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05/23/2006 - Minutes PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 23, 2006 The City Council of Salt Lake City, Utah, met in a Work Session on Tuesday, May 23, 2006, at 5 : 30 p.m. in Room 326, City Council Office, City County Building, 451 South State Street. In Attendance : Council Members Carlton Christensen, Van Turner, Eric Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler and Soren Simonsen. Also in Attendance : Cindy Gust-Jenson, Executive Council Director; Edwin Rutan, City Attorney; Lynn Creswell, Senior City Attorney; Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Russell Weeks, Council Policy Analyst; Sylvia Jones, Council Research & Policy Analyst/Constituent Liaison; Jennifer Bruno, Council Policy Analyst; Lehua Weaver, Council Constituent Liaison; Rocky Fluhart, Mayor' s Chief Administrative Officer; Steve Fawcett, Management Services Deputy Director; Gordon Hoskins, Chief Financial Officer; D. J.Baxter, Mayor' s Senior Advisor; Patrick Thronson, Mayors Communications Director; Kay Christensen, Budget Analyst; Susi Kontgis, Budget Analyst; Sam Guevara, Mayor' s Chief of Staff; LeRoy Hooton, Director of Public Utilities; Jim Lewis, Public Utilities Finance Administrator; Jerry Burton, Police Administration Management; Mary Johnston, City Courts Director; Nancy Boskoff, Arts Council Executive Director; Louis Zunguze, Community Development Director; Brent Wilde, Community Development Deputy Director; LuAnn Clark, Housing and Neighborhood Development Director; Daniel Mule ' , Treasurer; Ken Cowley, Chief Information Officer; Tim Harpst, Transportation Director; Rick Johnston, Deputy City Engineer; Rick Graham, Public Services Director; Val Pope, Parks Division Manager; Jamey Knighton, Human Resource Director; Mike Wilson, Josh DeBry, Leland Myers, and John Kirkham, Metropolitan Water District; John Hill, Legal Defenders; Jamey Knighton, Human Resource Director; and Chris Meeker, Chief Deputy City Recorder. Councilmember Buhler presided at and conducted the meeting. The meeting was called to order at 5 : 32 p.m. AGENDA ITEMS #1 . 5:32 : 07 PM RECEIVE A BRIEFING REGARDING THE BUDGET FOR THE METROPOLITAN WATER DISTRICT OF SALT LAKE CITY AND SANDY. See Attachments Lehua Weaver, Mike Wilson, Josh DeBry, Leland Myers, and John Kirkham briefed the Council with the attached handouts . Mr . Myers said there would be a tax increase due to operating expenses, providing fairness in establishing rates and to continue with maintenance projects . 06 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 23, 2006 #2 . 6: 01 :53 PM RECEIVE A BRIEFING REGARDING A PROPOSED ORDINANCE TO AMEND THE PARKING SERVICE LICENSE TAX FOR FISCAL YEAR 2006-07 . See Attachments Gordon Hoskins, Russ Weeks, Rocky Fluhart and Lyn Creswell briefed the Council with the attached handout . Council Members were concerned that fees would be paid by tax payers for parking at public venues . Councilmember Christensen suggested applying the tax to the Airport only. #3 . 6:22 : 48 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET FOR NON-DEPARTMENTAL FOR FISCAL YEAR 2006-07 . See Attachments Silvia Jones, Steve Fawcett, and Jerry Burton briefed the Council with the attached handouts . Mr. Burton said technically it was possible for the Police Department to dispatch for County Animal Control but it would be a matter of procedure and policy. He said the question was could the Police Department absorb, with existing staff the additional dispatching. John Hill spoke regarding Legal Defenders . He said the national standard for Legal Defenders was 400 misdemeanor cases per attorney. He said case loads should be different with regard to cases of prosecution or defense . #4 . 6: 56: 13 PM RECEIVE A BRIEFING REGARDING THE BUDGET FOR THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006-07 . See Attachments Jennifer Bruno, LuAnn Clark, Dan Mule, Rick Graham and Val Pope briefed the Council with the attached handouts . #5 . 7 : 41 : 45 PM CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION, IN KEEPING WITH UTAH CODE, TO DISCUSS LABOR NEGOTIATION, PURSUANT TO UTAH CODE ANN. §§ 52-4-4 AND 52-4-5 (1) (A) (ii) . #6 CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE PUBLIC BODY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, AND DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION; PURSUANT TO UTAH CODE ANN. §§ 52-4-4 , 52-4-5 (1) (A) (iii) AND 52-4-5 (1) (A) (iv) , AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED PURSUANT TO UTAH CODE ANN. § 78-24-8 . 06 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 23 , 2006 Councilmember Turner moved and Councilmember Christensen seconded to enter into Executive Session, which motion carried, all members present voted aye . See file M 06-2 for sworn statement and confidential tape . #7 . 7 : 40 : 18 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . See File M 06-5 for announcements . The meeting adjourned at 7 : 42 p.m. Council Chair Chief Deputy City Recorder This document along with the digital recording constitute the official minutes for the City Council Work Session held May 23, 2006 . cm 06 - 3 4.„2: SALT LAKE CITY COUNCIL • STAFF REPORT DATE: May 23, 2006 SUBJECT: BUDGET OR THE METROPOLITAN WATER DISTRICT OF SALT LAKE AND SANDY STAFF REPORT BY: Lehua Weaver. CC: Rocky Fluhart, Sam Guevara, Mike Wilson, Josh DeBry, LeRoy Hooton, Susi Kontgis, DJ Baxter The Metropolitan Water District of Salt Lake and Sandy is proposing an operating budget of $12,505,611 for fiscal year 2006-07. The proposed operating budget represents an increase of $2,008,222 or 21.7%. In addition, the Metropolitan Water District is proposing a budget for debt service of $13,771,104 and a budget for capital improvements of$58,414,277. The Metropolitan Water District is proposing a property tax increase for fiscal year 2006- 07 primarily due to lower than expected water sales, the new operating costs for the plant mentioned above, and more water purchased from the Central Utah Project. These impacts contribute to a forecasted revenue shortfall of$3.5 to 4 million each year. On May 15, 2006, the Metropolitan Water District held a public hearing on its budget. The Members of the Board are scheduled to consider adoption of the budget at their June board meeting. C (Note: The Council has traditionally received a briefmg on the proposed budget for the Metropolitan Water District of Salt Lake and Sandy, but is not required to take any official action. Verbal feedback can be provided to representatives of the District at the briefing. The Council has on occasion also provided written comments to the Salt Lake City-appointed board members, of which there are five on the seven member board. Utah Code Annotated, §17A-1-502, provides that constituent entities of a special district can request a meeting with representatives of a district to discuss the budget. The law does not prevent the board of a special district from approving and implementing a budget over protests or objections of constituent entities.) "" • Metropolitan Water District of Salt Lake & Sandy Proposed Budget for FY 2006-07 ''-11 2005-06 7 x Percent Budget Difference Change Sources of Funds tea. Water sales &other operating $10,766,150 °'�_ '_ $188,850 1.75% revenue . Tax revenue 4,685,150 r :` 1,614,850 34.47% Interest revenue 3,395,000 '" ' -1,845,000 -54.34% Lab fees, power and 134,000 f"s -114,000 -85.07% miscellaneous Vehicle sales 250,000 ri -235,000 -94.00% Assessments 12,670,407 139,071 -1.10% Other Revenues 345,268 4 1,430,534 414.33% Bond Proceeds `� 34,000,000 Use of prior bond 127,179,798 109,128,986 -85.81% proceeds/reserves Total sources of funds $159,425,773Ts;:: ($74,227,823) 46.56% Uses of Funds Operations Salaries, wages & benefits $4,219,370 '` z . $167,377 3.97% Professional & contractual 980 440 o ', 347 456 35.44% services fi Utilities 664,650l ,. ' 8 249,531 37.54% Repairs & maintenance 516,110 '4 -220,868 -42.79% Chemicals & supplies 1,104,620 14 ' , .® 143,454 12.99% Property & liability insurance 365,675 s �s 16,545 4.52% Water Treatment 1,050,240 1,160,595 110.51% Other expenses 339,395 _ 144,132 42.47% Operating Expenses 9,240,500 2,008,222 21.73% Provo River Water Users 1,172,300 • 84,529 7.21% maintenance assessment z Debt service (principal only) 3 702 788 a a o (P P -270,000 -7.29/o Interest expense 10,117,300 221,016 2.18% Capital improvements 134,370,885 5 ,, m -75,956,608 -56.53% Equipment Purchases 822,000 `r -314,982 -38.32% Total uses of funds $159,425,773 $ �5,„ � 0 ($74,227,823) 46.56% KEY ELEMENTS The major changes reflected in the District's proposed budget include: C Revenues Tax Revenue ($1,614,850 increase to $6.3 million) - Tax revenues are proposed to increase by $1,614,650 or 34.5% primarily due to a proposed tax increase to both Salt Lake City and Sandy residents. There has not been a tax increase since 1984. The change in certified tax rate for Salt Lake City residents would be from 0.000264 to 0.00035. This increase would represent approximately a $10.01 increase per year to Salt Lake City residents on a $200,000 home. The District would hold a Truth in Taxation hearing regarding the proposed increase in August. According to a letter sent by General Manager Mike Wilson on April 24, the purposes for the property tax increase are as follows: o Finalize the Metro Water project - The Council may recall that the District is in the midst of$250 million in capital improvement projects as approved by the Interlocal Agreement with Salt Lake and Sandy cities. These capital projects are on schedule to be completed by June 2007. The property tax increase would be partially used to cover operating expenses associated with the new Point of the Mountain Water Treatment Plant. o Implement audit recommendations - As part of the budget discussions last year, the Council urged the District Board Members to conduct a management audit of staffing levels and efficiency opportunities. As a result of the audit, the District reduced its staffing increases over the past year. o Correct forecasted revenue shortfalls over the next decade - Due to lower than expected water revenues, the new operating costs for the plant mentioned above, and increasing costs for the Central Utah Project all contribute to a forecasted revenue shortfall of$3.5-4 million each year. o Relieve strain in member city water funds - Since the last tax increase in 1984, the District has relied on water sales revenue from member cities. Water sales rates have increased annually for water purchased by the member cities, and that cost is passed on to the water customers of Salt Lake and Sandy through the municipal water rates. o Maintain balance between tax revenues and District operating expenses - At one time, the District's tax revenues represented 87% of its operating budget, but that has declined to its current 46%. o Revenue stability provided by tax revenues. The District has voiced their intention to go through the Truth in Taxation process every year in order to maintain this .00035 rate. This would provide the District with an increase to tax revenue each year, because the static rate would yield higher revenues as the values of properties increase. By 2009, the revenues are anticipated to grow by an additional $307,319 to $6,607,319. The Council may wish to ask whether this tax rate will meet the District's shortfall needs. The Council may wish to ask the District what portion of future tax revenue would be used for ongoing expenses and to support capital improvements. 3 • Water Sale Revenue ($92,000 increase) - The charge per acre foot of water is proposed to be increased from $163 to $175, but the amount of water expected to be purchased has decreased in recent years due to conservation and drought conditions. • Interest revenue ($1,845,000 decrease) - A reduction in the amount of bonding activity has led to an anticipated decrease compared to fiscal year 2005-06 interest revenue. • Annual assessments to member cities - In fiscal year 2006-07, Salt Lake City's Department of Public Utilities will be assessed $7 million for capital improvements of the Metropolitan Water District. The assessment will continue at the $7 million level until the last assessment in fiscal year 2034-35, which will be $3.5 million. Sandy City will also be making assessment payments. • Little Dell Final payoff ($1.2 million) - In 1986 the District entered into an agreement with Salt Lake City and the Army Corps of Engineers to build Little Dell Reservoir. The District paid approximately 22% of the cost. Once the project was completed it was determined that the amount contributed was too high, and the District anticipates receiving a reimbursement of approximately $1.2 million. • Vehicle sales (decrease of $235,0001 - only two service vehicles will be sold for replacement in this fiscal year. Operating Expenses • Salaries and benefits ($167,377 increase) - At the prompting of the Board, and with the support of the member Cities, a management audit was conducted over the past year. The audit addressed the District's staffing levels and potential need for additional staff. Compared to last year, the District staffing level would increase by 1/2 of an FTE. This would be the net increase after the following changes: o Administrative staff- decrease of 1/2 of an FTE, o Operations & Maintenance staff - a decrease of 2 FTEs, o Engineering - a decrease of 3 FTEs, o Information Systems staff increase of 5 FTEs o Environmental Services staff increase of 1 FTE (This increase includes the addition of lab technicians to perform tests on drinking water. The Salt Lake City Department of Public Utilities briefed the Council on the option of closing the City's lab and consolidating with the District.) The budget also proposes a 4.5% raise for employees, which would increase annual salary costs to $3,191,767. For every 1/2 percent increase, the cost is $15,272. Based on a survey of member cities' utility departments and water districts, the average pay increase in 2006 was 4.5%. Benefits increase of $19,940 - The Metropolitan Water District Board has been implementing changes to the benefits package for Metro employees, because the benefits package may be considered generous compared to member cities and other utilities. The District provides full health coverage for each employee (including single, double, or family coverage), a Health Savings Account with a high deductible health plan, Dental coverage, and Life Insurance. The Health Savings Account was implanted in January of 2006, and the District anticipates that this plan will be more cost effective than the prior health benefits package. At the time the budget proposal was prepared, the District had 69 employees. For those 69 employees receiving benefits, the monthly costs for these benefits were $69,640 and annually $835,676. The District is anticipating a 5% increase to medical,premium amounts and a 1% increase to dental premiums, an annual increase of $19,940. The Council may wish to ask about the status or outcome of the Board's review. • Water Treatment ($1,160,595 increase) - The amount of water being purchased is increasing from 8,000 acre feet to 12,000 af. There will be a significant increase in costs (of approximately$600,000) for this water from the Central Utah Project. • Professional and contract services ($347,456 increase) - The District has moved the annual charges related to the Provo River Water Users Association and Jordan Valley Water Conservancy District to contract services. • Chemicals ($143,454 increase) - The District is anticipating that the cost for `Caustic Soda' (sodium hydroxide), fluoride and liquid oxygen will increase in fiscal year 2006-07. • Tuition Aid Program ($10,550 increase) - Employees have indicated an interest in a tuition reimbursement program. The total budget proposed for 2006-07 is $21,300. The program is based on the fees for classes at the University of Utah and can cover tuition, books, and fees. There is a passing grade requirement. • As discussed during the Council's briefmg regarding the budget for the Department of Public Utilities, the District will be taking over some lab functions for the City. The District's budget includes an increase in staff (listed above on page 4 in Environmental Services) and costs for some lab modifications to accommodate this increase in lab testing. The Council may wish to ask what the budget implication will be for consolidating the lab functions, and whether there are any other opportunities to consolidate similar functions with member cities. Capital Improvement Projects • Capital improvement master plan - Fiscal year 2006-07 will be the eighth year of the District's $250 million capital improvement master plan. The major project is construction of a new water treatment plant near the Point of the Mountain at 300 West 15000 South (east of I-15) in Draper. The plant is expected to open in June of 2007. The master plan also includes expansion of the Little Cottonwood Water Treatment Plant and installation of an aqueduct from the Point of the Mountain Treatment Plant to the Little Cottonwood Treatment Plant. To help fund the implementation of the master plan, the District secured a $34 million revenue bond in 1999, $20 million in 2003, $90 million in 2004, and $82 in 2005. The District anticipates issuing$34 million in bonds in fiscal year 2006- 07. C • Capital improvement projects - A complete list of proposed capital projects is contained in the tentative budget (attached). These projects are summarized as follows: o $ 53,678,906 - Point of the Mountain Water Treatment Plant, Little Cottonwood Water Treatment Plant, and other capital improvements to increase water capacity o $ 1,038,500 - Non-capacity capital improvements (i.e. rehabilitation and modifications of existing facilities) o $ 2,735,870 - Capital improvements contingency (5%) o $ 507,018 - Equipment o $ 961,000 - Improvements of Jordan Valley Water Conservancy District (Metropolitan Water District is a 28.6% owner of the Jordan Valley Plant.) The Council may wish to ask what other capital improvement projects are on the horizon. BACKGROUND In 1935, the voters of Salt Lake City created the Metropolitan Water District in order to enter into long-term agreements to build the Provo River Project including Deer Creek Reservoir. The Bureau of Reclamation built the project, and it was necessary to enter into repayment contracts to reimburse the federal government for the construction costs plus interest. The Metropolitan Water District is a 61.7% owner of the Provo River Project. The water rights for the Provo River Project consist of water diverted from the Duchesne and Weber Rivers conveyed through a tunnel and canal system from the two basins to the Provo River for use by the Metropolitan Water District and others. In order to reimburse the Federal Government for the cost of the Provo River Project and Deer Creek Reservoir, the residents of Salt Lake City have paid property taxes since 1935. The Metropolitan Water District continues to build dams and facilities such as Little Dell Reservoir. In 1990, Sandy City became the second member of the District. Sandy City sought membership in the District to treat its approximately 34 percent water right in Little Cottonwood Creek. Sandy City's annexation in the District increased efficiencies by consolidating water supplies and delivery systems to most of eastern Salt Lake County. As part of the agreement, the District receives water purchase revenue and ad valorem tax revenue from Sandy City. Furthermore, as a part of the annexation Salt Lake City acquired additional water rights in Little Dell Reservoir and $4 million in water transmission mains installed on the City's west side. Also, the 1990 agreement admitting Sandy City established conjunctive water management practices among Salt Lake City, Sandy City, Jordan Valley Water Conservancy District and the Metropolitan Water District. In 1998, the Metropolitan Water District updated its capital improvement master plan and identified $236 million in improvements and expansion of water capacity. In 2001, the District entered into an Interlocal Agreement with Sandy and Salt Lake City for implementation of the master plan. The major project is a new water treatment plant near the Point of the Mountain in the Draper area. The Metropolitan Water District owns additional water from the Provo River Project (in non-drought years) but hasn't been able to treat and convey the water to users. Additional water will also be available from the Central Utah Bonneville Unit (Jordanelle Reservoir) beginning in 2005. The master plan improves redundancy in the event of a water treatment plant or aqueduct failure. Improvements include pipeline connections between the Little Cottonwood Water Treatment Plant, the Jordan Valley Water Treatment Plant, and the Point of the Mountain Water Treatment Plant. This will allow flexibilities in shifting water between major north- south pipelines. Posted: May 19, 2006 SALT LAKE CITY COUNCIL WORK SESSION MEETING 5:00 p.m., Some Council Members may dine together in Room 125 at the City&County Building. (The room is open to the public.) DATE: May 23, 2006 TIME: 5:30 p.m. PLACE: City& County Building 451 South State Street,Room 326 Salt Lake City, Utah AGENDA ITEMS 1. 