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11/21/2017 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 The City Council met in Work Session on Tuesday, November 21, 2017, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Lisa Adams, Stan Penfold, Erin Mendenhall, Derek Kitchen, Charlie Luke, James Rogers, and Andrew Johnston. Staff in Attendance : Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Mike Brown, Police Chief; Mary Beth Thompson, Finance Director; Nick Norris, Planning Director; Michael Maloy, Senior Planner; Nick Tarbet, Council Policy Analyst; Melissa Jensen, Housing and Neighborhood Development Director; Benjamin Luedtke, Council Budget and Policy Analyst; Mike Reberg, Community and Neighborhoods Director; John Anderson, Senior Planner; Lily Grey, Housing and Neighborhood Development Deputy Director; Kristin Riker, Public Services Deputy Director; Allison Rowland, Council Policy Analyst; Randy Hillier, Finance Policy and Budget Analyst; and Kory Solorio, Assistant City Recorder. Others in Attendance: Wade Budge and Spencer Stokes, representing the Larry H. Miller Corporation. Councilmember Penfold presided at and conducted the meeting. The meeting was called to order at 2 : 18 p .m. AGENDA ITEMS #1 . 2:18:31PM FOLLOW-UP BRIEFING ABOUT "GROWING SLC: A 5-YEAR HOUSING PLAN. " The plan envisions Salt Lake City as a place where all its residents can find housing that is safe, secure and affordable. The plan outlines goals for creating long-term solutions for increasing the housing supply, expanding housing opportunities throughout the city, addressing systemic failures in the rental market, and preserving existing units. View Attachments Councilmember Penfold acknowledged a lot of people were working to find successful solutions to the housing needs in the City. He thanked everyone who was a part of that and said there was significant commitment in the community and progress was being made. 17 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 Nick Tarbet and Benjamin Luedtke briefed the Council with attachments . Discussion was held and feedback was given from the Council regarding direction and guidelines to support/fund the following projects and/or statements : 1 . 2:24:41PM Adhere to federal-level efforts discouraging the concentration of poverty. Council Members were in support of this statement and wished to include language stating two different approaches could be applied to affordable housing (geographically and project based) . 2 . 2:30:23PM Include a mix of affordable and market-rate units. Council Members were in support of this statement and wished to include language stating: the Council wanted a mix of market and affordable rates and supported paying more when needed (higher costs depending on location/services) because the priority to have these types of units throughout the City was important. Council Members requested Staff bring back recommended language acknowledging the Council recognized the expense involved to support the statement and to clarify/avoid problems in situations primarily in the twenty-percent and below supportive long-term housing where it would be challenging to do a market-rate mix. 3. 2:33:07PM Uphold an equitable ratio of affordable to market rate units throughout the city. Ideally, projects outside areas of high opportunity should have lower ratios of affordable units . Council Members discussed confusion with Redevelopment Agency (RDA) funding as well as City and RDA-owned properties, needed policy discussion concerning higher ratios of affordability in more expensive areas, thoughts/position on inclusionary zoning, and belief/position of allocated funding. 4 . 2:47:03PM Place affordable housing within areas of high opportunity. Council Members expressed concern with the language suggesting the City would only invest in affordable housing. Suggestions were made to not preclude the statement but create a healthy balance, replace the word "place" with the word "include" or "incentivize", and to ensure the statement matched the statement "Adhere to federal-level efforts discouraging the concentration of poverty" indicating the Council would be more inclined to fund areas of high opportunity if certain requirements were met. 5 . 2:48:52PM Award funding through a competitive, accountable, fair and transparent process to give all interested developers , 17 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 agencies and organizations equal opportunity to submit proposals for consideration. Council Members indicated this was an important policy statement and it was critical to state the Council was interested in and would demand a fully accountable and transparent process . 6 . 2:49:53PM Help build mixed-income projects throughout the City so that no one neighborhood was overly impacted by a large increase of housing units . Council Members expressed hesitation with the policy statement. Comments included the potential of keeping affordable housing out of neighborhoods the Council wished to start having affordable housing be more accessible in, creating a policy in contrast to several others, striking the statement, concern with too much building in Sugar House, avoiding conflicting messages between zoning ordinances and the Housing Plan, a different tool for measuring density rather than the Zoning Plan, incorporating the statement in other policy priorities, and high concentrations of affordability versus high concentration of housing. Council Members requested Staff remove the statement and add/modify it into Statement No. 3 (Uphold an equitable ratio of affordable to market rate units throughout the City. Ideally, projects outside areas of high opportunity should have lower ratios of affordable units) . 