03/27/2014 - Minutes ttttt „1.i` Minut es
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Salt Lake City
Public Utilities Advisory Committee MAY 1 6 2014
Minutes
March 27, 2014 CITY RECORDER
The Public Utilities Advisory Committee meeting was held at 7:oo a.m. March 27, 2014 at 153o
South West Temple, Salt Lake City, Utah. Committee members present: Dwight Butler, Dixie
Huefner, Larry Myers, Allen Orr, Roger Player, Kent Moore and Jani Iwamoto. Salt Lake City
Public Utilities employees present were Jeff Niermeyer, Tom Ward, Jim Lewis, Jesse Stewart,
Chuck Call, Jason Brown, Anthony Garcia, Laura Briefer, Jason Draper and Zee Smith. Also in
attendance were Lehua Weaver, SLC Council Office; Rusty Vetter, SLC Attorney's Office; Jim
Olson, WaterWorks Eng.; Mike Wilson, MWDSLS; Mike Collins and Cristina Nelson, Bowen
Collins&Associates; Mike Kobe and Brandon Heidelberg, Brown&Caldwell.
Approve Minutes of February 27, 2014 Meeting
Committee member Larry Myers moved and committee member Jani Iwamoto seconded the
motion to approve the minutes of the February 27, 2014 meeting as amended. All members
present voted aye.
Financial Report — Jim Lewis
Mr. Jim Lewis briefed the Committee on the financial report for the period ending February 28,
2014. Mr. Lewis stated that all four funds are in good financial condition. He stated that in spite
of one of the hottest summers on record our water sales were below the previous year by 6.7%
due to the weekly rain storms that passed through with the hot weather. He then presented a
chart showing water consumption by month for the past six years. He stated that one can see the
increase in water sales in May and June of this past year and how consumption changed as each
of the storms came through during July and August. He then presented the water usage chart for
last calendar year and compared it to the chart for the last two months of the year.
The next slide presented was a comparison of revenue for all three funds versus budget. Mr.
Lewis stated that revenues from the Sewer Utility are higher than last year due to the 6% sewer
rate increase effective July 1st of this past year. The Water Utility is below last year by
approximately Si million due to the wetter than normal summer season. The Stormwater Utility
and Street Lighting are slightly below our expected levels for this time of year. It is expected that
Street Lighting will be under revenue estimates at the end of this year by as much as $400,000
due to over estimating the new revenue potential of the new fund.
The next slide presented was a comparison of operating costs, comparing last year with the
current budget amounts. Mr. Lewis stated that operating costs for the Water Utility are lower
than last year by $1.9 million, which relates to a decrease in water purchases from MWDSLS
over the previous year, offsetting the decrease in revenues. The Sewer costs are higher than last
year by $536,00o as legal and professional consulting fees are higher than last year. The
Stormwater costs are almost even with last year.
MARCII 27,2014
PUAC MEETING MINUTES
Mr. Lewis stated that overall the Department has been doing a very good job of controlling
expenditures over the last couple of years. He mentioned that Salt Lake City's water storage
capacity gives us the ability to cover any possible droughts at this time, and the City's water
conservation efforts are helping to reduce or postpone the need for some major capital
improvements.
The last slide presented listed the capital improvements for each of the funds as compared to
budget. The chart was revised at the request of the Committee to show the anticipated capital
projects to be compared to the total budget amount. This will help show projects that are multi-
year projects and the related budget amounts. The Water Utility has expended $8.5 million in
capital improvements with $5.5 million encumbered at the end of February. The Sewer Utility
has expended $4.9 million with $11.9 million encumbered. The Stormwater has expended $2
million with $3.7 million encumbered. The Street Lighting Utility is just starting to upgrade
some of the lights to energy efficiency lights in the amount of$398,000. Total for all four funds
equals $15.4 million expended and $21.1 million encumbered as of February 28, 2014.
Lateral Warranty Update — Jim Lewis
Mr. Jim Lewis gave an update to the Committee regarding the Water and Sewer Lateral
Warranty Program. The program will be launched April 10, 2014. Information will be sent out to
customers explaining their responsibilities as a homeowner in the event of a problem with the
sewer or water lines on their property.
