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06/04/2019 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 The City Council met in Work Session on Tuesday, June 4, 2019, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Chris Wharton, James Rogers, Charlie Luke, Andrew Johnston, James Rogers, Analia Valdemoros, and Amy Fowler. Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; Patrick Leary, Mayor' s Chief of Staff; Jennifer Seelig, Mayor' s Senior Advisor; Rusty Vetter, Deputy City Attorney; Lehua Weaver, Council Associate Deputy Director; Benjamin Luedtke, Council Public Policy Analyst; Karl Lieb, Fire Chief; Jennifer McGrath, Community and Neighborhoods Interim Director; Sam Owen, Council Policy Analyst; Vicki Bennett, Sustainability Environment Director; Debbie Lyons, Sustainability Program Director; Lance Allen, Waste & Recycling Division Director; Mary Beth Thompson, Chief Financial Officer; John Vuyk, Budget Director; Dan Rip, Housing and Neighborhood Development Policy & Program Manager; Kimberly Chytraus, Senior City Attorney; Allison Rowland, Council Public Policy Analyst; Callye Cleverly, Capital Improvement Program Specialist; Jodi Langford, Deputy Human Resource Director; David Salazar, Human Resource Program Manager; Scott Crandall, Deputy City Recorder; and Cindi Mansell, City Recorder. Guests in Attendance: Dave Smith, Utah Department of Transportation Consultant Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 05 p.m. AGENDA ITEMS #1. 2:05:34PM RECEIVE A WRITTEN BRIEFING ABOUT AN ORDINANCE THAT WOULD GRANT A TELECOMMUNICATION FRANCHISE AGREEMENT TO T- MOBILE WEST LLC. The agreement would allow the company to place and maintain its facilities within the City rights-of-way. The company would be governed by certain conditions, need to secure appropriate permits and pay the telecommunications tax under state law. View Attachments 2:06:10PM Councilmember Johnston expressed concern regarding the Rocky Mountain Power pole with the T-Mobile antenna on top. He 19 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 said the plans submitted did not reflect placement on top of the pole and in discussion with Staff, this was not a one-time event. He suggested the need for resources to monitor compliance after the planning and permit process across the City and the perception they had the right to ask for a permit in the right-of-way to install the pole . He said the little oversight the City did have seemed flawed, and this was most likely an issue with other carriers . He said he was frustrated these were not being monitored because the City did not have adequate resources and the companies could not be trusted. He said he did not want to stand in the way of progress yet at the same time did not have faith in the carriers . He said he wanted to hear from the franchisee how they would ensure what they submit would be followed. He said he had concerns there was no ability to ensure the contractor was doing what was proposed. Mr. Rip said T-Mobile was aware of this meeting but had a scheduling conflict . He said they had committed to responding to questions and Staff would be happy to facilitate answers or direct conversation. Councilmember Johnston said he had discussions and expressed concern that Rocky Mountain Power had to apply for a permit to construct the pole. He said T-Mobile did not submit plans (a basic business process) and because the City did not have oversight, companies were able to run free . Mr. Rip said Staff would follow-up and/or bring T-Mobile back to the table to address these issues . Councilmember Mendenhall suggested these conversations take place in a work session so the full Council could hear and have dialogue with T-Mobile. She said there were also complaints received from neighbors adjacent to where the tower was going and noticing not being sufficient or robust. She said she wanted to hear Staff process and/or efforts to resolve complaints . Mr. Rip said this was a new process that Staff was learning as they went and they were anxious for feedback as well . Ms . Chytraus said it was helpful to share constituent comments with Staff as they were putting the process together and hoped to resolve issues . She said the T-Mobile application was submitted prior to adoption of the Master License Agreements and Small Cell Ordinance. She said the process going forward was more detailed, would include more oversight, and the companies would be forced to strictly abide by State law. 19 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 Inquiry was raised as to the length of these franchise agreements, with Mr. Ripp stating 10-years was standard but perhaps Staff could negotiate a shorter timeframe moving forward. He said this was true especially as fast as technology moved and changed. Ms . Chytraus said these agreements could not be shorter than the master license agreements . Discussion followed regarding the issue being bigger than just T-Mobile or one provider, with the Council requesting Staff do a better job of monitoring the providers and making Council aware if additional resources were necessary to accomplish that. Agenda Items 2 & 3 were combined as