06/13/2006 - Minutes PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
WORK SESSION
TUESDAY, JUNE 13, 2006
The City Council of Salt Lake City, Utah met in Work Session on
Tuesday, June 13, 2006, at 5 : 30 p.m. in Room 326, Committee Room, City
County Building, 451 South State Street.
In Attendance : Council Members Carlton Christensen, Van Turner, Eric
Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler and Soren
Simonsen.
Also In Attendance : Cindy Gust-Jenson, Executive Council Director;
Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Lehua
Weaver, Council Constituent Liaison; Rocky Fluhart, Management Services
Department Chief Administrative Officer; Jennifer Bruno, Council Policy
Analyst; Rick Graham, Public Services Director; Dennis McKone, Fire
Department Administrative Assistant/Media Relations; Gordon Hoskins,
Chief Financial Officer; Kevin Bergstrom, Public Services Deputy
Director; Susi Kontgis, Budget Analyst; David Terry, Golf Manager; Greg
Davis, Public Services Finance Director; and Scott Crandall, Deputy
Recorder.
Councilmember Buhler presided at and conducted the meeting.
The meeting was called to order at 6 : 43 p.m.
AGENDA ITEMS
#1 . 6:43:28 PM DISCUSS BUDGET FOLLOW UP ON UNRESOLVED ISSUES,
INCLUDING GOLF STAFFING. View Attachments
Rick Graham, David Terry, Jennifer Bruno, Rocky Fluhart, Lehua
Weaver and Gary Mumford briefed the Council with the attached handouts .
A straw poll was taken on Councilmember Turner' s suggestion to
raise golf fees 30-cents . The majority of the Council was opposed.
A straw poll was taken on Council Members Love and Jergensen' s
proposal to retain five of ten groundskeepers, eliminate starter
positions, add one additional assist golf professional and one golf
professional . The majority of the Council was opposed.
A straw poll was taken on the Administration' s original proposal .
The majority of the Council was opposed.
A straw poll was taken on Councilmember Christensen' s suggestion
to adopt a status quo budget with the understanding that the Council
and Administration would work together to develop a plan/compromise
which would be adopted at a future budget opening. The majority of the
Council was opposed.
06 - 1
PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
WORK SESSION
TUESDAY, JUNE 13, 2006
A second straw poll was taken on Council Members Love and
Jergensen' s proposal . The majority of the Council was opposed.
A straw poll was taken on Councilmember Saxton' s suggestion to
support Council Members Love and Jergensen' s proposal with the
exception of not adding a golf professional . The majority of the
Council was opposed.
A third straw poll was taken on Council Members Love and
Jergensen' s proposal . The majority of the Council was in favor.
#2 . 7:44:02 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW
OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments
The majority of the Council was in favor of postponing discussions
on specific capital improvement projects until a later date. (sometime
after July, 2006)
Discussion was held on the Grant Tower proposal and day-lighting
City Creek. The majority of the Council was in favor of deferring the
issue until July or August, 2006 . Councilmember Simonsen said he
wanted to review any planning/design work which had already taken place
on the City Creek proposal .
Discussion was held on re-appropriating unused funds relating to
traffic calming devices, Transportation Master Plan and the Northwest
Quadrant. The majority of the Council was in favor of re-appropriating
funds as part of the budget.
A straw poll was taken on supporting the General Obligation Bond
judgment levy. The majority of the Council was in favor.
A straw poll was taken on supporting a judgment levy for the
Library. The majority of the Council was in favor.
Discussion was held on the certified tax rate . Ms . Gust-Jenson
said the projected rate showed the City would receive more revenue than
originally predicted. She said the amount was under $1 million.
Councilmember Christensen said $440, 000 could be allocated to fund
balance and the remainder to the retirement fund.
Councilmember Simonsen suggested allocating $250, 000 to the
Leonardo project and approximately $230, 000 to the retirement fund. A
straw poll was taken. The majority of the Council was opposed.
A straw poll was taken on Councilmember Christensen' s suggestion.
The majority of the Council was in favor.
06 - 2
PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
WORK SESSION
TUESDAY, JUNE 13, 2006
Ms . Gust-Jenson said some Council Members had expressed interest
in the one-stop counter concept and would provide information to the
Council on Wednesday.
The majority of the Council was in favor of the attached intent
statements with the following changes/additions .
Item B - Business License Fees: Councilmember Buhler said a
subcommittee needed to be established.
Item C - City-wide Emergency Preparedness Plan: Councilmember
Jergensen said language needed to be modified to include interaction
with other agencies such as the School Board, Salt Lake County,
University of Utah, utility providers, and financial institutions .
Item E - Golf Seasonal Employees : Item removed from list.
Item F - FTZ Warehouse: Councilmember Christensen said a small
portion of the structure was used for storage and police training and
consideration needed to be given to construct replacement facilities .
Item I - Special Events: Ms . Gust-Jenson said a subcommittee
could be created.
