C. from March ii through March 14 conflicts with the Tuesday, March 13th RDA/Council Work Session meeting. o Does the Council want to adjust the schedule to accommodate the NLC conference? Please note: o U of U Spring Break is March 18-25 o SLC School District Spring Break is March 26 — March 3o Ms. Gust-Jenson stated there was no meeting scheduled on March 13. April: • There are three annual approved Council travel options in April. At least one may conflict with the third Council meeting date due to Council Members and/or Staff more than likely having to fly out the day or night before. o Does the Council want to adjust the schedule to accommodate the Downtown Alliance trip? Ms. Gust-Jenson said more information should be distributed to the Council before making any changes to the schedule. July and August: • In July and August, the Council typically only schedules two meetings each month to accommodate summer schedules. o Does the Council want to adjust the meeting dates to avoid July 4th week? • In past years, the Council chose not to hold a Council meeting on the first Tuesday in August due to Night Out Against Crime. In the past two years, that schedule has become more sporadic with Community groups. Does the Council wish to revisit this as a Council meeting date? The Council did not wish to choose a date at this time. September: • Typically Utah League of Cities and Towns annually scheduled conference in Salt Lake City the third week of September but does not conflict with a Council meeting. November: • Typically in November, the Council has chosen to avoid the first Tuesday as Election Day. • Does the Council approve having only two meetings so that the schedule does not conflict with Thanksgiving holiday? There were no objections to having only two meetings in November. The Council choose to hold the second meeting on November 27 rather than November 20. Payroll# SALT LAKE CITY CORPORATION CONFLICT OF INTEREST DISCLOSURE STATEMENT Salt Lake City Code Sections 2.44.050 and 2.44.060 require you to disclose outside employment and outside business interests, and prohibit you from holding outside employment that is incompatible with your City duties. For more information, please refer to those sections on the City's Internet site:www.slcgov.com. This statement must be filed by all employees, elected officials, and volunteer members of regular or special committees, boards, authorities, agencies and commissions of the City. After you file, if your position in a business entity changes, or the value of your interest in a business entity materially increases, you must file a new disclosure statement in January of the next year. For purposes of the questions below, a "business entity" is a sole proprietorship (such as a consulting business or ownership of real estate held for rental or other business purposes), partnership, association,joint venture, corporation, limited liability company, firm, trust, foundation, or other organization or entity used in carrying on a business. You may answer "No" to any question below if the value of your interest is$2,000 or less. I, _,certify that I hold the position of with Salt Lake City Corporation, in the Department of and that the following information is true and correct to the best of my knowledge: 1. Are you currently employed by any business entity other than Salt Lake City Corporation? AYes ANo 2. Are you presently an officer,director,agent,owner or employer of any business entity? AYes ANO 3. Do you,your spouse,or your minor children own stock in any corporation which,when considered in any combination comprises ten percent(10%)ownership of the outstanding shares of that corporation? AYes ENO 4. Do you,your spouse,or your minor children have any interests in any limited partnership or other business entity which,when considered in any combination,exceed a ten percent(10%)interest in that business entity? AYes ANo 5. If you answered"Yes"to question 1,2,3,or 4,is the business entity required to have a regulatory license issued by Salt Lake City Corporation? AYes ANo 6. Do you,your spouse,or your minor children have any sole proprietorships,such as a consulting business or ownership of real estate held for rental or any other business purpose? AYes ANo 7. If you answered"Yes"to any of the above questions,please provide the following information for each business interest: (a)The name of the business entity: (b)The address of the business entity: (c)The principal activity engaged in by the business entity: (d)The nature of your position or the interest held in the business entity: (e)Is the value of the interest in the business entity greater than$15,000? I AYes ANo Attach additional sheets if necessary I swear that the information provided by me in this disclosure statement is true and that no conflicts of interest exist or that all conflicts have been disclosed in writing on this statement. DATED this day of Signature The foregoing instnunent was acknowledged before me this day of , by This is a financial disclosure statement only. Additional disclosures or restrictions may t ialr 1 ill&Pbr professional activities conflict with your Cityresponsibilities. aal l County,Utah My Commission Expires: 111 Reviewed by Date 18 DRAFT COUNCIL MEETING 12/21/2017 iglik Public Notice is hereby given that the 2018 Annual Meeting Schedule of the City Council of Salt Lake City, Utah,shall be as follows: Council Meetings are held in the City and County Building,451 South State Street, Salt Lake City, Utah. Council Meetings usually include a 2 p.m.WORK SESSION(Room 326) and a 7 p.m. FORMAL SESSION(Room 315). All meetings of