10/19/2013 - Minutes . j .
/n /3 - 9
Minutes Meeting
Citizens' Compensation Advisory Committee
October 29, 2013
Members Present: John Campbell, Chair
Connie Spyropoulos-Linardakis, Vice-Chair
Kerma Jones RECEIVED
Cori Petersen
Members Excused: John Mathews APR 0 4 2014
Paul Jones
CITY RECORDER
Staff Present: David Salazar, City Compensation Administrator
Jodi Langford, City Benefits Administrator
Nancy Torres, Committee Support/Coordinator
Guests: Michael Tuttle (SLC Police Union—Local 75), Michael Millard (SLC Police Union—Local
75); Steve Hoffman (President, SLC Association of Firefighters— Local
1645)
Welcome& Introduction: The meeting was opened at approximately 4:00 pm.
Utah Open Meetings Act Training for Members: This training, required on an annual basis for all members,
was provided by Jonathan Pappasideris, Senior Appointed City Attorney. Highlights of the Act were reviewed and
discussed with Committee members, including definitions of what constitutes a meeting, public notice
requirements, minutes and recordings, closed meeting requirements, emergency meetings, and electronic
meetings requirements. Jonathan addressed questions posed by Committee members and staff.
Adoption of February 19, 2013 Meeting Minutes: A motion to approve the minutes was made by Connie
Linardakis; and, seconded by John Campbell. Members present voted unanimously to approve the minutes.
(Following this meeting, it was determined that the body of members present failed to constitute a quorum,
requiring ratification of these minutes instead at a future meeting when a quorum is present).
Committee Membership Report, including new appointments and current member terms: David Salazar
presented members with information about recent appointment of Cori Dawn Petersen to fill the remainder of
Drew Clarke's unfinished term (expiring 8/31/2014)and reappointment of Kerma Jones by the Mayor's Office.
Members were also advised that reappointment of Connie Linardakis by the City Council was also under
consideration; finding a replacement for Charlotte Miller(City Council appointee)was also pending.
David clarified that current City practice allows for Committee members with expired terms to continue to serve
until a replacement member is appointed.
Considering the expired term of John Campbell (8/31/2013), a motion to reappoint Mr. Campbell as the
Committee's appointee was made by Connie Linardakis and seconded by Kerma Jones. A vote of the members
present was unanimous and in the affirmative. (Following this meeting, it was determined that the members
present failed to constitute the quorum necessary to ratify this action).
CCAC 2013 Annual Report Update: David Salazar provided members with an update and report on City leaders'
decisions and implementation of the Committee's 2013 annual report recommendations, including targeted
market salary adjustments and general salary budget appropriations. David reported that relative to
recommendations#2, #4, #5 	, all were implemented primarily as they were suggested. He also indicated that
although not complete, the Human Resources Department recently hired a Research Analyst who was given the
assignment to gather information for a report to be given at a later date relative to the Committee's
recommendation that the City consider best practices for pay for performance among other public employers
(recommendation #6).
City Benefits Update: Jodi Langford informed the Committee about benefit plan changes, including
enhancements, plan premium adjustments and increase in the number of employees enrolling in the City's high-
deductible health plan (HDHP). She attributed the success of higher enrollment in the HDHP to the City's front
load into the health savings account and education given through employee open enrollment meetings held
citywide. Committee members complimented the City's efforts, including front-loading annual deposits into
employee health savings accounts.
City Compensation Update: In addition to information given relative to implementation of the Committee's 2013
recommendations, David informed the Committee about success around creation and implementation of new pay
structures put in place for employees covered under collective bargaining unit contracts, which were effective
1/6/2013. Among the greatest changes from the prior pay structures for Police, Fire and AFSCME-covered
employees included adjustments to the frequency and amounts of pay increases. He informed the Committee of
plans to implement similar changes affecting union-eligible 300 Series employees, which were due to take effect
1/5/2014.
2013-14 Outline of Studies, Plans &Timelines: David reported to that efforts are currently underway to gather
the salary data for the City's 60+ salary benchmarks from local employers and similar U.S. cities for select jobs,
including Elected Officials, Department Heads, and Other Key City Leaders. Committee members were also
informed about efforts to conduct a review and analysis to assess the value of employee benefits compared to
other local employers; he informed the Committee that discussion was underway to develop a contract with the
Hay Group, who recently completed a similar study with sample data obtained for the State of Utah. The goal is to
have this information ready for the Committee to review and consider for its 2014 annual report, if possible.
2014 Committee Meeting Schedule & Next Meeting Date: The Committee agreed to continue to hold meetings
in the late afternoon during regular business days. Two tentative meeting dates were set for preparation and
consideration of the 2014 Annual Report--January 14, 2014 & February 11, 2014. Time and location were
reserved to be set closer to the meeting dates.
The meeting was adjourned at approximately 5:00 pm.
Minutes were approved unanimously on 2/24/2014.