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10/17/2002 - Minutes (2) PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH THURSDAY, OCTOBER 17 , 2002 The City Council of Salt Lake City, Utah met in Work Session on Thursday, October 17, 2002, at 5:30 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Carlton Christensen, Van Turner, Eric Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler, and Dale Lambert. Also In Attendance: Cindy Gust-Jenson, Executive Council Director; Rocky Fluhart, Chief Administrative Officer; Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Lehua Weaver, Council Staff Assistant; Janet Wolf, Director of Youth Programs; D. J. Baxter, Mayor' s Senior Advisor; Alison McFarlane, Economic Development Manager; Alison Weyher, Community and Economic Development Director; Steve Fawcett, Management Services Deputy Director; Gordon Hoskins, Accounting Controller; Valda Tarbet, Redevelopment Agency Deputy Director; Danny Walz, Redevelopment Agency Project Manager; Bob Farrington, Downtown Alliance; Prescott Muir, Downtown Alliance; and Scott Crandall, Deputy Recorder. Councilmember Buhler presided at and conducted the meeting. The meeting was called to order at 5:42 p.m. AGENDA ITEMS #1. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. See file M 02-5 for announcements. #2. COUNCIL WILL CONTINUE THEIR DISCUSSION REGARDING BUDGET AMENDMENT NO. 10, INITIATIVE RELATING TO DOWNTOWN LIGHTING, DECORATION AND ENTERTAINMENT PROGRAM. View Attachment Alison Weyher, Alison McFarlane, Bob Farrington, and Prescott Muir briefed the Council with the attached handout. Ms. Weyher said nine of the ten responses to the Request for Proposal (RFP) were considered responsive. She said proposals were reviewed by a committee consisting of representatives from the City, Downtown Alliance, and Council. She said sales tax revenues were down and one goal was to encourage more people to visit and shop in the downtown area during the holiday season. Ms. Weyher said the proposal tied traditional Christmas activities with new activities and provided a focus on the Main Street Corridor. She said the proposal would be pedestrian friendly and provide transportation links between Main Street malls and Gateway. She said the RFP would provide three additional events throughout the year. She said one of the main components was the long-range marketing plan. She said the consultant wanted to market Main Street as an outdoor mall. Councilmember Christensen said a number of reasons existed to treat Main Street as a mall. He said he felt the short and long-term coordinating and marketing needs for Main Street would be addressed by the proposal. Councilmember Buhler asked how the Downtown Alliance felt about the proposal. Mr. Farrington said they felt it would add another level of enhancement. He said they welcomed the chance to participate and wanted to integrate their ideas and experiences into the project. Mr. Muir said he felt the contract needed to contain an evaluation period and a termination clause. Councilmember Saxton asked what the City' s goals were regarding downtown 02 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH THURSDAY, OCTOBER 17 , 2002 programming and decorations. Ms. Weyher said the goal was to provide a long-range marketing strategy. She said the City needed to capitalize on the investment and bring more residents and visitors downtown. Councilmember Saxton asked what portion of the sales tax generated by Salt Lake City was given to other municipalities. Mr. Fluhart said a small percentage was distributed to other cities. Councilmember Saxton asked if the $600, 000 could be given to the Downtown Alliance instead of going through the RFP. Ms. Gust-Jenson said legal advice was needed about appropriating money to a specific organization. She said the same results could be achieved by appropriating money for a specific purpose with specific stipulations. Councilmember Jergensen asked if the vendor would work to bring other groups together. Ms. Weyher said she felt the vendor understood a collaborative effort was needed by all parties involved to make the project successful. Mr. Muir suggested creating a Steering Committee comprised of representatives from mall and retail merchants, Downtown Alliance, Chamber of Commerce, the City Council and the Administration. Councilmember Love asked if the additional events proposed in the RFP included the Winter Festival. Ms. Weyher said no. Councilmember Love said for future events, she felt the Downtown Alliance needed to be responsible for coordination. Councilmember Lambert asked what funding source was being used for the $600, 000. Mr. Fluhart said the general fund. Councilmember Lambert said he wanted to receive comments from people attending the meeting. Councilmember Buhler said a comment period could be added to the formal agenda. Councilmember Buhler asked if the proposal fit the Downtown Alliance's plans. Ms. Weyher said the bid contained elements which would complement traditional lighting in the downtown area. Councilmember Buhler said at an earlier meeting, the Council requested the Downtown Alliance move forward with their plans and not