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05/04/1993 - Minutes PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COMMITTEE OF THE WHOLE TUESDAY, MAY 4, 1993 The City Council of Salt Lake City, Utah, met as the Committee of the Whole on Tuesday, May 4, 1993, at 6 : 15 p.m. in Room 325, City Council Office, City County Building, 451 South State. In Attendance: Council Members Ron Whitehead, Paul Hutchison, Nancy Pace, Tom Godfrey, and Roselyn Kirk. Absent: Council Members Alan Hardman and Don Hale Also In Attendance: Cindy Gust-Jenson, Executive Council Director; John Hiskey, Economic Development Corporation; Pat Keehley, Toni Yowell, and Maureen Cully, Coopers and Lybrand; Louis Miller, Airport Director; Kerri Nakamura, Council Policy/ Budget Analyst; Linda Hamilton, Lunaria; and Beverly Jones, Deputy Recorder. Council Chair Kirk presided at and conducted the meeting. The meeting was called to the position should be made by order at 7 : 10 p.m. the 2nd or 3rd week in May. AGENDA ITEMS He said EDC was looking for job opportunities to better 1. RE: RECEIVE AN UPDATE the resources of the young FROM THE ECONOMIC DEVELOPMENT people and to provide a better CORPORATION. wage opportunity. He said there had been excellent John Hiskey, Economic response on prospecting trips Development Corporation (EDC) , outside the state where private said the EDC had received sector representatives would questions relative to the join with the EDC. replacement of Rick Thrasher, Chief Executive Officer of the Councilmember Pace asked EDC. He said Mr. Thrasher had how EDC obtained leads . Mr. accepted a position in Hiskey said their leads were Connecticut. He said presently generated by 1) advertising; a selection committee was most publications had what was entertaining resumes both called a legal card. He said internally from the State as the box could be checked on well as from an advertisement what was preferred. He said 2) from outside the State. He the prospecting list the EDC said Salt Lake City was received of standard industry represented in the process by classifications of the types of Mayor Deedee Corradini and Don businesses being targeted to Gull, Director of Economic make contact with. He said Development . He said the existing businesses, City selection of a person to fill Councils, and the Chamber of 93 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COMMITTEE OF THE WHOLE TUESDAY, MAY 4, 1993 Commerce were the first points performance measures had been of contact. He said 3) was set aside to better correspond referrals . He said many of the with the strategic planning private sector people were effort. She said they had contacted through professional taken a Total Quality people to make them aware of Management approach by the process . involving people in the Department of Public Service. He said the EDC had been working with Litton, who was Ms . Keehley said they had closing their Brooklyn Hills, found that people involved in California office. He said the processes were frequently they were cooperating with the performing well and it was the State and they hoped Litton systems around the processes would want to relocate in Utah. which created inefficiencies . He said Delta Airlines was She said three major strengths consolidating, the Salt Lake had been identified; 1 ) in reservation center would be surveying the customers , growing and other reservation Coopers and Lybrand had found centers would be closed or that both internal and external downsized. customers were satisfied with the high quality level of Councilmember Whitehead service they received, 2) in asked if Salt Lake City was talking and working with the doing everything it should be employees in the team sessions, doing to promote the City. Mr. they had found the employees Hiskey said the work of the had a great deal of pride in Downtown Alliance helped to their work, and 3 ) the promote the City and so did the leadership in DPS was committed airport upgrades and the to bringing about change and University of Utah improve- improvement. ments . She said they had three For additional information primary issues and corres- see File M 93-10 . ponding recommendations concerning the issue of the 2. RE: RECEIVE THE FINAL accuracy of data on which to PROCESS AUDIT REPORT FROM base decisions . She said for COOPERS AND LYBRAND. the materials only process a unit cost was developed and in Pat Keehley, Coopers and 1991/92 the unit cost was Lybrand, briefed the Council on $5 . 84 . She said in 1992/93 to the results of the process date the unit cost was $16 .46 . analysis of the Department of She said in trying to decide Public Services (DPS) . She why that difference occurred said initially Coopers and there were two alternatives; 1 ) Lybrand had been looking at the data which was developed performance measures, but the could have been inaccurate 93 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COMMITTEE OF THE WHOLE TUESDAY, MAY 4, 1993 because of the existing system when a private contractor of keeping track of data. Ms . performed it. Keehley said she was not sure if $5 . 