one briefing. #2 . RECEIVE A WRITTEN BRIEFING ABOUT A RESOLUTION THAT WOULD GRANT A MASTER LICENSE AGREEMENT FOR WIRELESS FACILITIES IN THE PUBLIC WAY TO VERIZON WIRELESS (VAW) LLC. The agreement would allow Verizon Wireless LLC to install small cell wireless facilities throughout the City. Small cell wireless facilities utilize antenna and fiber optics to add capacity and coverage to a wireless broadband network. View Attachments #3. RECEIVE A WRITTEN BRIEFING ABOUT AN ORDINANCE THAT WOULD GRANT A MASTER LICENSE AGREEMENT FOR WIRELESS FACILITIES IN THE PUBLIC WAY TO NEW CINGULAR WIRELESS PCS . The agreement would allow New Cingular Wireless PCS to install small cell wireless facilities throughout the City. Small cell wireless facilities utilize antenna and fiber optics to add capacity and coverage to a wireless broadband network. View Attachments 2:36:10PM Councilmember Luke inquired if there were concerns with the master license agreements for Verizon and New Cingular (AT&T) (submitted after the State Legislation) if the Council were to move forward. He said the Council was set to take action at their next meeting on these two agreements while leaving the broader discussion about the T-Mobile franchise agreement for a future date . Councilmember Johnston said the large cell provider experience hurt the process for all providers . He discussed limitations on oversight to Federal and State laws as well as to design and location elements . He expressed concern for future confrontations and encouraged providers not to abuse the relationship further. 19 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 Councilmember Mendenhall inquired about the City' s ability in creating franchise agreements with applicants and small cell tower distribution. She inquired if there were a way to tighten the franchise agreement to prevent issues . Ms . Chytraus said that had been provided in the master license agreement in the small cell context. She said Staff could revisit franchise agreements to provide for more enforcement mechanisms . She said the Verizon and AT&T had the stronger enforcement mechanisms in them. She discussed the need to treat all franchise agreements similarly under Federal Law. She said Salt Lake City did not currently have an ordinance that governed franchises and something could be put into place as well as negotiating franchise agreements going forward to be reflective of Council desires . Councilmember Luke said there were no changes being proposed for these two items . #4 . RECEIVE A WRITTEN BRIEFING ABOUT THE PROPOSED BUDGET FOR THE DEPARTMENT OF FINANCE FOR FISCAL YEAR 2019-2020 . View Attachments Written briefing only. #5 . RECEIVE A WRITTEN BRIEFING ABOUT THE CONSOLIDATED FEE SCHEDULE, WHICH IS A LIST OF FEES THE CITY CHARGES TO OFFSET ADMINISTRATIVE SERVICE COSTS AND REGULATORY COSTS. It is updated annually as part of the budget process. View Attachments 2:44:03PM Councilmember Wharton referenced the first policy question regarding the Administrative Internal Working Group to address Special Event Fees . He requested a briefing or update before January 2020 . #6 . 2:17:55 PM RECEIVE A BRIEFING ABOUT THE MOUNTAIN VIEW CORRIDOR CONSTRUCTION PROJECT. Construction has started on the next segment from 4100 South to S.R. 201 . The segment will connect to the already open section of Mountain View Corridor at 4100 South in Salt Lake County, and provide a connection to a major east/west road in Western Salt Lake County. Construction includes two lanes in each direction with signalized intersections, biking and walking trails. The estimated completion date for this phase of the project is summer 2021 . View Attachments Dave Smith, Penna Powers/UDOT Consultant briefed the Board with a PowerPoint. He provided a brief overview of the Mountain 19 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 View Corridor program and said there were two projects under construction: Utah County extending 2100 North West of Redwood Road to SR73; and Salt Lake County/Salt Lake City that extended Mountain View from 4100 South to SR201 with connections to California Avenue . He said there were two future construction segments not yet funded: continue California to I-80, and connect to 160th South where currently open to that 2100 North area in Utah County. He said there was Express Bus service planned for 5600 west, the International Center, Downtown Airport, and Downtown Salt Lake City. Mr. Smith said this was the first time Mountain View would connect to major east/west traffic segment (additional four miles from 4100 South to California Avenue) . He provided an aerial view of the project with north/south/east/west movements depicted. He said the intent was to start working on the 600 West and SR201 this summer and constructing temporary routes for traffic to use when closing down existing access . He said all movements would be maintained throughout the course of construction and discussed how to stay informed about construction progress . Councilmember Mendenhall discussed future funding realities for the unfunded gaps (particularly the north end) and inquired if there were estimated costs for the unfunded segments . Mr. Smith said from California Avenue to I-80 was estimated at $860 million. Discussion followed regarding potential funding sources or methods . Councilmember Mendenhall said that area was within the Inland Port area and she was curious about Port Authority Board ideas/timeline/associated with their business plan and how it might impact completion of this piece of Mountain View. Mr. Smith said the other unfunded segment was in the Point of the Mountain area totaling $311 million. Councilmember Mendenhall inquired as to an update on the baseline air quality monitoring and information on how those air quality levels were looking. Mr. Smith said they did initial monitoring but the Air Quality Working Group had not completed monitoring because they were waiting for the remainder of filtration systems to be installed. He said they were working with avenue filtration systems to verify correct installation with the right equipment . He said once complete, they would return and conduct monitoring. Councilmember Mendenhall requested follow-up at the next presentation to include more about the baseline monitoring or secondary monitoring updates . 19 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4, 2019 Councilmember Johnston discussed the unfunded phases and the rapid bus transit under reconsideration or evaluation. Mr. Smith said Phase 1 transit was initially a bus rapid transit line on 5600 west that ran from 2700 south to 6200 south. He said that was re-evaluated and express bus service proposed instead to expand the service and triple the length of coverage. He said they recently completed the re-evaluation, just issued the document and 30-day comment period, and then service could be funded. He said they could not move to Phase 2 of Mountain View or convert intersections or add lines until they had that transit line in and operational . Further discussion followed regarding the transit service including dedicated lanes in certain portions (needing to add stops and purchase buses to run) . Inquiry was raised as to prioritization regarding unfunded segments . Mr. Smith said one was in the Wasatch Front Regional Council area and the other in the Mountainland Association of Governments; each prioritized independently but work collaboratively. Councilmember Johnston discussed the overcrowded traffic and the great need in that area. Councilmember Rogers inquired what municipalities were allowed off-premise signs/billboards along the route. Mr. Smith said he did not have that information and would have to return with it. #7 . 2:43:44PM RECEIVE A BRIEFING ABOUT THE ADMINISTRATION' S PROGRESS ON THE COUNCIL' S LEGISLATIVE INTENT STATEMENTS FOR FISCAL YEAR 2018-19, AS WELL AS LEGISLATIVE INTENTS FROM PREVIOUS YEARS THAT HAVE NOT YET BEEN COMPLETED. Legislative intents are formal requests the Council makes of the Administration. This briefing will include updates on a variety of subjects, including special programs for neighborhoods adjacent to the new Homeless Resource Centers, streamlining the business permitting process, and fleet insurance for high-risk City vehicles. View Attachments Allison Rowland briefed the Council with attachments . She referenced several pages of charts that reviewed previous year FY19 Legislative Intents . She said the Staff made recommendations as to whether an intent should be left open, closed, or continued. The Council reviewed the FY19 Legislative Intent Statements . Councilmember Mendenhall said she wanted to see timely adherence to a) Performance Measures for Homeless Services Funding; and b) Neighborhood Safety Program for Homeless Resource Centers (HRC) . Discussion followed regarding the City' s role in the homeless system, core functions, how it fit in with the County and State, 19 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 process of monitoring, and potential for scheduled updates . Further discussion followed regarding intents recommended to remain open and the Council could request updates (c, d, e, f, and g) . Ms . Rowland said the suggestion was for h) Cyber Security to be closed and considered complete based on the Information Management Services report. Discussion followed regarding j ) Funding our Future/new sales tax funds for Public Safety. Ms . Rowland said this could vary based on how the Council framed their motions for the FY20-21 budget. Ms . Gust-Jenson said Staff had received instruction from the Council to include a motion that defined "public safety" to include police, fire, and dispatch. Councilmember Luke requested m) Parking Ticket Budgeted Revenue Alignment with Actual Revenue be left open. Ms . Rowland continued to review FY18, FY17, FY16, and FY15 Legislative Intent Statements . There were no further comments on Staff recommended actions . #8 . 2:58:35 PM RECEIVE A BRIEFING ABOUT THE CITY' S CAPITAL IMPROVEMENT PROJECTS (CIP) , WHICH INVOLVE THE CONSTRUCTION, PURCHASE OR RENOVATION OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL STRUCTURES. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Benjamin Luedtke, Mary Beth Thompson, Dan Rip, and Callye Cleverly briefed the Council with attachments . Mr. Luedtke discussed significant changes in FY2020 and stated the biggest change was the deadline for the City Council to adopt project specific budgets (previously fall/moved to September 1) . He said there were changes to the City' s long-term planning documents as well as a change to the Mayor' s Recommended Budget Book (Administration working on a separate CIP book to include all project details) . He said the Capital Facilities 10-year plan would include potential policy, goals, and metrics . He said in FY22 there was a bond which would be repaid and $5 . 5 million would become available in General Fund (which could become available in CIP) . Mr. Rip provided updates on recent reorganization where the Real Estate and Capital Asset Group were moved under the Community and Neighborhoods Administration (more objectivity and accessibility to the process) . He said they would continue to facilitate continual improvement to the CIP process, requests, and funding amounts . He said the book would include projects eligible for impact fees . Ms . Cleverly reviewed proposed CIP funding, with 19 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 a total of 19 projects recommended just under $15 million in total funds with a total CIP funding budget of $29 million. Ms . Thompson said the intent was to expand into more than a one-year snapshot to illustrate the process/progress of all projects moving forward. She encouraged the Council to provide input towards the new format. Councilmember Mendenhall discussed timeline, and requested Staff look back at 15 years of fund balance assessments and sales tax in order to provide a historic context with regard to the size of CIP with reference to overall budget and debt service carried. Mr. Luedtke said each year, there was a debt service chart included and said Staff would work with Finance to provide previous and future scenarios . #9 . 3:10:11 PM RECEIVE A BRIEFING ABOUT THE PROPOSED COMPENSATION BUDGET, WHICH ACCOUNTS FOR PERSONNEL AND PAYROLL COSTS, FOR FISCAL YEAR 2019-2020 . View Attachments Benjamin Luedtke, David Salazar, Karl Lieb, and Jodi Langford briefed the Council with attachments/PowerPoint. Mr . Luedtke provided a brief introduction regarding compensation and said this was the third year no cost increase was required for any of the City' s retirement systems by the Utah State Retirement System (URS) . He referenced the breakdown of Police Officers, recommended percent of increase, and funding sources . He said part of the increase created a new 12-year step (approximately 6% annual salary increase) . He referenced the policy questions and said there would be a Closed Session on the labor negotiations this evening. Mr. Salazar provided an overview of FY2020 Employee Compensation. He referenced benefits costs for the City' s high- deductible Summit STAR Health Plan, Market Pay adjustments, non- represented and represented salaries and wages . He referenced the national Public Safety Compensation Survey (Mercer) results, four categories of police officer wage increases, police officer versus overall City turnover, range market pay comparison and SLC Police Officer compensation. He said Police Officer turnover had increased wherein firefighter turnover had decreased. He discussed firefighter wages and potential future policy discussion regarding compensation philosophy for Public Safety personnel . Councilmember Mendenhall discussed turnover rates within police and trends . Mr. Salazar discussed "resignation" versus 19 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 retired or dismissed whether voluntarily to pursue another career or to go to a different agency. Councilmember Mendenhall requested current numbers for 2019 from Human Resources . Mr. Luedtke said the Citizen' s Compensation Advisory Committee (CCAC) commented that when looking at turnover of Police Officers, it had been below the City' s average for several years and was now on par with the City (they mentioned it was something to continue to monitor) . Councilmember Mendenhall discussed analyzing police staffing as comparable to other City departments and said the entire public safety realm was very unique and distinctly different than other City departments or divisions . Councilmember Fowler inquired if the Mercer study included dispatch, with Mr. Salazar stating it did not. He said the study included Fire and Police . Mr. Luedtke stated a 911 Performance Audit was recently completed, and one recommendation was to conduct a salary survey. Discussion followed regarding police officer compensation, top out rates, and market level comparisons, increases based on performance versus years of service. Mr. Salazar said in looking at comparison to larger agencies in the area, SLC would be number one (assuming the budget recommendations) . Discussion followed regarding the proposed paramedic incentive bonus plan (up to $4, 000 additional cash bonus per employee who opted to pursue paramedic training and certification/total budget request for $16, 000 allowed for up to four candidates to receive this incentive) . Chief Lieb explained any more than four employees resulted in staffing vacancies as well as a significant amount of overtime . He said the department was not in crisis but still low on paramedics . #10 . 3:32:01 PM RECEIVE A BRIEFING ABOUT THE PROPOSED SUSTAINABILITY DEPARTMENT BUDGET AND REFUSE FUND FOR FISCAL YEAR 2019-2020 . View Attachments Sam Owen, Vickie Bennett, Debbie Lyons, and Lance Allen briefed the Council with attachments . Mr. Owen provided a brief overview and explained it had been five years since there had been a Refuse/Recycle fee increase and there was justification for price increase at this time. Ms . Bennett provided an overview of the Refuse Fund balance and said a fee increase was not a necessity at this time but was 19 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 a matter of retaining a reasonable fund balance. She said if no fee increase were adopted this year, the expectation was for a larger fee increase next year. She said Staff had opted for smaller increases on a routine basis . Discussion followed regarding alternative scenarios for rate increases with Ms . Bennett stating costs were increasing faster than the Consumer Price Index (CPI) . Mr. Allen said a great deal of this was attributed to increased costs of equipment and containers . He said everything recycled prior would be recycled now; he further discussed various recycling products, ratings, and methods . Ms . Bennett said the program was previously funded differently (without using taxpayer money) but the County started to push back about numbers . She said the Sustainability Department provided waste collection and sustainability efforts funded through a separate fund called the Refuse Fund. She said the Department faced a projected deficit in each of the two divisions . Ms . Gust-Jenson said there was an interesting policy the Council could weigh in on or chose to support . She said the base rate was set at actual cost to provide service/container pick-up no matter the size . She said this fee structure was different in that people were incentivized to go to the smaller containers but the City would not be recovering the cost to pick-up that container. She said the Council could encourage conservation by offering the smaller container versus keeping the larger container but not putting it out until it was full . She said there were ways to ensure people recycle and did not throw away as much garbage. Ms . Bennett said previous public input provided support of the tiered increase . Ms . Gust-Jenson said there were quite a few positive programs supported by taxpayers that could be balanced by a rate increase. She said the Council could consider how funds from the Landfill should be appropriated (whether as revenue to the General Fund) or request Staff return with more information on details of this proposal as soon as possible during the next fiscal year. Discussion followed regarding landfill data, total tons versus per household, reduction in service levels, need for City cleanup, and residential equity issues in terms of pricing. The Council discussed pros and cons of the new Call-to-Haul program versus the previous Neighborhood Cleanup program. Concern was 19 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 expressed regarding households served, if the intent was to force people to use outside service contractors, and making it difficult if someone did not have resources to get something picked up. The Council also raised objections about a proposal from the Administration to increase rates for residential trash collection services and multi-family recycling. Ms . Bennett said Staff was happy to make improvements or come up with options/ideas as long as they could ensure the program was being followed in an environmentally sound manner. She discussed the qualifications of her Staff and the amount of expertise involved in the work they all enjoy and believed in doing. Councilmember Fowler inquired as to measurements for success with the Call to Haul or other programs and expressed concern about the rate increase affecting large families and disproportionately affecting people of lower economic income. She expressed concern that the rate increase was not outlined up front within the budget process . Discussion followed regarding rate increases, with the Council stating they wanted like a more detailed discussion about proposed increases . Further discussion followed regarding special event fees . Mr. Allen said fees were put into effect January 1, 2019 . Ms . Bennett said Staff reached out and worked with affected entities and there had not been much concern (small specific part of special event fee increase/concerns were not specifically to the recycling portion) . The Council discussed a request for Staff update on implementation of those Special Event fees, with Ms . Gust-Jenson offering explanation the Council delayed the effective date to January 1 with the request the Administration return with a comprehensive report and evaluation on all fees . She said that did not occur and Administration was now starting to look at that fee issue. She said Administration had agreed to return to discuss what was being worked on and allow the Council opportunity to provide additional ideas . Ms . Bennett and Ms . Lyons further reviewed Sustainability projects being worked on. Ms . Lyons discussed the three pillars of sustainability: environment, social, and economic (people and profit) . She explained over the past several years, social justice and equity had become an over-arching theme in sustainability work. Councilmember Valdemoros commented on the importance of this Department and its function. She said many of her constituents were interested in sustainable practices and inquired as to 19 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 upcoming or new equity work being planned. She disclosed she was the owner of Square Kitchen. Councilmember Fowler inquired about staffing, with Ms . Lyons stating additional support in Human Resources and Community and Neighborhood would help with the work. Councilmember Luke cautioned on equity work being duplicated across departments and inquired as to overall management. Ms . Bennett discussed chain of command and employee training to implement equity in all projects and the attempt to have it institutionalized. #11 . 5:22:00PM RECEIVE A BRIEFING ABOUT UNRESOLVED ISSUES RELATING TO THE PROPOSED BUDGET FOR FISCAL YEAR 2019-2020 . View Attachments Cindy Gust-Jenson, Benjamin Luedtke, Jennifer Bruno, Mary Beth Thompson, Jennifer McGrath, Jennifer Seelig, and Patrick Leary briefed the Council with attachments . Ms . Bruno referenced the Unresolved Issues Tracking spreadsheet and said the Council should feel free to edit this document. She said the General Fund dollars were separated from Funding our Future items . The Council discussed unresolved issues and projects related to the proposed City budget (Citywide or related to specific departments) . Staff explained final tax numbers from the County were expected soon, which would help the Council determine final funding options . Discussion followed regarding parking meter rates and parking ticket late fees . Ms . Thompson said the tickets were restructured in order to compensate for the loss of late fees . She said this change was due to a legislative change and projected revenue decrease (HB366) . The Council discussed economic impacts to parking revenues . Ms . Thompson said 85% of tickets written were paid within the first 30 days . A 4-3 (Valdemoros, Rogers, and Luke against) Straw Poll was conducted in support of the parking meter rate increase. A unanimous Straw Poll was conducted in support of the increase in parking ticket late fees. Ms . Bruno discussed capture of 3-6 months of funding from vacant department/division director positions (depending on position) to use for one-time expenses . She said for FY19 this 19 - 12 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 amount would fall to fund balance otherwise . Further discussion followed regarding vacancies in FY20, structural deficits, and the request was made for Staff tracking (color coding) to indicate one-time sources/uses versus ongoing funding. A 5-2 (Mendenhall and Johnston against) Straw Poll was conducted in support of capturing 6 months of salary and benefits for vacant Department Director positions for one-time expenses only, but standing ready to expeditiously schedule a budget opening to restore funds for any position that the Mayor elected to fill before January 6, 2020. Ms . Bruno addressed capture of funds not expended or encumbered in the Funding our Future line items . She said the amount was to-be-determined at this point and Staff flagged it as a potential revenue source . Ms . Gust-Jenson said Staff knew what was budgeted and what was remaining and would work with Finance to determine what remained. She said those were items routinely figured out within the last days of the budget. A unanimous Straw Poll was conducted to capture funds not expended or encumbered in the Funding our Future line items (only if it becomes necessary) . Ms . Bruno referenced expenses and review of all new proposed full-time employees (FTEs) . She said Staff noted where they would come with a corresponding revenue offset (such as airport funding) . She said the Council could consider some or all of these FTE additions . Discussion followed regarding consideration to capture one-time savings for positions not offset by revenue that were budgeted for 12 months, or one month (two months, etc. ) of one- time savings for all positions not offset by revenue. Councilmember Mendenhall addressed the Americans with Disabilities Act (ADA) positions and how the City had functioned without them given compliance requirements . Ms . Seelig articulated the difference between the two requested positions and said currently, ADA overall compliance Citywide was overseen by the Human Rights Commissioner and there was a position under that dealt directly with ADA outreach and compliance from an overall policy perspective . She said in the divisions, there could be someone assigned to individual department protocols . Ms . McGrath said the ADA Administrator position would continue to take that lead (reviewing ADA plans, City buildings 19 - 13 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 meet needs, work closely with departments to assist them in understanding and