5:32:07 PM The Council will receive a briefing regarding the budget for the Metropolitan Water District of Salt Lake City and Sandy. 2. 6:01:53 PM The Council will receive a briefing regarding a proposed ordinance to amend the Parking Service License Tax for Fiscal Year 2006-07. 3. 6:22:48 PM The Council will receive a briefing regarding the Mayor's Recommended Budget for Non- departmental for Fiscal Year 2006-07. 4. 6:56:13 PM The Council will receive a briefing regarding the budget for the Capital Improvement Program for Fiscal Year 2006-07. 5. 7:41:45 PM The Council will consider a motion to enter into Executive Session, in keeping with Utah Code,to discuss labor negotiations, pursuant to Utah Code Ann. § § 52-4-4 and 52-4-5 (1)(a)(ii). 6. The Council will consider a motion to enter into Executive Session for the purpose of strategy sessions to discuss the purchase, exchange, or lease of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms, and to discuss pending or reasonably imminent litigation; pursuant to Utah Code Ann. § § 52-4-4, 52-4-5(1)(a)(iii)and 52-4-5(1)(a)(iv), and attorney-client matters that are privileged,pursuant to Utah Code Ann. § 78-24-8. 7. 7:40:18 PM Report of the Executive Director, including a review of Council information items and announcements. Access agendas at http://www.slcgov.com/council/agendas/default.htm. People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance of council meetings. We make every effort to honor these requests, and they should be made as early as possible. Accommodations may include alternate formats, interpreters,and other auxiliary aids. The City and County Building is an accessible facility; for additional information,contact TDD 535- 6021. Assistive listening devices are available on Channel I;upon four hours advance notice. Please allow 72 hours advance notice for sign language interpreters;large type and#2 Braille agendas. After 5:00 p.m.,please enter the City& County Building through the east entrance. Accessible route is located on the east side of the building. In accordance with State Statute, City Ordinance and Council Policy,one or more Council Members may be connected via speakerphone. r Metropolitan Water District of Salt Lake & Sandy . Fiscal Year 2007 Budget Executive Summary Last update: April 21,2006 This document contains the budget information for the Metropolitan Water District of Salt Lake & Sandy(the"District")for Fiscal Year 2007. The District continues to be very active as it finalizes the completion of the Metro Water Project including expansion of the Little Cottonwood Water Treatment Plant facilities, construction of the new Point of the Mountain Water Treatment plant facilities, and installation of the Point of the Mountain Aqueduct that connects the two treatment plants. With completion of these facilities scheduled for June 2007,the District is faced with finalizing the construction and gearing up for undertaking the operation and maintenance of these important public improvements. Staffing levels were increased during Fiscal Year 2006 in anticipation of the need to operate the new facilities. An Organizational, Staffing and Operational Review study was performed by EMA,Inc. to confirm the level of staffing needed and to identify other operational efficiencies. One result of the study was that the District is currently performing at a very high level of efficiency(top 1%). Nevertheless,there is still room for improvement. The recommendations from the study have been considered and are being implemented as deemed appropriate by the Board of Trustees and staff. Significant analysis and discussion has taken place to determine the future expenditures and revenues of the District. When all is considered,the forecast for the next 10-15 years is that the District will be facing a$3.5-4.0 million annual shortfall. To correct this situation,the District proposes to implement an increase of the certified property tax rate for the first time since 1984. Over the last couple of decades,the District has relied on water rates or capital assessments to fund increased operating costs and the implementation of the$250 million Metro Water Project. Water rates and capital assessments that are charged by the District to the member cities(Salt Lake City and Sandy City) are paid for from water usage rates paid by the cities' customers. Rather than continue to strain the water fund budgets of the two cities,the District feels that it is appropriate to seek additional revenues from property taxes. This will help restore the historical balance between operating costs and property tax revenues. The current District property tax on a$200,000 home is estimated at$27.28 annually or $2.27 monthly(based on a"combined"certified tax rate of 0.000248). If the property tax is increased to 0.00035, the estimated property tax would be$38.50 annually or$3.21 monthly. This calculates to an increase of$11.22 annually or$0.94 monthly. The District's operating budget is estimated to be nearly$9.4 million. This includes expenses related to increased personnel (to a total of 71 positions), an average 4.5% salary increase,increased water purchases from the Central Utah Project(total of 12,000 acre feet), and increased chemical and utility costs related to new facilities. Revenues are projected to be approximately$33 million. This includes $11 million in water sales, $6.3 million in property taxes, $13 million in special assessments (capital and water supply), and$3 million in miscellaneous revenues. The District plans to implement the final phase of bonds related to the Metro Water Project during this fiscal year. The amount of the bond is currently estimated to be$34 million. The District continues to undergo significant change as the Metro Water Project is completed and implemented. This budget reflects some of these changes. We encourage you to carefully review the attached information. As always,we are prepared to review and respond to any questions you may have. Sincerely, (ram ichael L. Wilson W. Reed J General Manager Controller P.S. A few notes about the format of this document: a • In prior years the District has had multiple cost centers related to the Maintenance Department(e.g., Salt Lake Aqueduct, 10 MG Reservoir,Terminal Reservoir, etc.)and the Environmental Services Department(e.g.,Laboratory,Pilot Plant, Emergency Response Team, etc.). As part of the budgeting process this year, several cost centers related to each of these departments have been consolidated. Each cost center for the District has a separate section in this binder which includes a summary sheet for the cost center with backup documentation related to the cost center. In addition,there is a summary sheet reflecting the Total District expenditures. • Some information has been presented to the Board of Trustees in prior meetings. In general, each section should be dated to indicate the last time the information was updated. This may help you as you prioritize your time in reviewing the most recent information. 2 - -- --- l�Vra /.' o p N Z 'l o q • C 11111 'a , , , { — l k,; { a m ! CC 1 �_a / `� l ��ouua -�' `�___. f _✓/ i \ 5 E 1 �. • z t ,-----„,..4 `•:mi .•l / 1T„/ J •i �'•.._ t W x 2rar \ o 1.a r jj qj d' 6 • m f'o r'Lam`- �* a 4 � q , 1 n Itl T S F, ,, Illi /Yf • {�'i"Vy pu 4 1 NI �J� /J i{��y� /� f/� in."ng s 2 .,: r Q l Z p .Lp y�F A r�f§a ► z _ 4.4APAIS :-I''fk..V ( ) ) ti ifiAlti t ;fit,{ �rya+4� ! Y -J ,r; ✓ -+ L. 2 v) ? ''' 6::Oil 1 ` IN Cy +sit ;° a METROPOLITAN WATER DISTRICT OF SALT LAKE&SANDY 2006-07 TENTATIVE BUDGET REVENUE COMPARISON Last Update:April 18, 2006 2005-06 Estimated 2006-07 Adopted Actuals Tentative Budget 6/30/2006 Budget REVENUES Operating Revenues Water Sales Salt Lake City $7,661,000 $7,422,857 $7,700,000 44,000 a.f. @ $175.00/a.f. Sandy City $3,097,000 $2,707,593 $3,150,000 18,000 a.f. @$175.00/a.f. Treatment Charges Taylorsville-Bennion/West Jordan $8,150 $7,500 $105,000 600 a.f. @ $175.00/a.f. Total Operating Revenues $10,766,150 $10,137,950 $10,955,000 Other Revenues Tax Revenues Salt Lake City $3,249,000 $3,425,000 $4,835,301 Sandy City $923,400 $969,000 $1,464,699 Fees in Lieu of Taxes $337,750 $332,000 $0 Prior Years'Tax Revenue $175,000 $155,000. ______ _ ____$0___. Interest__ _,_._. _ _ $3,395,000 $4,000,000 $1,550,000 Laboratory Fees $14,000 $13,000 $0 Miscellaneous Revenue $120,000 $20,000 $20,000 Vehicle Sales $250,000 $0 $15,000 Capital Assessments Salt Lake City $7,021,892 $7,021,892 $7,021,892 Sandy City $4,210,322 $4,210,322 $4,210,322 Sandy City New Water Supply Assessment $863,193 $863,193 $691,466 Sandy Ciiy_Supplemenlal_Capital„Ass ument(Property Acck)_.._ $575,000 _ $607,656,_ Homeland Security Grant $45,268 $1,966 $43,302 Aquifer Storage&Recovery-BOR $300,000 $150,000 $150,000 Aquifer Storage& Recovery-State of Utah $50,000 $50,000 Aquifer Storage&Recovery-Sandy City $232,500 Jordan Narrows Facilities Cathodic Protection $100,000 Little Dell Final Payoff $1,200,000 Total Other Revenues $21,479,825 $21,009,407 $22,192,138 Total Revenue $32,245,975 $31,147,357 $33,147,138 FEE SCHEDULE FY 2007 Last update: April 12,2006 Description 2006 Approved 2007 Proposed Treated Water(per acre foot) $163 $175 Untreated Water(per acre foot) $50 $50 Lab Fees(per sample) Metals Aluminum $12 $12 Antimony $12 $12 Arsenic $12 $12 Barium $12 $12 Beryllium $12 $12 Cadmium $12 $12 Chromium $12 $12 Molybdenum $12 $12 Nickel $12 $12 Selenium $12 $12 Silver $12 $12 Thallium $12 $12 Zinc $12 $12 Combined Metals(Aluminum,Antimony,Arsenic, Barium, Beryllium, Cadmium, Chromium, Copper Lead, Molybdenum, Nickel, Selenium, Silver, and $100 $150 Zinc) Lead&Copper Copper $12 $12 Lead $12 $12 Organics Trihalomethanes $70 $80 Haloacetic acids • $115 $130 Inorganics Alkalinity $8 $8 Bromide $12 $12 Bromate • $12 $12 Calcim hardness $10 $10 Chloride $12 $12 Chlorine (residual)by DPD Colorometric Method $6 $6 Conductivity $6 $6 Fluoride $12 $12 Hardness(Total) $10 $10 pH $5 $5 Phosphate (as Ortho-phosphate) $12 $12 TOC $14 $14 DOC $14 $14 Total Suspended Solids $14 $14 Turbidity $7 $7 UV-254 $7 $7 Nitrate Nitrate $14 $14 Fee Schedule Cont'd Description 2006 Approved 2007 Proposed Nitrite Nitrite $12 $12 Sulfate Sulfate $12 $12 Bacteriologic Colilert(Total&E. Coll) $9 $10 Heterotrophic Plate Count(Simplate method) $9 $10 Rights-of-Way Encroachment Application Fee $300 $400 Processing Fee(General) N/A $1,100 Processing Fee(Subdivision) N/A $2,600 Right of use N/A varies GRAMA Copy Reproduction Fee(per copy) $0.25 $0.25 Research Fee(hourly) $25 $25 0) u fh O 0) (D e csj ti , N - to V 69 O vr M C O CO O z N a0 in N 0 • O t0 O O s o 69 bey ' .•.' . • : ' ' ..' , . ' 8 : 8 fl" . .. C:• Lp CO 69 =99 • ` o 609 h N 0) • CO fFT O O M fC ti .c..1(MO OOD N '7 CO O 5 oa C 1� O R (R ( > rn o N i N N m w • � �0 _ 1. 69 (f� > d ( (O �y • M t„ W O '� fR 64 Vca O O • O M c .F - - N • N (D M n 5 - v3 .,. 67 n O W 4 EOA O u') N3 b9 M O c co (+') h o O N O 0)� 0.)0. tt N- 69 6 a0 Co N O co c0 N /' rn rn e- r- ' �- �- ffl 64 E9 69 6,9 EN 64 Efl 64 y 69 m m 7 O GC) °6 o > O 7 m U C x 'C U) (.0 N N CC (suoigiva) stsfloQ Metropolitan Water District of Salt Lake&Sandy Fiscal Year 2007 TOTAL DISTRICT Last Update:April 11,2006 Budget Actuals at FY06 Est. Budget Account Description 2006 Dec.31,2005 Actuals 2007 rijfi wu�Mr.,'-'"`t+�ei i "�,'C�t' y�..t t�.++:rrxv.,Fw ;-"w..nj vy. �r:. r..,w.�.`+iw 'f7r.•mHv.�- Y mr. ,er+e.s..o 5110 Salary&WageExp. $2,379,700 $778,885 $2,000,000 $2,831,885 5120 Overtime Premium $59,500 $25,926 $58,750 $63,998 5130 Vacation $161,320 $64,432 $138,000 $8,691 5131 Sick Leave $120,720 $75,581 $150,000 $31,7]3 5132 Holiday $65,820 $36,639 $62,500 5133 Personal Leave/Funeral Leave $21,930 $7,536 $21,600 5140 Personnel Training $18,800 $9,173 $18,000 5160 Vehicle Allowance $7,800 $3,150 $7,000 $6,000 5170 Emergency Response Pay $12,840 $4,375 $11,955 $10,790 5190 Other $2,000 $406 $1,000 $1,000 5210 Payroll Taxes $213,575 $72,627 $180,000 $226,143 9 f igra- iiKTI FdkZ^ Ll �31�ti1 we, -� v±Yti:e 5310 Retirement Plan $336,555 $142,246 $300,000 $373,121 5320 Medical Insurance Premiums $731,945 $299,228 $625,000 $725,608 5330 Tuition Aid Program $10,750 $1,149 $3,000 $21,300 5340 Meetings&Seminars $58,225 $32,981 $55,000 $39,918 5350 Insurance Premiums $17,890 $7,967 $15,00015, $46,580 5410 Business Travel $56,000 $11,294 $35,000 $79,490 5430 Vehicle 0&M $26,200 $16,349 $26,000 $27,575 5440 Parking $200 $24 $50 A .�.Ah. _ .s', .:��.',�'1N3u"..�nCll�kaktr, t^�2',dCt� W';g.TRWAWa 5510 Legal $200,000 $15,427 $100,000 $150,000 5520 Accounting $20,000 $15,000 $15,000 $18,700 5530 Contract Services $749,940 $160,301 $400,000 $1,074,196 5540 Other $10,500 $2,265 $5,000 $85,000 m T'Evr";'r«'CfF 1!.' i i_ ,r - rr K ra.. xAMIt .}f tra z �;"Ufilrtre�� _�i„ems.,,�� 'r��'� •��864�'S 394,.'B' � �8-�5'OA ��, .! J4' �.xx� .. ..C.�'Yw.Cv. .Yni:�L- il.F?n.-NutiaiPatRiiL .'••./"y.� �s�i� T.Hf 5610 Telephone $72,050 $21,967 $50,000 $38,625 5620 Electricity $410,600 $285,149 $450,000 $530,040 5630 Natural Gas $161,000 $83,764 $275,000 $324,996 5640 Radio Communications $15,000 $780 $2,000 $15,000 5650 Water $6,000 $2,823 $4,500 $5,520 tad �'�Tdmr-^B"7tT��:"?, -F� ^' -n'F.'Fa'?�c9t'R''«,�,y '�S 3�'. rysw r x�7sr�++� r tS", J^'(�"7'-+"4r; zy rawnT ;n , :ZirgO s anal;Iflla�rtten�nceNtRgrCI +„ $,fi7R,g22 l�.$45.1 000�R == �$295;242 �.(F SIB' .. :1 kii'tYiui4'2: riK1f.�:Idil:ai'v'3'vw::.loi a .CM1,[�TA.:r. ��Ieue��...c?aS d�Y:��"Zi�_',�j.m.J�...t.,c.uc a?+ r;.w:+er.�':tJ.,:a�i�::ir..oar(.-....r.c.ak:.d.w.:.+q 5710 Bldgs&Grounds $34,700 $624 $20,000 $83,290 5720 Machinery&Equipment $315,410 $121,258 $265,000 $211,952 5730 Canal Maintenance .:. .»..�. ......$..i16:...6,000 $52,340 ..., $1,u66,00...0 - i� YY-4 .C7:01,iisa_d 2_77.eF�V1 . 994A g^ 52 7u n$ lij”4.00 0,7 ;.$ :7...4..g•L w.-9::k 5810 General Supplies $22,800 $9,419 $25,000 $13,100 5820 Office Supplies $38,000 $7,911 $20,000 $20,000 5830 Materials . $138,920 $39,510 $110,000 $138,501 5840 Chemicals $816,500 $450,654 $900,000 S1,004,791 Print date:4/11/2006 Page 1 of 2 File name: FY07 BUDGETWRKSHT.XLS Metropolitan Water District of Salt Lake&Sandy Fiscal Year 2007 TOTAL DISTRICT Last Update:April 11,2006 Budget Actuals at FY06 Est. Budget Account Description 2006 Dec.31,2005 Actuals 2007 5850 Computer&Instr.Supplies $88,400 $15,582 $80,000 $71,682 5901 General Insurance $365,675 $192,098 $380,000 $382,220 5902 Administrative Fees-PRWUA $1,172,300 $558,899 $1,169,215 $1,256,829 5903 Water Stock Assessment $0 $0 $2,000 $2,166 5904 Rent Exp. $2,800 $615 $1,400 $1,800 5905 Miscellaneous $12,560 $3,901 $11,000 $99,500 5906 Postage&Freight Exp. $3,600 $1,492 $2,000 $5,000 5907 Contributions&Events $72,500 $59,691 $70,000 $176,530 5910 Interest Exp. $10,117,300 $4,874,413 $10,115,000 $10,338,316 5911 Laundiy $8,085 $230 $5,200 $6,965 5912 Associated Canals $45,000 $20,528 $40,000 5913 Safety $47,730 $10,796 $25,000 $27,175 5914 Subscriptions&Publications $6,400 $2,882 $6,000 $6,624 5915 Outside Printing $4,500 $779 $800 $500 59I6 Dues&Memberships - $53,820 $12,431 $50,000 $50,202 5999 Treatment Costs/Related Chgs. $1,050,240 S747,957 $1,538,494 $2,210,835 Total Expenses $20,530,100 $9,361,454 $20,011,464 $22,843,868 Less:PRWUA-Admin.Fees $ (1,256,829) Interest Expense $ (10,338,316) ' CUP Water $ (1,860,535) $ 9,388,188 Print date:4/11/2006 Page 2 of 2 File name: FY07 BUDGETWRKSHT.XLS , - Metropolitan Water District of Sail Lake&Sandy Fiscal Year 2007 ADMINISTRATIVE Last Update:April 7,2006 Budget Actual Budget Account Descr 2006 31-Dec-05 2007 �k,'+� o •�r7�fr'UaM C?ViN� {'Y k r,. �J3[,�i wii_�• r .+�n� Y R ^�4r„ '"9a, tbu�"a ,.�( ►rt�l, ITellifff 3 w n ivtNttzti B s �l d Z�ii m o oo �a a". .a.. m• ,awt.ours i 5110 Salary&Wage Exp, $367,100.00 $123,070,38 $253,006.00 5130 Vacation 29,000.00 9,415.08 1,168.00 513] Sick'Leave 17,500.00 12,774.37 5,533.00 5160 Vehicle Allowance 1,800.00 900.00 1,500.00 5190 Other 200.00 4(15.69 5210 Payroll Taxes 31,100,00 6,043.78 19,932.00 5310 Retirement Plan 53,550.00 19,118.04 35,282.00 5320 Medical Insurance Premiums 58,000.00 19,439.99 50,112.00 5340 Meetings&Seminars 7,200.00 16,924.47 3,250.00 5350 Insurance Premiums 2,480.00 970.95 3,468.00 "a�:'`'`�+t, EET L'` a�-�ur�•.v.;Z�S R� Rt{{�TL tt 1 1.� �1 ...t� 5410 Business Travel 16,000.00 2,185.14 19,650.00 5430 Vehicle O&M 3,500.00 3,949.76 5440 Parking 200.00 24.00' , 1. 0 $,3218 , 5T54 .6047 _fO5 ,o @ D B[`• au a ' Th cA 61 5510 Legal 200,000.00 15,426,62 . 150,000.00 5520 Accounting 20,000.00 15,000.00 18,700.00 5530 Contract Services 192,560.00 12,396.06 35,000.00 w r Ea' E. " •7SWIM kiiga 5610 Telephone 40,000.00 12,799.13 1,800.00 5630 Natural Gas 6,500.00 2,409.94 ;.17', X d ii ,, 4 +u ,1, = . jj Go-s�L d`.1 9 *�h .,�`$� w4 d}�ErI17i4R ax wm ' f J „B C G 9 `x 3 lis -. '�' aE`� mxtl .: 5710 Bldgs&Grounds 300.00 201.89 5720 Machinery&Equipment 2,000.00 379.62 c 5810 General Supplies 200.00 626.02 3,000.00 5820 Office Supplies 1,000.00 1,084.12 5901 General Insurance 16,830.00 10,114.13 5902 Administrative Fees-PRWUA 1,172,300.00 558,899.16 5904 Rent Exp. 615.09 5905 Miscellaneous 6,000.00 2,343.55 7,000.00 5906 Postage&Freight Exp. 500.00 745.94 5907 Contributions and Events 58,000.00 55,000.00 66,500.00 5910 Interest Exp. 10,117,300.00 4,874,413.06 5911 Laundry 200.00 5913 Safety 350.00 110.00 170.00 5914 Subscriptions&Publications 1,500.00 1,741.88 2,024,00 5915 Outside Printing 2,000.00 25.00 5916 Due &MembV,ships 48,000.00 10,146.38 700.00 1 To+al Expenses _12,473,110.00 5,787,699.24 677,795.00 Print date:4/11/2006 Page 1 of 8 File name:FY07 EUDGETWRKSHT.XLS Metropolitan Water District of Salt Lake&Sandy Fiscal Year 2007 GENERAL Last Update:April 4,2006 Budget Actual Budget Account Descr 2006 31-Dec-05 2007 �'� v <naf�.7".itl:aatl+,N ��`�l5'iYA.�^Xat '^C�?, ?' �i*� �§�;�.r,S,.� Y wroi'S'' C"'.3"°��": .v', .�, ', ie�.+�' ....p a�'sir ' ,� ''81 a,.i+,rt.�,(i Yvy eita . �� :.nn'r:.` 5 � I UM °:'.,,O, i ;.p' / ; 5190 _ Other _ y y+�� 1000.00 � ID;y Qf P ,.. . .�i '�� i y $ 4 L ' • ,{ Ol inky al C A Bti MM., .b,1 l..t�lYA .YLGW.-tY�i43C) �75 ' i`94 ' •1Q 5330 Tuition Aid Program $0.00 $0.00 21,300.00 5340 Meetings&Seminars, $0.00 $0.00 _4,500.00 i'.,cY..i.`+t ,'l?�v..} "ur:.ff'caTai§ - •t1ar ' �k t'x�� kF,�'131HAPL61 :.;44 y4 E� •,i;, ,13.W; 5430 Vehicle 0&M $0.00 $0.00 27,575.00 5530 Contract Services $52,000.00 $43,155.53 589,000.00 5540 Other $0.00 $0.00 75,000.00 `, y ., { n��Fpt g ,�y�C;�5yy,{p,'',',+5` tyGe r''ege ir: :: 'tee+} h } Y >�+.:J��'Ci�:•� 'LLY)��•'� I{9 'F1fr�/k:d':L". a �I.. ,• r. 5610 Telephone $0.00 $1,439.97 15,240.00 5620 Electricity $150,000.00 $76,643.85 530,040.00 5630 Natural Gas $150,000.00 $78,488.13 324,996.00 5650 Watera $3,000.00 2,530.55 5,520.00 aarp � "° 9 } " y. ,dxs ,t t na ' am m ` " 5710 Bldgs&Grounds $25,000.00 $0.00 5720 Machinery&Equipment $200,000.00 $100,760.00 0.00 5730 Canal Maintenance __ $I66,000.00 $52,340.00 0.00 .s e(Oi .. 1QIt�W��p,Iles; ' ., �,t a trot' LUT8TI `cu` jt $,kt4tM 5810 General Supplies $10,000.00 $4,608.88 5830 Materials $4,000.00 _$0.00. . 0'tF.e~yLax ens ' ` ": .111 , 0` c o ' ° �� 5,�=]� ..*,:,>.e.s:s"�xor..�:.Sr1a[otG++d:��Y �:e'bfj: vu..n.L6.xa+t�vr'.��° 2. �e�,. :m,l.i�:-,wicF � r•.¢'3k,�� >tp, 5901 General Insurance $208,300.00 $107,550.10 382,220.00 5902 Administrative Fees-PRWUA $0.00 $0.00 1,256,829.00 5903 Water Stock Assessment $0.00 $0.00 2,166.42 5905 Miscellaneous $0.00 $60.00 64,000.00 5907 Contributions&Events $0.00 $0.00 42,530.00 5910 Interest Expense $0.00 $0.00 10,338,316.00 5913 Safety $14,500.00 $2,689.85 15,500.00 5914 Subscriptions&Publications $0.00 $0.00 1,000.00 5915 Outside Printing $0.00 $0.00 500.00 5916 Dues&Memberships $0.00 $0.00 48,902.00 5999 Treatment Costs/Related Chgs. $1,050,240.00 $747,957.11 2,210,835.00 Total Expenses 2,033,040,00 1,218,223.97 15,956,969.42 Print date:4/4/2006 Page 1 of 7 Flle name:FY07 BUDGETWRKSHT.XLS Metropolitan Water District of Salt Lake&Sandy l Fiscal Year 2007 OnERAT1011S Last Update:April 7,2006 Budget Actual Budget Account Descr 2006 31-Dec-05 2007 ,q�r ry ...ads,.-a (.�' •YrY u t , ,.� r r- +,1 i!q ram„ 5110 Salary&Wage Exp. $354,600.00 $120,679.62 $418,872,74 5120 Overtime Premium 50,000.00 22,2.70.28 49,998.00 5130 Vacation 25,000.00 8,999.20 1,196.00 5131 Sick Leave 18,300,00 9,951.66 4,030.00 5132 Holiday 15,540.00 9,283.75 5133 Personal Leave/Funeral Leave 5,180.00 2,022.96 5140 Personnel Training 8,000.00 472.77 5170 Emergency Response Pay 3,120.00 5190 Other 1,000.00 . 5210 Payroll Taxes 33,230.00 13,531.07 33,627.88 � i ' � �i��S�§?*r'u t nii'<�d`�_ � rP: � °Fa' , crle� r.. .,G�5+ 5310 Retirement Plan 53,550.00 25,265.30 56,563.00 5320 Medical Insurance Premiums 129,390.00 55,633.28 105,121.20 5330 Tuition Aid Program 1,000.00 5340 Meetings&Seminars 7,000.00 330.00 1,378.00 5350 Insurance Premiums 2,960.00 • 1,337.79 7,180.32 Z x fiai, e'Olt-;" 0 nK10 k F 411 DW; 1 W '9 N . V S 5410 Business Travel 8,000.00 6,600.00 5430 Vehicle O&M 1,200.00 626.03 it t7i.fr]� 4i �r �`�"k ..,, ;:-4p .ta.ti,, `JV i.:l`' 8 189 a.. re ti tii, S=.,�^v� B9�'+.�•,�` B : iLr.�.-�fc; t sr, +v.}l4 rSJl�� >A-'�r.�"��"�'. .� � ° t 4 's-1 y..^� .��{9 G T'�� 5530 Contract Services 2,000.00 195.00 3,000.00 5540 Other 500.00 iv.f }+'S fin.-;4, , f y0 �t ,+ ¢ r rri o fi ti 'M.. ^ ri, _ k h {,,,,i,? . f r rti C )lAGt�S'P'1- v cFr'' '� Yg`�� ?4a i..0,?' 8 G A IH+� ?,+.4rtv�!� F /��r. J 7 ;.Tt� d•,.<�4 f�`,5 � —�t��li;iTM i Sr,f+�w�gsj:.�S��a'�.�yx y,�;�r,-�`'`.�,a rt^X- 7 .,f�! a 1�f'� �' 5610 Telephone 3,000.00 564.23 2,012.00 tir frr sn�f,� { y�a.�,�� c� f.��} �� #`5<5. �� > ��,Yi ;y� A4 a ;;.4z P�. °0;i�4. 1;.4s��lk'...b0 �' x'�fe,,��.5,, c 8 0 9 8 I. n 4 "it" Z @ 8 r:r r l.0/✓t�0 pc. n_._n, i,. . ra � �t, �src�� W:.�;aw'3t;..,. 'S,:�4 �-Vk'., r S&�� .d,ys3, �,_ ^- �..c. 5720 Machinery&Equipment 2,000.00 1,852.00 1,002.00 'r`t j i .:f"�'i! en Cy a—fi o a I $4g� ��+-` �,�, ii o @ A'0 0 e�..�t l' ,s b,, k c 'P n .jA.�0 t✓-.,3�.�.r�`"':.t��a f....V+a,PG> :� ., � . ,�Qh•d}+ti•Si iP:;��»7 S.3rr\��_�t� '/��;'��:`^.+.t:- ...,.. ? ...., 5810 General Supplies 1,000.00 5820 Office Supplies 1,500.00 5830 Materials 4,000.00 1,911.72 1,250.00 5840 Chemicals 780,000.00 436,611.75 944,640.00 P .,IIV "i °O h. t a aq5' x :1,4 r '`8 5 0' zf o; 3,,8 0,3 5905 Miscellaneous 750.00 5906 Postage&Freight Exp. 400.00 5911 Laundry 1,800.00 1,150.00 5913 Safety 4,100.00 824.70 1,910.00 f, 5914 Subscriptions&Publications 1,000.00 255.60 750,00 5916 Dues&Memberships 500.00 l Total Expenses 1,516,500.00 . 712,638.71 1,643,401,14 Print date:4/11/2006 Page 1 of 9 File name: FY07 BUDGETWRKSHT.XLS 1 1 G 1 } Metropolitan Water District of Suit Lake&Sandy Fiscal Year 2007 MAINTENANCE Last Update:April 7,2006 • Budget Actual Budget Ayc�cporyunt A�/y/�I r�� Duper {� ,qe tffkyn2j006r(}�[e�±�j 31-Dec-05 2007 IIiWo:1'%i",L+71iliw�ttlwB itra' %'4:e.4t r� ingr 1%bl �uGi3affilaI? 0 1? 5110 Salary&Wage Exp. $815,100.00 $277,345,3] $827,728,72 5120 Overtime Premium $4,000,00 $2,96736 8,000.00 5130 Vacation $52,800,00 $23,467,89 3,386.00 5131 Sick Leave $40,700.00 $23,826,26 11,335.00 5132 Holiday $30,800.00 $17,311.42 5133 Personal Leave/Funeral Leave $10,250,00 $3,151.79 5140 Personnel Training $3,000.00 $7,196.54 5170 Emergency Response Pay 5,070.00 5390 Other $500.00 5210 Payroll Taxes $73,450.00 $25,287.83 66,489.24 0.d.,v y,`,..„„t710 o r 1444. ma r".v4a.r,,t.t+? 0zigi,M ;,@00.4W), .;eAfM0411i 5310 Retirement Plan $111,730,00 $49,275.37 106,739.62 5320 Medical insurance Premiums $298,720.00 $119,113.93 235,702.32 • 5340 Meetings&Seminars $5,500.00 $1,864.00 2,690.00 5350 Insurance Premiums $7,525.00 $3,199.56 14,715.36 5410 Business Travel .$6,500.00 $952.12 7,600.00 5430 Vehicle 0&M $21,000.00 $13,608.46 5530 Contract Services $127,100.00 $55,289.53 39,800.00 44tk° crr= •;,v- 3,N> i 32 ,`w . sa 9a' t t'vi. 4 !. 5610 Telephone $6,400.00 $2,357.48 2,000.00 5620 Electricity $260,600.00 $208,505.42 5630 Natural Gas $4,500.00 $2,865.99 5640 Radio Communications $15,000.00 $780.00 5650 Water $3,000.00 $292.37 p, r airy a °e__. .A4. ,.n alo e o a a " : 4 ns, ra" 5 4 tr,: 12.0A0 5710 Bldgs&Grounds $9,400.00 $422.41 83,290.00 - 5720 Machinery&Equii ment $58,600.00 $13,085.30 52,005.00 I` ^'t M;17y,,D.„,„ j,, • t`tica 186• ''r •,,,,,,- 'Sri^•_ &'840 !J 5810 General Supplies $5,400.00 . $2,570.67 5,500.00 5820 Office Supplies . $500.00 5830 Materials $59,500.00 $28,599.09 54,691.00 5840 Chemicals- �and Supplies $0.00 $0.00 7,440.80 + „.,^:,v,41,+x„0171 N'in s EE M REP, a° a•461, 3'F 4 ,ir b 5901 General Insurance $140,545.00 $74,434,19 5904 Rent Exp. $2,800.00 $0.00 1,800.00 5905 Miscellaneous $1,000.00 $29.00 5906 Postage&Freight Exp. • $500.00 $0.00 5911 Laundry $4,000.00 $96.27 3,415.00 5912 Associated Canals $45,000,00 $20,527.75 5913 Safety $3,000.00 $1,421.58 3,725.00 5914 Subscriptions&Publications $200.00 $0.00 100.00 5916 Dues&Memberships $500.00 $49.60 Total Expenses 2,229,120.00 979,894.49 1,543,223.06 Print date; 4/11/2006 Page 1 of 9 File name: FY07 EUDGETWRKSHT.XLS 1 Metropolitan Water District of Salt Lake&Sandy Fis al Year 2007 , INFORMATION SYSTEMS Last Update:April 7,2006 Budget Actual Budget Account Descr 2006 31-Dec-05 2007 5110 Salary&Wage Exp. $239,400.00 $44,910.86 $576,082.00 5120 Overtime Premium 1,500.00 96.03 5,000.00 5130 Vacation 14,300.00 5,377.25 568.00 5131 Sick Leave I4,900.00 7,163.80 2,826.00 5132 1-Ioliday 9,270.00 5,036.48 5133 Personal Leave/Funeral Leave 3,090.00 1,139.95 5140 Personnel Training 4,000.00 5160 Vehicle Allowance 1,500.00 1,500.00 5190 Other 300.00 5210 Payroll Taxes 21,910.00 8,662 51 45,797.00 5310 Retirement Plan 33,650.00 11,492.54 74,568.00 5320 Medical Insurance Premiums 77,630.00 27,389.56 148,919.64 5330 Tuition Aid Program 6,000.00 1,148.77 5340 Meetings&Seminars 15,000.00 3,436.00 17,700.00 5350 Insurance Premiums 1,350 00 593.31 9,183.84 l E ra isp©a a MOne l g33 'SLOW 5410 Business Travel 8,500.00 1,227.06 25,400.00 5430 Vehicle 0&M 164.27 Pr fe'�ss ro`nal Sj.ces > + 1r1,'1t`nv 7t'gyp e Al*.*` ,°58.,; 1 g�..�'� 5530 Contract Services 287,340.00 29,319.71 287,138.46 5540 )Other 10,000.00 2,265.14 10 000.00 k, r,i, s,aill F -�� a s ' 5610 Telephone 12,350.00 3,337.60 7,900.00 5640 Radio Communications 15,000.00 'r. tS »a a Mtn hMZ-PZ6, a ° : 3 ,t,:2' 99, lr ;' I"443: (! 5720 Machinery& ui ment 37,610 00 2,099.31 141,445.00 ,r,� ;+'"' h Lid,ars p .uR`t : i,rg e a 'as 33 f is •A".7 6,8 .:.°K %> 0�4 9?, b �u+sx 5810 General Supplies 1,500.00 1,045.95 2,600.00 5830 Materials 29,900.00 2,755.28 24,900.00 5840 Chemicals 5,710.00 5850 Computer&Instr Supplies 88,400.00 13,782 27 71,682.00 ERV8� :SSO.. 39..T..:.• l:l� t .RMTAVEM"+AWA.4�iu'.aW�AME 1 ��{7V o:091 5905 Miscellaneous 500.00 129.41 5906 Postage&Freight Exp. 200.00 17.89 5911 Laundry 1,100.00 5913 Safety 400.00 407.85 1,100.00 5914 Subscriptions&Publications 1,000.00 155.60 1,000.00 5916 e, Dues&Memberships 310.00 600.00 Total Expenses 921,810.00 173,154.40 1,477,719.94 Print date:4/11/2006 Page 1 of 9 File name FY07 BUDGETWRKSHT.XLS G Metropolitan Water District of Salt Lake&Sandy Fiscal Year 2007 ENVIRONMENTAL SERVICES Last Update:April l 1,2006 Budget Actual Budget Account Descr 2006 31-Dec-05 2007 ,� ;K i �.t5`a' C�@5 �,fr r� S��','' 1 222 y9' 2,L:s�• 'Rli�1 :' f I�n�'d' w�tw•^G.ra:alvx + 6 :rti: a�.".m2i�6LSF.wMaJr�dFas�Pw:s�Y� wyLi...1.7:s'x�si.w•ur �? 5110 Salary&Wage Exp. $480,800.00 $164,157.29 $582,850.84. 5120 Overtime Premium $3,500.00 $592.55 1,000.00 5130 Vacation $34,520.00 $14,704.22 2,192.00 5131 Sick Leave $22,520.00 $18,506.07 7,300.00 5132 Holiday $6,070.00 $2,966.32 5133 Personal Leave/Funeral Leave. $2,030.00 $669.25 5140 Personnel Training $3,000.00 $1,198.12 5160 Vehicle Allowance $3,000.00 $1,500.00 3,000.00 5170 Emergency Response Pay $12,840.00 $4,375.00 2,600.00 5190 Other $0.00 $0.00 5210 Payroll Taxes $42,585.00 $14,569.78 46,316.09 s !X � R `$ P 0O9'0 )0;! ,5m a : Q 5310 Retirement Plan $66,475.00 $28,938.51 79,544,92 5320 Medical Insurance Premiums $116,450.00 $50,411.41 126,823.92 5330 Tuition Aid Program $1,750.00 $0.00 j. 5340 Meetings&Seminars $21,725.00 $9,194.31 8,000.00 5350 Insurance Premiums $2,685.00 $1,436.91 8,657.04 t Trans o, , ,3}r ^ „D , ' '"" 5410 Business Travel $15,200.00 $5,894.54 15,840.00 5530 Contract Services $89,000.00 $19,945.16 ...� 112,680.00 .;.. i&1re_� � T . e IN V 111M� fi'•a,.,Mv 4elge@ .I 5610 l.. Telephone i'f v�$9,700.00 $1,322.19 9,073.00 W:g7 5.,,.. e � eti,,jp . "�' N,h7, - @ 0 9 @ k,u�3�� ° .,s a y 0 �@ @ i ,572�0 Machinery&Equipment $15,200.00 $2,645.68 17,500.00 r3`0,VM .a •w"A:'••c/,'. ..p°lAV"'zJ"t s,"`i' �"'`'� ;),9 @ i 4, @ @ t,..• 3.y, .. F PA2 5810 General Supplies $700.00 $0.00 1,000.00 5820 Office Supplies $5,000.00 $314.24 5830 Materials $41,520.00 $6,244.24 57,660.00 5840 Chemicals $36,500.00 $14,042.48 47,000.00 5850 Computer&Instr. Supplies $0.00 $1,799.82 ;;" Othenr Ez tiles• . R2111 ° J ,i 4�0�.78710 D 8'88 3 7 901 Op m4.. '4 TNXi.:Cifr:LY.b1:..aa3tYizw;aX' ..� hGt 7t IG... hKk.Cr.:l7.7X a.L�b a' a(iC{:ai".w.Sfi..'OrcAxlr: 5905 Miscellaneous $2,810,00 $56.06 5906 Postage&Freight Exp. $2,100.00 $3.85 1,500.00 5907 Contributions&Events $0.00 $0.00 67,500.00 5911 Laundry $1,935.00 $133.28 1,300.00 5913 Safety 24,955.00 $5,175.24 4,600.00 5914 Subscriptions&Publications $2,500.00 $586.50 1,000,00 5915 Outside Printing $2,500.00 $754.09 5916 Dues&Memberships $4,010.00 $2,125.00 Total Expenses 1,073,580.00 374,262.11 1,204,937.81 Print date:4/11/2006 Page 1 of 9 File name: FY07 BUDGETWRKSHT.XLS Metropolitan Water District of Salt Lake&Sandy j Fiscal Year 2007 OFFICE SERVICES , Last Update:April 3,2006 Budget Actual Budget Account Descr 2006 31-Dec-05 2007 ��.� �t��.,., , "4�4 'k^'$.i`tfi�F't e C nun, t "�1.C'6� Nay i''Nai"°^� kw r��!a:,a•, +r t.+�• r� m n•v ti t:.i+ii � a7fla�4+.�ra,._m�t...�s.Mr'au�did.x.h$1 waniv�.ic.'.f,�' .4 �V.�• �`w�d��w�3�t�rnp�� ►i.�Jll �CuC�awsa».. bra 5110 Salary&Wage Exp. $122,700.00 $48,721.44 $174,174.00 5120 Overtime Premium 500.00 5130 Vacation 5,700.00 2,468.66 181.00 5131 Sick Leave 6,800.00 3,359.20 689.00 5132 Holiday 4,140.00 2,040.80 5133 Personal Leave/Funeral Leave 1,380.00 552.00 5140 Personnel Training 800.00 305.84 5160 Vehicle Allowance 1,500.00 750.00 5210 t�7J� Payroll Taxes 11,300.00 4,531 71 14 044.00 p,.7L ., ieimP'a ` w:Pif "PR� '1L * "'i° ,..e, ffl t u T+!iL"i9 � ' e`I`41:vP#. �iF'. [�ihi'S�a. Lr!do .`_r- "�dP de , ,,• ., 5310 Retirement Plan 17,600.00 8,155.80 µ 20,520.00 5320 Medical Insurance Premiums 51,755.00 27,240.22 62,340.00 5330 Tuition Aid Program 2,000.00 5340 Meetings&Seminars 1,800.00 1,231.87 2,400.00 5350 Insurance Premiums 890.00 428.58 2,820.00 a "F' fvfrz ,tr4•+ .,_ 'AV,' "'"' X v�":�-� 7 - s 'n "AP C a�-sa r .:a�..xak.�,[ =4:.rlv�c• . _x.. . ., �n.3� E� �1�„r -.. _.. .. ��-' - '�.y,�.;_•._f, 5410 Business Travel 1,800.00 1,034.65 4,400.00 5430 _V_ehicle0&M 500.00 • esdaw4.14.6Wa4...a •ataa- Qd1 „rAe w` �,,,"'Y Li 5530 Contract Services 3,252.00 5610 Telephone 600.00 146.79 600.00 . 5720 Machinery&Equipment 435.99 _ m -n*sws pir-�. _ ,, r ,-* ,hert`zr, 'a&h pis i , `i' a e : a 7 a s.Q '0� . ? st,s .5 e 5810 General Supplies 4,000.00 566.99 1,000.00 5820 Office Supplies 30,000.00 6,513 01 20,000 00 •,•iegrah r rtal ,_ :ireMf 1��r.Z 5 ,,0MINErt 9�2 M D�.OQ 5905 Miscellaneous 1,500.00 1,283.10 28,500.00 5906 Postage&Freight Exp. 2,000.00 728.05 3,500.00 5907 Contributions&Events 14,500.00 4,690.87 5911. Laundry 150.00 5913 Safety 425.00 166.90 J 70.00 5914 Subscriptions&Publications 200.00 142.00 750.00 5916 Dues&Memberships 500.00 110A0 `' Total Expenses 285,040.00 115,604.47 339,340.00 Print date:4/3/2006 Page 1 of 8 File name:FY07 BUDGETWRKSHT.XLS 1 METROPOLITAN WATER DISTRICT OF SALT LAKE& SANDY FY 2007 Capital Budget CAPACITY IMPROVEMENT PROJECTS LC011--LCWTP Expansion $ 625,000 LCO20--LCWTP Onsite Improvements $ 6,787,000 PM009--POMA Finished Water Pipeline $ 11,337,000 PM010--POMA Raw Water Pipeline $ 6,409,000 PM019--15000 South Extension $ 245,000 PM015—Sandy City Pipelines $ 945,000 PM005—POMWTP Project $ 18,422,800 PM007--POMFWP Project $ 4,869,600 PM008--POMFWR $ 654,300 PM011--POMRWR Project $ 502,070 PM006--UTA Bridge Project $ 30,622 PM013--POM Off-Site Civil Project $ 34,712 PM016--Draper Permitting Issues $ 712,350 PM020--Land Acquisition for POMWTP $ 175,467 Engineering Department(cc-25) $ 1,928,986 Subtotal $ 53,678,906 NON-CAPACITY IMPROVEMENT PROJECTS Title Transfer $ 151,000 Little Dell Capital Improvement Projects $ '85,000 LCWTP Laboratory Remodel $ 390,500 Jordan Narrows Facilities Cathodic Protection $ 135,000 Provo Reservoir Canal Penstock Flow Measurement $ 15,000 Aquifer Storage and Recovery Pilot Project $ 262,000 Subtotal $ 1,038,500 CONTINGENCIES 5%Project Contingency $ 2,735,870 EQUIPMENT PURCHASES Structure Cover Lids $ 21,492 Replace Field Service Vehicles $ 61,890 Spare Equalization Pump $ 7,500 Sluice Gate and Operators $ 42,636 Document Management System $ 30,500 Laboratory Information Management System $ 155,000 LCWTP POMA Fiber Communications Equipment $ 60,000 Storage Area Network(SAN) Server Data System $ 50,000 Filter Actuator Replacements $ 66,000 Terminal Reservoir Actuator for Gate Seven $ 12,000 Subtotal $ 507,018 JVWCD $ 961,000 TOTAL $ 58,921,295 File Name: FY2007 Capital Requests Print Date: 4/4/2006 Page 1 Tab Name: Summary Metropolitan Water District of Salt Lake&Sandy Fiscal Year 2007 PROJECT ENGINEERS Last Update:April 7,2006 i Budget Actual Budget Account Descr 2006 31-Dec-05 2007 1 ' ' LA S:al r%�s' l 4 2(10a*-3;4 '° ,9,8• 5130 Salary&Wage Exp. $602,700.00 $260,586,49 $359,892.00 5120 Overtime Premium 4,000.00 422.81 2,000.00 5130• Vacation 41,500.00 18,567.47 2,150.00 5131 Sick Leave 38,000.00 21,931.89 8,280.00 5132 Holiday 16,900.00 7,443.45 5133 Personal Leave/Funeral Leave 5,620.00 1,294.41 5140 Personnel Training 3,000.00 5230 Payroll Taxes 54,500.00 22,248.44 28,395.00 5310 Retirement Plan 97,750.00 42,990.41 48,958.00 5320 Medical Insurance Premiums 181,140.00 83,006.94 91,406.76 5330 Tuition Aid Progl.-arn 4,100.00 1,586.54 5340 Meetings&Seminars 5,500.00 4,114.00 600.00 5350 Insurance Premiums 3,060.00 1,725.84 5,083.08 5410 Business Travel 12,000.00 738.52 6,650.00 5430V,�ehicle 0&M 14,700.00 3,531.32 8,050.00f �50� 7-35 S'.•._ -6/0k0 v a��`' 5'��.,�S,AP'e�.l:r '`,; r 3!`-...8:�-._®..D 1.*,u ',,71 ,C'I,;. , r7• ,°•'J tB • 5510 Legal 276,000.00 35,420.95 60,000.00 5530 Contract Services 600,300.00 84,048.31 659,600.00 ,4 '" 1 f C F�+'1 'p.w� ''?�t,'7;,} S i 3'F�! �o J'�* (:+"D D x�4N ctF• ,a r�F1r' ' s., Q �� • We'. a,+��,('��Y��iq.,�.:sFci�'�..�r�� , ti� a � ,.dF ,�• ;'�*' i�. >r��. �i,4.C.d1.0 5610 witT,eleshone 4,300.00 1.,219.19 3,900.00 ` 1,-;,?4 B n e o cy"a. } B D D @ xe tWA 3e ° �,r2,�)- C f B,0 F Y;:';h'��7� L1+. ;n�?S�P.4f, ten.b��T.+,:'�`�r:S+f�,�,l�Yn ,tit.�t,-'r`7'r.�.t`� 01'.3 5810 General Supplies 16,600.00 2,293.59 2,300.00 5850 Computer&Instr.Sup Plies 15,000.00 13,543.00 .. v.4x7SlY 1. "i C��'�s0,ANN:Oil -- ... M,. ':_ ..:_r jr!:':'-.. .. . 5905 Miscellaneous 630,000.00 5906 Postage &Freight Exp. 3,000.00 5911 Laundry 500.00 310.00 5913 Safety 765.00 861.70 510.00 5914 Subscriptions&Publications 800.00 69.00 500.00 5915 Outside Printing 800.00 5916 Dues&Memberships 1,400.00 480.00 1,100.00 • Total Expenses 2,003,935.00 608,124.27 1,919,684.84 Print date:4/11/2006 Page 1 of 8 File name: FY07 UUDGETVVRKSHT)LS METROPOLITAN WATER DISTRICT OF SALT LAKE & SANDY 2006-07 DEBT SERVICE Last Update: April 3,2006 ANNUAL LONG-TERM DEBT PAYMENTS (PRINCIPAL ONLY) FY 2005-06 FY 2006-07 PRWUA $112,788 $112,788 Series 2002E $710,000 $735,000 Series A-3 $200,000 $200,000 Series 2003A $395,000 $405,000 Series 2004A $1,635,000 $1,655,000 Series 2005A $650,000 $325,000 $3,702,788 $3,432,788 Metropolitan Water District of Salt Lake and Sandy Debt Service Coverage on Outstanding Bonds Last Update: April 18, 2006 Budgeted Revenues $33,147,138 Budgeted 0 & M Expenses $22,843,868 Less: Interest Expense $10,338,316 Adjusted 0& M Expense $12,505,552 Funds Available for Debt Service Payments $20,641,586 Debt Service Payments $13,771,104 Coverage 1.50 Minimum Coverage 1.25 • METROPOLITAN WATER DISTRICT OF SALT LAKE& SANDY RESERVE FUNDS Last Update:April 12, 2006 FUND EXISTING PROPOSED • Operations and Maintenance Reserve $17,020,111 $12,431,510 (as of 2/28/06) Capital Projects Reserve $650,000 $4,013,756 Self-Insurance/Contingency Reserve $0 $2,000,000 Jordan Aqueduct Reserve $35,208 $36,570 JVWTP 0 &M Reserve $0 $20,000 Interest Rate Stabilization Reserve $938,898 $938,898 Drought Mitigation Reserve $0 $0 • • • Staffing and Compensation Plan I. Staffing Levels: The EMA Organizational,Staffing, and Operational Review that took place in fiscal year 2006 was effective in guiding and directing the District in its future staffing and workforce needs. The District is in the process of implementing the recommendations and anticipates July 1,2006 to be the projected date for all approved positions to be filled. The following chart reflects these staffing levels.Note that the fiscal year 2006 numbers were projections in the budget. The actual total of employees was capped at 69. Current discussions regarding expansion of the lab to facilitate additional testing for Salt Lake City would lead to an adjusted total of 71 FTEs. Staffing Levels: ni,� .t�.. .. �y.�dyi sF'•r r� av; 'p�. MOM . ',WAN s. ' '"air. ' �`��'�=tiag o O Administration 4 4 4.5 4 4 O&M Department 27.5 27.5 34 32 32 Information Systems 5 5 7 12 - 13 Environmental Services 10 10 11 12 12 Office Services 4 5 5 5 5 En iginneering 7 9 9 6 • IL Organizational Charts: • A. Fiscal Year 2007 Organizational Chart-Attachment A • Date: 04/04/2006 Page 1 of 7 personnel budget • • LU . . \ / t . \ % k} ! , . All k : e !» ! gf & /$ ;! ! m! <,, • � � ccdacioiK To § f / O 1- ct f ' « 8� -.$} .g E - 0o § Li: /k)032) M |! n -� E acwePsaoo Oa o . 0 2 7 . iloirs. °t \00.§\.)}§ ! . m! { ,u , Ci0 ! / . . • °° 1 k o ./ * k co » ` � §U . # ] !2� kik • a) £ \ a di a c . \ | . . . % . . c E 2 CO 0 - § o ` ` f�7 � �gJlE 2 -11 k)/z oo N wwkaj!! ! 