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03/21/2017 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 The City Council met in Work Session on Tuesday, March 21, 2017, at 2 : 19 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance : Council Members Erin Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, James Rogers, and Andrew Johnston. Absent: Councilmember Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jacqueline Biskupski, Mayor; Jennifer Bruno, Executive Council Deputy Director; Lynn Pace, Mayor' s Senior Advisor; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Benjamin Luedtke, Council Public Policy Analyst; Melissa Jensen, Housing and Neighborhood Development Director; Jennifer Schumann, Housing and Neighborhood Development Auditor III; Russell Weeks, Council Senior Public Policy Analyst; Mary Beth Thompson, Finance Director; Michael Akerlow, Community and Neighborhoods Deputy Director; Tim Doubt, Deputy Police Chief; Jim Cleland, Public Services Facilities Director; Dawn Wagner, Engineering Project Manager; Brian Butler, Airport Controller; and Scott Crandall, Deputy City Recorder. Councilmember Penfold presided at and conducted the meeting. The meeting was called to order at 2 : 19 p.m. AGENDA ITEMS #1 . 2:24:13PM RECEIVE A BRIEFING REGARDING THE MAYOR' S FUNDING RECOMMENDATIONS AND AN APPROPRIATIONS RESOLUTION ADOPTING THE ONE- YEAR ANNUAL ACTION PLAN FOR 2017-2018 THAT INCLUDES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING, HOME INVESTMENT PARTNERSHIP PROGRAM FUNDING, EMERGENCY SOLUTIONS GRANT (ESG) FUNDING, HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) FUNDING, FOR FISCAL YEAR 2017-18 AND APPROVING AN INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND THE U. S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) . View Attachments Benjamin Luedtke, Melissa Jensen, Mayor Biskupski, and Jennifer Schumann briefed the Council with attachments and a PowerPoint presentation. Discussion was held on providing funding to the Rape Recovery Center to address ongoing needs including processing Code-R kits . Straw Poll: Council support to include the 17 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 Rape Recovery Center in the General Fund ($30, 000 of ongoing funding with specific source to be determined) . All Council Members present were in support. Councilmember Penfold said the intent was to explore funding options/sources (one-time/ongoing) during the budget process . Council Members provided general comments about the proposal . Councilmember Rogers requested information about changes to the scoring system (how point system was determined - administrative scoring versus Community Development Capital Improvements Projects Advisory Board (CDCIP) scoring) . Ms . Jensen provided an overview of program changes including community outreach/application efforts . Councilmember Mendenhall said she wanted to shift $30, 000 from Item 21 (Utah Community Action - Real Food Rising Program) to Item 4 (Catholic Community Services - Weigand Homeless Resource Center) . Mr. Luedtke said $30, 000 was also recommended for Weigand in the Emergency Shelter Grant (ESG) category. Mayor Biskupski said she was considering creating a line-item in the general budget for homeless services (at least until resource centers were built) that would accommodate common goals the City was trying to accomplish through budget amendments . After further discussion Councilmember Penfold asked Staff to flag the item for further consideration. He asked the Administration to provide Council with historical funding patterns before CDBG adoption. Discussion was held on federal funding relating to CDBG. Councilmember Mendenhall asked about the Mayor' s process in working with other cities to support CDBG efforts . Mayor Biskupski said although some cities did not utilize the funding, she was working with other partners in the State who did. She said a letter, which would be sent to Washington Delegates, was being drafted in concert with other CDBG users . Councilmember Mendenhall requested a copy of the letter upon completion. She asked Ms . Jensen to compile information/results about where monies were allocated, identifying specific uses, and providing details about how funding impacted recipients and the community. She said the Council could share that information with Federal Delegates . Further discussion was held about ways to address vital programs, staffing issues, and assisting service providers as federal funding continued to decrease. Discussion was held on the following Categories/Items listed in the attachment. 17 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 CDBG/Housing Item 3 - NeighborWorks Salt Lake Rebuild and Revitalize Blight ($90,000) . Councilmember Mendenhall said she wanted to flag this item for further consideration (potential to increase funding to $100, 000 - funds could be taken from Items 4, 5, and 6) Item 4 - Salt Lake Housing & Neighborhood Development Division Housing Rehabilitation and First Time Homebuyer ($565,000) . Item flagged for potential increase to $600, 000 . CDBG/Streets Item 2 - Salt Lake City Community and Neighborhoods (CAN) - Engineering Division - 900 West Neighborhood Nodes Street and Pedestrian Enhancements ($543,000) . Councilmember Penfold said this was approximately $60, 000 less than the requested amount and asked for feedback on what was not being funded or what was being eliminated. Councilmember Rogers said approximately $2 . 3 million was allocated last year for 900 West and wanted to know if the current request was something entirely different from last year . CDBG/Neighborhood Improvements : Parks Item 2 - Salt Lake City Parks and Public Lands - Jordan River Parkway Improvements ($200,000) . Councilmember Rogers requested additional details about the proposal (Jordan River Commission involvement - were they supportive) . He also requested additional details about design and installation of the Nature Play Area. Councilmember Penfold said this was lower than the requested amount and asked for feedback regarding what was being funded and/or eliminated. CDBG/Economic Development-Commercial Rehabilitation Item 1 - Housing and Neighborhood Development - Economic Development Façade Program ($200 ,000) Councilmember Penfold asked the Administration to explore potential to utilize this type of funding in Redevelopment Agency (RDA) project areas and identify specific locations where funding was being spent . CDBG/Public Services Item 4 - Catholic Community Services - Weigand Homeless Resource Center (funding recommendation under ESG Grant) . 17 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 Councilmember Penfold said this needed to be tracked in correlation with the line-item in the general budget. Item 16 - Rape Recovery Center - Stabilization Services for Survivors of Sexual Violence. Mr. Luedtke said this item was previously discussed and would be considered in context of the annual budget. Item 17 - The Road Home - Community Shelter - 210 South Rio Grande Street. Councilmember Penfold said this could also be considered as a line-item in the general budget. Mr. Luedtke said there was also had an ESG application. Item 18 - The Road Home - St. Vincent de Paul Winter Overflow Shelter. Mr. Luedtke said the Council funded $183, 000 in Budget Amendment No . 2 and the current request was for next winter. He said any unspent funds could be carried over to next year. Councilmember Penfold said depending on the Mayor' s line-item recommendation, those funds could be re-captured. Item 19 - Salt Lake City Community and Neighborhoods - Hive Pass Will Call ($30,000) Councilmember Penfold said he wanted to encourage other entities or non-profits to submit applications (utilize transportation priorities) . Item 21 - Utah Community Action - Real Food Rising Program ($30 , 000) Councilmember Penfold said he thought this was similar to Item 26 (Wasatch Community Gardens - Green Team) and suggested considering them together. Ms . Schumann said the Mayor' s Office flagged this for further consideration. Item 23 - Utah Health and Human Rights - Torture and Severe War Trauma Treatment. Councilmember Luke asked the Administration to flag this for further consideration (potential to include line- item in general budget) Item 26 - Wasatch Community Gardens - Green Team. Councilmember Penfold asked Staff to provide information regarding how the 2016-2017 allocation of $125, 000 was split between the City and the RDA. Councilmember Kitchen requested feedback about whether the Administration was considering adding this to the homelessness line-item in the general budget. 17 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 HOME Item 1 - Salt Lake City Housing and Neighborhood Development - Administrative Costs ($71,000) . Councilmember Mendenhall wanted this information to be included in future housing discussions . Councilmember Penfold asked the Administration to share project development criteria with the Council because he thought it might work well in non CDBG areas . Councilmember Penfold said adoption of the one year action plan was tentatively scheduled for April 18th. #2 . 4:16:36PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2016-2017 . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. The amendment includes funding for design, engineering and cost estimates to renovate the old Fire Station No. 14 (1560 S. Industrial Road) into a fire training center; land acquisition, design and program assessment to construct a police precinct in Sugar House; additional building stone repair for the City & County Building; and purchase of land for the Jordan River Trail Bridge project, among many other changes. (Budget Amendment No. 5) View Attachments Benjamin Luedtke, Jennifer Bruno, Lehua Weaver, Mary Beth Thompson, Michael Akerlow, Tim Doubt, Jim Cleland, and Dawn Wagner briefed the Council with attachments . Discussion was held on the following Categories/Items listed in the attachment. Section A: New Items A-3 : Fire Training Center ($139,533 - Fire Impact Fees) Councilmember Penfold requested information about the project' s timeline and questioned whether this should be addressed in a budget amendment or in the annual budget. He said he thought additional ongoing funding should be considered in the annual budget. A-4 : Sugar House Police Precinct ($3 ,500 , 000 - Police Impact Fees) Councilmember Penfold said this was a large expenditure and thought this should be addressed in the annual budget. Discussion 17 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 was held on the Administration' s proposal to build a separate Police Precinct facility instead of utilizing space in the eastside Fire Station. Council Members said they supported a new Police Precinct but expressed frustration that they were not informed about the Administration' s change of direction. Further discussion was held on obligatory impact fee refunds . Councilmember Penfold requested information about the total refund amount, refund dates, and when a Closed Session would be scheduled to discuss the Police Precinct property purchase. Ms . Gust-Jenson said Council Staff previously requested an accounting on impact fees but had not received any information. She said this issue would be less complicated if the Council was not pressed by a deadline. Discussion was held on the need for a better process to keep the Council informed of Administrative proposals which would provide transparency and allow adequate time for the Council to make appropriate policy decisions . Ms . Thompson said she and Mr. Akerlow were working on a new automated process that would better facilitate the Council' s ability to obtain current information. A-6 : City & County Building Stone Repair Additional Scope ($600 , 000 - CIP) and A-7 : Move Funding from City & County Seismic to City & County Stone Repair ($475,000 - CIP) . Councilmember Penfold requested cost information about the project. Ms . Jorge said the total project was approximately $10 million ($7 million for stone work, $2 . 5 million for seismic, and . 5 million for window repairs) . She said based on bids and work being performed, some shifting of funds was needed. A-4 : Jordan River Trail Land Acquisition ($85,000 - Parks Impact Fees) Councilmember Penfold said additional follow-up was needed regarding the status of an agreement with Union Pacific Railroad ($500, 000 pending Council approval) . A-19: Culinary Incubator Kitchen Fire Hydrant Installation ($25,615 - Refuse Fund One-Time) Councilmember Penfold suggested taking funding from Sustainability. No objections were raised. A-20 : South Valley Regional Airport Budget Adjustment - New FTE' s ($1,306,700 Airport Fund) Councilmember Mendenhall requested holding a discussion with the Airport/Administration about why the City continued to operate the South Valley Regional Airport (identify operating costs, benefits, and potential to terminate 17 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 airport) . Councilmember Penfold said an Airport briefing was scheduled for next week so there was a potential to add additional discussion. Mr. Weeks suggested holding additional discussion during the Airport' s general budget presentation in mid-April . Further discussion was held with Mr. Butler regarding efforts to acquire a Fixed-Base Operator, finalize the Airport Master Plan, hiring full-time employees, federal requirements, funding the proposal in a budget amendment, overtime expenses, fuel expenses, and operating plan. Councilmember Mendenhall said additional information was needed regarding the business model/commitment of transferring general aviation from the Salt Lake International Airport to the West Jordan Airport . Councilmember Penfold asked Mr. Butler to come back to Council with options for managing all City aviation facilities including additional staffing needs and equipment/fuel expenses (identify essential equipment that needed to be addressed in a budget amendment rather than the annual budget) . He expressed concern about approving requests in a budget amendment without information the Council would normally have in the annual budget process . A-21 : Police Department Social Work Program Funding ($125,000 - General Fund) . Councilmember Johnston requested data outcomes from the program. Mr. Luedtke said he would provide the information. D-8 : Repurpose Finance CIP Cost Center ($377,012 - Capital Improvement Project (CIP) Fund One-Time) . Mr. Luedtke said this House Keeping Item included funding in recaptured CIP funds from old accounts . He said Staff thought it might be worth conducting a comprehensive review of CIP accounts to determine how long it took for an account to go from open to close, how many accounts were available for repurposing, and what the debt load would be for CIP moving forward. Councilmember Penfold asked if that information was currently available from the Administration. Ms . Bruno said the Council could run a report, but typically there was a lot of information not included in the report in terms of project status . Councilmember Penfold asked if this would be in the form of an intent request . Mr. Bruno said yes and would most likely be available for the annual budget. No objections were raised. 