11/19/1986 - Minutes . . . .
M ?J/
Your Salt Lake City
Parks-------'
18Oe West e00South
Salt Lake City, Utahu4104
/elepouneeo13r2-780u
Palmer DePaulis, wayox
John Gust, Director ofParks
APPMVED
GOLF ADVISORY BOARD MAR 10 1987
November 19, 1986
CITY RECORDER
MINUTES:
This was the 50th meeting of the Golf Advisory Board of Salt Lake City.
The meeting was held at the Parks & Recreation Building , 1965 West 500
South.
Present:
Norma Carr , Chair Jerry Mika
Larry Liedtke, Vice Chair Scott Gardner
' Virginia Ferguson Mark Ruff
Herman Franks Teresa Law
Wayne Hadley
Unexcused: �
Jimmy Brown
FINANCIAL REPORT
Mark handed out copies of the financial report dated July 1 , 1986
through October 31 , 1986 and reviewed it with the Board. These are
projected figures because Finance has not yet finished their reports.
Mark said that , compared to last year , the revenue figures have
increased. He noted , however , that the winter charges have not yet
been paid.
Scott mentioned that the '1987 golf passes will go on sale beginning
December 1.
Larry asked about the status of the FEMA money from the Flood of 183.
Mark explained that he had written a letter to Gordon Hoskins in
Finance inquiring about the FEMA money. He has not received a response
back yet. Mark stated that Channel 2 had called Finance and asked
about it also. Finance told Channel 2 that they were holding the
payment of the FEMA money until completion of two other projects.
Wayne Hadley motioned to request a response from the City Council as to
the status of the FEMA money from the Flood of 83. Larry Liedtke
seconded the motion which passes unanimously, all Board members present
.. .
GROUP RESERVATION POLICY
Scott handed out copies of the group reservation policy and reviewed it
with the Board. He pointed out Item #3 which states that no passes
could be used for group reservations. Mark explained that green fees
will be payable to Salt Lake City Parks, but the fees will be put into
the Golf Enterprise Fund. Discussion continued.
Virginia Ferguson motioned to amend the groups reservation policy as
follows:
Regulations:
1. Reservation is to be made in person with one reservation per
person.
3. No refund for no shows.
7. No advance reservations for carts.
B. 18-hole golf courses will take 18-hole reservations and 9-hole
golf courses will take 9-hole reservations.
NOTE: Special arrangements for prizes, scoring , food, etc. should
be made through the Pro.
. Jerry Mika seconded the motion which passed unanimously, all Board
members present voting "aye. "
Norma added that if the policy is altered in any way, the Board is not
in agreement.
Jerry Mika motioned to amend the group reservations policy as follows:
Schedule:
3. (Add which golf courses are 9-hole and which are 18-hole. )
4. No weekend or holidays will be reserved for special group
reservations.
Virginia Ferguson seconded the motion which was passed unanimously, all
Board members present voting "aye" except for Norma Carr and Larry
Liedtke who opposed.
Norma commented that she feels group reservations should begin in July
and not June because June is a busy month.
Norma requested that a schedule be posted at the golf courses to make
golfers aware. Scott said he does not want to post a schedule, but
rather have a parks golf course schedule listing tournaments. - '
FOREST DALE GOLF COURSE BIDS
Mark stated that Forest Dale began construction last Monday.
Construction began two weeks behind schedule, but some time was made up
this week. There will be a $2,000 charge per day that the project is
not completed after July 1.
2
OTHER BUSINESS
Norma received a copy of a letter to John Gust from Mike Zuhl of the
Mayor 's Office and a copy of a letter to the Mayor from Councilman
Hardwick regarding lifetime golf passes. Copies of these letters will
be mailed with the minutes of this meeting. Norma requested that John
Gust reply to Mike Zuhl and give copies of the response to the members
of the Board.
ACCEPTANCE & CORRECTION OF MINUTES
The minutes of October 1 , 1986 were accepted as printed by the Board.
NEW AGENDA ITEMS
The next meeting will be held on December 10th for a Christmas
breakfast.
Norma requested that a representative for the Mayor be present to
discuss lifetime golf passes and the group reservations policy.
. .
