01/24/2002 - Minutes (2) PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
THURSDAY, JANUARY 24 , 2002
The City Council of Salt Lake City, Utah, met in a Work Session on Thursday, January
24, 2002, at 3:30 p.m. in Room 326, City Council Office, City County Building, 451
South State Street.
In Attendance: Council Members Carlton Christensen, Eric Jergensen, Nancy Saxton,
Jill Remington Love, Dave Buhler and Dale Lambert.
Absent: Councilmember Van Turner.
Also in Attendance: Rocky Fluhart, Chief Administrative Officer; Roger Cutler, City
Attorney; Cindy Gust-Jenson, Executive Council Director; John Sittner, Director of
Olympic Planning; Police Chief, Charles F. "Rick" Dinse; Jerry Burton, Police
Department Administration Manager; Fire Chief, Charles Querry; Randy Hillier, CIP
Admin/Budget & Policy Analyst; Janice Jardine, Council Planning & Policy Analyst;
Russell Weeks, Council Policy Analyst; Michael Sears, Council Budget & Policy Analyst;
and Pam Johnson, Deputy City Recorder were present.
Councilmember Buhler presided at and conducted the meeting.
The meeting was called to order at 3:35 p.m.
AGENDA ITEMS
#1. RECEIVE AN OLYMPIC BRIEFING REGARDING A PROPOSED AGREEMENT WITH THE PUBLIC
SAFETY COMMAND.
Rocky Fluhart, Police Chief Dinse, Fire Chief Querry and Jerry Burton briefed
the Council. Cindy Gust-Jenson said handouts showing actual cost breakdowns were not
available for the briefing. She said Council would have the information prior to the
meeting on February 5, 2002.
Mr. Fluhart said the Host City, other venue cities, the State of Utah and SLOC
created an entity never before used in the Olympics called the Utah Olympic Public
Safety Command, (UOPSC) . He said a Memorandum of Understanding, (MOU) was set up for
the entity. He said the Command's responsibility was to establish a public safety
plan and to serve as a funding source to cover incremental costs for the Olympics. He
said SLOC took an amount equal to sales tax from the sale of Olympic tickets and set
that aside to fund the Public Safety Command.
Police Chief Dinse said a detailed report would be included with the agreement
outlining where reimbursement would be needed. He said most costs would be the overtime
for dispatchers and officers dedicated to the Olympics. He said roughly 164 police
personal were in the UOPSC pool. He said other personal would need to put in overtime
to cover the positions vacated by these officers. He said the security necessary with
the media center increased the overtime needs. He said the agreement would solidify
the funds needed to cover the overtime costs along with any additional equipment.
Fire Chief Querry said even though the Fire Department was not as involved with
the Olympics as the Police Department, their concerns and additional costs would be
for the same items. He said overtime for dispatchers would be needed for the
anticipated increase in the volume of calls. He said SLOC had requested an additional
Hazardous Response unit near the Olympic Village. He said SLOC had also requested a
Heavy Risk Unit be in place. He said this unit would deal with Urban Search and Rescue
in case of collapsing buildings. He said these new units would require the additional
funds.
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PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
THURSDAY, JANUARY 24 , 2002
Ms. Gust-Jenson said Council would not need to consider a budget amendment because
no additional monies were requested from the City. She said the issue would be the
Public Safety Command agreement and the details as to the requested reimbursements.
Councilmember Christensen asked if the agreement changed the Memorandum of
Understanding, (MOU) already in place. Mr. Fluhart said the MOU put forth the
methodology for reimbursement, and the agreement would supply the figures.
#2. RECEIVE AN OLYMPIC BRIEFING AND UPDATE.
Rocky Fluhart and John Sittner briefed the Council regarding the downtown
shuttles. He said the courtesy shuttle would bring Olympic guests from Pioneer Park
to Washington Square. He said the shuttle company hired had informed Administration
that insurance for this service would be an additional $50, 000. He said the Council
would need to increase the shuttle budget service by $50,000, or eliminate the service.
Councilmember Lambert asked why the service was needed. Mr. Fluhart said Pioneer Park
was a transportation center. He said people would unload from City buses and take
shuttles to the Olympic Medals Plaza, Washington Square and other downtown locations.
Councilmember Buhler said the plan was to have guests park at other area parks and
take City buses to the Pioneer Park transportation center.
Councilmember Saxton asked for clarification as to the cost breakdown for shuttle
buses. She said the City needed to figure out how to provide the service for less.
Mr. Sittner said the schedule was based on transporting approximately 2000 people an
hour.
#3. RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE
32 OF 2001. (BUDGET AMENDMENT NO. 4. )
Rocky Fluhart, John Sittner, Michael Sears and Randy Hillier briefed the Council
from the attached handout outlining the revised Olympic budget.
Councilmember Lambert said expenses had increased by approximately $70,000, plus
an additional $70,000 for proposed receptions, and $50,000 for shuttles. He said
approximately $200,000 of the contingency fund had been used. Mr. Sears said with
these changes the budget would increase by approximately $400,000. Councilmember
Lambert said he applauded efforts to watch the budget and obtain other sponsors, but
he was concerned to see costs increase so quickly. Mr. Fluhart said the Administration
had done everything possible to forecast, estimate and to be realistic in the numbers
projected. Mr. Sittner said the Olympics was such a grand undertaking and this was
the first time. He said information on costs from other countries would not have been
the same. He said it was nearly impossible to budget the unknown.
Councilmember Love asked which budget items would be included in the Washington
Square Festival. Mr. Sittner said the festival included Main Street, the 300 South
median, the Houser Exhibit and all of the other amenities at the festival itself.
Councilmember Love said the festival cost approximately $2.5 million dollars, including
additional security.
Councilmember Buhler said he was concerned about growing costs as well. He said
the fact was the City would be hosting this event. He said the City Council needed to
put their support behind this event and to do all they could to help make the Olympics
a success.
The meeting adjourned at 4:39 p.m.
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