2 °0 . | _ I / •> o u,\ Jfl I � � .c en / moo } a � � g � 4e | � 02 TA_ j 0 ® \ \ \ \ ) { / } f» /rl-6kkt§ e ' z u.2= d ƒaG/ y = E } cEaauwwwaa « 2 § 8 2 2 R t,_ C ? \ } ) t ( ° ° E DFZ [ Eo \ / \ ) ) w \ 2 \ \ \ \ j } 0 \ C { § ? b o k® § � 1 < Staffing and Compensation Plan II. Benefits The District offers employees a benefits package. This benefits package requires a significant financial contribution on the part of the District. For more information regarding the specific plans, please refer to the Metropolitan Water District of Salt Lake City & Sandy Employee Manual. In addition to those mandated by law,the District voluntarily provides the following benefits: • 401(k) Savings Plan and Matching Program • Cafeteria Plan(Medical and Child Care Expenses) • Dental Insurance • Educational Assistance • Health Insurance • Life Insurance • Long-term Disability • Personal Leave • • Retirement Program(Utah Retirement Systems) • Sick Leave • Vacation Leave • Employee Assistance Program • Accidental Death and Dismemberment • Health Savings Accounts The following tables reflect calendar year 2006 group insurance benefit facts. A. District Insurance Facts—See Attachment A. Date: 04/04/2006 Page 3 of 7 g personnel budget Attachment A Insurance Information Last update: April 4,2006 �• �M1� �'�k °ly 3••<..T a••,. ''"-^' ail -.,%,411. • :4R. ,, l yl uy,:.,9 i . k'Q ;'�zo DIY ' 44'1. i e- ii4;1 °t1 Otat..byi�l-u.is:`, "')r+ S k, J r ntE I tMid a 1� ti •r s rt a 44• rd 4:Ok ' <,,, a� k r f - s� ►a � .�, ...1�c,,. r .;,+,w' x r�.,,,. a, k'At§ ' ,k,+t4 111y`yu§ D Utlyp nr9110. nr4led q IHC Care Plus 7 31 15 53 77% New Hires/O.en Positions 0 15 0 15 22% Employees Without 0 1 0 1 1% Iota 7 1111111=11115 69 100 0 1HCtIi surarpcew1remhimsl month) + '-'74 NR,.,.f19.AStE Etagg) "a o, °- 0l ,4te 1!AP Jlct.• 1HC Care Plus $ 192.60 $ 539.20 $� 398.60 az�x' (,t11.v, l T.;: Multiplied by enrollment status $ 1,348.20 $ 24,803.20 $ 5,979.00 ii-.`' ar '3•c $ - 32,130 Hitows.alir gs Account _ _'rl,,,'x.' '< ',-�.to ._ .mow lggwe ->.4.:,_m °' a b ^^s 4� 0, t t .. Pt .Sri ' Month) Amount qoc "° _ xnfr, r $ 216.67 $ 429.17 $ 429,t 7 � ,�� ,'�;�,'��,,,y�, �w;#{rn_ Multiplied by enrollment status $ 1,516.67 $ 19,741.67 $6,437.50 ts`� ,psi ? $ 27,696 � n°$� _ !, 'ye ^x ° C Aj 7 p 45 �; r " a e . ., p' A� t� 7 t i•Yuen t�nro.,�e ,n,J+4a4:� _1 g ,�q rk 5�m a e �� io M', � � ,,-g Bhpl Traditional Dental 0 3 0 3 4% Preferred Dental 6 27 17 50 72% New Hires/O.-n Positions 0 15 0 15 22% Employees Without 0 1 0 1 1% ota !! 6 46 =Ma 69 'i' De_P.4� J1 G r rniutaigk.tmo thiy " n 14.' 4„41'. 11'.-. r!.rlgie` E, "), I t ;'Rop°. r.' ,',51f=rlraimfga Traditional Dental(District portion is maximum of$91.93) $ 55.22 $ 102.13 $ 70.13 n 1R1* N1y " �..r Preferred Dental $ 49.72 $ 91.93 $ 63.14 �x,C G�u i fk'� w 1 Multiplied by enrollment status $ 298.32 $ 4,136.85 $ 1,073.38 "hr,�'^;rr+kr Grp' $ 5,509 Life) ...kif 4 41f4D011i* ligiD'iE'Ara filr :-Orxla as LL_a> S.42.15 4A i 7, 4 ° Total Em.lo ees 69 J, , ,, :71 '<1 :y Basic Life($50,000) $ 13.50 '�s`k L' ` ` 'a ,.' F a ' ' Basic AD&D($50,000) $ 3.00 #4�i'`E wKi ,4` 4. !.E?4 F r y eT4� a i ',F t q1,Vu Additional AD&D($250,000) ' $ 9.5D 'Wid <it�ti ' .` K ` �, ..M r � Long-term care $ 8.61 1i ; ,�'*.� �` � ,,'z ��+ :k _ma"7a 1 E s�r'„ Long-term disability(average amount) $ 25,77 :f�r k '',t r ' �� , ,1 0, ,` ,; � h APS Health Care Em.lo ee Assistance Pro.ram $ 2.01 '" r �pi,^i" P °a l e �1�' '"" MMonthly Amount��99 yt �r'X $ 6239 f f;3i - ..-1:j`' fir �,r , $ 43005-7 Monthly Totals Medical/HSA/Dental/Other Annual Total Expenses $ 5,676 $ 835,676 Annual Expenses with Estimated 5%Increase in Medical Premiums,1%Increase in Dental Premiums $ 71,301 Annual Total Expenses $ 855,616 • Page 4 Staffing and Compensation Plan III. Job Grades & Salary Ranges: A. Proposed Job Grades &Salary Ranges-Attachment A Attachment A reflects a 2.0%salary range adjustment. The information is based on the Wells Fargo Wasatch Front cost of living index. In order to maintain employee wage ranges that are competitive with other comparable Wasatch Front communities including Salt Lake City and Sandy City,the District conducts an annual wage and benefits survey of relevant communities.A classification analysis is used for any positions that do not have a comparable match with such communities. This analysis is based on: level of education, experience requirements, supervisory and financial responsibilities,level of risk in position, and the analytical requirements of the position. B. Salary Survey Recommendations: FLSA Status FLSA Status Current Grade Job Title Current Recommendation Grade Recommended Procurement Analyst Non Exempt No Change Grade 12 Grade 13 Systems Administrator Non Exempt Exempt(Salary) Grade 16 Grade 17 C. EMA Recommendations: FLSA Status FLSA Status Current Grade New Job Title Current Recommendation Grade Recommended Accounting Clerk Does not exist Non Exempt Does not exist Grade 11 Executive Assistant Does not exist Non Exempt Does not exist Grade 12 Human Resources Exempt Reclassified Grade 17 RecIassified Administrator(AP,Payroll) Human Resources/ Does not exist Exempt Does not exist Grade 17 Office Manager Controller Exempt No Change Grade 22 Grade 19 Date: 04/04/2006 Page 5 of 7 personnel budget f Attachment A JOB GRADES AND SALARY RANGES Fiscal Year 2007 Effective July 1,2006 Last updated:April 4,2006 Monthly Salary Range Annual Salary Range fade Position Description E/N Minimum Midpoint Jvlaximunt Minimum Midpoint Maximum 10 O&M 1 N 1,661 2,235 2,802 19,938 26,717 33,496 Receptionist N 1,661 2,226 2,791 19,938 26,717 33,496 Security Guard N 1,661 2,226 2,791� 19,938 26,717 33,496 22 GI 11 O&M 2 N 2,027 2,685 3,344 24,321 32,225 40,129 Records Clerk N 2,027 2,685 3,344 24,321 32,225 40,129 Accounting Clerk N 2,027 2,685 3,344 24,321 32,225 40,129 IA-,4.'31KtWASEffele 12 O&M 3 N 2,453 3,176 3,900 29,434 38,118 46,801 Executive Assistant N 2,453 3,176 3,900 29,434 38,118 46,801 Aqueduct Inspector N 2,453 3,176 3,900 29,434 38,118 46,801 r• „ , ;,. ,i-ti 13 O&M 4 N . 2,772 3,534 4,297 33,263 42,411 51,558 Procurement Analyst N 2,772 3,534 4,297 33,263 42,411 51,558 Control Systems Technician N 2,772 3,534 4,297 33,263 42,411 51,558 Lab Technician N 2,772 3,534 4,297 33,263 42,411 51,558 itiM i44"'a11v?i Rt 14 Planner-Estimator N 3,077 3,924 4,770 36,928 47,084 57,239 GIS Technician N 3,077 3,924 4,770 36,928 47,084 57,239 'ctiv,a o``i',p'ti,,,i ':'tll°Jt j- 15 IT Analyst N 3,385 4,316 5,247 40,619 51,789 62,959 16 Journeyman Electrician N 3,724 4,748 5,772 44,687 56,976 69,265 Maintenance Supervisor E 3,724 4,748 5,772 44,687 56,976 69,265 Operations Supervisor E 3,724 4,748 5,772 44,687 56,976 69,265 Project Manager III E 3,724 4,748 5,772 44,687 56,976 69,265 Environmental Services Administrator III E 3,724 4,748 5,772 44,687 56,976 69,265 • 17 Systems Administrator E 4,097 5,223 6,350 49,158 62,677 76,195 Human Resources/Office Manager E 4,097 5,223 6,350 49,158 62,677 76,195 Project Manager II E 4,097 5,223 6,350 49,158 62,677 76,195 Environmental Services Administrator II E 4,097 5,223 6,350 49,158 62,677 76,195 18 Project Manager I E 4,465 5,693 6,921 53,579 68,313 83,047 Environmental Set-vices Administrator I E 4,465 5,693 6,921 53,579 68,313 83,047 k27;82`ts��'3.:41-'.3 19 Senior Project Manager E 4,822 6,148 7,474 57,861 73,773 89,685 Operations&Maintenance Manager E 4,822 6,148 7,474 57,861 73,773 89,685 Controller E 4,822 6,148 7,474 57,861 73,773 89,685 20 Environmental Services Manager E 5,208 6,640 8,072 62,496 79,683 96,869 Engineering Manager 2 5,208 6,640 8,072 62,496 79,683 96,869 Information Systems Manager E 5,208 6,640 8,072 62,496 79,683 96,869 25 General Manager E 7,305 9,314 11,323 87,661 111,768 133,874 r Date:04/04/06 Page 6 of 7 personnel budget 1 �� "1,Y3 CO �O f' 1 le, CV cn 6 'I > O v i M• O• tQ• a F,, O Z Nf0O Nc;,I.. in w r'f O u) c-ONo -YtsR9 �� et tiO c ;di 1- ..-. >a) 5,N . r'i` ,'1 CO. 1. CO't c co , a E r ri.ri ri a. sQj y E 40 1 N > Or i lL� rn o x c 0 o c a: a Z m 1�-. c, d; +�i n co p c Q o „I b0.1 *..•..N aca a•# Q � U p� mu M C T 31s O M'' M 1 1 1 . d ",473' fip:g O N N En "Cr 4La ,, . raa roil . y,t c o 1 N N d' „i t.,,.q.,, 1 e- „ ,L. ..„;, ', Vey,, r I w • \ �V• N M ,d\' ,!t1r tv -di, co ul Nt 01 :iy'r,, 13 }} f.rat: i ° o o D O + { F o O O O 00) •O G C) M s 3 (h M N cr N ;4 .y-1 iv ik c€ '3 IP o v w ,9 ..�rsf,X; {#.*':- G y Y6v Q ' p4u CI>. l ❑ r j� +; 4 7 yr C U V >, •,s';'t6, q pU C " :,i1•e i O ?s c O , N 0. o a N N to ,;:16..; 6 0) o U ;;3. U O O o y;iy- M; K; 0 ' . ..p 3 ix- ToE r. r S oq:, f� ro ) d L. i:;V;.a) 7 di V N G la Iv rN ,,,,,`to '•O O y =, O U � _ r? :i. m sµ.1E ccooz > r w R m > cc' > D ccaa J y Z rn e) r is .. cs w o :_ " co ca .., 4-, v (!) FO A C 4. ::'+, ca. 0 N: L LL u_ m m 0 N • O .+i••'-, W+ 0 '` .A > C :;,i..I., CO .. i 0 to V) -0 •O pV il) .7. 0 MEMORANDUM DATE: May 9, 2006 TO: City Council Members FROM: Russell Weeks RE: Proposed Budget: Parking Services License Tax CC: Cindy Gust-Jenson,Rocky Fluhart, Steve Fawcett, Ed Rutan, Ray Williams, Orion Goff;Nancy Tessman, Gordon Hoskins, Gary Mumford, Russ Pack, Edna Drake, Mary Beth Thompson This memorandum pertains to a proposal in the Mayor's Recommended Budget Fiscal Year 2006-2007 to increase and expand the base of an annual parking services business license tax.The issue will be part of City Council budget discussion items on May 11. KEY POINTS • • The Mayor's Recommended Budget and the Administration's transmittal propose to amend City Code 5.04.200 to change an annual 2 percent gross revenue license tax to a 50-cent-per-vehicle tax on businesses that "primarily"provide paid parking for public facilities that are "wholly or partially funded by public moneys."' Under the current ordinance, only businesses providing off-street parking services for the Salt Lake City International Airport must pay the gross license fee.' • The City Council would have to amend the City Code to implement the proposed increase and expansion. • The Administration estimates that seven business operating nine parking facilities would be affected by the proposed ordinance amendment. However, more businesses might be affected. • The Administration projects the proposed license tax increase would more than double the current fiscal year's estimated revenue of $440,000. (According to the Administration, actual revenue in the current fiscal year from the gross-revenue license fee is closer to $500,000.)The Mayor's Recommended Budget projects the proposed increase would generate and additional$560,000 in the next fiscal year for a total of$1 million.' • The Administration has been conservative in its estimates of potential revenue. According to the Administration, there will not be enough data available to obtain an exact amount of revenue generated until after the proposed ordinance has been in effect for a year. 1 OPTIONS • Adopt the proposed ordinance. • Do not adopt the proposed ordinance. • Amend the proposed ordinance. POTENTIAL MOTIONS Council staff will prepare motions after City Council discussion of the issue. ISSUES/QUESTIONS FOR CONSIDERATION • The City Council may wish to request clarification from the Administration about whether the ordinance as written would apply only to the seven businesses the Administration projects that the ordinance would affect. • The Administration has indicated orally that its goal is to have the fee affect only parking service businesses that serve public buildings funded wholly with public funds. • Is there an estimate of revenue that might be derived from the businesses serving the Salt Palace Convention Center and the Scott M. Matheson Courthouse?Have Salt Lake County and Utah governments been contacted about the proposed ordinance amendments'? • According to the Administration transmittal, the Administration is seeking an increase in the license fee because current revenue from the license fee "does not match the cost of providing City services to the parking service businesses."' According to the Administration, City costs for businesses that might be affected by the proposed tax are indirect costs pertaining to the General Fund, such as public safety. Discussion/Background The City Council appears to have three options in considering the proposed amendment: • Leaving the current ordinance in place. • Amending the current ordinance to change the 2 percent gross revenue tax to a per-vehicle tax. • Adopting the proposed ordinance. The first option would appear to generate revenue between $440,000 and $500,000 a year. The figures are Administration estimates mentioned previously in this memorandum. The option would affect the businesses that already pay the gross-revenue tax. The affected businesses are those serving the Salt Lake City International Airport. The affected businesses are Ampco Systems Parking, which manages parking at the Airport, and Diamond Parking, Park 'n' Jet, and Thrifty Rent-A-Car, which also provide off-site parking for Airport customers, according to Airport officials. According to the Administration, City Code Section 5.04.200 originally was enacted to defray General Fund costs associated with the Airport. 2 The second option could be to amend City Code Section 5.04.200 to change the 2 percent gross-revenue tax to a per vehicle tax but not expand the tax to facilities other than the Airport. The Administration lists this option as an alternative to the proposed amendments. The second option would limit the effect of the ordinance to charging "only businesses serving the Airport."' Under the option if the City Council chose to increase the tax, it could choose a level based on the Administration's 20-cents-per-vehicle estimate. The estimate is based on the 2 percent gross revenue tax that Ampco Parking Systems already pays divided by the number of vehicles that pass through the Airport parking exit toll gates that Ampco manages. If the City Council adopted a 50-cent-per- vehicle tax, under optimum conditions it would appear that the tax would generate $1.1 million. (Administration estimate of 20-cents per vehicle equals $440,000 multiplied by two plus $220,000 which is one-half of$440,000). The City Council would have the option of not increasing the tax to 50 cents per vehicle and setting a level between 20 cents per vehicle and 50 cents per vehicle. The third option is to adopt the ordinance proposed by the Administration. In addition to changing the annual fee to a 50-cent per vehicle fee instead of a gross revenue fee, the Administration proposes to expand the fee citywide to "all businesses providing parking to public facilities ... rather than only on those providing parking to the airport."' Under that option the ordinance would affect Ampco Parking Systems and the lots at the Airport and Gallivan Square; Diamond Parking at the Airport and the Scott M. Matheson Courthouse; Park 'n' Jet at the Airport; Thrifty Rent-A-Car at the Airport; Central Parking Corporation at the Salt Lake City Main Library; the Salt Lake Bees at Franklin- Covey Field; and SMG at the Salt Palace Convention Center. Again, according to the Administration, the intent is to apply the per vehicle tax only on those businesses that provide parking for public facilities built entirely with public funds. One question that may need to be explored is: are those facilities the only ones of their kind in Salt Lake City? For instance, are the Capitol and Rose Wagner theaters the same kind of facilities, and would businesses where patrons park also fall under the proposed ordinance?The proposed ordinance also defines a"parking service business" as"a business that primarily provides off-street parking services for a public facility that is wholly or partially funded by public moneys" and that charges for providing parking for vehicles. A question to explore, then, is: Does the definition unintentionally expand the Administration's intent? It should be noted that the definition of"parking service business"follows to the letter the definition in Utah Code 10-1-203(5) (a). It also should be noted that under Utah Code 10-1-203(5)(a), "The governing body of a municipality may by ordinance raise revenue by levying and collecting a license fee or tax on ... a parking service business."' Proposed Ordinance,Page 2,Paragraph E. 2 Please see Attachment No. 1. 3 Recommended Budget, Page B-18, Licenses and Permits Category, Line 3. 4 Transmittal issue paper,Analysis section, Second sentence. 5 Transmittal issue paper,Analysis section, and last sentence. 6 Transmittal issue paper,Analysis section, last sentence. 'Please see Attachment No.2, italicized sections. 3 Attachment No. 1 Current Ordinance 5.04.200 Airport Parking Services License Tax: A. There is levied upon every operator of vehicle parking serving the Salt Lake City international airport an annual license tax equal to two percent (2%) of the gross revenue derived from the operation of those services. B. "Operator" means any private person or entity who operates vehicle parking serving the Salt Lake City international airport and receives gross revenue pursuant thereto, whether as owner, lessee, agent,joint venture, manager, concessionaire or otherwise. C. "Vehicle parking serving the Salt Lake City international airport" means any space provided by an operator in a publicly or privately owned lot or other facility for parking or storing motor vehicles, motorcycles, trailers, bicycles or other similar means of conveyance for passenger or property in exchange for consideration in any form, including a direct charge to customers or a charge to any party for tokens or other instruments that permit use of the lot or other facility, and where: 1. The lot or other facility is located within the property boundaries of the Salt Lake City international airport; or 2. The lot or other facility provides or arranges for shuttle services or other means that transport passengers or property to the Salt Lake City international airport. D. "Gross revenue", for purposes of this section, means all revenue received by an operator which is derived from vehicle parking serving the Salt Lake City international airport, without any deductions therefrom. E. Any operator who receives revenue from vehicle parking serving the Salt Lake City international airport and from no other operation or enterprise whatsoever shall be entitled to credit, against the amount of taxes paid hereunder, the amount of license taxes due the city under section 5.04.070 of this chapter, or its successor. F. Within forty five (45) days after the end of each month in a calendar year, the operator taxed hereunder shall file with the city treasurer a report of its gross revenue derived from vehicle parking serving the Salt Lake City international airport during that calendar month, together with a computation of the tax levied hereunder against the operator. Coincidental with the filing of such report, the operator shall pay to the city treasurer the amount of the tax due for that calendar month. (Ord. 45-94 § 1, 1994) Attachment No. 2 Utah Code: 10-1-203 10-1-203. License fees and taxes -- Disproportionate rental fee -- Application information to be transmitted to the county assessor. (1)For the purpose of this section: (a) "business" means any enterprise carried on for the purpose of gain or economic profit, except that the acts of employees rendering services to employers are not included in this definition; (b) "telecommunications provider" is as defined in Section 10-1-402; and (c) "telecommunications tax or fee" is as defined in Section 10-1-402. (2)Except as provided in Subsections(3)through(5),the governing body of a municipality may license for the purpose of regulation and revenue any business within the limits of the municipality and may regulate that business by ordinance. (3) (a)The governing body of a municipality may raise revenue by levying and collecting a municipal energy sales or use tax as provided in Part 3,Municipal Energy Sales and Use Tax Act, except a municipality may not levy or collect a franchise tax or fee on an energy supplier other than the municipal energy sales and use tax provided in Part 3, Municipal Energy Sales and Use Tax Act. (b)(i) Subsection (3)(a)does not affect the validity of a franchise agreement as defined in Subsection 10-1-303(6), that is in effect on July 1, 1997, or a future franchise. (ii)A franchise