7 . 2:56:21PM Preserve existing affordable housing; new projects would create a net increase in affordable housing units available . Council Members discussed the definition of workforce housing in relation to Annual Median Income (AMI) , replacing one category of affordability with another, preserving buildings in relation to net increase, preserving/improving the reprehensible condition of current affordable housing units, enhancing the civil penalties ordinance to include apartments with additional signifiers for poorly-kept properties to help Business Licensing/Compliance with more efficient enforcement, and addressing the need for supportive services . Councilmember Penfold asked Staff to re-group and eliminate the statements as discussed/instructed by the Council and to include and consider them for straw-polling next week. 8 . 3:11:08PM Keep publicly-funded housing projects affordable as long as possible. There were no objections from Council Members . 9 . 3:11:29PM Add to the diversity of all housing types available in Salt Lake City and create a welcoming environment for people of 17 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 all backgrounds and incomes. There were no objections from Council Members . 10 . 3:12:07 PM Collaborate with the private sector to include affordable units in developments that are planned or in progress, which otherwise might not have affordable units . Cindy Gust-Jenson stated this concept was previously raised by Housing and Neighborhood Development (HAND) in a preliminary briefing. She said while in the process some developers ran into a gap situation which might be an opportunity for the City to work with developers to help fill the gap and at the same time negotiate opportunity for affordable units . There were no objections from Council Members . 11 . 3:13:14PM Include collaboration with community and private sector partners to enable opportunities for in-kind contributions , creative financing and service delivery models . There were no objections from Council Members . 12 . 3:13:29PM Utilize City-owned land whenever possible. There were no objections from Council Members . Councilmember Penfold said there were other statements needing to be addressed. He asked Council Members to review the statements and to point out any they felt strongly about including, otherwise they would probably not be used. Councilmember Kitchen said he wished to include a statement indicating that when utilizing RDA money, it would first be considered how housing would be developed to maximize tax increment and neighborhood economic development goals . Councilmember Penfold said (reverting back to RDA and HAND Staff) he believed it was an important conversation going forward around how there was an overall goal to improve livability and quality of life and all of those sort of foundational tax-base considerations anywhere in the City. He said with different ranges of affordable housing percentages (depending on which neighborhoods) were being looked at and how they were viewed, it was difficult to decide where to invest City resources . #2 . 3:18:29 PM DISCUSSION REGARDING BUDGET AMENDMENT NO. 2 (REDEVELOPMENT AGENCY (RDA) BUDGET AMENDMENT NO. 3) . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and 17 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 modifications. The proposed amendment includes a proposal to use RDA for affordable housing projects. View Attachments Jennifer Bruno, Benjamin Luedtke, Mike Reberg, and Melissa Jensen briefed the Council with attachments . Discussion was held regarding money provided from the General Fund to the Housing Trust Fund (HTF) , finding a dedicated revenue stream for the HTF, looking at a way to leverage short-term rentals as an on-going revenue stream for the HTF, how AMI was evaluated for programing considerations, how other cities operated around low-wage worker difficulties, further definition and clarification regarding rehab and acquisition, and potential enforcement procedures with sub- standard housing units and how it would affect rents . Councilmember Penfold said (for clarification) this was Budget Amendment No. 2 for the General Fund and Budget Amendment No. 3 in the RDA budget, including a proposal for a transfer of money from the RDA to the General Fund. He said a public hearing would be held December 5, 2017 with tentative action on December 12, 2017 . Council Members requested the following items from Staff: • A process to track the HTF (for loan forgiveness, lower return on investment, etc. ) to provide to the Council . • Discussion to find a dedicated revenue stream for the HTF. #3. 3:50:57PM BRIEFING ON A PROPOSAL THAT WOULD AMEND A SECTION OF THE SALT LAKE CITY ZONING ORDINANCE TO INCLUDE THE UTAH JAZZ PRACTICE FACILITY LOCATED AT 1432 SOUTH 500 WEST INTO THE LOCALIZED ALTERNATIVE SIGN OVERLAY DISTRICT ON THE BLOCK THAT CURRENTLY HOUSES THE VIVINT ARENA. If approved, the overlay would allow the applicant to install signage that would otherwise not meet the basic standards of the existing zoning. View Attachments Nick Tarbet, John Anderson, Wade Budge, and Spencer Stokes briefed the Council with attachments . Discussion was held regarding sign dimensions, electronic signs distracting drivers, sign shapes, original signage, billboard policy issues, current on-site sign permitted uses, concern with setting a precedence if approved, sign content, and digital/electronic sign guidelines . Councilmember Penfold asked the Council to let Staff know if they had any additional questions or needed any further information. He said a public hearing would be held November 28, 17 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 2017 with tentative action on December 5, 2017 . Council Members requested the following item from Staff: • Discussion on how to allow a sign to be in alignment with the existing ordinance and to allow the sign to be updated. #4 . 