Discussion was held on the take-home car issue. Comments included
applying revenue generated from secondary employers to the take-home
car program, including 22 new officers in cost calculations,
implementation date for secondary employers and City employees and
using a flat or escalating formula to determine reimbursements .
Councilmember Buhler said department directors needed to establish
policies/definitions regarding reasonable personal use.
Councilmember Buhler said there needed to be intent language
stating that in the event there was a decrease in fleet costs or
personal use the Council would reconsider the rate structure .
A straw poll was taken on intent language for reasonable personal
use, October 1st implementation for secondary employers and City
employees, allocating revenue from secondary employers to the take-home
car program and using a flat rate to calculate reimbursements . The
majority of the Council was in favor.
The meeting adjourned at 8 : 30 p.m.
COUNCIL CHAIR
06 - 3
PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
WORK SESSION
TUESDAY, JUNE 13 , 2006
CHIEF DEPUTY CITY RECORDER
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held June 13,
2006 .
sc
06 - 4
Posted: June 9, 2006
SALT LAKE CITY COUNCIL WORK SESSION MEETING
5:00 p.m., Some Council Members may dine together in Room 343 at the City & County Building.
(The room is open to the public.)
DATE: June 13, 2006
TIME: Immediately following the RDA meeting (approximately 6:15 p.m.)
PLACE: City& County Building
451 South State Street, Room 326
Salt Lake City, Utah
AGENDA ITEMS
1. The Council will discuss budget follow up on unresolved issues, including Golf staffing.
2. Report of the Executive Director, including review of Council information items and
announcements.
Access agendas at http://www.slcgov.com/council/agendas/default.htm. People with disabilities may
make requests for reasonable accommodation no later than 48 hours in advance of council meetings.
We make every effort to honor these requests, and they should be made as early as possible.
Accommodations may include alternate formats, interpreters, and other auxiliary aids. The City and
County Building is an accessible facility. For questions or additional information,please contact the
City Council Office at 535-7600, or TDD 535-6021. Assistive listening devices are available on
Channel I; upon four hours advance notice. Please allow 72 hours advance notice for sign language
interpreters; large type and#2 Braille agendas. After 5:00 p.m.,please enter the City & County
Building through the east entrance. Accessible route is located on the east side of the building. In
accordance with State Statute, City Ordinance and Council Policy, one or more Council Members may
be connected via speakerphone.
MEMORANDUM
DATE: June 13,2006
•1
TO: City Council Members
FROM: Jennifer Bruno,Policy Analyst
RE: Proposal for alternate staffing plan for the Golf Enterprise Fund
On May 18,2006,the Council had a briefing from the Administration regarding the Golf
Enterprise Fund,with a follow-up briefing on June 1. The Administration presented the
various proposed changes to the budget at this briefing,including changes to the staffing plan.
The Administration's proposal includes shifting 14 positions from Full-time to seasonal(4 Pro
Shop Starters shift to seasonal, 1 Pro Shop Starter moved to Assistant Pro position, 10
Groundskeepers shift to seasonal). Currently these positions are 100 Series employees and
receive full benefits and health insurance. The Administration is also proposing adding a
head Golf Professional, to allow each 18 hole facility to have one PGA professional per facility.
The Administration communicated to the Council that the main reason behind the shift from
full-time to seasonal, is to make the Golf Fund financially solvent, while at the same time
increasing the amount per year spent on Capital Expenditures to maintain course viability
(capital expenditures have been cut in years past in order to balance the budget).
A. Since these briefings, Council Members and Council Staff have met with the
Administration, to explore alternatives that would keep the Golf Fund financially solvent,
but would also avoid cutting every position this year. Two Council Members had asked
that an alternate scenario be explored to see financial impacts (see attached spreadsheet,
and draft Motion List). This scenario:
1. Keeps 4 of the 10 groundskeepers (with the understanding that seniority would prevail
in keeping with current Administrative policy and with the intent that these positions
would be shifted to seasonal eventually through attrition)
2. Shifts 4 of the 5 Golf Starter positions to seasonal,and shifts one to an Assistant Golf
Pro.
3. Adds two additional Assistant Golf Professionals,in the place of the proposed single
Golf Professional, in order to increase"ground level" coverage for customers.
4. Eliminates the Marshalls and the Office Tech.
B. In addition,another Council Member asked that the following options be considered in
addition to, or independently of,the proposal above:
1. Shift the Starters to seasonal through attrition
2. Consider purchasing some of the capital equipment needed by the Golf Fund through
the general fund
o Policy Basis:Given that Golf Courses are a significant open space asset,it is in
the interest of the City and the taxpayers to take care of this space at the highest
level possible.
Proposal Comparisons
A. The Administration, along with Council Staff, has analyzed the cost impacts of the
alternate proposal.
a. In FY 2007, the net savings of implementing the proposal outlined in item A
above, is $51,236 (this includes $61,000 in payouts). The net savings of
implementing this proposal as a base in FY 2008 is $204,325.
b. The Administration's proposed savings in FY 2007 were $130,712, with a base
savings in FY 2008, of$347,021.
c. The difference between the Administration's proposal and this alternate
scenario, is that the Administration's proposal yields $79,476 more in savings
in FY 2007, and $142,696 more in savings in FY 2008.