agreement as defined in Subsection 10-1-303(6)in effect on January 1, 1997, or a future franchise shall remain in full force and effect. (c)A municipality that collects a contractual franchise fee pursuant to a franchise agreement as defined in Subsection 10-1-303(6)with an energy supplier that is in effect on July 1, 1997, may continue to collect that fee as provided in Subsection 10-1-310(2). (d) (i) Subject to the requirements of Subsection(3)(d)(ii), a franchise agreement as defined in Subsection 10-1-303(6)between a municipality and an energy supplier may contain a provision that: (A)requires the energy supplier by agreement to pay a contractual franchise fee that is otherwise prohibited under Part 3,Municipal Energy Sales and Use Tax Act; and (B)imposes the contractual franchise fee on or after the day on which Part 3,Municipal Energy Sales and Use Tax is: (I)repealed, invalidated, or the maximum allowable rate provided in Section 10-1-305 is reduced; and (II) is not superseded by a law imposing a substantially equivalent tax. (ii)A municipality may not charge a contractual franchise fee under the provisions permitted by Subsection(3)(b)(i)unless the municipality charges an equal contractual franchise fee or a tax on all energy suppliers. (4) (a) Subject to Subsection(4)(b),beginning July 1, 2004, the governing body of a municipality may raise revenue by levying and providing for the collection of a municipal telecommunications license tax as provided in Part 4,Municipal Telecommunications License Tax Act. (b)A municipality may not levy or collect a telecommunications tax or fee on a telecommunications provider except as provided in Part 4,Municipal Telecommunications License Tax Act. (5) (a) The governing body of a municipality may by ordinance raise revenue by levying and collecting a license fee or tax on: (i)a parking service business in an amount that is less than or equal to: (A) $1 per vehicle that parks at the parking service business; or (B) 2% of the gross receipts of the parking service business; (ii) a public assembly facility in an amount that is less than or equal to $1 per ticket purchased from the public assembly facility; and (iii) subject to the limitations of Subsections (5)(c), (d), and(e) a business that causes disproportionate costs of municipal services or for which the municipality provides an enhanced level of municipal services in an amount that is reasonably related to the costs of the municipal services provided by the municipality. (b)For purposes of this Subsection(5): (i) "Municipal services" include: (A)public utilities; or (B) services for: (I)police; (II) fire; (III) storm water runoff; (IV) traffic control; (V)parking; (VI)transportation; (VII)beautification; or (VIII) snow removal. (ii) "Parking service business"means a business: (A)that primarily provides off-street parking services for a public facility that is wholly or partially funded by public moneys; (B) that provides parking for one or more vehicles;and (C) that charges a fee for parking. (iii) "Public assembly facility" means a business operating an assembly facility that: (A) is wholly or partially funded by public moneys; and (B)requires a person attending an event at the assembly facility to purchase a ticket. (c)Before the governing body of a municipality imposes a license fee or tax on a business that causes disproportionate costs of municipal services under Subsection(5)(a)(iii), the governing body of the municipality shall adopt an ordinance defining for purposes of the tax under Subsection (5)(a)(iii) what constitutes disproportionate costs and what amounts are reasonably related to the costs of the municipal services provided by the municipality. (d) Before the governing body of a municipality imposes a license fee or tax on a business for which it provides an enhanced level of municipal services under Subsection(5)(a)(iii), the governing body of the municipality shall adopt an ordinance defining for purposes of the tax under Subsection (5)(a)(iii)what constitutes the basic level of municipal services in the municipality and what amounts are reasonably related to the costs of providing an enhanced level of municipal services in the municipality. (e) (i)For purposes of this Subsection (5)(e): (A) "Disproportionate rental fee" means a license fee or tax on rental housing based on the disproportionate costs of municipal services caused by the rental housing or on an enhanced level of municipal services provided to the rental housing. (B) "Municipal services study" means a study conducted by a municipality of the cost ofall municipal services that the municipality provides to the applicable rental housing. (C) "Rental housing cost" means the municipality's cost: (I) of providing municipal services to the rental housing; (II)that is reasonably attributable to the rental housing; and (III)that would not have occurred in the absence of the rental housing. (ii) (A)Each municipality that levies and collects a disproportionate rental fee that exceeds $17 per unit per year or that intends to impose a disproportionate rental fee for the first time shall: (I)before January 1, 2007 and except as provided in Subsection(5)(e)(iv), conduct a municipal services study; and (II) conduct an updated municipal services study every four years after the first municipal services study. (B) Each municipality that levies and collects a disproportionate rental fee that is $17 or less per unit per year and that intends to increase its disproportionate rental fee shall conduct a municipal services study before increasing its disproportionate rental fee. (iii)(A)Beginning January 1,2007, a disproportionate rental fee may not exceed the rental housing cost, as determined in a municipal services study. (B) Subsection(5)(e)(iii)(A) does not apply to a municipality whose disproportionate rental fee is $17 or less and that does not increase its disproportionate rental fee. (iv)The requirement under Subsection(5)(e)(ii)(A)(I)to conduct a municipal services study before January 1, 2007, does not apply to a municipality that levies and collects a disproportionate rental fee that exceeds $17 per unit per year if the municipality: (A)has implemented,before January 1,2005, a program that provides a reduction in the disproportionate rental fee for each landlord that implements measures to reduce crime in the rental housing; (B) does not decrease the amount of the disproportionate rental fee reduction provided in a program described in Subsection(5)(e)(iv)(A); and (C) does not increase its disproportionate rental fee. (6)All license fees and taxes shall be uniform in respect to the class upon which they are imposed. (7)The governing body shall transmit the information from each approved business license application to the county assessor within 60 days following the approval of the application. (8)If challenged in court, an ordinance enacted by a municipality before January 1, 1994, imposing a business license fee or tax on rental dwellings under this section shall be upheld unless the business license fee or tax is found to impose an unreasonable burden on the fee or tax payer. Amended by Chapter 193, 2005 General Session SALT LAKE CITY ORDINANCE No. of 2006 (Amending the Airport Parking Services License Tax to Collect Taxes from both Airport Parking Service Operators and from Parking Service Businesses that Provide Off-street Parking for Public Facilities) AN ORDINANCE AMENDING 5.04.200, SALT LAKE CITY CODE, PERTAINING TO THE AIRPORT PARKING SERVICES LICENSE TAX. WHEREAS, the City Council finds that the proposed ordinance is in the best interest of the City. Now, Therefore, be it ordained by the City Council of Salt Lake City, Utah, as follows: SECTION 1. Subsection 5.04.200, Salt Lake City Code, pertaining to the airport parking services license tax is amended to read as follows: 5.04.200 Airport Parking Services and Parking Service Businesses License Tax: A. There is levied upon every operator of vehicle parking serving the Salt Lake City international airport an annual license tax equal to fifty cents ($.50) per paid vehicle whenever a paid vehicle parks at the Salt Lake City international airport.two percent (2%) of the gross revenue derived from the operation of those services. B. There is levied upon every parking service business an annual license tax equal to fifty cents ($.50) per paid vehicle whenever a paid vehicle parks at public facility off- street parking operated by the parking service business within the City. CB. "Operator" means any private person or entity who operates vehicle parking serving the Salt Lake City international airport and receives gross revenue pursuant 1 thereto, whether as owner, lessee, agent,joint venture, manager, concessionaire or otherwise. DC. "Vehicle parking serving the Salt Lake City international airport" means any space provided by an operator in a publicly or privately owned lot or other facility for parking or storing motor vehicles, motorcycles, trailers, bicycles or other similar means of conveyance for passenger or property in exchange for consideration in any form, including a direct charge to customers or a charge to any party for tokens or other instruments that permit use of the lot or other facility, and where: 1. The lot or other facility is located within the property boundaries of the Salt Lake City international airport; or 2. The lot or other facility provides or arranges for shuttle services or other means that transport passengers or property to the Salt Lake City international airport. ED. "Parking service business" means a business: that primarily provides off-street parking services for a public facility that is wholly or partially funded by public moneys; that provides parking for one or more vehicles; and that charges a fee for parking"Gross revenue", for purposes of this section, means all revenue received by an operator which is derived from vehicle parking serving the Salt Lake City international airport, without any deductions therefrom. due the city under section 5.04.070 of this chapter, or its successor. 2 F. Within forty five (45) days after the end of each month in a calendar year, the operator or parking service business taxed hereunder shall file with the city treasurer a report of the number of paid vehicles parking at the operator's Salt Lake City international airport facilities or at the parking service business' public facility off-street parkingits gross revenue derived from vehicle parking serving the Salt Lake City international airport during that calendar month, together with a computation of the tax levied hereunder against the operator or parking service business. Coincidental with the filing of such report, the operator shall pay to the city treasurer the amount of the tax due for that calendar month. SECTION 2. This ordinance shall take effect immediately upon the date of its first publication. Passed by the City Council of Salt Lake City, Utah this day of , 2006. CHAIRPERSON ATTEST: CHIFF DEPUTY CITY RECORDER Transmitted to Mayor on Mayor's Action: Approved. Vetoed. 3 MAYOR ATTEST: CHIEF DEPUTY CITY RECORDER (SEAL) Bill No. of 2006. Published: C\Ordinance 06\Amending Airport Parking Service License Tax draft.doc 4 ISSUE: AIRPORT AND PUBLIC closely match revenue to service impact, FACILITIES PARKING SERVICES within the limits set by UCA 10-1-203 LICENSE TAX (5)(a). Also, the City proposes imposing the tax on all businesses providing POLICY parking to public faciNties, as allowed by UCA 10-1-203 (5)(a), rather than The Administration has determined the only on those providing parking to the need to change the basis of the fee from airport. a percentage of gross revenue to a per paying vehicle fee and increase the fee ALTERNATIVES to more closely match the revenue the City receives with the impact of the UCA 10-1-203 (5)(a) allows for a increasing demand for parking. ° Currently the airport and the library do maximum fee of 2/° of gross revenue or not charge for the first 30 minutes of $1 per vehicle to be charged to all parking and the City wants to retain this parking service businesses. Up to this as a courtesy to the public so the fee point, the City has chosen to charge 2/o would be levied on paying vehicles only. of gross revenue and only charge the fee on businesses providing parking for the airport. Since the 2% fee is only BACKGROUND generating about $.20 per vehicle and is only being charged on parking facilities In 1997, Utah Code Annotated Section that serve the airport, the Administration 10-1-203 (5)(a) was amended by the believes this does not cover the cost of the impact on City services. The City legislature. The new law allowed imposition of a license fee on parking could charge as much as $1 per vehicle services businesses in an amount less and expand the scope of the fee to than or equal to $1 per vehicle, or 2% of include all parking service businesses as gross revenue. A parking services defined by UCA 10-1-203 (5)(a), or business is defined in the legislation as choose to set the fee at a lower level to "...a business that primarily provides off allow for increases in the future and street parking for a public facility that is continue to charge only businesses wholly or partially funded by public serving the airport. moneys." Up to this point, the City has levied the tax only on parking services businesses that provide off street parking for the airport. RECOMMENDATION ANALYSIS The Administration recommends setting the fee at $.50 per paying vehicle which The current fee of 2% on gross revenue allows for future increases in the fee as brings in approximately$.20 per vehicle. the cost of providing services increases This amount does not match the cost of and expanding the scope to include all providing City services to the parking parking service businesses as defined by service businesses. The Administration UCA 10-1-203 (5)(a). believes $.50 per vehicle will more SALT LAKE CITY COUNCIL STAFF REPORT BUDGET ANALYSIS - FISCAL YEAR 2006-07 DATE: May 19, 2006 BUDGET FOR: NON-DEPARTMENTAL (General Fund) STAFF REPORT BY: Sylvia Jones cc: Rocky Fluhart, Sam Guevara, Steve Fawcett, DJ Baxter The Non-Departmental budget provides a means to account for General Fund monies transferred to other funds, and disbursements to civic organizations that provide a service on behalf of Salt Lake City but which are not legal entities of the City. The Non- Departmental budget represents 20.6% of the total General Fund budget. The proposed budget for fiscal year 2006-07 contains several increases and decreases for a net increase of$7,769,415. The proposed changes are as follows: Proposed Increases or New Service • $ 100,000 -Animal Services Contract • $ 1,000 - Community Winter Emergency Housing • $ 225,000 - Fleet Vehicles for new police officers • $ 4,400 - Gifts and receptions • $ 10,000 - GIS Software Upgrade • $ 22,448 - IFAS Account Transfer • $ 155,435 - Information Management Services Transfer • $ 228,125 - Interest expense on Tax Anticipation Notes • $ 148,368 - Legal Defenders (3 additional staff) • $ 20,000 - Mayor's portrait (new) • $ 450 - National League of Cities • $ 10,000 - No More Homeless Pets of Utah grant (new) • $ 350,000 - Retirement Payout • $ 875 - Salt Lake Council of Governments • $ 50 - Salt Lake Valley Conference of Mayors • $ 5,000 - Sister Cities • $ 8,337 - Sugar House Park Authority • $ 150,000 - Street Lighting • $ 314,402 - Transfer of ongoing revenues to CIP (funded at 7.11%) excludes $3.5 million of fund balance • $ 228,158 -Transfer to Insurance & Risk Management Fund • $ 50 - U.S. Conference of Mayors • $ 3,255 - Utah League of Cities and Towns • $ 5,000 - Wasatch Front Regional Council Lobbying (new) Proposed Decreases or Elimination of Contribution • $( 5,830) - ICMA Performance Review Program (proposed elimination) • $( 3,870) - Bus Pass Program Transfer • $(175,000) - Municipal election PROPOSED NON-DEPARTMENTAL GENERAL FUND BUDGET Amended Proposed Programs Budget Budget Difference Percent 2005-06 2006-07 Change Municipal Contributions/Civic Support Civic Opportunities Fund(First Night) $ 15,000 $15,000 $-0- -0- Community Emergency Winter Housing 64,000 65,000 1,000 1.6% Economic Development Corporation of Utah 108,000 108,000 -"0- -0- Gifts/Receptions 20,600 25,000 4,400 21.4% Hispanic Chamber of Commerce 1,500 1,500 -0- -0- ICMA Performance ReviewProgram 5,830 -0- (5,830) Legal Defenders 466,794 615,162 148,368 31.8 Mayor's Portrait -0- 20,000 20,000 National League of Cities 10,750 11,200 450 4.2 No More Homeless Pets of Utah -0- 10,000 10,000 Sales Taxes Rebate 158,000 158,000 -0- -0- Salt Lake City Arts Council 243,600 243,600 -0- -0- Sister Cities 5,000 10,000 5,000 SL Area Chamber of Commerce 30,473 30,473 -0- -0- SL Valley Conference of Mayors 175 225 50 28.6% Salt Lake Council of Governments 29,752 30,627 875 2.9% Sugarhouse Park Authority 167,144 175,481 8,337 5.0% Tracy Aviary 250,000 250,000 -0- -0- Transitional Housing 118,000 118,000 -0- -0- U.S.Conference of Mayors 12,450 12,500 50 .40% Utah League of Cities and Towns 100,913 104,168 3,255 3.2% Wasatch Front Regional Council Lobbying -0- 5,000 5,000 Total Municipal Contributions/Civic Support 1,807,981 $2,008,936 $200,955 11.1% Other Programs Accounting System Maintenance Agreement(IFAS) 60,488 82,936 22,448 37.1% Animal Services 867,000 967,000 100,000 11.5% Election Processing 175,000 -0- (175,000) Geographic Information System 25,000 35,000 10,000 40.0% Local lobbyist 50,000 50,000 -0- -0- Non CDBG Mailings 6,000 6,000 -0- -0- Retirement payments 650,000 1,000,000 350,000 53.8% Street lighting-electrical power 1,200,000 1,350,000 150,000 12.5% Tuition aid program 85,000 85,000 -0- -0- Washington DC Consultant 58,000 58,000 -0- -0- Total Other Programs 3,176,488 3,633,936 457,448 14.4% Debt Service-Tax&Revenue Anticipation Notes Interest Expense on Tax Revenue Anticipation Notes 774,375 1,062,500 288,125 37.2% Bonding/Note Expense 35,000 35,000 -0- -0- Total Debt Service 809,375 1,097,500 288,125 35.6% Transfers General Obligation Debt Service-(CIP Fund) 7,793,957 8,949,456 1,155,499 14.8% Debt Service-Other Projects(CIP Fund) 6,118,162 7,306,425 1,188,263 19.4% Capital Improvement Projects 4,881,855 8,696,257 3,814,402 78.1% Fleet Replacement Fund 5,135,381 5,360,381 225,000 4.4% Information Management Services 5,161,883 5,317,318 155,435 3.0% Insurance&Risk Management Fund 1,523,745 1,811,903 288,158 -0- Bus pass program 66,000 62,130 (3,870) (5.9%) Governmental Immunity Fund 1,150,000 1,150,000 -0- -0- Street Lighting Special Assessment Districts 120,787 120,787 -0- -0- Total Transfers 31,951,770 38,774,657 6,822,887 21.4% TOTAL $37,745,614 $45,515,029 $7,769,415 20.6% 2 Description of proposed Non-Departmental appropriations: 1. Accounting System Maintenance Agreement ($22,448 increase) - The City has traditionally accounted for the maintenance agreement on the accounting system within the Non-Departmental budget under the assumption that the system benefits all departments. The requested increase can be attributed to the cost of maintenance fees charged by BiTech. According to the Administration, the City previously received approximately $110,000 of credit from BiTech for helping to develop the Employee On-line system. That credit has been used over the last five to six years, and now BiTech is billing the City approximately $20,000 for additional maintenance of the City's accounting system. 