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10/25/2012 - