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03/27/2014 - Minutes ttttt „1.i` Minut es .Q' :, llL,YAR 1'of PUBLIC UTILITIES /ILIA i i tr7, 1.:_i; ..i::,ITS ADMINISTRATION ,..., RECEIVED Salt Lake City Public Utilities Advisory Committee MAY 1 6 2014 Minutes March 27, 2014 CITY RECORDER The Public Utilities Advisory Committee meeting was held at 7:oo a.m. March 27, 2014 at 153o South West Temple, Salt Lake City, Utah. Committee members present: Dwight Butler, Dixie Huefner, Larry Myers, Allen Orr, Roger Player, Kent Moore and Jani Iwamoto. Salt Lake City Public Utilities employees present were Jeff Niermeyer, Tom Ward, Jim Lewis, Jesse Stewart, Chuck Call, Jason Brown, Anthony Garcia, Laura Briefer, Jason Draper and Zee Smith. Also in attendance were Lehua Weaver, SLC Council Office; Rusty Vetter, SLC Attorney's Office; Jim Olson, WaterWorks Eng.; Mike Wilson, MWDSLS; Mike Collins and Cristina Nelson, Bowen Collins&Associates; Mike Kobe and Brandon Heidelberg, Brown&Caldwell. Approve Minutes of February 27, 2014 Meeting Committee member Larry Myers moved and committee member Jani Iwamoto seconded the motion to approve the minutes of the February 27, 2014 meeting as amended. All members present voted aye. Financial Report — Jim Lewis Mr. Jim Lewis briefed the Committee on the financial report for the period ending February 28, 2014. Mr. Lewis stated that all four funds are in good financial condition. He stated that in spite of one of the hottest summers on record our water sales were below the previous year by 6.7% due to the weekly rain storms that passed through with the hot weather. He then presented a chart showing water consumption by month for the past six years. He stated that one can see the increase in water sales in May and June of this past year and how consumption changed as each of the storms came through during July and August. He then presented the water usage chart for last calendar year and compared it to the chart for the last two months of the year. The next slide presented was a comparison of revenue for all three funds versus budget. Mr. Lewis stated that revenues from the Sewer Utility are higher than last year due to the 6% sewer rate increase effective July 1st of this past year. The Water Utility is below last year by approximately Si million due to the wetter than normal summer season. The Stormwater Utility and Street Lighting are slightly below our expected levels for this time of year. It is expected that Street Lighting will be under revenue estimates at the end of this year by as much as $400,000 due to over estimating the new revenue potential of the new fund. The next slide presented was a comparison of operating costs, comparing last year with the current budget amounts. Mr. Lewis stated that operating costs for the Water Utility are lower than last year by $1.9 million, which relates to a decrease in water purchases from MWDSLS over the previous year, offsetting the decrease in revenues. The Sewer costs are higher than last year by $536,00o as legal and professional consulting fees are higher than last year. The Stormwater costs are almost even with last year. MARCII 27,2014 PUAC MEETING MINUTES Mr. Lewis stated that overall the Department has been doing a very good job of controlling expenditures over the last couple of years. He mentioned that Salt Lake City's water storage capacity gives us the ability to cover any possible droughts at this time, and the City's water conservation efforts are helping to reduce or postpone the need for some major capital improvements. The last slide presented listed the capital improvements for each of the funds as compared to budget. The chart was revised at the request of the Committee to show the anticipated capital projects to be compared to the total budget amount. This will help show projects that are multi- year projects and the related budget amounts. The Water Utility has expended $8.5 million in capital improvements with $5.5 million encumbered at the end of February. The Sewer Utility has expended $4.9 million with $11.9 million encumbered. The Stormwater has expended $2 million with $3.7 million encumbered. The Street Lighting Utility is just starting to upgrade some of the lights to energy efficiency lights in the amount of$398,000. Total for all four funds equals $15.4 million expended and $21.1 million encumbered as of February 28, 2014. Lateral Warranty Update — Jim Lewis Mr. Jim Lewis gave an update to the Committee regarding the Water and Sewer Lateral Warranty Program. The program will be launched April 10, 2014. Information will be sent out to customers