B. Under the Alternate scenario,cash reserves would drop to a low of$157,000 in FY 2008,
but would not be negative. After FY 2008, they would grow steadily. The
Administration's proposal had a low cash reserve in FY 2008, of$461,000.
Potential Options
1. Accept the Administration's original proposal;
2. Accept the revised proposal,put forth by two Council Members, and outlined in the
attached motion sheet(see A above);
3. Consider options put forth by another Council Member (see B above);
4. Ask the Administration for a formal,in-depth briefing on the Draft Golf Strategic Plan
(staff note: The Council may wish to have this briefing before addressing item#11
listed on the "Motion Sheet").
The following information was provided previously for the Council Work Session on June 1, 2006.
It is provided again for your reference.
Follow-Up Information
The City Council held a briefing regarding the proposed budget for the Golf Enterprise fund
on May 18th. At that briefing, some of the major proposed changes to the budget were
addressed, including staffing changes, greens fees, and the proposed implementation of a
season pass program. The following summarizes the Administration's responses to issues
raised by Council Members and Council Staffs further inquiries into these changes.
■ Staffing Changes - The Administration has communicated to Council Staff that if all
proposed staffing changes are not implemented, the Golf Enterprise Fund could run
the risk of having a negative cash flow and would have to borrow from the general
fund. As a reminder the total amount of savings realized through the staffing changes
(net of the staffing additions), is $130,712. If no positions are added, the net "savings"
by eliminating the positions is $206,972. For a reminder of the exact savings and
costs attributed to each of the staffing changes, see attachments B, C, as D. The
Administration has communicated that if changes in personal services costs are not
implemented, capital expenditures would continue to be put off, at the cost of course
quality. The Administration has also indicated that certain capital expenditures
would help Salt Lake City's golf courses be in better competition with other courses in
the valley (for example - on-course restrooms). The Administration has given Council
Staff a breakdown of valley-wide course full time staffing (see paperwork attached).
Currently, Salt Lake City's golf system is on the high end for staffing courses with full
2
time employees. The proposed staffing changes would bring the City's courses more
in-line with the valley-wide courses of 1.1 FTE per course for maintenance.
• Greens Fees—The Administration believes that the proposed increase in greens fees is
necessary to help offset costs, but is not so high that it will drive golfers to other
courses in the valley. The Council may wish to discuss with the Administration, an
idea from Council Staff - implementing a yearly, fixed escalator to the greens fees
prices (similar to impact fees), 30 that golfers can expect small incremental changes
each year. Every year the National Golf Foundation does a survey of average green
fees costs around the Country. The Administration could pick a handful of
comparable municipal systems and track the yearly percentage change. This
percentage change could be incorporated into the ordinance, with a "ceiling" that
would not allow greens fees to exceed the average greens fees in the valley.
■ Season Pass Program—The Administration believes that it has overcome the problems
seen with the previous season pass program by proposing a completely different
structure of passes. The Administration has communicated that the program is a
crucial part of the overall marketing strategy for Salt Lake City courses.
o The proposed program will for the most part be annual passes, good for 12
months from purchase date. Previously the administrative side of the season
pass program was challenging due to the spring"rush" to purchase.
o The proposed program is priced significantly higher, but still within range to
compete with valley-wide courses for golfers. The pricing is higher or lower
depending on frequency of play and number of courses. This varied pricing
and course structure is aimed at minimizing system-wide course wear and tear
due to the program.
o The Administration has put a placeholder of$40,000 in revenue per year from
the Junior Season Pass program, and $200,000 per year for the Adult Season
Pass program, from FY 2008-2012 (see attachment E). These revenue
projections are based on conservative estimates of usage and will be adjusted
depending on the success of the program.
The following information was provided previously for the Council Work Session on May 18, 2006.
It is provided again for your reference.
3
GOLF ENTERPRISE FUND
PROPOSED BUDGET
aT ems
Revenue & other sources
Green fees $ 4 798 629 $ 113 607 2.4%
Cart rental 1 885 224 97,624 -5.2%
Retail sales 701 043 30 057 4.3%
� �
Marketing-Related Revenue � ��I 50,000 -
Tarlet
'� r9
Drivin_• ran_e fees 329 965 ���_ 13 965 -4.2%
Concessions 153 248 4-761 8 198 -5.3%
Other Golf Fees 66 324 �s
�,�.� j�� �:e�� 4 926 7.4%
Advertisint fees 58,840 :° �; � ' 18 840 -32.0%
Interest income 33 219 1 781 5.4%
Miscellaneous Leases/Rental 26,763 � 2,400 9.0%
Revenue .,
Season sasses 19 9041��' X I 164 896 828.5%
Other 7 260 7 160 -98.6%
A..ro.riation of reserves 11 618 1 ; 196,114 1688.0%
Total revenue & other sources $ 8,092,037 �� � � $ 417,994 5.2%
Ex I enses & other uses 21
O.eratin_ &Maintenance
Personal Services $ 3,653,018 ,-!�k I , . $ 156,484 4.3%
Materials and Sus.lies 1,131,327 . _ 'a 136,523 12.1%
Other(Charges/Services/Fees, 2,207,982 ,i 53,153 2.4%
Admin Service Fee,PILOT,
Intradepartmental Chgs, Water,
a
AAA
Fuel Utilities °
Ca.ital outla 120 800 j a". _ 97 700 80.9%
�raS. .
