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11/19/1986 - Minutes . . . . M ?J­/ Your Salt Lake City Parks-------' 18Oe West e00South Salt Lake City, Utahu4104 /elepouneeo13r2-780u Palmer DePaulis, wayox John Gust, Director ofParks APPMVED GOLF ADVISORY BOARD MAR 10 1987 November 19, 1986 CITY RECORDER MINUTES: This was the 50th meeting of the Golf Advisory Board of Salt Lake City. The meeting was held at the Parks & Recreation Building , 1965 West 500 South. Present: Norma Carr , Chair Jerry Mika Larry Liedtke, Vice Chair Scott Gardner ' Virginia Ferguson Mark Ruff Herman Franks Teresa Law Wayne Hadley Unexcused: � Jimmy Brown FINANCIAL REPORT Mark handed out copies of the financial report dated July 1 , 1986 through October 31 , 1986 and reviewed it with the Board. These are projected figures because Finance has not yet finished their reports. Mark said that , compared to last year , the revenue figures have increased. He noted , however , that the winter charges have not yet been paid. Scott mentioned that the '1987 golf passes will go on sale beginning December 1. Larry asked about the status of the FEMA money from the Flood of 183. Mark explained that he had written a letter to Gordon Hoskins in Finance inquiring about the FEMA money. He has not received a response back yet. Mark stated that Channel 2 had called Finance and asked about it also. Finance told Channel 2 that they were holding the payment of the FEMA money until completion of two other projects. Wayne Hadley motioned to request a response from the City Council as to the status of the FEMA money from the Flood of 83. Larry Liedtke seconded the motion which passes unanimously, all Board members present .. . GROUP RESERVATION POLICY Scott handed out copies of the group reservation policy and reviewed it with the Board. He pointed out Item #3 which states that no passes could be used for group reservations. Mark explained that green fees will be payable to Salt Lake City Parks, but the fees will be put into the Golf Enterprise Fund. Discussion continued. Virginia Ferguson motioned to amend the groups reservation policy as follows: Regulations: 1. Reservation is to be made in person with one reservation per person. 3. No refund for no shows. 7. No advance reservations for carts. B. 18-hole golf courses will take 18-hole reservations and 9-hole golf courses will take 9-hole reservations. NOTE: Special arrangements for prizes, scoring , food, etc. should be made through the Pro. . Jerry Mika seconded the motion which passed unanimously, all Board members present voting "aye. " Norma added that if the policy is altered in any way, the Board is not in agreement. Jerry Mika motioned to amend the group reservations policy as follows: Schedule: 3. (Add which golf courses are 9-hole and which are 18-hole. ) 4. No weekend or holidays will be reserved for special group reservations. Virginia Ferguson seconded the motion which was passed unanimously, all Board members present voting "aye" except for Norma Carr and Larry Liedtke who opposed. Norma commented that she feels group reservations should begin in July and not June because June is a busy month. Norma requested that a schedule be posted at the golf courses to make golfers aware. Scott said he does not want to post a schedule, but rather have a parks golf course schedule listing tournaments. - ' FOREST DALE GOLF COURSE BIDS Mark stated that Forest Dale began construction last Monday. Construction began two weeks behind schedule, but some time was made up this week. There will be a $2,000 charge per day that the project is not completed after July 1. 2 OTHER BUSINESS Norma received a copy of a letter to John Gust from Mike Zuhl of the Mayor 's Office and a copy of a letter to the Mayor from Councilman Hardwick regarding lifetime golf passes. Copies of these letters will be mailed with the minutes of this meeting. Norma requested that John Gust reply to Mike Zuhl and give copies of the response to the members of the Board. ACCEPTANCE & CORRECTION OF MINUTES The minutes of October 1 , 1986 were accepted as printed by the Board. NEW AGENDA ITEMS The next meeting will be held on December 10th for a Christmas breakfast. Norma requested that a representative for the Mayor be present to discuss lifetime golf passes and the group reservations policy. . . 