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11/06/1985 - Minutes • ANC/-& Your Salt Lake City 4.1**-411 BE:CE►dE D Parks&Recreation 1965 West 500 South FEB - ���� Salt Lake City, Utah 4 Telephone 801 972-7800 MAYOR OFFICE Palmer DePaulis,Mayor John Gust, Director of Parks v17 February 3, 1986 ? APPROVED 'Honorable Mayor Palmer DePaulis -419$6 300 City & County Building FEBT G Salt Lake City, Utah 84111 CITY RECOKCAR Dear Mayor DePaulis : Enclosed are the Tracy Aviary Advisory Board Minutes of November 6 , 1985 . I respectfully request the minutes be approved in the Mayor 's Executive Action meeting and filed in the City Recorder's Office . Sincerely, jhn Gust DIRECTOR OF PARKS JG/tl Enclosure 191 ' j��/n1, • • " `(Eco `� Your Salt Lake City Parks&Recreation 1965 West 500 South Salt Lake City, Utah 84104 Telephone 801 972-7800 • Palmer DePaulis, Mayor TRACY AVIARY ADVISORY BOARD John Gust, Director of Parks November 6, 1985 MINUTES: This was the 18th meeting of the Tracy Aviary Advisory Board of Salt Lake City. The meeting was held at the Parks and Recreation Building, 1965 West 500 South. Present: Rendell Mabey, Chair Jim Ure Gainor Bennett, Vice Chair John Gust George Allen Rick Graham Ross Anderson Grenville Roles Bob Cook Teresa Law Jules Dreyfous Rex Kennedy Excused: Kevin Anderson Clayton White Marcia Price Absent: Conrad Harrison The meeting was called to order by Rendell Mabey at 2:07 p.m. ACCEPTANCE & CORRECTION OF MINUTES Gainor Bennett motioned to accept the minutes of September 18, 1985 as printed. Bob Cook pointed out that the Capital Improvements Committee did not see the final pheasantry plans before they were presented to the Board at the last meeting. Ross Anderson seconded the motion which passed unanimously, all Board members present voting "aye. " Rendell acknowledged the presence of Rex Kennedy who has been recommended as a new Board member. His appointment is pending the Mayor's final approval . John Gust explained that Steve Chindgren sent a letter to Board members express- ing his disappointment in not being hired as the new public relations manager. John has rescinded the hiring of anyone for that position until he can review it further. The interviewing committee was Rick Graham, Grenville Roles, and Lena Hunsaker (from Personnel ) . John feels that if Steve is qualified for the position, then it should be offered to him since he' s already employed at the Aviary. The results will be reported at the next meeting. Bob Cook commented that we should be hiring more people to take care of the birds rather than do public relations. • Tracy Aviary Advisory Board - November 6, 1985 Page Two • Jim Ure asked why the Board or the Public Relations Committee was not involved in the hiring process. John explained that it's not the Board's responsibility to hire and/or fire personnel . In the future, John suggested that if any Board member is interested in being involved in specific processes, they should state their interest. Teresa explained that the Board had been updated on the progress of filling the public relations committee, but no Board member expressed an interest in being involved. Discussion continued. Bob Cook expressed his feelings regarding the operation of the Board and that he is not pleased with some of the results. Therefore, he resigned from his position on the Board. On behalf of the Board, Rendell thanked Bob for his dedication and contributions to the Board and the Aviary. Rendell reported that a letter had been received from Hugh Hogle in which he sub- mitted his resignation. The letter was read aloud to the Board by Teresa. Hugh was recently appointed at the Medical Director of the Holy Cross Breast Care Center and this, along with other commitments, will not allow time enough to participate on the Board. Jim Ure motioned to extend appreciation to Hugh Hogle for his participation on the Board. Ross Anderson seconded the motion which passed unanimously, all Board members present voting "aye." MANAGEMENT REPORT Grenville handed out copies of the inventory updates and reviewed them with the Board. Jules asked if it's possible to insure birds, especially some of the more expen- sive ones. Ross stated that the Zoo once had insurance and found it to be expensive. The company also went bankrupt. Grenville handed out copies of the acquisition list of birds he hopes to receive over the next three years or so. The total amount exceeds the amount available for purchases (approximately $25,265) . Grenville asked for a Board recommenda- tion on how he should proceed with future acquisitions in regards to the funds. Ross said he will cover this in his Propagation Committee Report. PHEASANTRY UPDATE Grenville reported that site preparation has begun. The architects are in the process of finalizing the plans and will be meeting with Rick today. Construc- tion should begin in early spring. Grenville said he has applied for an endangered species permit. A couple of acquisitions are pending until receipt of that permit. He will also apply for a Wildlife Rehabilitation Permit, which he was informed is needed to house in- jured birds. Grenville reported that Rick and he met with Larry Failner, Purchasing Division, to outline the procedures in order for Board members to participate in