Debt Related
Debt/Interest Charges 978 911 25 867 -2.6%
Total ex i enses & other uses $ 8,092,038 litafiej $ 417,993 5.2%
The City has provided golf facilities for over 80 years. The City owns and operates eight golf
facilities. The main policies that guide the division are to offer an accessible, reasonably
priced, recreational opportunity to all sections of the golfing public and to preserve open
spaces in an urban setting. Golf participants pay fees that underwrite the cost of providing
these services. The Council traditionally sets golf fees at a level necessary to ensure the long-
term financial stability of the Golf Fund while maintaining the golf program's competitiveness
within the market.
The budget for fiscal year 2006-07 is proposed to increase by $417,993 or 5.2% over fiscal
year 2006-07, for a total expense budget of$8,510,031. Of this, $953,044 is dedicated to
debt and interest charges.
4
KEY ELEMENTS
A. Shift in Personal Services from Full-time positions to Part-time positions-The
Administration is proposing a shift in the hourly/seasonal staffing balance in an effort to
reduce costs and align staffing more closely with operations. The proposal includes 1-
permanent elimination of an office tech, and the shift of 14 full-time positions to seasonal
positions. (4 Pro Shop Starters shift to seasonal, 1 Pro Shop Starter moved to Assistant
Pro position, 10 Groundskeepers shift to seasonal). Currently these positions are 100
Series employees and receive full benefits and health insurance.
o In April of 2005 the Council was presented with a plan to make these employees a
separate "class" of full-time, salaried employee, to eliminate the "comp time" issue
(see below for review of this issue). The Council briefly discussed the issue and
asked the Administration to provide further information, specifically how other
City's pay and manage budgets for their programs. During this time, the
Administration decided to step back on the issue, and re-evaluate the situation
once the new Golf Manager was hired. After re-evaluation, the Administration
believes that this current proposal would increase operational efficiency.
o According to the Mayor's proposed budget this would save approximately
$364,624 annually in salaries/wages and benefits. The initial year of savings
would likely be lower, as the major shift would occur mid-fiscal year, and one-time
payouts for comp time would be necessary. See Attachments B, C Ss D for a
breakdown of all staffing changes and their net costs and savings. The total
savings for all of the staffing changes proposed (including the addition of positions,
and paying the shifted employees at a higher rate than normal seasonal
employees), is $130,712 in FY 2007 and $347,021 in FY 2008.
o These employees have voiced concern about health care benefits and the likelihood
that the quality of maintenance at the golf courses would decline. They have
communicated to staff that it would be hard to keep the knowledge and skill level
constant from year to year if the employees were only seasonal.
o There are currently 3 facilities with more than one non-superintendent full-time
groundskeeper-Bonneville, Mountain Dell, and Rose Park (all with 2). Mountain
Dell and Rose Park both have in essence two facilities in one (Rose Park with the
Jordan River Par 3).
B. Other Elimination of Positions-The Administration is proposing eliminating 1.64 part-
time "Marshalls." Marshalls primarily patrol the pace of play to ensure a positive playing
experience for every player on the course. The current staffing level does not adequately
serve this purpose for all 9 City courses. The Administration is proposing shifting this
responsibility to volunteers. The Council may wish to clarify that the Administration has
had sufficient interest in volunteering to ensure that these positions would be filled.
C. Additional Positions-The Administration is proposing adding the following positions:
o Golf Professional - 1.0 FTE-This golf professional would be at Forest Dale and
Nibley Park. This would allow each 18 hole facility to have one PGA professional
per facility. The Administration has communicated to Council Staff that Golf
Professionals are beneficial to the City golf system and necessary in order to fulfill
what is needed in marketing and player development roles.
o Assistant Golf Professional- 1.0 FTE-This assistant golf professional would be
supplementing operations at Mountain Dell. Mountain Dell currently has 1 Golf
Professional and 1 Assistant Golf Professional, but because of the volume of play
at the two 18-hole facilities, an additional assistant golf professional is needed.
This employee would also serve to help the Westside golf courses that are still open
in the winter months, when Mountain Dell is typically closed. This employee
would likely be hired from the group of Golf Starters that are shifting from full-
time to seasonal.
5
o Driving Range coverage-0.56 FTE-This would provide additional "rangers" at
Nibley and Mountain Dell to assist in maintenance and operations of the driving
ranges.