84 or $16 .46 were Ms . Keehley said there reliable numbers . She said if were some communications issues it was determined the data was in addition to the information inaccurate, then the City system not giving complete or needed to update the data accurate information. She said system so the City knew how Engineering and Street much it cost to do projects Sanitation worked independently with materials only. She said of each other and did not share if the numbers were accurate the critical needed there could be an additional information. She said Coopers $180,000 in additional expense and Lybrand recommended the this year over last year department clarify some of the because of the increase in unit decision making roles and look costs . at the strategic and operational goals so the She said the Department of communication walls were broken Public Service used an down. information system called paver. She said this system Ms . Keehley said another lacked the capability to other recommendation was on support the project decisions materials only. She said it which were important to was recommended that the prioritizing the street repair department compile and analyze needs . She said an issue present data, organize and around engineering standards automate the data in a way were that in some cases the which would streamline the standards were not agreed upon. process . She said in the materials only concrete process when the City Councilmember Hutchison did the work, the City would said the equipment needed to excavate approximately 4 inches prepare and complete the down. She said when a asphalt overlay was somewhat contractor did the same work, older and inefficient. He said the contractor was not required the planer which was often to do the same kind of needed to prepare the roads for excavation. She said a value asphalt overlay had been tied of around $24, 000 was added to up while awaiting normal the City' s work which was not preventive maintenance. He required by the contractors . said according to Streets and Sanitation Management the She said Coopers and maintenance work should have Lybrand recommended the been performed months ago . He employees in Public Services said maintenance of the planer decide if the work was better was overdue because of time and when the City performed it or weather. He asked why the 93 - 3 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COMMITTEE OF THE WHOLE TUESDAY, MAY 4, 1993 equipment was not maintained. ization. She said there would Ms . Keehley said it was a be continued expansion and budget issue as much as growth at the Airport. She scheduling. She said the said there were capital intent was to be able to do projects; the largest of which preventive maintenance but as was the construction of the new the year progressed and other runway. emergencies came up, the machine ' s maintenance She said the major issue continually got put aside. in this budget was whether or not the City would receive a Councilmember Pace asked return on their original when the recommendations would investment of the airport. She be readdressed to compare the said there was an issue paper differences after implement- included in the Mayor's budget. ation. Ms . Keehley said in She said this paper showed a some cases action had already $1 .4 million operating deficit been taken and some of the which the airport experienced recommendations would need to over the years before the be monitored for at least one airport was an enterprise fund. year. She said the report showed $12 million in assets which were For additional information turned over to the airport in see File M 93-10 . 1962 when an enterprise fund was established. She said the 3. RE: RECEIVE A budget clearly met the Council BRIEFING RELATING TO THE policy in service expectations AIRPORT BUDGET. in all of the areas . Linda Hamilton, Lunaria, She said the only question said the City Council Policy was if the budget represented Objectives and Service Level any new ideas in terms of the Expectations were to continue City receiving a return on policy of growth and economic their investment. A discussion development and to continue followed. Ms . Hamilton said she environmental sensitivity and felt the issue should be mitigation. She said the resolved and the Council could Council also wanted the Airport hire outside experts to make to identify a mechanism to some recommendations . create an ongoing revenue stream from the Airport which Councilmember Hutchison would provide a benefit to the asked if all of the revenue City for investing in and from the airport was going owning the airport. She said towards expenses . Louis the Mayor' s Recommended Budget Miller, Airport Director, said enhanced customer service. She there were substantial-prvgCrty sits said another policy theme was taxes which came from the the continuation of decentral- airport. He said when he was 93 - 4 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH COMMITTEE OF THE WHOLE TUESDAY, MAY 4, 1993 asked if the Airport could pay 8:15 p.m. a fee to the City every year his response was no. He said it was his understanding that G ,� `,*`'`��MMU:Y��a to paythe Citya fee would, a , _ + .a :.••"' •*•$".: .; , • y, 4 violate the airport use Counil air : • ,a� agreement which the airport had . Y.2r 1., Ac with the airlines . He said the : ni � ,'M .fir fees would violate the ,px !r r r ,•oz.: provisions of the airways, the ,f • Airport Development Act and the r ' `,��'�'. •. • �c� ~ Federal Aviation Administration Chief Deputy ity Recor. , ,W which said the money could not be used for anything but lawful bj airport purposes . He said the fee would also violate the covenants of the bond resolutions . He said he could not think of a way for a direct payment to the City. Councilmember Whitehead said the City needed to go to the legislature and change the laws . He said there had to be some way the City could receive extra revenue to help run the City. Mr. Miller said he agreed with that and felt there were ways which could be solved legislatively. He said more revenue could be generated from the airport for Salt Lake City if things could be run differently. Councilmember Kirk asked if the legislative changes could be included in the study of the airport. Councilmember Kirk asked for a straw poll on funding for an airport study. All Council Members present were in favor. For additional information see file M 93-10 . The meeting adjourned at 93 - 5