trans- S • Tracy Aviary Advisory Board - November 6, 1985 Page Three • actions with the Aviary. The procedures will be: 1 ) Develop a comprehensive acquisition and disposal list, 2) Develop a vendor list to include local, re- gional and national vendors, 3) Develop bid specifications and bid evaluation criteria, 4) Submit requisition with a letter of justification to Purchasing for processing. Jules asked why no native birds are on the acquisition list. Grenville explained that he will list native birds later when the Aviary can accomodate them (Phase V). Currently, there are some at the Aviary. Ross suggested providing signage for birds that people can identify by just looking around them. George suggested accomodating native water species. Grenville will make up a list of native water fowl that the Aviary could presently accomodate. COMMITTEE REPORTS Capital Improvements. John stated that the report was covered by Grenville in his management report. John added that an adendum to Richard Chong' s contract could not be submitted. The additional improvements had to be rebid and Rick is presently in the process of getting that underway. Propagation/Acquisition Committee. Ross reported that the priority of acquisi- tions is in pairing up birds for propagation and in populating the pheasantry. Ross asked if the Board wants to keep some money in the fund as a reserve, or if Grenville should go ahead and use it all for acquisitions. Jules suggested leaving $10,000 in the fund. Board members agreed. John said the Attorney' s Office is working with the Tracy Trust Fund. There is a chance that the Aviary may never receive any money from that fund. The Board will be kept informed of any developments. • John suggested initiating some fund raising. The new public relations employee can be involved in that process. Jules reminded the Board of the possibility of charging an admission fee. The Public Relations Committee will give a report on that at the next meeting. Ross stated that the Utah Avicultural Society has formed an endangered species program. The Society would purchase the birds and place them at the Aviary. The Aviary would house, exhibit, and attempt to breed these birds. The ownership would remain the Society's and off-spring would be divided between the two. If the bird should die, it would not be the responsibility of the Aviary. Jules motioned to extend to the Utah Avicultural Society the opportunity of placing endangered species at the Aviary. Rex Kennedy seconded the motion. John Gust added that the Propagation Committee should review and approve the placements. The motion passed unanimously, all Board members present voting "aye." Public Affairs. No report. • • Tracy Aviary Advisory Board - November 6, 1985 Page Four ADMINISTRATION REPORT John mentioned that there are some vacancies and renewals of Board members. Two or three names are needed for each appointment, preferably Salt Lake City resi- dents. Discussion continued. Board members who have recommendations should have them send resumes of their recommendations to Gainor Bennett. Teresa will check into the names that were originally submitted for the Board. Jules asked what the criteria for attending meetings is. Teresa will look it up and have that information available for the next meeting. NEW BUSINESS The next meeting will be a Christmas breakfast meeting on December 10, 1985 at 8:00 a.m. The location will be determined by the Parks Department. The meeting was adjourned at 3:45 p.m. 1 • • tylvo,(,0 November 3, 1985 • Randell Mabey, Chairman 2341 Orchard Drive Bountiful, Utah 84010 Re: New Public Relations position at Tracy Aviary Dear Mr. -Mabey, - - - I am writing you because of a recent decision in the appointment of a Public Relations position at the Tracy Aviary. As you may know, I have been employed at the Tracy Aviary for the past nine years. In this time I have spearheaded and originated such programs as The Free Flying Bird Show, Nature Fair, Summer Nature Theater and have also represented the Aviary in hundreds of other programs in Schools, Zoos, Libraries, Universities, Museums, Churches, Scouts Groups and various Nature and Photo Clubs. I have a personal intrest in birds, in fact my free time persute is in the preservation, protection and training of the Raptors and I have excelled in this field. My mame is well known to many leaders in this field in North and South America as well as Asia, Europe, Australia and Africa. As to my public relations work at the Aviary last year alone I gave personal presentations to over 18,400 people in attendance at the bird show and 2,000 Salt Lake residence and tourists attending additional programs promoting the Tracy Aviary. I have appeared on T.V. programs and Specials such as: Paul James sports show, KUTV with Reese Stien, a Special on Prime Time Access with Bruce Lindsay, chanel 20 with Rick Kline, Face to Face with Jackie Nokes, KSL with Don Judd, P.M. Magazine on Chanel 2. Some of these programs are being rerun. In the past I have invested much of my own money and free time in promoting and improving displays and props to improve the Tracy Avairy. I have been instermental in obtaining material and landscaping for displays at no cost to the Parks Dept. The new P.R. position at the Aviary requires the appointee. 