3
SALT LAKE CITY PARKS & RECREATION
Financial Report
July 1, 1986 through October 31, 1986
REVENUE:
Passes Interest Driving Range Cart Rental Green Fees - Concessions
•
BONNEVILLE $22,044 $ 74,749 $212,946 $ 2,852
GLENDALE 27,865 42,533 149,462 7,597
MOUNTAIN DELL -0- 76,732 188,353 1,693
ROSE PARK 12,081 45,633 165,086 6,391
FOREST DALE -0- 16,450 86,732 832
NIBLEY PARK 16,828 9,530 90,560 1,811
ADMINISTRATION 18,075 15,417
TOTALS $18,075 $15,417 $78,818 $265,627 $893,139 $21,176
•
TOTAL REVENUE: $1,292,252
EXPENDITURES:
Personnel Operating & Charges
Services Maintenance & Services Capital •
BONNEVILLE $ 44,476 $ 6,513 $ 94,529
GLENDALE 36,900 29,097 88,103
MOUNTAIN DELL 45,120 6,212 49,000
ROSE PARK 37,223 3,185 68,675
FOREST DALE 3,480 35,429 •
NIBLEY PARK 54,706 4,677 39,478
ADMINISTRATION 50,252 37,677 41 ,169 52,156
TOTALS $268,677 $90,841 $416,383 $52,156 S
TOTAL EXPENDITUES: $828,056
TOTAL REVENUES OVER EXPENDITURES: $464,195
SALT LAKE CITY PARKS & RECREATION
GOLF COURSE
GROUP RESERVATION POLICY
Regulations :
1. Reservations will be taken on the first working
day in April for the current year at the Parks
& Recreation Building, 1965 West 500 South.
2 . A $25 .00 non-refundable reservations fee will be
paid to Salt Lake City Parks & Recreation to confirm
the reservation.
3 . All green fees must be made 10 days in advance
of reservation. No passes will be accepted in
lieu of green fees .
4 . If a reservation is cancelled, 50o of the green
fees will be refunded if cancellation is received
72 hours before reservation date . If cancelled
later than 72 hours, no refund will be given.
Cancellation must be received by the Salt Lake
City Parks & Recreation administration.
5 . Rain-outs will be rescheduled or green fees will
be refunded.
6 . No minimum number of four-somes is required.
Maximum number of four-somes is 21 - or 84 players .
Schedule:
1 . Reservations will be taken for June through the
end of the year.
2 . Tee times will be available from 1 :00 p.m. to 3 : 30
p.m. ( total of 21 tee times available ) .
3 . Reservation schedule as follows :
Monday Mountain Dell Golf Course
Tuesday Forest Dale Golf Course
Nibley Park Golf Course
Wednesday Bonneville Golf Course
Thursday Rose Park Golf Course
Friday Glendale Golf Course
4 . No weekends or holidays will be reserved.
•
PALMER DEPAULIS SALT? E I__; � RP•ORA"I'ION
MAYOR
OFFICE OF THE MAYOR
300 CITY AND COUNTY BUILDING
SALT LAKE CITY, UTAH 84111
535-7704
MEMORANDUM
TO: John Gust, Director
• Department of Parks & Recreation •
FROM: Mike Zuhl, Chief of Staff
DATE: November 12, 1986
RE: LIFETIME GOLF PASSES
I am enclosing copies of letters of Salt Lake City Council Chairperson Earl
Hardwick and Golf Advisory Board Chairperson Norma Carr. Chairman Hardwick is
expressing the intent of the Council to phase out the lifetime golf pass
unless the pass becomes a negotiated retirement benefit for City employees.
Chairperson Carr is suggesting the general fund reimburse the golf enterprise
fund.
I would like you to recommend to the Mayor how to respond to these letters.
Your response should discuss whether or not the lifetime golf pass should be
continued, and if so, how to pay for it. If you recommend continued use of
the lifetime golf pass, you should also explore whether its usage should be
restricted or modified in any way. It is clear that if we recommend continued
usage of the pass that it will have to be negotiated as an employee benefit,
and an official policy of how it is used in the future must be developed.
I look forward to receiving your reply and we will likely schedule a discus-
sion of these issues at a future time.
MZ/lc
Enclosures N
cc: Linda Hamilton
Norma Carr f`1OV 181986
PAR.:<S DEPARTMENT MEN
.., 0 • Your Salt Lake City
h Parks&Recreation
1965 West 500 South
4 Salt Lake City,Utah 84104
Telephone 801 972-7800
Palmer DePaulis, Mayor
John Gust,Director of Parks
October 28, 1986
Mayor Palmer DePaulis •'i r;;r:t
300 City & County Building
Salt Lake City, Utah 84111 u C T 3
Dear Mayor DePaulis : r:
The issuance of lifetime golf passes to retirees with
30 years of service has been an issue of the Golf Advisory
Board for over three years . Because the golf courses are
run by the enterprise fund and are not supported by the
general fund, the Golf Advisory Board feels that the general
fund should reimburse the enterprise fund. This could be
done monitarily or by decreasing the administrative service
charges to the golf courses .