17 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 #3. 5:06:51PM HOLD A FOLLOW-UP DISCUSSION ON THE COUNCIL' S HOMELESSNESS PRIORITY, AND MAY PROVIDE ADDITIONAL DIRECTION FOR STAFF TO WORK ON IN THE COMING MONTHS . View Attachments Russell Weeks and David Litvack briefed the Council with attachments . Councilmember Mendenhall said she wanted the Council to consider some type of formal action (resolution) expressing that addressing homeless issues was a commitment needed by the full Council, not just from two Districts . Discussion was held on how to prioritize Staff time/capacity to address the Council' s three priority goals for 2017 . Ms . Gust- Jenson said Staff would document current projects being worked on and identify Staff resources needed. She said that information would be available for Council in a week or two. Councilmember Johnston said he wanted to look at "Shelter the Homeless Board" to ensure there was adequate representation of local officials for each homeless facility (land issues, zoning, staffing, funding, services, etc. ) . He said he also wanted to look at "Neighborhood Oversight Committees" . He said he thought this would allow neighborhoods and the Council to have more direct input into actual operations going forward long-term. He said another aspect was managing open spaces/loitering/homeless . Councilmember Penfold said the Council was seeing increasing pressure to address crime issues related to what was being merged into the homeless population. He said he was concerned that mechanisms were not in place to ensure that new shelters would not replicate current homelessness conditions . He said he thought the Council potentially had a role in what that would look like. Councilmember Penfold said he thought further discussion was needed to identify the Council' s role in providing services (Staff resources or consultant needed to provide evaluation) . Councilmember Mendenhall suggested adopting multiple resolutions clarifying the Council' s position/commitments regarding issues the Council did not have control over (share with elected leaders from other cities, counties, and the State) . Discussion was held on consolidating the broad spectrum of existing information regarding homeless issues/services and making that available to the public in a centralized location. Comments included identify gaps, transparency issues, communicate 17 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 information from resident' s perspective, and identify services provided by cities, counties, and the State. Councilmember Penfold said the Chair/Vice Chair would meet with Council Staff leadership and quickly map out a couple of proposals that could be circulated to the full Council to see if Council Members were comfortable with the direction . A majority of the Council was in support. They were also in favor of using Mr. Week' s Staff memo as a starting point. #4 . 5:54:42 PM RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING ISSUES AFFECTING THE CITY THAT WERE ADDRESSED BY THE STATE LEGISLATURE DURING THE 2017 SESSION. Lynn Pace and David Litvack briefed the Council . Councilmember Penfold said Council was mainly interested in issues which impacted the City and needed follow-up. Mr. Pace said he thought the following bills would have some significant impact on the City: landfill fees, juvenile justice, governmental immunity (cap) , homeless facilities funding, prison infrastructure bonding, disability/retirement benefits, home occupation business licenses, 911 changes, gas tax, and state road bonding. Mr. Pace said the following bills would require ordinance modifications (City could just follow State law) : Historic Landmark Commission appeals, panhandling along highways (any road with a speed limit over 35 mph) , transferring money between Enterprise Funds and/or General Fund, land use rules, short-term rentals, impact fee refunds, unified commercial signage, releasing police body-cam footage, liquor laws, home occupations, special districts, bond proposals, local government entities subject to public finance website requirements (GRAMA/open meetings) , residential housing application deadlines, food truck operators, and criminal citations . Mr. Pace said the Administration would come back to the Council with proposed ordinance changes . Councilmember Penfold asked Mr. Pace to submit a written report summarizing the 2017 Legislative Session. #5. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Early advertised public hearings and • Scheduling items. 17 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 21 , 2017 No discussion was held. #6. 2:19:44 PM REPORT OF THE CHAIR AND VICE CHAIR. Council Members Luke, Mendenhall, and Kitchen spoke about their trip to Washington DC. Comments included homeless issues, federal budget issues/funding, federal tax reform/tax exempt bonding capacity, Community Development Block Funding (CDBG) cuts, and air quality issues . #7 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 6 : 24 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 21, 2017 . sc 17 - 10