D. Reclassification of positions-The Administration is proposing reclassifying 8.0 FTE
Assistant Superintendents from series 119 employees to series 307 employees, and 3.0
FIE Golf Course Maintenance Workers from 118 employees to series 306 employees. Th,;s
would have no immediate budget impact, however each yearly step increase would likely
be higher than their current yearly increases, as they would follow the rest of the City in
terms of salary increases.
E. Revenue-Attachment E shows a yearly breakdown of revenues and expenditures, as
well as a forecast of potential revenues and expenditures, should the proposed budget be
approved. Revenues are budgeted to increase 5.1% ($403,000) this coming fiscal year,
and increase by 3.5% in the following fiscal year.
F. Green Fees-The Administration is proposing to increase three of the green fees for the 9-
hole courses. These changes would be effective January 1, 2007. Forest Dale's green fee
will increase from $11 to $12 for 9 holes, to bring it in line with fees at Glendale and Rose
Park. The fees for 9 holes at Bonneville and Mountain Dell will increase from $13.50 to
$15.00, to bring it in line to Old Mill Golf Course (owned by Salt Lake County). The
Administration has communicated that this is the primary competition for these two
courses. The Council may wish to clarify how increasing the fees at these two courses will
affect their competitive position. The following tables detail the proposed green fees
(changes are in boldface).
Greens Fees-Weekdays excluding Holidays
Course Regular Senior Junior
9-holes 18-holes 9-holes 18-holes 9-holes 18-holes
Bonneville $ 15.00 $ 27.00 $ 12.00 $ 21.00 $ 7.00 $ 14.00
Forest Dale $ 12.00 n.a. $ 10.00 n.a. $ 7.00 n.a.
Jordan River Par-3 $ 6.00 n.a. $ 5.00 n.a. $ 5.00 n.a.
Glendale $ 12.00 $ 24.00 $ 10.00 $ 20.00 $ 7.00 $ 14.00
Mountain Dell Lake $ 15.00 $ 27.00 $ 12.00 $ 21.00 $ 7.00 $ 14.00
Mountain Dell Canyon $ 15.00 $ 27.00 $ 12.00 $ 21.00 $ 7.00 $ 14.00
Nibley Park $ 10.00 n.a. $ 8.00 n.a. $ 7.00 n.a.
Rose Park $ 12.00 $ 24.00 $ 10.00 $ 20.00 $ 7.00 $ 14.00
Wingpointe $ 13.50 $ 27.00 $ 10.50 $ 21.00 $ 7.00 $ 14.00
6
Greens Fees-Weekends and defined Holidays
Course Regular Senior Junior
9-holes 18-holes 9-holes 18-holes 9-holes 18-holes
Bonneville $ 15.00 $ 27.00 $ 15.00 $ 27.00 $ 15.00 $ 27.00
Forest Dale $ 12.00 n.a. $ 12.00 n.a. $ 12.00 n.a.
Jordan River Par-3 $ 6.00 n.a. $ 6.00 n.a. $ 6.00 n.a.
Glendale $ 12.00 $ 24.00 $ 12.00 $ 24.00 $ 12.00 $ 24.00
Mountain Dell Lake $ 15.00 $ 27.00 $ 15.00 $ 27.00 $ 15.00 $ 27.00
Mountain Dell Canyon $ 15.00 $ 27.00 $ 15.00 $ 27.00 $ 15.00 $ 27.00
Nibley Park $ 10.00 n.a. $ 10.00 n.a. $ 10.00 n.a.
Rose Park $ 12.00 $ 24.00 $ 12.00 $ 24.00 $ 12.00 $ 24.00
Wingpointe $ 13.50 $ 27.00 $ 13.50 $ 27.00 $ 13.50 $ 27.00
Note:Defined holidays include Memorial Day, Independence Day, Pioneer Day, and
Labor Day.
G. Season Pass Program- Previously, the Administration had been phasing out season
passes. There were concerns regarding abuse of the peak times and number of golf
rounds played. The proposed season pass program is priced and restricted to help
address these concerns, while at the same time encouraging the people who regularly play
golf at Salt Lake City courses, to continue to do so. Attached is a table detailing the
different season pass plans and their various restrictions (See Attachment A).
o Revenues were calculated using a conservative estimate of the utilization of these
plans, given that most will not be "useful" to the average golfer this calendar year.
The Administration estimates that usage will dramatically increase once a golfer
can purchase the plan before the start of the golf season.
o The Council may wish to consider giving the Administration direction with regard
to the proposed Season Pass program, particularly the Junior Season Pass
program (as many junior season passes are summer specific). If the Council is
supportive of the program, and intends to eventually adopt at least part of the
ordinance, the Division can start preparing advertising and marketing materials to
implement the program immediately if the ordinance is adopted. This would
increase the benefit for golfers, particularly for junior golfers, who would like to
utilize the program this summer.