wait for the RFP. Mr. Farrington said the Downtown Alliance was following the Council's request to proceed with their annual plans. Councilmember Buhler asked how long the contract would be in place. Ms. Weyher said until December 2003. Councilmember Buhler said the Council would consider action during the formal meeting. #3. COUNCIL WILL CONTINUE THEIR DISCUSSION REGARDING ONE-TIME MONEY. View Attachment Gary Mumford and Rocky Fluhart briefed the Council with the attached handout. Mr. Mumford said $1, 626,000 was available from the general fund in one-time money. Discussion was held on appropriating the funding. All Council Members were in favor of allocating $800,000 to the Housing Trust Fund. All Council Members were in favor of allocating $75, 000 for the Police Memorial with a community match. Mr. Fluhart said Police Chief Dinse estimated the cost of the memorial at $100, 000. Discussion was held on the advantages or disadvantages of allocating $100,000 per Council district. Some Council Members wanted to keep the money together for larger projects or put in the Open Space fund. A straw poll was taken. All Council Members were in favor of $100,000 per district, except Council Members Lambert and Love. Councilmember Jergensen asked about receiving $1.8 million of Utah Transit Authority (UTA) money. Mr. Fluhart said the money was in a State account. He said the City could receive the money through an interlocal agreement or directly from the State. He said both options were being explored. He said he was confident the City would receive the money but timing was an unknown factor. Councilmember Jergensen asked how the $1.8 million would be handled. Councilmember Buhler said the money would come in through a budget amendment. He said it could go to fund balance or be allocated. 02 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH THURSDAY, OCTOBER 17 , 2002 Mr. Mumford said approximately $50, 000 remained to be allocated. The majority of the Council was in favor of allocating the money to the Leonardo Endowment Fund for cultural events designed to celebrate Olympic ideals and diversity. Councilmember Buhler said the money would be set aside with the understanding more details would be given to the Council prior to the November budget opening. He said a community match needed to be included. The meeting adjourned at 7:59 p.m. sc 02 - 3 EF Downtown Alliance SALT LAKE CITY 238 South Main Street Salt Lake City,Utah 84ioi t:801.359.5118 f:801.359.5136 www.downtownslc.org October 16, 2002 Mr. David Buhler Chairman Salt Lake City Council 451 South State Street Salt Lake City, Utah 84101 Dear Chairman Buhler; The Downtown Alliance supports Salt Lake City's efforts to provide an additional level of funding for Main Street enhancements that helps drive retail sales and bring customers, visitors, and business to downtown Salt Lake City. Given the current slowdown in the economy, and the lack of funds from traditional private sector sources, the enhancement program, if done properly, can be a bridge to more important permanent changes for the Main Street core area. For the program to be successful the Downtown Alliance, as the representative of downtown businesses and property owners for the past ten years, believes it is imperative that we provide oversight and coordination of the enhancement services that you may contract for, and do so in a way that is consistent with the plans and objectives of the City, and the downtown businesses and property owners that the proposal intends to assist. Our organization has been providing many of the services requested in the Main Street enhancement proposal for 10 years, and those services have been funded almost exclusively by businesses and property owners through a special assessment on their property or other business contributions. Now that Salt Lake City is ready to make a financial contribution to marketing, events, decor and other improvements to Main Street, we believe it is imperative to utilize the Downtown Alliance, and our Board and Committee structure, to oversee and provide guidance to the services you are looking to contract. The Downtown Alliance has the expertise,business leadership, and community connections to help direct and manage this effort in conjunction with the City Council and the City administration. business vision :m w • Page 2 In any future efforts of a similar nature, it would be a more productive process to involve our organization in the early stages of deliberation, and we could be helpful in providing meaningful input on the best course of action. We are also in a position, given enough notice, to be a direct contractor for the types of service you now are considering, and would like an opportunity to do so in the future. While new ideas and initiatives for improving our downtown are always welcome, it is important to build upon current successes. We should leverage our existing projects and programs that are successful with additional funding from Salt Lake City, and partner with other successful programs and organizations to extend their work downtown as well. We appreciate the willingness of Salt Lake City to help provide funding for improvements to our Main Street core, and ask that you consider our involvement as a necessary ingredient to its success. S' erely, , ` Robert Farrington Jr. Executive Director cc. Mayor Rocky Anderson Salt Lake City Council Budget Amendments wr.