2. Animal Control Services ($100,000 increase'- Salt Lake County has been providing animal control services to Salt Lake City for several years by contract. The Council recently received a briefing on Animal Control Services. The contract with the County Animal Services is a five year contract fixed for the first two years and variable afterwards. We are currently in the third year of the contract. Regarding the proposed budget increase, Animal Services personnel indicated that the largest portion of the increase can be attributed to the Salt Lake County Sherriff's Office, which handles the dispatching of animal service calls. Previously, the County Sherriffs Office did not charge for animal control dispatch service calls; however, now that the Sherriff's Office is providing similar services for other cities, Salt Lake City is being billed by Salt Lake County Animal Services in the amount of$92,546.48 for the City's portion of dispatched calls. According to Animal Services personnel, the County Sherriff's Office provides animal dispatch service twenty-four hours a day, seven days a week for Salt Lake City residents. Animal Services personnel indicated that the Sherriff's Office dispatched 22,305 animal service calls from March 2005 through February 2006. Of that amount, 9,737 was Salt Lake City's portion. The Council may wish to ask the Administration whether it is feasible for the City to take over the dispatching of animal calls, and whether this service could be provided within the current budget for the Police Department. The Council may wish to note that an annual salary including benefits for a police dispatcher is $41,000. Further, the Council could request additional information from Salt Lake County,including whether dispatch services provided from the unincorporated areas of the County are paid for through County's Municipal Services Fund, or through another County fund. This information will clarify whether Countywide taxpayers are already paying for this service, or whether each City and the unincorporated area would be responsible to provide payment. The remainder of the contract increase is attributed to recent increases in fuel for animal service trucks and an increase in utility costs to operate the animal shelter. In response to Council Member Saxton's questions during the budget overview, the County is not planning an increase in personnel or trucks related to Animal Service delivery for Salt Lake City. Animal Services personnel indicated that there is an equivalent of seven personnel assigned to respond to animal-related 3 calls and requests for Salt Lake City. The Council may wish to consider requesting an audit of this program. 3. Arts Council -The Non-Departmental budget includes $243,600 for the Arts Council. Last year, approximately $155,000 was used for art grants, and if funded again, the Administration anticipates the same usage for the grants. The salaries of the Arts Council employees are separately budgeted within the Department of Community Development. The remainder of the funding pays for public arts programs as well as facilities management. One Council Member asked for clarification on whether the Living Traditions Festival is funded from this budget in the Community Development Department, or whether the expenses associated with the festival are absorbed by the various city departments that provide associated services. 4. Bus pass program-The City instituted the bus pass program to encourage the use of mass transit. The discount is available only under a special program with UTA that is based on the total number of employees, so the cost cannot be reduced by specifying a certain number of employees who would like the passes. Because a number of City employees utilize the pass, the City has been able to provide free parking for other employees. The City funds 100% of the bus/TRAX pass with no cost to City employees. The benefits administrator estimates $105,708 as the total cost of the bus pass program for 2007 with about 40% of the cost coming from enterprise and internal service funds. 5. Capital Improvement Projects Fund for on-going projects -The Administration is proposing to transfer $8,696,257 for on-going capital improvement projects and $7,306,425 for general fund debt. Included in the $8,696,257 figure for ongoing projects is $3,500,000 million, proposed to come from fund balance. The debt figure includes $682,917 for the proposed bonds for the fleet facility, Grant's Tower and Folsom Street/City Creek Parkway. 6. Civic opportunities fund (First Night) -The proposed $15,000 budget is for the First Night celebration. In the distant past, the budget was larger and the Mayor made contributions to other community organizations or specific programs; however, in recent years a contribution has been made only to the Downtown Alliance to help with the funding of the First Night celebration. 7. Community Emergency Winter Housing- Salt Lake City's share of the operating costs of the winter overflow shelter located in Midvale is based upon population. The proposed request for FY 2006-07 is $118,000, which is the same amount as requested last year. 8. Economic Development Corporation of Utah - In 1997, the total municipal funding of the Economic Development Corporation of Utah (ED CU) was assessed based 50% on population and 50% on certain revenues (sales tax, franchise & utility tax, licenses & permits, and other fees). Salt Lake City's contribution was calculated to be $126,659 in 1997. This amount remained unchanged until 2000 when all assessments increased 5%. Salt Lake City's contribution based on the 1997 formula with a 5% increase is $132,992. The appropriation is proposed to continue at $108,000. 9. Election Processing- Every other year, funds must be budgeted for local elections. The City contracts with Salt Lake County for election services. Funds are not budgeted for FY 2006-07. 4 10. Fleet replacement ($225,000 increase) -The budget increases funding for fleet replacement from $5,135,381 to $5,360,381. The increase in funding would provide police vehicles for nine police officers. 11. Geographic Information System ($10,000 increase) - Over the past several years, the City has spent significant resources toward the development of a geographic information system (GIS). Each year, beginning in 1997, the Non-Departmental budget has included funding for equipment to help with additional GIS applications or implementation. Proposed funding for fiscal year 2006-07 is $35,000, which is a $10,000 increase from the prior year. The $35,000 appropriation is very modest given the potential uses that the GIS system has to make City tasks more efficient. At some point the Council may wish to consider making a one-time investment in this program to make it more usefulas discussed during the Community Development Department's budget briefing. Council staff is suggesting an appropriation of$200,000 to $250,000 in one-time funding for the first year of an implementation program for the Community Development Department. 12. Gifts and Receptions ($4,400 increase) -The budget for receptions and gifts is proposed to increase by $4,400. This appropriation pays for receptions including the Mayor's holiday luncheon for City employees. The budget also pays the expenses relating to the induction ceremony, as well as gifts presented by the Mayor to visiting dignitaries. Council Members may wish to note that the actual amount spent as of today (excluding $4,000 for this year's induction ceremony), is approximately $13,500, and that a budget increase may not be necessary, given there is no induction ceremony in January of 2007. However, there is an Induction Ceremony the following year. The Council may also wish to note that the Administration has indicated that the request for the increased funding is to enhance the quality of gifts provided and to keep up with cost increases. The Council also provides gifts for visiting dignitaries. The Council's gifts are funded through the City Council Office budget, rather than the Non-departmental budget. 13. Governmental Immunity Fund -The City's Governmental Immunity Fund provides for protection against unfounded claims of liability and for payment of legitimate claims. Net assets in the Governmental Immunity Fund have slightly increased over the past two years. As noted in Council discussions, the funding available is not consistent with the level that would be recommended in the private sector, given the level of exposure. The fallback funding source is the general fund balance, and ultimately the city taxpayers. 14. Hispanic Chamber of Commerce - In fiscal year 2002-03, the City joined the Hispanic Chamber of Commerce as a dues paying member. The appropriation is proposed to continue at $1,500. 15. ICMA Performance Review Program (discontinue program) -The International City/County Management Association comparative information on certain City functions, and has done so since 1994. For a fee, cities can participate in the program and compare their performance to that of similar cities. Salt Lake City began participating in this performance review program in 1998-99. The budgeted amount reflects a discontinuation of program participation. According to the Administration, the data provided by ICMA is valuable; however, very few 5 departments actually use the data, given that they have access to other data sources, and divisions were required to input a certain amount of data each year. The Administration indicated that they took a poll two years ago to determine whether the ICMA data was used. The results of the poll indicated the data was rarely used, with a few exceptions. The proposed recommendation is to discontinue the use of this program. If the Council chooses to discontinue participation in this program, the savings would be $5,830. 16. Information Management Services Fund ($155,435 increase in transfer) The City's Information Management Services Division maintains the City computer infrastructure. The General Fund's portion of major systems is funded by a direct transfer from the General Fund. A $5,317,318 transfer is proposed for fiscal year 2006-07. In addition, departments are charged for computer maintenance (set fee per computer), for discretionary computer support services not covered by the maintenance agreement, and for telephone services. Council staff prepared a separate staff report on the budget for the Information Management Services Fund. 17. Insurance & Risk Management Fund ($288,158 increase) -The General Fund's share of fire insurance and administrative costs for the Insurance & Risk Management Fund is increasing by $288,158 or 18.9%. 18. Legal Defenders ($148,368 increase) -The City is required to provide legal counsel for indigent defendants where jail time is a possibility. The City contracts this responsibility to Salt Lake Legal Defenders (LDA) at a proposed cost of$615,162 for fiscal year 2006-07. Most of the proposed increase can be attributed to personnel costs for hiring one new attorney July 1, 2006, another new attorney January 1, 2007, and one new secretary October 1, 2006. During the Council's budget overview discussion, Council Member Love asked whether the City is legally required to give the requested increase. According to the Administration, the City is legally obligated to provide "adequate costs of defense for persons charged with a public offense who are determined by the court to be indigent under Title 77, Chapter 32 ". Further, the US Supreme Court in Alabama v. Shelton requires appointment of counsel for any jailable offense. According to the Administration, there are no legal requirements to give the requested increase. The LDA would determine based on their caseload if they are able to perform this service on behalf of the City. If they determine that they cannot perform with the contract price, the Administration would void the contract and have to find another vendor, which could lead to a higher price per case, and an increase in funding, than if the request is granted to the LDA's Office. The Administration has determined that the requested funding for two new attorneys and one legal secretary is reasonable, given that they project an increase of 795 cases above 2004-05 referral numbers, which would result in a year-end average caseload of 831 cases per attorney. According to the LDA's paperwork (see attached), the American Bar Association and the National Legal Aid & Defender Association recommend a maximum yearly misdemeanor caseload of 400 cases per attorney. If the Council were to approve the funding increase, this would reduce caseload to an estimated 646 per attorney, assuming 6 no increase in case referrals for 2006-07. In addition to their increase in caseload, the request for additional funding also relates to the demands of specialty courts as well as the proposed Third District Court Domestic Violation/Violation of Protective Order Court, to which the legal defenders must respond. Council Member Love also asked about the prosecutor's office caseload standards. According to the Administration's paperwork (see attached), given jurisdictional and other case variables, there are no national standards established for recommended caseload for misdemeanor prosecution. In 2002, the American Prosecutors Research Institute (APRI) determined that it would be more advantageous to look at the average processing time per case and compare that to the number of hours a prosecutor has available. APRI came up with an average per misdemeanor time of 4.3 hours. The Administration's paperwork notes that while some cases take less time, others require more. For instance, DUI's average between 5 to 8 hours each, and domestic violence cases require a similar timeframe. The Administration notes that the average cost per case (not per hour) for representation from the LDA is $105. 19. Local lobbyist-Two years ago, the budget added funding of$50,000 for local lobbying efforts with the condition that the Council could approve the lobbyists and the items to be lobbied. In the current year, the initial contract was for $25,000 from the City and $25,000 from the RDA. The City Council could consider reducing this to some extent. 20. Mayor's Portrait-The Administration has requested $20,000 for the Mayor's portrait, which will be hung on the third floor of the City & County Building near the Mayor's office. Council Members may wish to note that the Administration requested $15,000 in 1999 for the previous Mayor's portrait. 21.National League of Cities ($450 increase) - The increase in funding represents an increase in membership dues. For fiscal year 2006-07, the City's dues will be $11,200. 22.No More Homeless Pets in Utah - The Administration is proposing a $10,000 grant to No More Homeless Pets in Utah. Contributions to non-profit organizations require a study to identify and determine that the benefits received by the community are equal to or greater than the amount of funds contributed. A public hearing is also required under Utah Code 10-8-2. The Administration has forwarded the study, and a public hearing has been scheduled. If the Council authorizes this funding, the staff will advance to the Council the portion of the animal control ordinance relating to the `Feral Fix Program'. 23. Non-CDBG mailings -The Mayor's Office mails community council newsletters and agendas to those residents registered with community councils. Community Development Block Grant funding is available for mailings in CDBG eligible areas. Several years ago, the Council added $6,000 for mailings in non-eligible areas. The Council may wish to ask whetherthe Administration is continuing this service. 24. Retirement payments ($350,000 increase) - For the past several years, the City has budged $650,000 of general fund monies annually in anticipation of employees retiring. These funds are used mostly for Fire and Police retirees. 7 Police and fire payouts averaged $636,500 over the past six years. Other general fund departments cover most retirees' cash payments by leaving positions vacant or by using savings within their department. The study projects that 217 general fund employees will retire during the next five years for a total cost of $6,360,500, or an average of approximately $1,272,000 per year. The Administration is proposing to increase the retirement payout appropriation to $1,000,000. This, appropriation will be available to all general fund departments rather than primarily for Police and Fire. Any unspent amount will be transferred to a separate account to accumulate for the expected increase in future years. 25. Sales tax rebates -The City is contractually obligated for sales tax rebates relating to incentives for two retail businesses - Fred Meyer (Smith's Marketplace) and Sutherlands. The Administration projects the rebates, which are based on a portion of actual sales taxes collected by the two retail stores, to be the same as last year, $158,000. 26. Salt Lake Area Chamber -The Administration requests $30,473 for membership dues, which is the same request as last year. 27. Salt Lake Valley Conference of Mayors - During the mid 1990s, mayors in Salt Lake County began to meet together to discuss strategies to compel the County to eliminate double taxable and other issues. Dues of$175 began in 1997-98. 28. Salt Lake Council of Governments ($875 increase) - The Salt Lake Council of Governments includes Salt Lake County representatives and representatives from cities in the county. The increase in funding represents an increase in the proportionate share of expenses for the Council of Governments. Total funding of $30,627 is proposed, which represents a 2.9% increase. 29. Sister Cities ($5,000 increase) - Salt Lake City has established Sister City relationships with several cites in other countries. Since the adoption of Salt Lake City's first sister city, Matsumoto, Japan in 1958, Salt Lake City's program has expanded to include five additional sister cities and two friendship cities. The six sister cities include: Matsumoto, Japan (1958); Quezon City, Philippines (1960); Oruro, Bolivia (1977); Keelung, Taiwan (1979); Chernivtsi, Ukraine (1989); and Thurles Town, Ireland (2000). The two friendship cities include Yinchuan, P.R. China (2003) and Torino, Italy (2003). Friendship city relationships may be promoted to sister city status following a successful assessment period of several years. The goal of the Salt Lake Sister Cities Program is to promote peace and unite local and global communities through friendship, economic opportunities and cultural and educational exchanges. City elected officials sometimes attend functions hosted by local organizations in honor of the Sister City guests, present welcoming gifts to visiting dignitaries, arrange for tours of the City & County Building, etc. The Mayor's Recommended Budget proposes an increase in funding of$5,000 for the Sister Cities program. According to the Administration, this proposed increase would return the program closer to a previous level of funding from years past, and will allow the City to more appropriately reciprocate in ceremonial gift giving during visits with international delegations. The Council may wish to discuss whether it is appropriate to increase the level of taxpayer funding of this program, given that there has been a recent emphasis on building the relationships at the community level, incorporating private resources. In addition to the NonDepartmental 8 contribution, the City does provide the assistance of one or more staff members, and this cost is covered by the General Fund. 30. Street lighting electrical power ($150,000 increase) -The electricity budget for general street lighting, excluding special improvement lighting district electrical costs, is budgeted in the Non-Departmental. Some other costs for which City departments have very little control are also accounted for in Non-Departmental (e.g., legal defense, animal services, interest on notes, accounting system maintenance, sales tax rebate, Arts Council). In March 2006, the Council appropriated $75,000 for a street lighting funding analysis. 