3 SALT LAKE CITY PARKS & RECREATION Financial Report July 1, 1986 through October 31, 1986 REVENUE: Passes Interest Driving Range Cart Rental Green Fees - Concessions • BONNEVILLE $22,044 $ 74,749 $212,946 $ 2,852 GLENDALE 27,865 42,533 149,462 7,597 MOUNTAIN DELL -0- 76,732 188,353 1,693 ROSE PARK 12,081 45,633 165,086 6,391 FOREST DALE -0- 16,450 86,732 832 NIBLEY PARK 16,828 9,530 90,560 1,811 ADMINISTRATION 18,075 15,417 TOTALS $18,075 $15,417 $78,818 $265,627 $893,139 $21,176 • TOTAL REVENUE: $1,292,252 EXPENDITURES: Personnel Operating & Charges Services Maintenance & Services Capital • BONNEVILLE $ 44,476 $ 6,513 $ 94,529 GLENDALE 36,900 29,097 88,103 MOUNTAIN DELL 45,120 6,212 49,000 ROSE PARK 37,223 3,185 68,675 FOREST DALE 3,480 35,429 • NIBLEY PARK 54,706 4,677 39,478 ADMINISTRATION 50,252 37,677 41 ,169 52,156 TOTALS $268,677 $90,841 $416,383 $52,156 S TOTAL EXPENDITUES: $828,056 TOTAL REVENUES OVER EXPENDITURES: $464,195 SALT LAKE CITY PARKS & RECREATION GOLF COURSE GROUP RESERVATION POLICY Regulations : 1. Reservations will be taken on the first working day in April for the current year at the Parks & Recreation Building, 1965 West 500 South. 2 . A $25 .00 non-refundable reservations fee will be paid to Salt Lake City Parks & Recreation to confirm the reservation. 3 . All green fees must be made 10 days in advance of reservation. No passes will be accepted in lieu of green fees . 4 . If a reservation is cancelled, 50o of the green fees will be refunded if cancellation is received 72 hours before reservation date . If cancelled later than 72 hours, no refund will be given. Cancellation must be received by the Salt Lake City Parks & Recreation administration. 5 . Rain-outs will be rescheduled or green fees will be refunded. 6 . No minimum number of four-somes is required. Maximum number of four-somes is 21 - or 84 players . Schedule: 1 . Reservations will be taken for June through the end of the year. 2 . Tee times will be available from 1 :00 p.m. to 3 : 30 p.m. ( total of 21 tee times available ) . 3 . Reservation schedule as follows : Monday Mountain Dell Golf Course Tuesday Forest Dale Golf Course Nibley Park Golf Course Wednesday Bonneville Golf Course Thursday Rose Park Golf Course Friday Glendale Golf Course 4 . No weekends or holidays will be reserved. • PALMER DEPAULIS SALT? E I__; � RP•ORA"I'ION MAYOR OFFICE OF THE MAYOR 300 CITY AND COUNTY BUILDING SALT LAKE CITY, UTAH 84111 535-7704 MEMORANDUM TO: John Gust, Director • Department of Parks & Recreation • FROM: Mike Zuhl, Chief of Staff DATE: November 12, 1986 RE: LIFETIME GOLF PASSES I am enclosing copies of letters of Salt Lake City Council Chairperson Earl Hardwick and Golf Advisory Board Chairperson Norma Carr. Chairman Hardwick is expressing the intent of the Council to phase out the lifetime golf pass unless the pass becomes a negotiated retirement benefit for City employees. Chairperson Carr is suggesting the general fund reimburse the golf enterprise fund. I would like you to recommend to the Mayor how to respond to these letters. Your response should discuss whether or not the lifetime golf pass should be continued, and if so, how to pay for it. If you recommend continued use of the lifetime golf pass, you should also explore whether its usage should be restricted or modified in any way. It is clear that if we recommend continued usage of the pass that it will have to be negotiated as an employee benefit, and an official policy of how it is used in the future must be developed. I look forward to receiving your reply and we will likely schedule a discus- sion of these issues at a future time. MZ/lc Enclosures N cc: Linda Hamilton Norma Carr f`1OV 181986 PAR.:<S DEPARTMENT MEN .., 0 • Your Salt Lake City h Parks&Recreation 1965 West 500 South 4 Salt Lake City,Utah 84104 Telephone 801 972-7800 Palmer DePaulis, Mayor John Gust,Director of Parks October 28, 1986 Mayor Palmer DePaulis •'i r;;r:t 300 City & County Building Salt Lake City, Utah 84111 u C T 3 Dear Mayor DePaulis : r: The issuance of lifetime golf passes to retirees with 30 years of service has been an issue of the Golf Advisory Board for over three years . Because the golf courses are run by the enterprise fund and are not supported by the general fund, the Golf Advisory Board feels that the general fund should reimburse the enterprise fund. This could be done monitarily or by decreasing the administrative service charges to the golf courses . To date, the Parks department has issued 119 lifetime 1 passes . Last year alone, 2, 000 rounds of golf were played on these passes - an increase of 400 rounds over the previous year. This represents a substantial loss of income to the golf fund. At the current fee of $5 . 