1. Direct the bird shows. 2. Supervise the training of birds and personnel for the show. 3. Prepair all material for media and news promotions. 5. Serve as Assistant Curator in the absence of the Curtator. 6. Design exhibits. 7. Create new educational programs. 8. Be knowlegable in the care of specific groups of birds. After serving the past nine years and bringing publicity and attention to the attraction at Tracy Aviary as well as bringing in over 2,000 dollars in contributions from loyal supporters of the Bird Show I was devastated to learn of the proposed appointment of a stranger to the Aviary, Mr. Sackhouse. This in spite of the fact that I was repetedly assured by Mr. Roles that I would get the position, that I had his full support so there would be no need for me to consult the Tracy Aviary Advisory Board. I met with Rick Graham after hearing of the proposed appointment to the P.R. position and Mr. Graham Stated that the decision had been a split decision and that he • • had supported me for the appointment. It is apparent that Mr. Roles misrepresented his support of me in this matter. I am protesting the decision on this P.R. appointment and ask that the matter be reviewed by the Tracy Avairy Advisory Board. I feel that there is gross injustice when dedicated, qualified and loyal incumbent empolyees are not given oportunity for advancement. I am asking for your support to correct this decision. . Sin erely, Steven R. Chindgren September 23, 1985 Mayor Palmer DePaulis Salt Lake City Corporation - Office of the Mayor 300 City and County Bldg. Salt Lake City, Utah 84111 Dear Mayor DePaulis: It is with regret that I must write this letter to tender my resignation from the Tracy Aviary Board. I have recently been appointed as the Medical' Director. of,the Holy Cross Breast Care Center and this responsibility coupled with my busy surgical practice as well as my position as a member of the Utah State Wild Life Board simply have placed so many demands on my time that I feel it necessary to try and aleviate some of the time pressures by resigning from several other committee appointments. My term on the Tracy Aviary Board is about to expire and I feel that during the past two years there have been major important strides made by the Parks and Recreation Department as well as by the Tracy Aviary Board to bring about a stable and secure future for our Aviary. Mr. Granville Rowles is an outstanding director and I have great expectations for the Aviary under his leadership. I believe that the Tracy Aviary is one of the important cultural, educational and recreational amenities in our valley and I will remain an avid and strong supporter of the Aviary in the future. Perhaps at some time in the future when my schedule is a little lighter I will have the opportunity to serve on the board again. The opportunity to participate in the decisions of the past two years has been a great satisfaction to me and I wish you much success, not only in your upcoming election but also with our fine Aviary. • Warmest personal regards, - piwgjgDyq Hug H. Hogle, M.D. HHH/dm SEP 241985 CC: John Gust HUGH H.HOGLE,M.D.,F.A.C.S. PARKS RWTT GENERAL SURGERY - - MEDICAL DIRECTOR,HOLY CROSS HOSPITAL BREAST CARE CENTER 1002 EAST SOUTH TEMPLE,SALT LAKE CITY,UTAH 84102,PHONE(801)350-8110 • • - - 8 eir,7 L& — NJo_v • 9[4:_____ZOL4.71-k177 Eto_kt-L____kr611-1,!<_ ) Vr-144A___Ul.*-1401.J+3• • io etr.657-5Q._ ‘V"..1-1.0<tt . crtizsvc?--_ 10 [22- Cat-1.Mo t..) ac,Alat.Ir-tb 4 t` Ld„.3c.t_pt..Ece La(3 I t rtnAtort-c- Bm>ce.451..3s C.,610.54.1 IETT e- 3c4.cctr--3wTeri . 2-00 4csa. • 1242_ oa-c3 s t --1>--t4releces:> boot__ 20 act-. 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I 4,(.1 . oo . . __ . 0 it I 0 .CCL-e-Coe';LS •..c(30,-)v_ . ___ _ . _ _ __ _____ 0 , 00 - . . oft/0 _2-0001 _ __ _ ._ _ . . 7-07—rokt— 1_5 z_t,5 L_____: _____------.. . _ . __ • • • Your Salt Lake City Parks&Recreation 1965 West 500 South Salt Lake City,Utah 84104 Telephone 801 972-7800 Ted L.Wilson,Mayor John Gust,Director of Parks MEMORANDUM TO: GRENVILLE ROLES FROM: RICK GRAHAM W DATE: OCTOBER 29, 1985 SUBJECT: BID PROCESS / PURCHASE & SALE OF BIRD STOCK This memo will serve as a follow-up to our meeting this morning with Larry Failner. As I understand his recom- mendation, the process is as follows : 1. Development of a comprehensive Disposal List and Acquisition List . 2 . Development of a Vendor List - local, regional, or national vendors who could be notified of the merchandise we have available. 3 . Development of Bid Specifications and Bid Evaluation Criteria. a. Bid Specifications identifies what type of stock you are looking for - distinguishing character- istics , quality, age, sec, etc. b. Evaluation Criteria will identify to bidder how you will evaluate his stock and what methods you will use to determine its value - age, sex, bloodline, origin, size, etc. 4 . Submit requisition with letter of justification to Larry Failner for processing. It 's time that you became personally involved with this process , so I will leave all the above mentioned particulars to you. I am available for support and encouragement, but you must handle the paperwork. Fray Zemp can help you prepare the requisition list once you have your information prepared. Good luck! /tl