31. Street Lighting Special Assessment Fund -The City pays 25% of street lighting costs of special districts since the City would have provided some lighting within districts. The General Fund's total share of district costs is projected to be $120,787 which is the same amount as last year. 32. Sugarhouse Park Authority ($8,337 increase) -The proposed budget is $175,481. The City and County share equally the costs of operating the Sugarhouse Park. 33. Tax & Revenue Anticipation Notes ($288,125 increase in interest and issuing expenses) -The proposed budget includes $1,062,500 for interest on tax and revenue anticipation notes and $35,000 for issuance costs. As is customary, each year the City borrows funds to help support General Fund operations until property taxes are received. The budget proposes borrowing $25 million. The City Treasurer plans to close the sale of the notes in July 2006. Council staff will prepare a separate staff report on Tax & Revenue Anticipation Notes. 34. Tracy Aviary-The proposed budget request of$250,000 is the same as the request from last year. 35. Transitional housing-The proposed budget includes payments in lieu of taxes from the Housing Authority of$118,000. Federal regulations allow housing authorities to make payments from federal funds to cities in lieu of property taxes. The proposed budget includes a contribution of these funds back to the Housing Authority as a match for a federal grant used for maintaining existing transitional housing. The City has traditionally transferred the payment in lieu of taxes back to the Housing Authority. 36. Tuition aid program - With prior approval, Salt Lake City reimburses employees 70% of tuition paid to an accredited institution for job related classes taken for credit on employees' own time up to a maximum of $2,000 per employee per calendar year. The reimbursement percentage for career development classes is reduced to 50%. Employees must submit receipts and grades prior to reimbursement. The City reimburses only for grades of C or better. If an employee leaves City employment within one year of receiving payment for tuition, the tuition payment is withhold from the employee's last paycheck. The proposed budget is $85,000, which is the same as last year's request. 37. U.S. Conference of Mayors ($50 increase) -The increase in funding represents an increase in membership dues. For fiscal year 2006-07, the City's dues will be $12,500. 38. Utah League of Cities & Towns ($3,255 increase) - Salt Lake City's membership dues for the Utah League of Cities and Towns were $100,913 in fiscal year 2005- 06. For the coming fiscal year, the City's dues are calculated to be $104,168 9 based on the League's formula. The Council may wish to discuss the option of requesting that the League cap the contributions of all members beginning in July of 2007, to allow ample time for member cities to conduct an updated review of the fee structure. 39. Washington DC consultant-The Administration is proposing to continue to fund a Washington DC consultant. Two years ago, the Council made the appropriation contingent upon the Council's approval of the items to be lobbied. The budget request is $58,000 which is the same as last year's request. The Council may wish to discuss the option of continuing this condition. LEGISLATIVE INTENT STATEMENTS No legislative intent statements are outstanding relating to the Nondepartmental budget. During the briefing on the proposed budget, the Council may wish to identify legislative intents relating to theNondepartmental budget During the briefing, the Council may wish to identify potential programs or functions to be added to the Council's list for future audits. 10 SALT LAKE LEGAL DEFENDER ASSOCIATION Established in 1965 Director 424 EAST 500 SOUTH Board of Trustees E John Hill SALT LAKE CITY, UTAH 84111 Chair (801)532-5444 David M. Bown D. Gilbert Athay FAX(801) 532-0330 Gary K. Dalton Vice Chair EMAIL Admin@sllda.com Suzanne Espinoza Ronald Coleman Dennis C. Ferguson Past Chair David T. Lake George W. Latimer March 6, 2006 Erik Luna Robert Van Sciver Theresa Martinez Jimi Mitsunaga Richard S. Shepherd Mayor Ross C. Anderson c/o Sandi Marler 451 South State Street, #445 Salt Lake City, Utah 84111 Dear Mayor: The Salt Lake Legal Defender Association formally submits its amended 2006-2007 budget request in the amount of $615,162 (see Exhibit I). This request represents an increase of $148,368 over last year's funding level. The requested budget would provide for two new attorney and one legal secretary. The Salt Lake Legal Defender Association also submits it's estimated budget for the fiscal year 2007- 2008 in the amount of $686,206. This budget estimates personnel expenses as well as adding 10% for all operational and expense items designated by asterisks (see Exhibit II). The narrative below refers exclusively to the budget analysis for the 2006- 2007 fiscal year. Several factors necessitated the preparation and filing of this amended budget request. We initiated the budget preparation in late November, 2005, less than Mayor Ross C. Anderson Page Two five months into the fiscal year and formally submitted our request in late January, 2006. This office, as our past history confirms, makes every effort to submit an extremely conservative request. It is now apparent, there are insufficient resources in our original request to meet our mutually mandated constitutional responsibility of providing adequate defense services. The impact of not meeting those responsibilities also results in a bottleneck in the Salt Lake City Justice Courts and a restriction in the orderly and timely resolution of cases. We are projecting an increase of 795 cases over 2004-2005 referral levels. This will result in a year end average caseload of 831 cases per attorney. The addition of one attorney would only address the present year's increase and would not reduce the present unacceptably high caseload or absorb any increase in the upcoming year. We must also respond to the increasing demands of specialty courts and also staff the proposed Third District Court Domestic Violation/Violation of Protective Order Court. Although, we fully support these innovative courts, and see them as a major player in reducing recidivism, they do require additional resources. Another important factor is the possibility of the addition of another Judicial position to the Salt Lake City Justice Court. All components of the Criminal Justice System are impacted by increased Judicial presence and must be considered within this budget. The American Bar Association and the National Legal Aid & Defender Association recommend a maximum yearly Misdemeanor caseload of 400 Misdemeanor cases per attorney. Exhibit V reflects the average caseload of 608 cases in 1999-2000 has grown to a projected 831 in 2005-2006. The requested two attorneys, calculated on a full year basis, would reduce that caseload to an estimated 646, assuming no increase in case referrals for the 2006-2007 fiscal year. The average number of cases for the two attorney's assigned exclusively a caseload of Class A Misdemeanors at the Matheson Court would be 428 cases per attorney. The caseload for the seven attorneys assigned to the Judges in the Salt Lake City Justice Court House will be an average of 709 cases per attorney. Although greater efficiency is realized by assigning attorneys to only one Judge, the projected average caseload significantly exceeds the recommended maximum caseload of 400 cases per attorney. Mayor Ross C. Anderson Page Three A revised comparison by category of this year's budget request with our 2005-2006 budget is attached as Exhibit VI. A description by general budget category is provided as follows: 2005-2006 2006-2007 CHANGE PERSONNEL: $350,500 $456,000 $105,500 BENEFITS: 90,677 107,850 17,173 SUPPLIES & OPERATING: 53,617 66,812 13,195 TOTAL BUDGET: $494,794 $630,662 $135,868 OTHER REVENUE: 28,000 15,500 12,500 TOTALS: $466,794 $615,162 $148,368 An explanation of the increases by budget category as reflected in Exhibit VI, is provided below: PERSONNEL $105,500 INCREASE The requested increase in this budget category will in part be utilized to provide two additional attorneys, effective July 1, 2006 and January 1, 2007, and one secretary effective October 1, 2006. The remaining increase in this category are necessary to provide for attorney and secretary salary increases for the upcoming fiscal year. BENEFITS $17,173 INCREASE The majority of the increase in this budget category in the amount of $7,475 is necessary to provide health insurance for the new personnel additions as well as to cover increased costs for all other employees. An additional increase of $8,070 is needed for required employer FICA taxes. The remaining categories reflect slight increases and a projected decrease during the upcoming year. Mayor Ross C. Anderson Page Four SUPPLIES & OPERATING $13,195 INCREASE This office has made a concerted effort to limit all line items in this budget category. The largest increase in the amount of $7,436 is in the rent line item. The remaining increases or decreases are of a minimal amount. OTHER REVENUE $12,500 INCREASE We are projecting a much smaller surplus for the 2005-2006 fiscal year, in the amount of$15,500. We therefore, must request additional funding in the amount of $12,500 to make up for the reduction in the surplus funds available for operating during 2006- 2007. The requested budget of $615,162, assuming no case referral increase for 2006-2007, will provide representation for a cost to Salt Lake City of $105 per case. Additionally, this office will continue to provide advice at the Court's request, for hundreds of defendants during the year. A summary of relevant budget and statistical data is attached as Exhibit VII. This office has remained active in encouraging Courts to assess recoupment costs. We are projecting a year end total of $16,600 for the current fiscal year. During the upcoming year, it should be expected recoupment costs will significantly increase due to the increased importance Justice Court Judges are placing on recoupment. Attached, Exhibit VIII reflects our projection for recoupment for the current fiscal year. Salt Lake Legal Defender Association truly appreciates the impact of our amended budget request upon the resources provided by Salt Lake City Corporation. Any increase requested by this office is carefully and thoughtfully considered before Mayor Ross C. Anderson Page Five being submitted. This office respectfully requests the full amount submitted in order to meet the constitutional mandate of providing representation fo- indigent individuals appropriately referred to this office. I welcome the opportunity to provide additional information. Sincerely, I\VA F. John Hill, Director SALT LAKE LEGAL DEFENDER ASSOC. attachments AMENDED EXHIBIT I SALT LAKE LEGAL DEFENDER ASSOCIATION SALT LAKE CITY MISDEMEANOR BUDGET JULY 2006 THROUGH JUNE 2007 PERSONNEL: Trial Counsel $ 46 , 000 Trial Counsel 46 , 000 Trial Counsel 46 , 000 Trial Counsel 44 , 000 Trial Counsel 44 , 000 Trial Counsel 44 , 000 Trial Counsel 44 , 000 *Trial Counsel 44 , 000 *Trial Counsel 22 , 000 Legal Secretary 27 , 000 Legal Secretary 26 , 000 *Legal Secretary 20 , 000 Part-Time Law Clerk 3 , 000 TOTAL $456 , 000 BENEFITS : Bar Fees $ 1, 960 Employees FICA 34 , 884 Group Insurance 52, 048 Professional Insurance 3 , 143 State Unemployment 1, 455 Workman' s Compensation 1, 000 401-K 13 , 360 TOTAL $107 , 850 TOTAL PERSONNEL AND BENEFITS : $563 , 850 . 00 OPERATING SUPPLIES AND EQUIPMENT: Accountant Services $ 1, 578 Insurance 2 , 018 Library 3 , 600 Litigation 2, 500 NLADA Dues 542 Maintenence 300 Office Equipment 4, 800 Office Supplies 9, 388 Rent 39, 023 Telephone 1, 513 Training 1, 350 Vehicle 200 TOTAL $66, 812 TOTAL BUDGET: $630, 662 . 00 OTHER PROPOSED REVENUE: Surplus 2005-2006 $ 5, 000 Recoupment from 2005-06 $ 7 , 000 Interest Income 3, 500 TOTAL $15, 500 TOTAL REQUIRED FROM SALT LAKE CITY: $615, 162 . 00 *NEW PERSONNEL EXHIBIT II SALT LAKE LEGAL DEFENDER ASSOCIATION SALT LAKE CITY MISDEMEANOR BUDGET JULY 2007 THROUGH JUNE 2008 PERSONNEL: Trial Counsel $ 47 , 000 Trial Counsel 47 , 000 Trial Counsel 46 , 000 Trial Counsel 45 , 000 Trial Counsel 45 , 000 Trial Counsel 45 , 000 Trial Counsel 45 , 000 Trial Counsel 45 , 000 Trial Counsel 45 , 000 Legal Secretary 29 , 000 Legal Secretary 27, 000 Legal Secretary 27, 000 Part-Time Law Clerk 3 , 000 TOTAL $496, 000 BENEFITS : Bar Fees $ 1, 760 Employees FICA 37 , 944 Group Insurance 71 , 778* Professional Insurance 3 , 143 State Unemployment 1 , 692 Workman' s Compensation 1 , 200 401-K 14 , 696* TOTAL $132 , 213 TOTAL PERSONNEL AND BENEFITS : $628 , 213 . 00 OPERATING SUPPLIES AND EQUIPMENT: Accountant Services $ 1, 736* Insurance 2 , 220* Library 3 , 960* Litigation 2, 750* NLADA Dues 596* Maintenence 330* Office Equipment 5 , 280* Office Supplies 10, 327* Rent 42 , 925* Telephone 1, 664* Training 1, 485* Vehicle 220* TOTAL $73 , 493 TOTAL BUDGET: $701, 706 . 00 OTHER PROPOSED REVENUE: Surplus 2006-2007 $ 5 , 000 Recoupment from 2006-07 $ 7, 000 Interest Income 3, 500 TOTAL $15, 500 TOTAL REQUIRED FROM SALT LAKE CITY: $686, 206 . 00 *LINE ITEMS FIGURED @ 10% INCREASE .`. it 7 _ 't»-a F▪ ' Yr' s .. ,x %, ' s h ,;trL1.- e .'_� J ,-,\ yam, \ , 11 mil -X t * rx .Ep,, rt,F�:f n e r O v ",, -^+G. � 1. s - ▪',,,a;, '"_ ' '',i ° as { t 'F li u �,r''s ' t ,i r �`ro eery. , . �,z, s 1r N O'tI, C L , ML W M lh IL s , s e r a'1 4� K £ N 1 },e,n>s 4 .?e I+a�.e.5 w . ,r;.• ", x,. FrtJ z... '9,'' U L M ++ Q COLo O S O s per x s O rT. o) U o) o N 0 s t 00 elie fi y F a Y t'c ao 0 0 `' o � � N O a O d7 as d7 O) C I— TS a� C) O O O O O O O O O O O O p OO O O O O O CD IC) coN r n �1 4tegrii.10., r1.!.:1*.tak,".vr.-1A-gp'..K;;;,-tv-axiif-Ab.,,-.fiffaitito ss ya+' ,,5 s 4. a�v�"S Y. a2 A,1 c g i :t to \ Ca CO 0 CV CO CV 0 '4 f4c . ?"k 4 -d,- A , ' /1 klY 13 -a... , N t 2z —4 raa a V� : ° _.� ; -0 " :,� . � -..J ....�04 S � �� y� g� x irmay 1x iii , fi 0r , I •L f �,., -... cy "s x'' cif (0 • co U s cp a ` cr O• i + N .0E ▪ a �� o ❑U Na)cot o xN.w{ um co N 0 1 V co N VV O O N. co `- O O M N co co coM N o - ; - e - co .� I- O 0 CDO O Oo Oo O Oo O ao )Co (p (NN 0 (00 CO N a)a_* EXHIBIT V SALT LAKE CITY BUDGET YEARLY MISDEMEANOR CASE LEVEL PER ATTORNEY Number of Number of Average Per Year Cases Attorneys Attorney 1999-00 2 , 431 4 608 2000-01 3 , 118 4 779 2001-02 2 , 899 4 725 2002-03 5 , 897 4 . 5 1310 2003-04 5 , 569 5 1114 2004-05 5, 023 6 837 2005-06 5 , 818 7 831* *Projected totals EXHIBIT VI COMPARISON BY CATEGORY BY YEAR 2005-2006 2006-2007 CHANGE PERSONNEL: Salary $350, 500 $456 , 000 $105 , 500 TOTALS $350, 500 $456 , 000 $105 , 500 BENEFITS : Bar Fees $ 1, 560 $ 1, 960 $ 400 Employer' s FICA 26, 814 34 , 884 8 , 070 Group Insurance 44 , 573 52 , 048 7, 475 Prof . Insurance 2, 175 3 , 143 968 State Unemploy. 1, 059 1, 455 396 Workman' s Comp. 1, 000 1, 000 0 401-K 13, 496 13 , 360 -136 TOTALS $ 90, 677 $107, 850 $ 17 , 173 SUPPLIES & OPERATING: Accountant Fees $ 1, 394 $ 1, 578 $ 184 Insurance 1, 688 2 , 018 330 Library 2, 800 3 , 600 800 Litigation 2, 500 2 , 500 0 NLADA Dues 457 542 85 Maintenence 300 300 0 Office Equipment 3 , 600 4 , 800 1, 200 Office Supplies 6, 638 9 , 388 2 , 750 Rent 31, 587 39 , 023 7 , 436 Telephone 1, 403 1, 513 110 Training 1, 050 1 , 350 300 Vehicle Expense 200 200 0 TOTALS $ 53 , 617 $ 66 , 812 $ 13 , 195 TOTAL BUDGET: $494 , 794 $630 , 662 $135 , 868 OTHER REVENUE: $ 28, 000 $ 15 , 500 12 , 500 TOTAL REQUIRED FROM CITY $466, 794 $615 , 162 $148, 368 EXHIBIT VII SALT LAKE CITY STATISTICS AND YEARLY COST PER CASE 1999-00 $262 , 253 2 , 431 $108/Case 4 attorneys INCREASE 1 secretary None 1/2 receptionist 1 law clerk 2000-01 $270, 690 3 , 118 $87/Case 4 attorneys INCREASE 1 secretary None 1/2 receptionist 1 law clerk 2001-02 $278 , 433 2, 899 $96/Case 4 attorneys INCREASE 1 secretary None 1/2 receptionist 1 law clerk 2002-03 $322, 689 5 , 897 $55/Case 4 1/2 attorneys INCREASE 1 secretary 1/2 Attorney 3/4 receptionist (partial year) 1 law clerk 1/4 Receptionist (partial year) 2003-04 $379 , 051 5 , 569 $68/Case 5 attorneys INCREASE 2 secretary 1/2 Attorney 1 law clerk 1 Secretary 2004-05 $401, 794 5, 023 $80/Case 6 attorneys INCREASE 2 secretary 1 Attorney 1 law clerk 2005-06 $466 , 794 5 , 818 (projected) $80/Case 7 attorneys INCREASE 2 secretary 1 Attorney 1 law clerk EXHIBIT VIII SALT LAKE CITY YEARLY COMPARISON OF RECOUPMENT OF ATTORNEYS FEES AMOUNT OF YEAR RECOUPMENT 1999-00 16, 527 2000-01 17, 563 2001-02 20, 599 2002-03 15 , 629 2003-04 12 , 184 2004-05 12 , 037 2005-06 16 , 600* *Projected totals SALT LAKE CITY COUNCIL STAFF REPORT BUDGET ANALYSIS — FISCAL YEAR 2006-07 DATE: May 23, 2006 BUDGET FOR: CAPITAL IMPROVEMENT PROGRAM FUND STAFF REPORT BY: Jennifer Bruno, Policy Analyst cc: Rocky Fluhart, Sam Guevara, Louis Zunguze, Luann Clark, Sherrie Collins, Steve Fawcett CAPITAL IMPROVEMENT PROGRAM BUDGET RECOMMENDATION The Mayor presented his budget for Fiscal Year 2006-2007 on Tuesday, May 2. The following staff report details the proposed Capital Improvement Budget. The Administration recommends funding CIP from the general fund in the amount of $21,452,138, a $1.9 million increase over last year's CIP funding allocation (9% increase). Of this, approximately $8.9 million is general obligation bond debt (dedicated property taxes). Therefore, a total of $12,502,682, or 7.11% of general fund revenue, is proposed for Capital projects. Of this amount, $7,306,425 million is allocated for debt service projects (including the new debt service proposal for the Fleet Facility and other projects, discussed later), leaving a remaining balance of$5,136,257 for other projects. The recently-adopted CIP 10 Year Plan indicates that in order for the capital projects to be fully funded over the 10 year cycle of the plan, an average of 7.95% of general fund revenues should be dedicated to capital projects. In order to reach the 7.95% number, the Council would have to increase CIP funding by $1,473,924 over the Mayor's recommended budget. The CIP 10 Year Plan acknowledges that 7.95% of general fund balance will not be sufficient to fund all projects in every year, but rather - over the 10 year period, if 7.95% is consistently dedicated every year, this will eventually cover all of the projects. In the past, the Council had a stated policy of dedicating a minimum of 9% of general fund revenues for Capital projects. In Fiscal Year 2007, the plan identifies $10.5 million in non-debt service projects, well over the current funding proposal of $5.14 million. The following are specific projects the administration has identified as "major projects" to fund in FY 2006-2007: o A General Obligation bond approved by the voters for The Leonardo and purchase of open space land (recognized property tax increase) (staff note: any additional funding to the Leonardo has not been incorporated into the CIP 10 Year Plan. This could affect the 10 year "balancing" of the plan at 7.95%), o The Mayor is also recommending a new sales tax bond issue: ktome o A Sales Tax bond of$36,380,000: 1 1. Fleet Facility - construct a new fleet facility on land previously purchased and for which the bond will reimburse the cost of the land. 2. Grant Tower - complete the Grant Tower project (The RDA will contribute payments to the City for their share of the debt service). 