The information will state that as a homeowner you are responsible for the water service line on
your property from your house to the water meter. If you choose to sign up for this service, you
will be covered up to $10,000 per year,with as many service calls as you need up to your annual
benefit amount. The cost is $3.99 per month, $11.97 per quarter, or $47.88 per year for the
water service line coverage. The sewer line coverage is $6.99 per month $27.96 per quarter, or
$83.88 per year.
There is a 3o-day waiting period giving you 11 months of coverage in year one. Coverage is for
the repair of the primary exterior water service line on your property, from the foundation wall
of your home to the water meter caused by normal wear and tear, not due to accident or
negligence. Homeowners with sole responsibility for the primary water service line that serves
their residential property may be eligible for this coverage. Recreational vehicles, properties
used for commercial purposes and residences not affixed to a permanent foundation are not
eligible. Coverage may be cancelled within 30 days of the effective date for a full refund.
Also this information will explain to the customer that the exterior sewer line that runs from
their house to the sewer connection in the street is the homeowner's responsibility. Currently if
you were unfortunate enough to suffer a break or leak in this line it would be up to you to find a
plumber to get the leak repaired at your cost.
Salt Lake City Department of Public Utilities recommends that its customers be prepared in the
case of such problems by accepting Exterior Sewer Line Coverage from HomeServe. If you
activate this optional coverage you'll receive up to $10,000 of annual protection (3o-day wait
period with a money-back guarantee) against the cost of covered sewer line repairs with as many
service calls as you need up to your annual benefit amount.You will also have a 24/7, 365-day-a-
year emergency repair service hotline. Once you make a call to HomeServe, they will take care of
your covered repair, dispatching a qualified plumber to your home and will pay the bill directly.
Your emergency will be dealt with promptly, so that your sewer line is restored to normal.
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SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES
1530 SOUTH WEST TEMPLE STREET VWVW SLCGOV COM rw1
SALT LAKE CITY UTAH 84115 2 of 5 TEL 801-483-6770 M./
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MARCII 27,2014
PUAC MEETING MINUTES
The City will hold a press conference on April loth explaining the new program and options to
the public. The department is expecting a high level of calls as the program rolls out and people
question the program and what their responsibilities are in relationship to the water and sewer
lines.
Northwest Oil Drain Update — Laura Briefer
Laura Briefer gave an informational presentation regarding the progress on the remediation of
oily sediment clean up of the Northwest Oil Drain Canal. The cleanup on the canal first began
in 2000, and the first remediation of the canal occurred from 2004-2006. The first canal
remediation did not remove all of the sediment as required by the United States Environmental
Protection Agency. So the second remediation began in 2011, and additional segments of the
canal have been cleaned.
The summer and fall of 2014 will be the fourth season of remediation and will focus on the
stretch of canal that is adjacent to the Chevron Refinery. This segment also includes re-routing
the canal to avoid other contamination issues located at the refinery.
Public Hearing Concerning Property Exchange with MWDSLS-Jeff Niermeyer
Mr. Niermeyer explained to the Committee a request regarding a proposed land exchange
between Metropolitan Water District of Salt Lake & Sandy (MWDSLS) and Salt Lake City. The
exchange of a portion of City owned property located at approximately 940o S. Wasatch Blvd
with property owned by MWDSL&S at 343o East Danish Road. The properties are generally
located in the same area and it is the intention that the exchange of property will be of equal
value, as the parcels will be of equivalent size. Given the similarities between the properties, the
parties do not believe that appraisals of the parcel would be necessary in order to close the
proposed exchange of property.
Chairman Dwight Butler opened the Open Meeting, and asked if there were any public
comments. There were no public comments. Mr. Butler then closed the Open Meeting.
Committee member Dixie Huefner made a motion to approve the recommendation to proceed
with property exchange between Salt Lake City and MWDSL&S and also to forward the
recommendation to the Mayor for approval. Committee member Kent Moore seconded the
motion,with all members present voting aye.
MS4 Stormwater Annual Report — Jason Draper
Mr. Jason Draper gave an Annual Report Presentation regarding Storm Water.
Storm Water Runoff
• Storm water is rain and snow that reaches the earth's surface
• Storm water runoff is rain, snowmelt, urban runoff, stream flows, irrigation return
water, groundwater discharges and spring water surface flow.