meeting their roles) . She said the Equity Administrator was different in that this person would be taking the lead on the development of a City Equity Plan (to ensure the City had equity in all forms) . She said the City had not been performing an analysis or assessment to determine how resources were being utilized throughout the City (equitable distribution) . Councilmember Mendenhall said that Equity position seemed more like a cabinet level position if working across departments . Ms . McGrath said Community & Neighborhood Services (CAN) already had similar programs such as Civic Engagement, the functions of CAN touched the different parts of the City, and Staff felt it made sense . Councilmember Mendenhall inquired about departments or divisions already doing ADA work and inquired if these new position/s would free up those individuals . Ms . Seelig said she did not see those department liaisons being replaced as they would know intricate details of their area function (technical aspects) . Councilmember Mendenhall inquired if the new positions would fill gaps or areas being missed. Councilmember Wharton said he served on the Human Rights Commission for eight years and felt that body was underutilized. He said the new requested positions made it even more likely that the Human Rights Commission would be less utilized. Discussion followed regarding this scenario, with Councilmember Wharton stating the new position would not be working directly with the Human Rights Commission. Mr. Leary said the entire goal with both positions was to institutionalize them within the City and move them from the political realm that might be associated with the Mayor' s Office. Ms . Gust-Jenson said the Sustainability briefing entailed formation of a City Board replicating basically what the Human Rights Commission was designed to do. Mr. Leary said that would not be the intent . Ms . Seelig said there was always desire to work with the Human Rights Commission and its purpose was to serve both branches of government. A 6-1 (Johnston against) Straw Poll was conducted to consider holding off on adding the two positions (Equity and ADA Admin) until September 1, 2019. Ms . Bruno discussed potential transfer from Funding our Future to the Housing Trust Fund. Councilmember Fowler said she 19 - 14 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 would propose not allocating the $2 . 5 million and having an outside firm engage in a housing study. She discussed the need for a housing policy to ensure effective use of funding and build a strong use foundation for the future . Councilmember Johnston expressed concern as to how long this might be delayed and whether the funding could be effectively utilized now. Discussion followed regarding potential to establish a time limit. Councilmember Wharton discussed the 4th Avenue well, the health issues, importance of water supply, and safety and function of existing facility. He said the importance of balancing those public safety priorities with neighborhood feedback was critical . A unanimous Straw Poll was conducted in support of the 4th Avenue Well Project funding being contingent upon Staff returning with a briefing on the alternatives considered to reduce the building size and address noise concerns; the briefing could be considered as soon as Staff was ready to be as timely as possible; it would be particularly helpful to the Council to hear from an another outside engineering resource to identify possible alternatives to result in a smaller and quieter facility through building design and footprint altercation and to report on the incorporation of the public feedback; and realizing this would potentially be a contingent budgetary consideration (additional engineering) . The Council determined to continue discussing housing programs, homeless services, and other unresolved issues at the noon Work Session on Thursday, June 6, 2019 . #12 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. None . #13. REPORT OF THE CHAIR AND VICE CHAIR. No report/discussion . #14 . 6:32:06PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . 19 - 15 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 4 , 2019 Councilmember Fowler moved and Councilmember Johnston seconded to enter into Closed Session to discuss collective bargaining pursuant to Utah Code §52-4-205 (1) (b) ; pending or imminent litigation pursuant to Utah Code §52-4-205 (1) (c) ; and Attorney-Client matters that are privileged pursuant to Utah Code §78B-1-137, Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Johnston, Wharton, Luke, Valdemoros, Mendenhall, Fowler, and Rogers voted aye . See File M 19-1 for Sworn Statement. In Attendance: Council Members Johnston, Valdemoros, Wharton, Fowler, Luke, Rogers, and Mendenhall . Others in Attendance: Cindy Gust-Jenson, Jennifer Bruno, David Litvack, Jennifer Seelig, Lehua Weaver, Katherine Lewis, Benjamin Luedtke, Dan Weist, Cindy Lou Trishman, Nick Tarbet, Catherine Brabson, Jayson Oldroyd, and Scott Crandall . The Closed Session adjourned at 7 : 15 p .m. The Work Session meeting adjourned at 7 : 15 p .m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 4, 2019 . clm 19 - 16