explaining their responsibilities as a homeowner in the event of a problem with the sewer or water lines on their property. The information will state that as a homeowner you are responsible for the water service line on your property from your house to the water meter. If you choose to sign up for this service, you will be covered up to $10,000 per year,with as many service calls as you need up to your annual benefit amount. The cost is $3.99 per month, $11.97 per quarter, or $47.88 per year for the water service line coverage. The sewer line coverage is $6.99 per month $27.96 per quarter, or $83.88 per year. There is a 3o-day waiting period giving you 11 months of coverage in year one. Coverage is for the repair of the primary exterior water service line on your property, from the foundation wall of your home to the water meter caused by normal wear and tear, not due to accident or negligence. Homeowners with sole responsibility for the primary water service line that serves their residential property may be eligible for this coverage. Recreational vehicles, properties used for commercial purposes and residences not affixed to a permanent foundation are not eligible. Coverage may be cancelled within 30 days of the effective date for a full refund. Also this information will explain to the customer that the exterior sewer line that runs from their house to the sewer connection in the street is the homeowner's responsibility. Currently if you were unfortunate enough to suffer a break or leak in this line it would be up to you to find a plumber to get the leak repaired at your cost. Salt Lake City Department of Public Utilities recommends that its customers be prepared in the case of such problems by accepting Exterior Sewer Line Coverage from HomeServe. If you activate this optional coverage you'll receive up to $10,000 of annual protection (3o-day wait period with a money-back guarantee) against the cost of covered sewer line repairs with as many service calls as you need up to your annual benefit amount.You will also have a 24/7, 365-day-a- year emergency repair service hotline. Once you make a call to HomeServe, they will take care of your covered repair, dispatching a qualified plumber to your home and will pay the bill directly. Your emergency will be dealt with promptly, so that your sewer line is restored to normal. a SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES 1530 SOUTH WEST TEMPLE STREET VWVW SLCGOV COM rw1 SALT LAKE CITY UTAH 84115 2 of 5 TEL 801-483-6770 M./ • MARCII 27,2014 PUAC MEETING MINUTES The City will hold a press conference on April loth explaining the new program and options to the public. The department is expecting a high level of calls as the program rolls out and people question the program and what their responsibilities are in relationship to the water and sewer lines. Northwest Oil Drain Update — Laura Briefer Laura Briefer gave an informational presentation regarding the progress on the remediation of oily sediment clean up of the Northwest Oil Drain Canal. The cleanup on the canal first began in 2000, and the first remediation of the canal occurred from 2004-2006. The first canal remediation did not remove all of the sediment as required by the United States Environmental Protection Agency. So the second remediation began in 2011, and additional segments of the canal have been cleaned. The summer and fall of 2014 will be the fourth season of remediation and will focus on the stretch of canal that is adjacent to the Chevron Refinery. This segment also includes re-routing the canal to avoid other contamination issues located at the refinery. Public Hearing Concerning Property Exchange with MWDSLS-Jeff Niermeyer Mr. Niermeyer explained to the Committee a request regarding a proposed land exchange between Metropolitan Water District of Salt Lake & Sandy (MWDSLS) and Salt Lake City. The exchange of a portion of City owned property located at approximately 940o S. Wasatch Blvd with property owned by MWDSL&S at 343o East Danish Road. The properties are generally located in the same area and it is the intention that the exchange of property will be of equal value, as the parcels will be of equivalent size. Given the similarities between the properties, the parties do not believe that appraisals of the parcel would be necessary in order to close the proposed exchange of property. Chairman Dwight Butler opened the Open Meeting, and asked if there were any public comments. There were no public comments. Mr. Butler then closed the Open Meeting. Committee member Dixie Huefner made a motion to approve the recommendation