4:12:26 PM BRIEFING REAGARDING A RESOLUTION AUTHORIZING A $1 MILLION LOAN FROM SALT LAKE CITY' S HOUSING TRUST FUND TO GARDEN LOFTS HOLDING, LP, TO FACILITATE THE DEVELOPMENT OF AN 272-UNIT AFFORDABLE HOUSING PROJECT AT 154 WEST 600 SOUTH. The project will feature a mix of one to three bedroom apartments and studio apartments. View Attachments Nick Tarbet, Melissa Jensen, and Lily Grey briefed the Council with attachments . Discussion was held regarding a previous discussion concerning a 75, 000 affordable-unit shortage and the current existing motel on the parcel . Mr. Tarbet said if the Council supported the project, it would be scheduled for tentative adoption on November 28, 2017 . He said a public hearing was needed for this item. #5 . 4:41:30 PM FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 1 FOR THE FISCAL YEAR 2017-18 BUDGET. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This proposed amendment includes funding for Operation Rio Grande; improvements at Pioneer Park that would remove the shuttered restrooms and open up the center of the park; and many other changes. View Attachments Jennifer Bruno, Benjamin Luedtke, Mary Beth Thompson, Kristin Riker, and Mike Brown briefed the Council with attachments . The following items were discussed as follows : A-15 : 4:42:23 PM ZAP Funding for Oak Hills Tennis Pro Shop Phase I ($400,000 - CIP Fund) Cost overrun concerns and policy allowing a percentage of cost overrun to be determined internally. A-16 : 4:50:06PM Justice Court Judge 0 . 50 FTE Increase ($0 this fiscal year - General Fund) Potential of using State funds to offset the increased workload coming out of Operation Rio Grande and Full-Time Employee (FTE) hiring. 17 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 I-1 : 4:54:36PM Homeless Resource Center Construction Mitigation ($TBD - General Fund fund balance) Mr . Luedtke stated the current Economic Development budget for consultants this fiscal year was approximately $39, 000 . He said Economic Development was planning to absorb the cost for this construction mitigation next fiscal year. He said Staff could flag the item in future budget amendments (from the annual budget) to verify if there were sufficient remaining funds this fiscal year or what the plan was when the annual budget was received from next year. There were no objections from Council Members . I-2 : Wildlife Mitigation Studies of Northwest Quadrant Area ($TBD - General Fund fund balance) Item withdrawn . I-3 : 4:55:29PM Additional Training and/or Retention Funding for Police Officers ($TBD - General Fund fund balance) Number of officers lost through attrition who were reaching retirement, incentives to retain officers, and considering other targets/accomplishments (i .e . decreasing crime) rather than keeping up funding to fund officer positions . Council Members requested the following items from Staff: • Tag January/February budget amendment for review after the first of the year. • Include fleet component in the proposed budget amendment. • Discussion surrounding funding to capture/bridge the funding gap of officers transitioning to other employment. • Collaborate with Utah League of Cities and Towns concerning the current State Public Safety retirement benefit. • Count of officers approaching the 20-year mark. • Proposed budget/plan to obtain a 33-percent decrease in crime across the city Discussion continued regarding the current fund balance, intent of $20, 000 for Local Business Marketing Programs funded in Fiscal Year 2018 non-departmental budget, and Twilight Concert funding/preservation. Council Members requested the following items from Staff: • Clarify (before the budget amendment was finalized) if Local First Utah was allocated funding for this year, when funding would be available (rules) , and if not funded find the funding in this budget amendment if possible. 17 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 • Find funding (for Twilight Concerts specifically) for Economic Development to present to the Arts Council to administer Twilight as a grant program. • Follow-up from the Arts Council regarding brand continuity, and their concept of grant programs/concerts with money used from allocated funding. Councilmember Penfold said a public hearing was scheduled for November 28, 2017 with tentative action on December 5, 2017 . #6. 5:57:25PM BRIEFING REGARDING AN ORDINANCE THAT WOULD UPDATE THE CITY' S REGULATIONS IN THE FORM BASED URBAN NEIGHBORHOOD (FB- UN2) ZONING DISTRICT. View Attachments Item not held. #7 . 