*m.*m.*wu . �nun�/ '` `� �^ Adopted REVENUE One-Time Money Reimbursement m1x64m sales tax(received inFvu1eu appropriated mm.F.Fund Balance) $ *20e137 Reimbursement m,oanLake opoxnuom�ox(eoeiveui"Fvo1'ouoppmpnat*mmo.F.Fund Balance) o'o��'1eo Emmosveoanein the oamuemi000va�meeFund ' ' ou«umouemnemive savings onmmia»uemm ue 77.e57 567,591 uTA reimbursement of back sales tax for light rail operation and maintenance Total One-Time Received $ o'o»o'oua 1.80O.00O Total Projected Revenue $ 8,683,853 , . . ������� One-Time Money Use of one-time$for Houser Sculpture(private donations for matching)(BA#7' $ 200000 U����me$�xE��e��emu�|��mP��3�(B�� ' Use ofone� � ime�«vreq^i;�en�fundinUfo,JRPo,k�, Cwoonwnod(BA#7) 121'1S4 Use ufnne�ime*for aUooaUontoC|P(BA#7) 1,383,806 47'ODU Use mone�ime$for Open Space oeve|onmematuura�Square(a*#y) n' Use ofone�ime*for 2no East Mid-Block Cmou,a|k(B*#9) '°"�'=� 148,609 Tpta|One'T|me Money Expenditures from Received Revenue $ 5.257.563 Total Available One-Time Money contained|n General Fund Balance $ 1.62e.290 Total p,u]ectpu 4vai|omeone'nme Money contained In General Fund Balance $ a/uon.uoo � ..... ................................... ..... ...... ........ . . ... ... ---- . ... ... .......... ..... ""'|F One-Time Money Use of one-time$for Winter Festival(8A#10) $ o00[� Use of one-time for� ,Downtown Enhancements(BA#10) ao'UOO Use v[one-time$for Youth Endowment Fund ' anoo Use ofone�ime$h,r Neighborhood Legacy Pv� �e 'oon' 700000 Use o/one-time$for Housing Trust Fund ' Use m one-time$for Milestone Apartments oeonu' 'ouo 000 Use n[vne� for for 'nou' 250mm Use ofnne�ime*for mnuw�ionof Library Building(cultural o,gan��ionnponion> 35O'00} Use v[vne�ime$for open�ionand moina"onoom,The Leo"a�v 1000'0� Use ofon*�me$for enovaoonvvLiu,a�Building o'oou'000 Use ofune�/me$for The Leonardo Endowmem 3 Funu ' ' 0OOOOO Use vfonr�me$for Annual Co|ehmgionn[the Legacy nf the 2O02VVinte,Olympics Endow�`entFund 4'OUO'OOo Use ofone�ime$for|mpmvememom Pioneer Park ' ' ?? Use of one-time$for Section 8 Housing Purchases ?? Use of one-time$for Capital Improvement Program Pn4enm ?? Use m one-time o for Police Memorial ?? Tvtu|One'Time Money Proposed Expenditures from Received Revenue $ 19'880.000 MEMORANDUM DATE: October 11, 2002 TO: Salt Lake City Council Members FROM: Michael Sears, Budget & Policy Analyst RE: Salt Lake City One-Time Revenue Appropriation request / Salt Lake City Fiscal Year 2002-2003 Budget The Salt Lake City Council considered appropriation of one-time revenue during the May and June fiscal year 2002-2003 budget adoption process. The Council also discussed proposed use of one-time revenue during a briefing on September 5, 2002. Several projects were funded with one-time revenue in budget amendments 7, 8, 9 and 10. The attached sheet shows the sources and uses of the funds. This attachment also contains a listing of all of the requests for one-time revenue that the Council Office has received. Of the original budget requests contained in the Mayor's Recommended Budget, only the Neighborhood Legacy Project and Youth Endowment Fund have not been funded. The Council is considering an appropriation for Downtown Enhancements ($500,000) and a Winter Festival ($80,000) as part of budget amendment #10. Additional items that the Council may wish to fund could be included in future budget amendments. cc: Cindy Gust-Jenson,Rocky Fluhart, David Nimkin, Steve Fawcett and Gordon Hoskins OCT 1 t, ?00? INTEROFFICE MEMORANDUM TO: DAVE BUHLER, CITY COUNCIL CHAIR FROM: ROCKY FLUHART, CHIEF ADMINLSTRATIVE OFFICER CC: MAYOR ROCKY ANDERSON SUBJECT: FIRST QUARTER REVENUE INFORMATION DATE: OCTOBER 15,2002 Our analysis of FY2003 budgeted revenue and current economic trends indicates substantial potential shortfalls. When the Utah State Legislature met in special session to deal with the State's budget deficit they eliminated our liquor law enforcement funding. That decision will result in a shortfall of approximately$222,000. Although we still expect to receive the 1/64th cent sales tax distribution being withheld by the State Tax Commission,we do not know when the funds will be distributed. These funds,as you know,were part of the original funding plan for the Airport and University light rail line. Motor vehicle registration funds are projected to be approximately$365,000 less than projected. This trend reflects an ongoing adjustment in the division of motor vehicle fees by the County to correct past errors,and an overall reduction in the number of vehicles registered in Salt Lake City. Sales taxes are estimated to be between$730,000 and$1,530,000 less than projected. A conservative estimate puts the impact at$1,131,500. Ongoing Shortfall source Projected Amount _ Liquor Law funds $221,500 Sale Tax going to UTA $600,000 Motor Vehicle fees $365,000 Retail Sales Tax receipts $1,131,500 Total $2,318,000 We are currently exploring options for closing this gap, and will keep you apprised.