to proceed with property exchange between Salt Lake City and MWDSL&S and also to forward the recommendation to the Mayor for approval. Committee member Kent Moore seconded the motion,with all members present voting aye. MS4 Stormwater Annual Report — Jason Draper Mr. Jason Draper gave an Annual Report Presentation regarding Storm Water. Storm Water Runoff • Storm water is rain and snow that reaches the earth's surface • Storm water runoff is rain, snowmelt, urban runoff, stream flows, irrigation return water, groundwater discharges and spring water surface flow. • Storm water is a separate system and is not treated at the wastewater treatment facility. Anything dumped in the Storm drain goes directly to our rivers,lakes and streams. • Salt Lake City Public Utilities manages storm water runoff to reduce the risk of flooding and reducing water quality. M Stormwater Program • 340 miles of storm drain pipe SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES 1530 SOUTH WEST TEMPLE STREET WWW SLCGOV COM `1 SALT LAKE CITY UT.AH 84115 3 of 5 TEL 801-483-6770 I.L'i MARCII 27,2014 PUAC MEETING MINUTES • 22,000 inlets and catch basins • 90 miles of open ditches and channels • Parleys Creek, Emigration Creek, Red Butte Creek, City Creek, and the Jordan River. Salt Lake City has a Municipal Separate Storm Sewer System(MS4) permit under the Utah Pollutant Discharge Elimination System(UPDES) managed by state Division of Water Quality (DWQ) and authorized by the Clean Water Act. The current permit was issued 2006 and expired May 2010. The Utah DWQ is working on a permit extension. Storm Water Quality Seven Minimum Control Measures • Public Education and Outreach • Public Involvement and Participation • Illicit Discharges and Improper Disposal • Construction Site Storm Water Runoff • Post-Construction Storm Water Management • Pollution Prevention/ Good Housekeeping for Municipal Operations • Industrial and High Risk Runoff Additional Requirement for Wet and Dry Weather Sampling. Public Education and Outreach • TV and radio spots through the Salt Lake County Stormwater Coalition • Utah Stormwater Advisory Committee • Water Quality Fair— School Programs • Industrial Permit Education Public Involvement and Participation • Neighborhood Cleanup • Curbside Recycling • Citizen Clean — Up Days • Household Hazardous Waste Collection Illicit Discharge and Improper Disposal • System inspection and cleaning • Employee training • Investigation of all reported spills and discharges • Work with Salt Lake County Health Department for enforcement. Mr. Draper commented that Public Utilities and Health Department hotlines have been established to report illicit dumping into the gutters (e.g. mud and dirt, paint cleaners, and used carpet cleaning fluid). Construction Site Storm Water Runoff Permit and inspect all construction sites greater than 1 acre. Storm Water Pollution Prevention Nan(SWPPP) required Post Construction Storm Water Management • Inspection of detention basins. a SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES 1530 SOUTH WEST TEMPLE STREET VM/WV SLCGOV COM i; SALT LAKE CITY UTAH 84115 4 of 5 TEL 801-483-6770 `.Ci MARCII 27,2014 PUAC MEETING MINUTES • Storm Water treatment required for new development. • Plan review of all new development and redevelopment. Pollution Prevention/ Good Housekeeping for Municipal Operations • Cleaning and inspection of the entire system every 5 years. • Training for city employees. • Street sweeping program. • Seminar and conference attendance. Industrial and High Risk Runoff • SWPPP Review of Industrial facilities • 89 permits and 10o No Exposure Certificates managed. • Manage Commercial and Industrial Database • Review landfill and other high risk facilities. Annual Summary 252,884 Feet of pipe cleaned 2,099 Tons removed by street sweepers 434,305 Feet of gutter cleaned 22,844 Lane miles swept 250 Cubic feet of floatable removed 2,233 Hours of volunteer cleanup 634 Feet of pipe inspected 154 Private detention basins inspected 40,033 Yard waste bins in service 59 Industrial inspections 2483 Tons of leaves collected 41 IDDE Response 4596 Tons neighborhood cleanup 543 Construction Inspections Highlights • World Water Quality Day • Water Quality Fair • Stormwater Expo • HAZWOPR Training • USWAC Subcommittees • Annual Report to be submitted April 1, 2014 • Additional Stormwater Technician • GIS Tracking of construction permits, industrial permits, and IDDE Adjourn 8:38 a.m. au bA SALT LAKE CITY DEPARTMENT of PUBLIC UTILITIES 1530 SOUTH WEST TEMPLE STREET WWW SLCGOV COM SALT LAKE CITY,UTAH 84115 5 of 5 TEL 801-483-6770\ i