H. Resident discounts- Council staff has inquired with the Administration as to the
justification for or arguments against discount pricing for City residents. The
Administration has communicated that very few jurisdictions offer this type of service,
usually because they are already subsidizing golf courses so heavily that they need every
effort to recoup costs. Park City offers this discount pricing. However, their costs are
most likely recouped with the large tourist base, and higher prices for non-resident play.
St. George has recently ended their residential discount program, specifically because it
was not financially beneficial to the courses.
I. Capital Outlay-The Administration is proposing to increase the capital outlay budget by
$97,700, or 81%, to recover from the FY 2006 budget, where capital outlay was reduced
by 71%. Additional monies will be available in fiscal year 2008/2009, as debt service
payments for the Golf bonds will expire.
J. Water-The budget for water has decreased by $32,033, or-3% in the proposed budget.
The Council may wish to inquire if this is due to irrigation/conservation effectiveness, or
other factors.
7
POTENTIAL MATTERS AT ISSUE
1. Golf Employee Compensation Plan - On April 7, 2005, the Council was presented with a
substitute compensation plan for Golf Employees, that would build in more "salaried"
employees, thereby increasing budgeting predictability by reducing overtime. This
proposal was put on hold through last year's budget process, and further on hold until
after the new Golf Division Manager was hired and could weigh in with their opinions and
recommendations. The Council may wish to revisit this issue, as it presents continual
issues during the budgeting process (with respect to comp time accrual and payout over
the season). If any Council Members would like additional information about this
previous proposal, please contact Council Staff.
2. Rounds - Locally, the increase in golf courses has been greater than the increase in
population to play the courses. Salt Lake City's golf rounds for calendar year 2005 of
459,708 represents a decrease of 3.7% over 2004 (an improvement over the 9% decrease
seen between 2003 and 2004). 'The number of courses in the greater Salt Lake region
continues to present an issue in terms of rounds played. Over the past few years supply
has exceeded demand. It is likely that this trend will continue.
3. Marketing Plan - The Golf Division has drafted a new strategic plan with over 200
initiatives relating to marketing, promotion, customer service, and player development.
The Administration is currently finalizing this plan (requested through the Council's
legislative intent- see below) and will share it with the Council once it is complete. It has
been shared in draft form with the Golf Advisory Board, which will submit their written
comments to the Council in time for the budget briefing. The Administration's legislative
intent response had indicated that this information would be shared as a part of the
budget. While the season pass program is part of the proposed budget, the context of the
marketing and business plan has not yet been finalized and transmitted to the Council.
4. Capital Improvements - Investment in capital improvements has been steadily declining
as the Golf Division has been faced with mounting costs.
5. Audit-The Audit subcommittee has in the past discussed the potential of initiating a Golf
audit, and has reviewed a preliminary scope of inquiry. The Council may wish to discuss
this further, and decide whether or not to recommend an audit be performed.
LEGISLATIVE INTENT STATEMENTS
A. In the Fiscal Year 2005-06 budget process, the Council adopted the following
legislative intent statement with regard to the Golf Course Fund:
• "It is the intent of the City Council that the Administration explore the option
of providing junior golf passes during off-peak hours for City golf courses."
(Intent #A1, response discussed as part of Mayor's proposed budget)
• Administration's Response: The Golf Division is currently finishing a business
plan which includes various initiatives (including a pass program) designed to
increase participation by junior golfers. This pass program will be presented
as part of the FY 2006-07 Mayor's Recommended budget.
B. During the briefing on the proposed budget, the Council may wish to identify legislative
intents relating to the Golf Division of the Public Services Department.
8
SIX YEAR BUSINESS PLAN
The following has been identified as specific and likely future changes to budget and/or
staffing of the Golf Division, as outlined in the Six Year Business Plan (Note: The
Department's Six Year Business Plan was written in fiscal year 2004):
o Fees are scheduled to increase by 5% in FY 2007-08, in order to keep pace with
projected growth in expenses, relatively flat demand, and over-supplied market.
o Personal services expenses are projected to increase an average of 4% per year over
the next six years.
o Water expenses are expected to increase as City water rates increase (9% in FY 2005).
o Other expenses are anticipated to increase 2.5% annually.
o Retirement of debt service obligation in FY 2008 will free up $694,000 per year for
other large capital improvement projects.
9
Attachment A
Proposed Season Pass Programs
Program Name Courses Days Allowed
ADULT PASSES
Forest Dale,Glendale,Jordan River,Nibley,Rose
Par Pass(Weekday 5-course) Park Mon-Thurs,Friday b.
Bonneville,Forest Dale,Glendale,Jordan River,
Mountain Dell Lake&Canyon,Nibley,Rose
Birdie Pass(Weekday 9-course) Park,Wingpointe Mon-Thurs,Friday la,'
Forest Dale,Glendale,Jordan River,Nibley,Rose
Eagle Pass(Unlimited 5-course) Park Any time 7 days a we,
Bonneville,Forest Dale,Glendale,Jordan River,
Mountain Dell Lake&Canyon,Nibley,Rose
Double-Eagle Pass(Unlimited 9-course) Park,Wingpointe Any time 7 days a wet
JUNIOR PASSES(under 17 only)
May 1-August 31-
Forest Dale,Glendale,Jordan River,Nibley,Rose noon,Saturday and S;
Junior Par Pass(May-August 5-course) Park Holidays)
Forest Dale,Glendale,Jordan River,Mountain May 1-August 31- i.'