To date, the Parks department has issued 119 lifetime
1 passes . Last year alone, 2, 000 rounds of golf were played
on these passes - an increase of 400 rounds over the previous
year. This represents a substantial loss of income to the
golf fund. At the current fee of $5 . 00 per round for 2,000
rounds , the fund lost $10, 000 in revenue. As the number
of passes increase, so does the number of rounds, and so
does the amount of revenue to the golf fund.
It is the recommendation of the Golf Advisory Board
that the golf courses monitor the number of rounds played
on lifetime golf passes for the year and submit the totals
for reimbursement from the general fund based on the current
fee structure for that year.
Your attention to this matter will be greatly
appreciated.
Sincerely, .
,2
7o �,� e/0
ORMA CARR
Chairperson
Golf Advisory Board
NC/tl •
cc: John Gust
Scott Gardner
Golf Advisory Board Members
Earl Hardwick
• I fr Q
•
SALE►'BAKE eIIW G,RPORATI.ONf
OFFICE OF THE CITY COUNCIL October 7, 1986
211 CITY AND COUNTY BUILDING
SALT LAKE CITY. UTAH 84111 FIT- ;�.:=".
Mayor Palmer DePaulis 535-7600 `=`-f•�-
Room 300 OCT 14 19C:.
BUILDING
Dear Mayor: 'A,;ry`K'S OF7._
It has come to the Council 's attention that you recently issued
lifetime golf passes to six 30-year retirees. It was the City Council 's
intention to eliminate all lifetime golf passes as a retirement benefit
by excluding the lifetime passes, and any administrative prerogative for
providing such passes, from the golf fee ordinance. It is my
• understanding that you interpreted the lack of specific Council direction
to eliminate the passes as justification for continuing to provide passes
to 30-year retirees. I am sure your interpretation was not a deliberate
circumvention of Council policy, but it leaves us in a confrontational
position.
Because we understand that it is difficult to abruptly discon-
tinue an expected benefit, the Council is willing to provide you with
time (until the end of the fiscal year) to propose a phase-out plan for
the lifetime golf pass benefit for retired employees. If, during budget
discussions of the employee compensation and benefit plans, adequate
justification is provided for continuing the benefit, the Council will
consider maintaining the golf pass benefit; otherwise, we will expect
that a Council approved phase-out plan will be in effect July 1 , 1987.
We are taking a- posture of negotiation on this particular issue.
We hope that these situations can be avoided in the future. On our part,
we will pledge to endeavor to more clearly communicate Council policy
decisions and not rely on informal communication mechanisms. We expect a
commitment from the Administration to adhere to Council policy decisions
in the future.
Please feel free to contact me if you have any questions.
Sincerely,
‘A-AZ°, 741f,- .1Y
Earl F. Har wick
Chairperson
Salt Lake City Council
EHF:LH:cr
cc: Council Members
Mike Zuhl
Geoff Smith
. �
K
Your Saft Lake City
Parks ��&�� e��Aon
- 1965 West 500Sou8`
Salt Lake City, Utah841V*
Te|ephune8U1m72'ruo0
Palmer DePaulis, Mayor
John Gust, Director o/Parks
'
APPROVED GOLF ADVISORY BOARD
December 10, 1986 MAR 10 197
MINUTES:
MY ��"...uc�
This was the 51st meeting of the Golf Advisory Board of Salt Lake City.
The meeting was held at the Market Street Grill , 50 Post Office Way.
Present:
Norma Carr, Chair Jerry Mika
Larry Liedtke, Vice Chair Scott Gardner
Virginia Ferguson Mark Ruff
. Herman Franks Sheryl Gillilan, Mayor 's Office
Wayne Hadley Teresa Law
Unexc used
:
Jimmy Brown
LIFETIME GOLF PASSES
Norma stated that she received a copy of John Gust 's response to Mike
Zuhl regarding lifetime golf passes which recommended the General Fund
to reimburse the Golf Enterprise Fund for rounds played. Copies of the
letter will be mailed with the minutes of this meeting.
F. E. M. A. FUNDS
Norma said she received a letter from the Mayor in response to her
letter to him regarding the status of the FEMA money from the Flood of
'83. The Mayor indicated that an audit is being performed and
estimates partial payment in approximately 6 months and full payment
within 9 months to a year. Copies of both letters will be mailed with
the minutes of this meeting.
`
1
i• • Your Salt Lake City
Parks&Recreation
• FILE Copy 1965 West 500 South
Salt Lake City,Utah 84104
Telephone 801 972-7800
Palmer DePaulis,Mayor
i John Gust,Director of Parks
MEMORANDUM•
MIKE ZUHL •
Ab\ROM: JOHN GUST
D•1TE: DECEMBER 2, 1986
•
RE: LIFETIME GOLF 'PASSES
Mike, let me first give you a brief update on
lifetime passes . To date, golf has issued a total
of 121 lifetime passes . Of those passes, more
than half have been issued during the last couple
of years because of employees taking advantage '
of the new Incentive Retirement Policy. The 121
passholders may seem a small number, but bear
in mind that each year they play 2, 000 9-hole
rounds of golf on our six courses that are already
over impacted.