00 per round for 2,000 rounds , the fund lost $10, 000 in revenue. As the number of passes increase, so does the number of rounds, and so does the amount of revenue to the golf fund. It is the recommendation of the Golf Advisory Board that the golf courses monitor the number of rounds played on lifetime golf passes for the year and submit the totals for reimbursement from the general fund based on the current fee structure for that year. Your attention to this matter will be greatly appreciated. Sincerely, . ,2 7o �,� e/0 ORMA CARR Chairperson Golf Advisory Board NC/tl • cc: John Gust Scott Gardner Golf Advisory Board Members Earl Hardwick • I fr Q • SALE►'BAKE eIIW G,RPORATI.ONf OFFICE OF THE CITY COUNCIL October 7, 1986 211 CITY AND COUNTY BUILDING SALT LAKE CITY. UTAH 84111 FIT- ;�.:=". Mayor Palmer DePaulis 535-7600 `=`-f•�- Room 300 OCT 14 19C:. BUILDING Dear Mayor: 'A,;ry`K'S OF7._ It has come to the Council 's attention that you recently issued lifetime golf passes to six 30-year retirees. It was the City Council 's intention to eliminate all lifetime golf passes as a retirement benefit by excluding the lifetime passes, and any administrative prerogative for providing such passes, from the golf fee ordinance. It is my • understanding that you interpreted the lack of specific Council direction to eliminate the passes as justification for continuing to provide passes to 30-year retirees. I am sure your interpretation was not a deliberate circumvention of Council policy, but it leaves us in a confrontational position. Because we understand that it is difficult to abruptly discon- tinue an expected benefit, the Council is willing to provide you with time (until the end of the fiscal year) to propose a phase-out plan for the lifetime golf pass benefit for retired employees. If, during budget discussions of the employee compensation and benefit plans, adequate justification is provided for continuing the benefit, the Council will consider maintaining the golf pass benefit; otherwise, we will expect that a Council approved phase-out plan will be in effect July 1 , 1987. We are taking a- posture of negotiation on this particular issue. We hope that these situations can be avoided in the future. On our part, we will pledge to endeavor to more clearly communicate Council policy decisions and not rely on informal communication mechanisms. We expect a commitment from the Administration to adhere to Council policy decisions in the future. Please feel free to contact me if you have any questions. Sincerely, ‘A-AZ°, 741f,- .1Y Earl F. Har wick Chairperson Salt Lake City Council EHF:LH:cr cc: Council Members Mike Zuhl Geoff Smith . � K Your Saft Lake City Parks ��&�� e��Aon - 1965 West 500Sou8` Salt Lake City, Utah841V* Te|ephune8U1m72'ruo0 Palmer DePaulis, Mayor John Gust, Director o/Parks ' APPROVED GOLF ADVISORY BOARD December 10, 1986 MAR 10 197 MINUTES: MY ��"...uc� This was the 51st meeting of the Golf Advisory Board of Salt Lake City. The meeting was held at the Market Street Grill , 50 Post Office Way. Present: Norma Carr, Chair Jerry Mika Larry Liedtke, Vice Chair Scott Gardner Virginia Ferguson Mark Ruff . Herman Franks Sheryl Gillilan, Mayor 's Office Wayne Hadley Teresa Law Unexc used : Jimmy Brown LIFETIME GOLF PASSES Norma stated that she received a copy of John Gust 's response to Mike Zuhl regarding lifetime golf passes which recommended the General Fund to reimburse the Golf Enterprise Fund for rounds played. Copies of the letter will be mailed with the minutes of this meeting. F. E. M. A. FUNDS Norma said she received a letter from the Mayor in response to her letter to him regarding the status of the FEMA money from the Flood of '83. The Mayor indicated that an audit is being performed and estimates partial payment in approximately 6 months and full payment within 9 months to a year. Copies of both letters will be mailed with the minutes of this meeting. ` 1 i• • Your Salt Lake City Parks&Recreation • FILE Copy 1965 West 500 South Salt Lake City,Utah 84104 Telephone 801 972-7800 Palmer DePaulis,Mayor i John Gust,Director of Parks MEMORANDUM• MIKE ZUHL • Ab\ROM: JOHN GUST D•1TE: DECEMBER 2, 1986 • RE: LIFETIME GOLF 'PASSES Mike, let me first give you a brief update on lifetime passes . To date, golf has issued a total of 121 lifetime passes . Of those passes, more than half have been issued during the last couple of years because of employees taking advantage ' of the new Incentive Retirement Policy. The 121 passholders may seem a small number, but bear in mind that each year they play 2, 000 9-hole rounds of golf on our six courses that are already over impacted. To continue the issuance of lifetime passes , I feel it necessary that the General Fund reimburse the Golf Fund for all the rounds played by a lifetime passholder. This does not need to be in cold, hard cash. A fair and equitable way to compensate the Golf Fund is to lower the administration fees , charged to the golf courses by the same amount as is the loss of revenue because of the lifetime passes . In budget year 1985-86, administrative fees would have been decreased $10 , 000 . Whether we continue or discontinue the issuance of lifetime passes as of July 1, 1987, the Golf Fund should be financially reimbursed for the existing 121 passes and ' all future passes . JG/tl cc: Scott Gardner w,K. 411 Your Salt Lake City Parks&Recreation 1965 West 500 South Salt Lake City, Utah 84104 Telephone 801 972-7800 Palmer DePaulis.Mayor John Gust.Director of Parks December 2, 1986 Mayor Palmer DePaulis CFS Building, 5th Floor Salt Lake City, Utah 84111 Dear Mayor DePaulis : During the flood period of 1982-83 , Glendale Golf Course suffered extensive flood damage. Water moved through the dikes of the surplus canal and surfaced in numerous points in the fairways . The following areas were the most severely damaged: #6 fairway, #12 fairway, #13 fairway, and #14 fairway. The process of restoring these areas included installing drainage lines, resodding numerous areas ( 220, 000 square feet) , and repairing irrigation lines and cart paths . The Golf Enterprise Fund expended roughly $126, 000 in the restoration process . These expenditures were submitted to F.E.M.A. and the Finance Department. The Golf Advisory Board was informed that a payment of $108 , 000 was authorized, but it has been almost three years since that time and the Golf Enterprise Fund has not received any reimbursement. Periodic inquiries have been made to the Finance Department by Mark Ruff, Golf Maintenance Superintendent, and each time he has been told that payment would be coming. We would appreciate any information you could provide as to the status of the F.E.M.A. funds . Sincerely, /Norma Carr,Chairperson ` Golf Advisory Board NC/tl cc: Earl Hardwick Scott Gardner 4111 PALMER DEPAULIS .L t qAVI .�� ria�11111 MAYOR 171 OFFICE=OF THE MAYOR ``: 324- SOUTH:STATE STREET. .I; ,FIFTH FLOOR. SUITE 500 �%, SALT_LAKE CITY, UTAH 84111.. .535.7704 December 9, 1986 Norma Carr, Chairperson • Golf Advisory Board 1965 West 500 South Salt Lake City, UT 84104 Dear Ms. Carr: Thank you for your letter regarding the F.E.M.A. funds which have been authorized for payment to the Golf Enterprise Fund. In talking with cur Finance Department, I understand all City records pertaining to F.E.M.A. funds are currently being audited by the Federal Goverment. Unfortunately, this is a lengthy process and no funds may be released until the audit is completed. Estimates are that the Golf Enterprise Fund will receive partial payment in approximately six months, and full payment within nine months to a year. I am sorry for the delay, but have no control over the process the Federal Government must follow in order to release the funds. Several other City departments are also awaiting F.E.M.A. funds. If I can be of further help, please let me know. Si ely, Mayor PD/SG cc: Earl Hardwick John Gust Scott Gardner 0 • tW\ '7 -/ O our Sake City 1 i 4M1 Parks&Recreation 1965 West 500 South Salt Lake City,Utah 84104 Telephone 801 972-7800 Palmer DePaulis, Mayor John Gust,Director of Park //ate March 5, 1987 /(C, - Pv., Mayor Palmer DePaulis j;,lp,, O 5 138 300 City & County Building Salt Lake City, Utah 84111 M YO','f nMr Dear Mayor DePaulis : Enclosed are the Golf Advisory Board Minutes of November 19 , 1986 and December 10 , 1986 . I respectfully request the minutes be approved in the Mayor' s Executive Action meeting and filed in the City Recorder ' s Office. Sincerely, e; 17 J HN GUST Director of Parks JG:tl Enclosure APPROVED YL MAR 10 1987 9) n rl CITY RECORDER ,