Dell Lake&Canyon,Nibley,Rose Park, noon,Saturday and Si
Junior Birdie Pass(May-August 9-course) Wingpointe Holidays)
May 1-August 31-M
noon,Saturday and Si
Forest Dale,Glendale,Jordan River,Nibley,Rose Holidays);Septembet
Junior Eagle Pass(Annual 5-course) Park Mon-Thurs,and Sah
May 1-August 31-M
Forest Dale,Glendale,Jordan River,Mountain noon,Saturday and Si
Dell Lake&Canyon, Nibley,Rose Park, Holidays);Septembet
Junior Eagle Pass(Annual 9-course) Wingpointe Mon-Thurs,and Sati
10
Golf Fund Budget Draft Motion
Regarding Staffing Change
Tuesday, June 13, 2006
1. Shift 6 full-time groundskeeper positions to seasonal as of October 1, 2006.
2. Retain 4 full-time groundskeeper positions and reclassify them to irrigation/maintenance
technicians along with the 3 full-time maintenance workers we currently have in the system. This
will give us a total of 7 full-time irrigation/maintenance technicians.
3. Eliminate the office technician position as of January 1, 2007.
4. Shift 4 full-time starter positions to seasonal as of October 1,2006. Note: Two full-time
starters will be promoted to open assistant professional positions this month.
5.Retain one full-time starter position at Mountain Dell and reclassify this position to assistant
professional. East side assistant professionals will work west side courses during winter months.
6. Suspend the addition of a sixth head professional position. But, add two assistant professional
positions. This will give us a total of 10 assistant professional positions.
7. Reduce seasonal maintenance FTEs in the proposed budget to balance the effect of retaining
full-time maintenance positions above the original budgeted amount.
8. Implement the upgraded seasonal pay scale for maintenance and pro shop positions after
approval by Human Resources.
9. Implement the volunteer marshal program after approval by the City Attorney's Office.
10. By January 1, 2007, conduct a cost/benefit analysis into the Golf Division's continued
operation of the Jordan River Par 3 facility. If this analysis shows that the annual net loss to the
Golf Fund cannot be justified, then investigate utilizing all or a portion of this property for
General Fund recreational programs in accordance with our agreement with the State of Utah.
11. Prior to the FY08 budget process, complete the initiatives outlined in the 2006 Golf Division
Strategic Plan to provide additional funding for the$16,000,000 capital needs list beyond the
funding currently included in the projections through FY2012.
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From the cfeskof
RICHARD A. MAGERAS
June 7, 2006
City Council Chambers
City & County Building
451 South State Street, Room 315
Salt Lake City, Utah
E-mail: jennifer.bruno@slcgov.com
Re: Proposed Budget as it Concerns the Golf Department
Dear City Council Members:
Thank you for allowing me to present an option to the budget at the Salt Lake City
Council Meeting held on the evening of June 6th, 2006 regarding the pay structure within
the Parks Department and the Golf Department.
I am providing a copy of this option for your review as I had indicated I would. I implore
you to consider this option, along with those of my colleagues.
The professional Groundskeeper is the keystone in the foundation of a golf course.
Without them, golf rounds will dramatically drop, which in turn will affect the future of
other city employees and the high caliber of the golf courses we now enjoy. Your votes
regarding the budget plan are vital to the proper maintenance of the city golf courses.
Above all else, think of the employees and their families who will suffer great hardships
if they lose their jobs.
Please take the time to consider the major impact your votes will have on the future of
our city golf courses, not to mention the employees and their families who will also be
affected.
Sincerely,
Richard A. Mageras
Rose Park Golf Course
E-mail: kristoffer(a�netzero.net
Atch
1) Current Budget Structure
2) Proposed Budget Structure
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Take Home Car Info
June 13, 2006
EMPLOYEES
New Non- Empl.
Police Hires Police TOTAL
60 8 4 72
0 0 1 1
1 0 1 2
51 1 3 55
86 5 7 98
86 2 9 97
37 1 6 44
31 1 2 34
35 .3. .......... I 39
3 0 0 3
2 = 1 0 3
392 22 34 448
Under either scenario, below, the Council would use the estimated revenue from secondary
employer reimbursements (of$56,250) toward the take-home car revenue goal of$375,000. This
means the target from employee reimbursements is $318,750.