the City Council are open to the public unless closed pursuant to Sections 52-4-204, 52-4-205 and 78B-1-137, Utah Code Annotated. Notice of each meeting is given at least 24 hours in advance of the meeting as required by State law.An agenda of each meeting is posted at: • Salt Lake City Council website www.slccouncil.com • State of Utah Public Notice website www.utah.gov/pmn/index.html Meetings in addition to those listed below may be held or canceled as circumstances may require,subject to applicable public notice requirements. Notice: • The City&County Building is an accessible facility with a street-level entrance located on the east side of the building.People with disabilities may make requests for reasonable accommodation,which may include alternate formats,interpreters,and other auxiliary aids,and services. Please make requests at least two business days in advance.To make a request,please contact the City Council Office at council.comments0slcgov.com, 801-535-7600,or relay service 711. • In accordance with State statute, City ordinance,and Council policy, one or more Council Members may be connected via speakerphone. JanuaryMeetings FebruaryMeetings • Monday,January 1 • Tuesday,February 6 New Year's Day Holiday Council Work Session&Formal Meeting • Tuesday,January 2 • Tuesday,February 13 Oath of Office Ceremony at 12 p.m.,Council RDA Meeting&Council Work Session Work Session at 4p.m.&Formal Meeting at 7 p•m• • Monday,February 19 Presidents'Day-Holiday • Tuesday,January 9 RDA Meeting,Council Work Session& • Tuesday,February 20 Limited Formal Meeting Council Work Session&Formal Meeting • Monday,January 15 • Tuesday,February 27-No Meeting Martin Luther King,Jr.Day-Holiday • Tuesday,January i6 Council Work Session&Formal Meeting, Limited RDA Meeting • Tuesday,January 23 -No Meeting • Tuesday,January 30 Tentative Council Workshop/Retreat 1 18 DRAFT COUNCIL MEETINGill 12/21/2017 MarchMeetings May Meetings • Tuesday,March 6 • Tuesday,May 1 Council Work Session&Formal Meeting Council Work Session&Formal Meeting • Sun.,March ii-Wed.,March 14 NLC Congressional City Conference, • Tuesday,May 8 Washington,D.C. RDA Meeting,Council Work Session Only • Tuesday,March 13- No Meeting • Tuesday,May 15 Council Work Session&Formal Meeting • Tuesday,March 20 • TENTATIVE-Thursday,May 17 RDA Meeting,Council Work Session&Formal Council Work Session(as needed for budget) Meeting • Tuesday,May 22 • Mon.,March 26 -Wed.,March 28 Council Work Session&Formal Meeting NAHRO Conference,Washington,D.C. • Tuesday,March 27-No Meeting • TENTATIVE-Thursday,May 24 Council Work Session(as needed for budget) AprilMeetings • Monday,May 28 Memorial Day-Holiday • Tuesday,April 3 Council Work Session&Formal Meeting • Tuesday,May 29 Council Work Session&Formal Meeting • Tuesday,April io RDA Meeting&Council Work Session • TENTATIVE-Thursday,May 31 Tuesday,April 17 Council Work Session(as needed for budget) • Council Work Session&Formal Meeting June Meetings • Wed.,April 18 -Sun.,April 22 • Tuesday,June 5 Downtown Alliance Urban Exploration, Council Work Session&Formal Meeting Minneapolis,MN • TENTATIVE-Thursday,June 7 • Sat.,April 21—Tues.,April 24 Council Work Session(as needed for budget) APA National Planning Conference (American Planning Association), • Tuesday,June 12 New Orleans,LA RDA Meeting,Council Work Session&Formal Meeting • Tuesday,April 24-No Meeting • TENTATIVE-Thursday,June 14 • Wed.,April 25- Fri.,April 27 Council Work Session(as needed for budget) Utah Leagues of Cities and Towns Mid-Year Conference,St.George,UT ▪ Tuesday,June 19 Council Work Session&Formal Meeting Tentative-based upon Budget adoption • Tuesday,June 26 - No Meeting 2 2018 DRAFT COUNCIL MEETING 12/21/2017 Septem er Meetings Continue July Meetings • Tuesday,July 3 -No Meeting • Tuesday,September 18 Council Work Session&Formal Meeting • Wednesday,July 4 • Tuesday,September 25 - No Meeting Independence Day-Holiday Tuesday,July 10 October Meetings • RDA Meeting,Council Work Session • Tuesday, October 2 Council Work Session&Formal Meeting • Tuesday,July 17(TENTATIVE) Council Work Session&Formal Meeting • Tuesday,October 9 RDA Meeting&Council Work Session • Tuesday,July 24 - No Meeting Pioneer Day Holiday • Tuesday, October 16 Council Work Session&Formal Meeting • Tuesday,July 31 (TENTATIVE) • Sun.,Oct. 21-Wed.,Oct. 24 Council Work Session&Formal Meeting Rail-Volution,Pittsburg,PA • Tuesday, October 23 -No Meeting August Meetings • Tuesday,August 7-No Meeting • Tuesday, October 3o - No Meeting NIGHT OUT AGAINST CRIME November Meetings • Tuesday,August 14 Council Work Session&Formal Meeting& • Tuesday,November 6 -No Meeting TENTATIVE Truth in Taxation Hearing Election Day • Tuesday,August 21 • Wed.,Nov.7— Sat.,Nov. 10 RDA Meeting,Council Work Session&Formal National League of Cities Conference,Los Meeting Angeles,CA • Tuesday,August 28 —No Meeting • Monday,November 12 Veteran's Day Observed-Holiday September Meetings • Tuesday,November 13 • Monday,September 3 Council Work Session&Formal Meeting Holiday • Tuesday,November 20 • Tuesday,September 4 RDA Meeting,Council Work Session&Formal Council Work Session&Formal Meeting Meeting • Tuesday,September 1t • Thursday— Friday,November 22-23 RDA Meeting&Council Work Session Thanksgiving-Holiday • Wed.,Sept. 12 -Fri., Sept. 14 • Tuesday,November 27 — No Meeting Utah Leagues of Cities and Towns Annual Conference,Salt Lake City,UT 3 2018 DRAFT COUNCIL MEETING 12/21/2017 • Tuesday, December 4 Council Work Session&Formal Meeting • Tuesday, December ii RDA Meeting,Council Work Session&Formal Meeting • Tuesday, December 18 — No Meeting • Tuesday,December 25 Christmas Day-Holiday 4