3. Daylighting City Creek @ Folsom Street Corridor and 900 South Rail line right-of-way improvements - development/daylighting of the Folsom Street/City Creek Parkway, landscaping along the 900 South track line when it is abandoned by UTA ➢ All of these projects are contemplated in the 10 Year Plan. Daylighting City Creek is the only one that is not contemplated to be paid for with debt service. The plan slates this project for FY 2010 ($1 million from general fund, and $4 million from "other sources"). The total FY 2007 debt service payment would be approximately $1 million, of which the RDA would pay $330,000 (their share of the Grant Tower funding). However, this does not represent the total annual debt service payment as it would technically be a "partial year" by the time the bond was issued. The debt service payment for the remainder of the 20 year loan is anticipated to be an average of$2.77 million per year. Debt Service Total (average) Interest Paid Fleet Facility $ 24,255,000 $ 1,850,000 $ 12,855,130 Grant Tower $ 7,070,000 $ 540,000 $ 3,748,835 Park Trail Project $ 5,055,000 $ 387,000 $ 2,681,653 Total $ 36,380,000 $ 2,777,000 $ 19,285,618 note: this does not factor the RDA's contribution to debt service payments, which would likely be$330,000 but for only 15 years,rather than the full 20 life year of the bond (the district expires then). ➢ The proposed bond would shift yearly money away from parks, streets, and transportation projects toward the "debt service" category. However, the 10 Year Plan does contemplate some shift in this manner for bonding for the Fleet Facility and Grant-tower related projects - in the amount of $29.6 million (a $6.8 million difference). ➢ The Park Trail project (Daylighting City Creek), is planned for in the 10 Year Plan, but with a funding source of $1 million from the general fund, and $4 million from "other sources," not necessarily 2 identified as bonding. This could potentially offset the 10 year • 7.95% funding"balance." ➢ The following chart breaks down the amount of money available for other, non-debt projects, under the Mayor's proposed budget. If the Council were to bond for all three proposed projects, next fiscal year there would be $3.8 million available for "other projects" compared to the $5.14 available this year (a $1.34 million difference - assuming CIP was funded at the same $21.5 million level). $25,000,000 - $20,000,000 o Other Projects •Other Debt(scheduled) $15,000,000 O Daylighting City Creek/Park Trail Bond(proposed) ■Grant Tower Bond (proposed) $10,000,000 a Fleet Facility Bond (proposed) •General Obligation Bond Debt $5,000,000 $0 FY 2007 FY 2008 o The Mayor is recommending $500,000 towards Liberty Park renovations (Concessions and Children s Garden Landscaping), and $400,000 for Stage 1, Phase II of Pioneer Park Renovations (Stage 1, Phase II total cost is estimated at $1.9 million. The Administration indicates they would seek outside funding sources for the balance. They have applied for a $900,000 federal grant, but have not indicated other funding sources that would be likely). Further details regarding these park improvements will be provided in the Council's briefing session. o In addition to the 7.11% of general fund revenue slated for CIP projects, the Mayor is proposing using a total of $3.5 million from fund balance for Land Acquisition and to help expand the Leonardo facility at Library Square. This use of fund 3 • • balance for this project is not contemplated in the CIP 10 Year Plan. The Council may wish to weigh this project with the various other uses for one-time money (police vehicles, equipment expenses, Grant Tower, etc). Twenty-two (22) non debt-related projects have been recommended for funding from general fund CIP by the Administration, for a total of $5,136,257. TIN follcwing chart shows a breakdown of funding totals, by type of project, and compares the various recommendations to what is called for in the 10 Year Plan: Non-Debt Service CIP Projects Amount CIP Board Mayor's Requested Recommendation Recommendation CIP 10 Year Plan Streets $4,379,284 $3,035,000 $2,715,000 $3,644,750 Transportation $1,853,750 $985,000 $985,000 $2,205,000 Parks $5,792,285 $1,100,557 $1,436,257 $3,708,285 Public Facilities $0 $0 $0 $930,000 Total $12,025,319 $5,120,557 $5,136,257 $10,488,035 Attached is a complete log of all CIP project applications for the Council's discussion on Thursday May 5th. KEY ELEMENTS The following are key points in relation to the FY 2007 CIP Applications and funding rankings: A. Of the 38 CIP funding applications, 4 projects are not specifically listed in the CIP 10 year plan. • #9 Pioneer Park could fall into the "to be determined" line item in the more general Parks category "Park Facilities Reconstruction" in the 10 Year Plan. However, this is not a specifically listed project. • Three of these four project requests were submitted by constituents (#15 750 North 2200 West Street Improvements, #19 800 South 1100 East Barrier Beautification, and #38 Yale/Herbert Safety Project), for a total of $213,750. The CIP 10 Year Plan incorporates $250,000 each year for to-be-determined "Community Projects." B. Though the 10 Year Plan calls for various Public Facilities improvements in Fiscal Year 2007, there were no applications made for Public Facilities improvements in the FY 2007 CIP. The Council may wish to clarify with the Administration if there are plans to handle these following improvements elsewhere in the general fund. The following is a list of projects that are included in FY 2007 in the 10 Year Plan, but did ,. not receive funding requests for this upcoming fiscal year: 4 • $350,000 - Plaza 349 - replace/install fire suppression system (Public Facilities) • $330,000 - City & County Building - replace carpet throughout building (Public Facilities) (staff note': this is one year of a two-year funding plan) • $250,000 - City & County Building - exterior stone strengthener/upkeep (Public Facilities)' • $250,000 - Acquisition of Open Space for future development(Parks) C. The following are projects that are scheduled in the 10 Year Plan that were requested but not funded (the total amount unfunded for projects otherwise planned for FY 2007 in the 10 Year Plan is approximately $2.6 million): • $580,000- #22-Rotary Glen Park Improvements (Parks) • $60,000- #23 -4th, 8th, 9th Avenue Stairway Analysis (Parks) • $315,000 - #24 - Jordan River Trail Safety Lighting, State Ag Building to Redwood Road (Parks) (Staff note: The CIP 10 Year Plan anticipates that this would be a project funded in FY 2012, and would be partially offset by CDBG funds) • $50,000 - #25 - Residential concrete street rehab, 1700 to 1900 East, 900 & 1300 South (Streets) • $200,000- #26 -Sprinkler Irrigation Central System Interface (Parks) • $100,000 - #27 - Memory Grove Trails Improvements, East Side to A Street & 9th Ave (Parks) • $50,000- #28 -Jordan Park Power Pedestals, 900 West 1000 South(Parks) • $50,000- #29 - Traffic Camera Installation,5 traffic signals (Transportation) • S400,000 - #30 - Lindsey Garden Park Tennis Court (Parks) (Staff note: The CIP 10 Year Plan does not anticipate funding this project until FY 2009) • $568,000 - #31 -East Capitol Street Reconstruction (Streets) • $275,000 - #32 - Arterial Lighting, Redwood Road - North Temple to 2100 South (Transportation) • $260,000 - #33 - Arterial Lighting, 700 East, S. Temple to 700 South (Transportation) • $65,000 - #34 - Arterial Lighting, California Ave - 900 West to Redwood Rd (Transportation) • $50,000 - #35 - McClelland Trail Corridor Master Plan -Jordan River Canal at 900 South to 2700 South (Parks) (Staff Note: These are matching funds to be met by Public Utilities) • $600,000 - #36 - Fairmont Park Tennis Courts (Parks) (Staff note: The CIP 10 Year Plan does not anticipate funding this project until FY 2012) D. The Mayor's recommended budget includes $400,000 in funding for Pioneer Park in order to complete renovations beyond Phase I, which the Council has already funded. The Administration has previously indicated to the Council that they are seeking $900,000 in federal funds. The addition of these amounts would not be sufficient to cover the total project costs of Phase II of the Pioneer Park renovations. 5 Renovations to the park that would emphasize the historic origins (Heritage Gardens, Historic Walkway, Bell Tower) are not scheduled until Phase III. Aside from the S400,000 in requested funds, there are $3.2 million in proposed renovations ,. that remain to b; funded. All three phases are part of "Stage 1," the stage that has been vetted by the community stakeholders. Stages 2 and 3, the water wall and skating rink, are not considered an official part of the community-approved Pioneer Park Master Plan. The following is a breakdown of these last two phases, and the specific components of each phase, (the attached design document shows these proposed changes in greater detail): a. Stage 1, Phase II - $1.85 million total cost • Great Lawn • Concession Area/Stage/Reconfigured Restrooms • Tables and Chairs • Circulation path around great lawn b. Stage 1, Phase III - $1.75 million total cost • Themed Playground (possibly historic themed) • Historic Bell Tower • Heritage Gardens • Historic Walkway • Volleyball Courts E. The Mayor's recommended budget includes $500,000 to construct concessions and a children's garden in Liberty Park. The followings lists the remaining projects "left" in Liberty Park renovations, according to the CIP 10 Year Plan ($3.25 million, including FY 2007): • $750,000 -Children's Playground Renovation (FY 2009) • $1,000,000 - Greenhouse reconstruction & Jordan Greenhouse demolition (FY 2011) (staff note: this will consolidate greenhouse operations at Liberty Park). • $1,000,000 - Maintenance Building &Yard Reconstruction (FY 2012) F. Attached, please find the Mayor's recommendations for CIP funding, the list of projects scheduled in FY 2007 in the CIP 10 Year Plan, as well as the master plan for Pioneer Park, including cost breakdown. Staff will have the CIP 10 Year Plan for reference at the briefing, and it is available upon request. POTENTIAL MATTERS AT ISSUE A. The Council may wish to revisit the City and County building re-carpeting project. It is listed in the 10 Year Plan for FY 2007, but was not a funding request this year. However, due to the possible reconfiguration of space for the proposed one-stop counter, it could make financial sense to do at least one quadrant of carpet for the building in the same year as this proposal, so as not to duplicate efforts. The estimated cost for one quadrant of the City and County building is $116,925. 6 B. The Council may wish to clarify with the Administration, the status of the escalating costs of construction materials, and the increased difficulty in obtaining construction bids. C. The Council may wish to clarify with the Administration what the specific debt service payments would be for the proposed sales tax bond issue, component project by project. The Council may also wish to clarify with the Administration what exactly will be constructed along the Folsom Ave and 900 South Rail lines. D. The Council may wish to clarify with the Administration what components of Phase II will be funded with the $400,000 request, and what, if any, outside sources will be sought to pay for the remaining$3.2 million in proposed renovations. E. The Council may wish to resume their discussion of whether to pay for the remaining Grant Tower costs with one-time fund balance, or through bonding (note: The Council may wish to consider that some bonding through the City would have to be arranged so that the RDA can pay their portion of the costs through more favorable interest rates). CAPITAL IMPROVEMENT PROGRAM BUDGET PROCESS The Capital Improvement Program is a multiyear planning program that uses two main planning documents: a 10 Year Capital Improvement Plan, and each fiscal year's capital budget. The Council recently adopted a revised 10 Year Capital Improvement Plan, on January 17, 2006, after a lengthy process to identify the most critical and realistic projects that need to be funded over the next decade. It should be noted that the overall amount to of transfer from general fund in order to pay for this 10 Year Plan over the decade, is 7.95%. Note: 7.95% is the number to be allocated to balance over the 10 year period. If 7.95% of general fund revenue is allocated, there will be some years that will have a surplus and some years that have a deficit. Following the Mayor's presentation of his recommended budget on Tuesday May 4th, the Council received a schedule of the proposed capital projects for fiscal year 2006-07 with ranking information from the CIP Board, Administrative Staff and the Mayor. The schedule identifies all of the projects that were submitted for funding with the Mayor's recommendations and the priority rankings of the Citizens Advisory Board and Administrative staff. The City Council makes the final determination of projects to be funded. Council staff will project the schedule on the screen during the work session to facilitate discussion and funding decisions. The Administration accepts applications for capital projects from citizens and City departments each year for consideration for recommendation by the Mayor to the Council for funding. All applications are reviewed by the CIP Citizens Board and a team of City staffers from each department who specialize in capital projects. Copies of each project application can be made if Council Members desire. During the past two years, the Council has appropriated funds for debt service and time sensitive projects during the annual budget process and waited until later in the summer to make other appropriations. The Council may wish to determine whether it wants to pursue this same coarse of action or whether the Council wishes to appropriate the entire amount of CIP funding during the annual budget process. COUNCIL POLICIES REGARDING CAPITAL IMPROVEMENT PROGRAM On April 6, 1999 the City Council adopted a resolution entitled "Council Policies Regarding Salt Lake City's General Fund Capital Improvement Program." This resolution specifically stated the Council's intentions that the Administration regard the resolution as the Council's policy objectives for the City's General Fund CIP Program. In December 1999 the Council adopted a resolution entitled "Salt Lake City Council Capital and Debt Management Policies" which set forth the capital and debt-management policies that were intended to guide the City in addressing the deferred and long-term infrastructure needs of the City. In December 1999, the Council also adopted an ordinance (which was amended in May 2000, and again in 2006 - see section on impact fees below) establishing impact fees on new development within the City. Revenue from these fees are dedicated to fund those capital projects which are directly attributable to growth. Some of the Council's capital improvement program policies are highlighted as follows: • Establish a formal multi-year capital program • Link the 10-year needs list and the annual capital budget • Identify the extent and cost of deferred maintenance • Utilize condition information to select and prioritize capital projects • Focus attention on the long-term implications of capital decisions • Identify full life cycle project costs • Prepare multi-year revenue and expenditure forecasts • Give priority to capital improvement projects that reduce current City maintenance requirements. • Continue taking advantage of one-time opportunities to supplement base budget CIP (i.e. one-time revenues, particularly from the sale of real property). • Maintain a capital improvement prioritization process that allows citizen and community input. • Provide ongoing funding to address capital improvement needs of the City. (Council's policy is that at least 9% of on-going General Fund revenue be allocated to the CIP Fund. Class C, federal funds, impact fees, and one-time monies are all in addition to the 9%. For fiscal year 2004-05, the Mayor proposed a one-time reduction to approximately 7%.) ➢ It should be noted however, that in October 2005, the Council made the decision to revise the 20 Year Inventory of Capital Needs and evaluate spending expectations as compared with recent budget realities. In January 8 2006, the Council adopted a fiscally constrained 10 Year Capital Facilities Plan, in which each department was asked to identify the most crucial and realistic projects, in order to arrive at a plan that was more likely to be executed to completion. > The consultants hired to form the plan noted that in order to fully pay for the fiscally constrained 10 Year list of projects, the Council would need an average of 7.95% of the general fund per year allocation to CIP (see note on page 2). "SPECIAL" ITEMS WITHIN THE CIP BUDGET Impact Fees Impact fees are a financing tool that enables the City to address some of the infrastructure necessitated by new growth without further deferring current infrastructure needs. Impact fees cannot be assessed to address issues of deferred capital infrastructure. Revenue collected from impact fees must be expended or encumbered within six years after receipt, unless the Council identifies, in writing, an extraordinary and compelling reason to hold the impact fees longer. Under such circumstances, the Council must establish an absolute date by which the impact fees will be expended. The Council may wish to ask the Administration whether some of the CIP applications qualify for partial funding from impact fees. An independent consultant conducted an analysis of impact fees in Salt Lake City and made recommendations regarding updating the City's impact fees to reflect the now- current, fiscally constrained 10 Year Capital Facilities Plan. 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ROSS C. "ROCKY" ANDERSON DIRECTOR DEPT. OF COMMUNITY DEVELOPMENT MAYOR BRENT B. WILDE OFFICE OF THE DIRECTOR DEPUTY DIRECTOR i CITY COUNCIL TRANSMITT• L TO: Rocky J. Fluhart, Chief Administrative Officer : :" ..• May 2, 2006 ,/► FROM: Louis Zunguze, Community Development Dire,tor i it SUBJECT: Mayor's FY 2006-07 Capital Improvem:,' i o g . STAFF CONTACTS: LuAnn Clark, Housing &Neighborhood Development Director, at 535- 6136 or luann.clark@slc.gov ACTION REQUIRED: Transmittal to City Council DOCUMENT TYPE: Briefing BUDGET IMPACT: $12,502,682 DISCUSSION: Issue Origin: Salt Lake City's Capital Improvement Program(CIP) is a multi-year planning program of capital expenditures needed to replace or expand the City's public infrastructure. The construction and/or rehabilitation of streets, sidewalks, bridges, parks, and public buildings are typical projects funded within the general fund portion of the CIP. The Mayor will present his recommendations for CIP projects in his annual budget. Attached please find copies of the CIP log that includes a brief description of all projects submitted for funding, funding history, amount requested, and the operating budget impact. The log also includes recommendations for funding from the Mayor and the Capital Improvement Board. Analysis: The Mayor's FY2006-07 budget proposes an amount equivalent to 7.14%or$12,502,682 of general fund revenue to CIP. Of this amount, $7,306,425 is allocated for debt service, leaving a remaining balance of$5,180,557 for allocation to CIP Projects. Of the $5,180,557 allocated to CIP, the Mayor's budget proposes $1,420,557 for Park Improvements, $2,715,000 for Street Improvements, $985,000 for Transportation Improvements, and $60,000 for Percent for Art. The Mayor's budget includes the proposal of a sales tax bond for acquisition/construction of a new Fleet facility, Grant Tower, Folsom Street/City Creek Park, and 900 South Track Line. If the sales tax bond is approved for the Fleet Facility, the Administration is requesting the Council to amend the use of the Impact Fee funds awarded in fiscal year 2005 from design renovations of the current fleet facility to the design of the new facility. 451 SOUTH STATE STREET, ROOM 404, SALT LAKE CITY, UTAH B41 1 1 TELEPHONE: B01-535-7105 FAX: B01-535-6005 WWW.SLCGOV.COM (i1 RECYCLED PAPER Recommendations: That the City Council review and adopt the annual Capital Improvement Program. PUBLIC PROCESS: The Capital Improvement Program requires no other public process. It is formally adopted by the City Council by Resolution and Public Hearing and is included within the Salt Lake City annual budget process. RELEVANT ORDINANCES: None Mayor's FY2006-2007 Capital Improvement Program Page 2 of 2 TABLE OF CONTENTS I. 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