Scenario 1 Scenario 2
Scenario A 6/6 Info Mayor's Police Assoc. Escalating to Flat Rate to
Current Escalating rate Proposal June 6 $318,750 $318,750
Within BiWkly BiWkly BiWkly BiWkly BiWkly BiWkly
CITY $ - $ - n/a $ - $ - $ -
CITY non-PS $ 6.92 $ - n/a $ - $ - $ -
5 $ 25.38 $ 7.90 $ 9.25 $ 7.25 $ 5.75 $ 8.00
10 $ 27.69 $ 17.05 $ 18.50 $ 14.50 $ 12.70 $ 16.00
15 $ 30.00 $ 27.45 $ 27.75 $ 21.75 $ 2085. $ 24.00
20 $ 32.31 $ 39.10 $ 37.00 $ 29.00 $ 30.20 $ 32.00
_ .... ,.
25 $ 34.62 $ 52.00 $ 46.25 $ 36.25 $ 40.75 $ 40.00
30 $ 34.62 $ 66,15 ' $ 55.50 $ 43.50 $ 52.50 $ 48.00
35 $ 34.62 $ 81.55 $ 64.75 $ ,. 65.45 $ 56.00
40 $ 34.62 $ 81 55 n/a $ 58 00 $ 65.45 $ 56.00
45 $ 34.62 $ 81.55 n/a $ 65.25 $ 65.45 $ 56.00
I I I I $ - I $ -
Annual Revenue: $ 309,737 $ 375,000 $ 290,667 $ 317,355 $ 318,864
*Scenario A uses the new
employee count,too.
� T
SALT LAKE CITY COUNCIL STAFF REPORT
DATE: June 9, 2006
SUBJECT: Fiscal Year 2006-07 Legislative Intent Statements
STAFF REPORT BY: Lehua Weaver, Gary Mumford, Jennifer Bruno, Sylvia Jones
CC: Rocky Fluhart, Sam Guevara, Steve Fawcett, Kay Christensen,
Susi Kontgis, DJ Baxter
Based on Council Members' discussions and comments, following are potential Legislative Intent
Statements for fiscal year 2006-07.
Does the Council
Potential Legislative Intent Statements wish to consider
for Fiscal Year 2006-07 this statement or
any others?
A. Animal Service Contract—It is the intent of the City Council that the
Administration explore the cost effectiveness of the Salt Lake Police
Department providing dispatch services for the City's animal service calls.
This would include providing the cost of additional dispatch personnel, if
necessary, the costs associated with reprogramming radios, and allowing
County animal service personnel access to the City's CAD system, etc. The
Administration should explore the willingness of the Courtyto allow City
dispatching of County employees in this limited situation. As an alternative,
the Administration could review with Salt Lake County the allocation of
dispatch costs to assure that it is accurate.
B. Business License Fees—It is the intent of the City Council that the
Administration obtain feedback from the business community including
Business Advisory Board and Vest Pocket Coalition regarding the recent
cost study and suggested fees. It is also the intent of the City Council that
the Administration obtain input from a Council subcommittee in refining a
fee schedule.
C. Citywide Emergency Preparedness Plan—It is the intent of the City Council
that the Administration submit quarterly written briefings regarding the
status of the City's emergency preparedness efforts and plan, including a
description of the trainings being conducted, and updates regarding key
issues that the emergency management group is addressing.
D. Justice Court—Once the independent weighted caseload study is completed,
it is the intent of the City Council that the Administration provide follow-up
information to the Council on the Administration's recommendations as a
result of the study and any efforts the Administration is making to
improve case-flow management and the overall management of court
resources. It is also the intent of the City Council that the Administration
provide an assessment of the long-term adequacy of the court facility and
identify options for Council consideration.
1
E. Golf Seasonal Employees—It is the intent of the City Council that as
full-time employee vacancies occur at the City golf courses the
Administration consider converting these vacant positions to seasonal
positions. (Pending outcome of proposedIbudget)
F. FTZ Warehouse—It is the intent of the City Council that the
Administration consider selling the FTZ Warehouse •in the
International Center to help replenish the funds spent to purchase..
land for a new fleet facility rather than include the purchase price of
the land in the bond. The Administration could also consider selling
the old employee clinic building on Redwood Road.
G. Fitness for Duty—It is the intent of the City Council that the
Administration provide the Council with a progress report on
implementation of the physical fitness requirement for City Fire and
Police positions.
H. Computer Clubhouse at the Unity Center It is the intent of the City
Council that the Unity Center incorporate enough classroom space to
house the Computer Clubhouse.
I. Special Events—It is the intent of the,City Council that the
Administration provide information to the Council that will allow the
Council to fully evaluate the current Special Events Ordinance
including the cost to the City for events, and the charges to the host
organizations; the.Council recognizes that part of this information has
already been provded to the Council.) (Relates to previous years'
legislative intent statements.)
J.
K.
Direction to Council Staff,'
L. Retirement Incentive for the Police and Fire Departments—It is the
intent of the City Council that the Council staff research the
necessary budget needs to fund a retirement incentive program for
Police and Fire personnel and that
"they use necessary outside
professional expertise to arrive at the number.
M. Take-Home Vehicle Policy—It is the intent of the City Council that
Council staff make arrangements for the Council's outside audit firm
to audit the compliance with the take-home vehicle ordinance and
policies.
N.
O.
P.
2