5:29:55PM FOLLOW-UP BRIEFING ABOUT AN ORDINANCE THAT WOULD AMEND THE CITY'S ACCESSORY DWELLING UNITS (ADUs) REGULATIONS. ADUs are small apartments that share a lot with a single-family home. They can be basement apartments, above and inside garages, or entirely separate buildings. The amendments would generally allow ADUs throughout the entire city and limit the number of ADU permits issued per year to 25. Petition No. PLNPCM2014-00447. View Attachments Nick Tarbet, Nick Norris, and Michael Maloy briefed the Council with attachments . Discussion was held regarding comparison of conditional use versus special exception process, Staff time/resources to respond to Council requests for additional information, application evaluation process including conditional use/special exceptions, tracking/measuring/evaluating the criteria addressed, potential concerns to address ordinance modifications in the future, considering ADUs City-wide, ADU design standards, stand-alone ADUs, ADU cap, and owner occupancy. Councilmember Penfold said this discussion would be continued next week. He asked Council Members to share ideas for straw polls with Staff. Council Members requested the following item from Staff: • Follow-up regarding the legal aspect of owner occupancy (requiring an affidavit) . 17 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 #8 . 5:57:48 PM BRIEFING REGARDING THE ADMINISTRATION' S PROGRESS ON THE COUNCIL' S LEGISLATIVE INTENT STATEMENTS FOR FISCAL YEAR 2017-18, INCLUDING PENDING ITEMS FROM PREVIOUS YEARS. Legislative intents are formal requests the Council makes of the Administration. This briefing will include updates on a variety of matters, including procuring Customer Relationship Management software, infrastructure funding, elected official compensation, and more. View Attachments Allison Rowland and Randy Hillier briefed the Council with attachments . Discussion was held regarding the Road Conditions Survey timeline, public safety compensation study, and elected officials compensation study. Council Members requested the following items from Staff: • Response from Human Resources regarding the willingness/interest to conduct a Public Safety compensation study and the review process timeline. • What a policy discussion surrounding Police compensation would look like and what information would be needed. • Incorporate capital cities into the elected official' s compensation study. • Information/circumstances surrounding elected officials compensation situation/position with the City. • Tie legislative intent updates to budget amendments, to prevent them being overlooked in the annual process . Councilmember Penfold said if Council Members had additional questions or thoughts regarding legislative intents to share them with Staff. He asked Staff to return with written comments/responses on December 5, 2017 . #9. 6:12:32PM INTERVIEW NATHAN ANDERSON PRIOR TO CONSIDERING HIS APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH NOVEMBER 21, 2020. View Attachments Councilmember Penfold said Mr. Anderson' s name was on the Consent Agenda for formal consideration. #10 6:14:44 PM INTERVIEW BRAD PALMER PRIOR TO CONSIDERING HIS APPOINTMENT TO THE TRANSPORTATION ADVISORY BOARD FOR A TERM EXTENDING THROUGH NOVEMBER 21, 2021 . View Attachments 17 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 Councilmember Penfold said Mr. Palmer' s name was on the Consent Agenda for formal consideration. #11 . 6:16:10PM INTERVIEW MARK THIMM PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE FOR A TERM EXTENDING THROUGH NOVEMBER 21 , 2021 . View Attachments Councilmember Penfold said Mr. Thimm' s name was on the Consent Agenda for formal consideration. 6:17:58PM NOTE: Applicants for the Police Civilian Review Board were interviewed as a group. #12 . INTERVIEW AMBER LIECHTY PRIOR TO CONSIDERING HER APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD FOR A TERM EXTENDING THROUGH NOVEMBER 21 , 2021 . View Attachments Councilmember Penfold said Ms . Liechty' s name was on the Consent Agenda for formal consideration. #13 . INTERVIEW JESSICA ANDREW PRIOR TO CONSIDERING HER APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD FOR A TERM EXTENDING THROUGH NOVEMBER 21 , 2021 . View Attachments Councilmember Penfold said Ms . Andrew' s name was on the Consent Agenda for formal consideration. #14 . INTERVIEW NIGEL SWABY PRIOR TO CONSIDERING HIS APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD FOR A TERM EXTENDING THROUGH NOVEMBER 21, 2020 . View Attachments Councilmember Penfold said Mr. Nigel' s name was on the Consent Agenda for formal consideration. 6:23:30PM NOTE: Applicants for the Housing Authority Board were interviewed as a group. #15 . INTERVIEW BRENDA KOGA PRIOR TO CONSIDERING HER APPOINTMENT TO THE HOUSING AUTHORITY BOARD FOR A TERM EXTENDING THROUGH NOVEMBER 21 , 2021 . View Attachments Councilmember Penfold said Ms . Koga' s name was on the Consent Agenda for formal consideration. 17 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 #16 . INTERVIEW LESLIE SPARKS PRIOR TO CONSIDERING HER APPOINTMENT TO THE HOUSING AUTHORITY BOARD FOR A TERM EXTENDING THROUGH NOVEMBER 21 , 2021 . View Attachments Councilmember Penfold said Ms . Sparks' name was on the Consent Agenda for formal consideration . #17 . TENTATIVE HOMELESSNESS ISSUES CHECK-IN. Item not held. #18 . TENTATIVE NORTHWEST QUADRANT (NWQ) CHECK-IN. Item not held. #19 . 6:27:54PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Scheduling items See File M 17-5 for announcements . #20 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #21 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . (CLOSED SESSION HELD IN ROOM 326) Item not held. The meeting adjourned at 6 : 30 p.m. COUNCIL CHAIR CITY RECORDER 17 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, NOVEMBER 21 , 2017 This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held November 21, 2017 . ks 17 - 12