• Storm water is a separate system and is not treated at the wastewater treatment facility.
Anything dumped in the Storm drain goes directly to our rivers,lakes and streams.
• Salt Lake City Public Utilities manages storm water runoff to reduce the risk of flooding
and reducing water quality.
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Stormwater Program
• 340 miles of storm drain pipe SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES
1530 SOUTH WEST TEMPLE STREET WWW SLCGOV COM `1
SALT LAKE CITY UT.AH 84115 3 of 5 TEL 801-483-6770 I.L'i
MARCII 27,2014
PUAC MEETING MINUTES
• 22,000 inlets and catch basins
• 90 miles of open ditches and channels
• Parleys Creek, Emigration Creek, Red Butte Creek, City Creek, and the Jordan River.
Salt Lake City has a Municipal Separate Storm Sewer System(MS4) permit under the Utah
Pollutant Discharge Elimination System(UPDES) managed by state Division of Water Quality
(DWQ) and authorized by the Clean Water Act.
The current permit was issued 2006 and expired May 2010. The Utah DWQ is working on a
permit extension.
Storm Water Quality
Seven Minimum Control Measures
• Public Education and Outreach
• Public Involvement and Participation
• Illicit Discharges and Improper Disposal
• Construction Site Storm Water Runoff
• Post-Construction Storm Water Management
• Pollution Prevention/ Good Housekeeping for Municipal Operations
• Industrial and High Risk Runoff
Additional Requirement for Wet and Dry Weather Sampling.
Public Education and Outreach
• TV and radio spots through the Salt Lake County Stormwater Coalition
• Utah Stormwater Advisory Committee
• Water Quality Fair— School Programs
• Industrial Permit Education
Public Involvement and Participation
• Neighborhood Cleanup
• Curbside Recycling
• Citizen Clean — Up Days
• Household Hazardous Waste Collection
Illicit Discharge and Improper Disposal
• System inspection and cleaning
• Employee training
• Investigation of all reported spills and discharges
• Work with Salt Lake County Health Department for enforcement.
Mr. Draper commented that Public Utilities and Health Department hotlines have been
established to report illicit dumping into the gutters (e.g. mud and dirt, paint cleaners, and
used carpet cleaning fluid).
Construction Site Storm Water Runoff
Permit and inspect all construction sites greater than 1 acre.
Storm Water Pollution Prevention Nan(SWPPP) required
Post Construction Storm Water Management
• Inspection of detention basins. a
SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES
1530 SOUTH WEST TEMPLE STREET VM/WV SLCGOV COM i;
SALT LAKE CITY UTAH 84115 4 of 5 TEL 801-483-6770 `.Ci
MARCII 27,2014
PUAC MEETING MINUTES
• Storm Water treatment required for new development.
• Plan review of all new development and redevelopment.
Pollution Prevention/ Good Housekeeping for Municipal Operations
• Cleaning and inspection of the entire system every 5 years.
• Training for city employees.
• Street sweeping program.
• Seminar and conference attendance.
Industrial and High Risk Runoff
• SWPPP Review of Industrial facilities
• 89 permits and 10o No Exposure Certificates managed.
• Manage Commercial and Industrial Database
• Review landfill and other high risk facilities.
Annual Summary
252,884 Feet of pipe cleaned 2,099 Tons removed by street sweepers
434,305 Feet of gutter cleaned 22,844 Lane miles swept
250 Cubic feet of floatable removed 2,233 Hours of volunteer cleanup
634 Feet of pipe inspected 154 Private detention basins inspected
40,033 Yard waste bins in service 59 Industrial inspections
2483 Tons of leaves collected 41 IDDE Response
4596 Tons neighborhood cleanup 543 Construction Inspections
Highlights
• World Water Quality Day
• Water Quality Fair
• Stormwater Expo
• HAZWOPR Training
• USWAC Subcommittees
• Annual Report to be submitted April 1, 2014
• Additional Stormwater Technician
• GIS Tracking of construction permits, industrial permits, and IDDE
Adjourn 8:38 a.m.
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SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES
1530 SOUTH WEST TEMPLE STREET WWW SLCGOV COM
SALT LAKE CITY,UTAH 84115 5 of 5 TEL 801-483-6770\ i