To continue the issuance of lifetime passes , I
feel it necessary that the General Fund reimburse
the Golf Fund for all the rounds played by a
lifetime passholder. This does not need to be
in cold, hard cash. A fair and equitable way
to compensate the Golf Fund is to lower the
administration fees , charged to the golf courses
by the same amount as is the loss of revenue
because of the lifetime passes . In budget year
1985-86, administrative fees would have been
decreased $10 , 000 .
Whether we continue or discontinue the issuance
of lifetime passes as of July 1, 1987, the Golf
Fund should be financially reimbursed for the
existing 121 passes and ' all future passes .
JG/tl
cc: Scott Gardner
w,K. 411 Your Salt Lake City
Parks&Recreation
1965 West 500 South
Salt Lake City, Utah 84104
Telephone 801 972-7800
Palmer DePaulis.Mayor
John Gust.Director of Parks
December 2, 1986
Mayor Palmer DePaulis
CFS Building, 5th Floor
Salt Lake City, Utah 84111
Dear Mayor DePaulis :
During the flood period of 1982-83 , Glendale Golf Course
suffered extensive flood damage. Water moved through the
dikes of the surplus canal and surfaced in numerous points
in the fairways . The following areas were the most severely
damaged: #6 fairway, #12 fairway, #13 fairway, and #14
fairway.
The process of restoring these areas included installing
drainage lines, resodding numerous areas ( 220, 000 square
feet) , and repairing irrigation lines and cart paths . The
Golf Enterprise Fund expended roughly $126, 000 in the
restoration process . These expenditures were submitted
to F.E.M.A. and the Finance Department. The Golf Advisory
Board was informed that a payment of $108 , 000 was authorized,
but it has been almost three years since that time and the
Golf Enterprise Fund has not received any reimbursement.
Periodic inquiries have been made to the Finance
Department by Mark Ruff, Golf Maintenance Superintendent,
and each time he has been told that payment would be coming.
We would appreciate any information you could provide
as to the status of the F.E.M.A. funds .
Sincerely,
/Norma Carr,Chairperson
` Golf Advisory Board
NC/tl
cc: Earl Hardwick
Scott Gardner
4111
PALMER DEPAULIS .L t qAVI .�� ria�11111
MAYOR
171 OFFICE=OF THE MAYOR ``:
324- SOUTH:STATE STREET. .I;
,FIFTH FLOOR. SUITE 500 �%,
SALT_LAKE CITY, UTAH 84111..
.535.7704
December 9, 1986
Norma Carr, Chairperson
• Golf Advisory Board
1965 West 500 South
Salt Lake City, UT 84104
Dear Ms. Carr:
Thank you for your letter regarding the F.E.M.A. funds which have been
authorized for payment to the Golf Enterprise Fund.
In talking with cur Finance Department, I understand all City records
pertaining to F.E.M.A. funds are currently being audited by the Federal
Goverment. Unfortunately, this is a lengthy process and no funds may be
released until the audit is completed. Estimates are that the Golf Enterprise
Fund will receive partial payment in approximately six months, and full
payment within nine months to a year.
I am sorry for the delay, but have no control over the process the Federal
Government must follow in order to release the funds. Several other City
departments are also awaiting F.E.M.A. funds.
If I can be of further help, please let me know.
Si ely,
Mayor
PD/SG
cc: Earl Hardwick
John Gust
Scott Gardner
0 • tW\ '7 -/ O
our Sake City
1 i 4M1
Parks&Recreation
1965 West 500 South
Salt Lake City,Utah 84104
Telephone 801 972-7800
Palmer DePaulis, Mayor
John Gust,Director of Park
//ate
March 5, 1987 /(C, - Pv.,
Mayor Palmer DePaulis j;,lp,, O 5 138
300 City & County Building
Salt Lake City, Utah 84111 M YO','f nMr
Dear Mayor DePaulis :
Enclosed are the Golf Advisory Board Minutes
of November 19 , 1986 and December 10 , 1986 .
I respectfully request the minutes be approved
in the Mayor' s Executive Action meeting and filed
in the City Recorder ' s Office.
Sincerely,
e; 17
J HN GUST
Director of Parks
JG:tl
Enclosure
APPROVED
YL
MAR 10 1987 9) n rl
CITY RECORDER
,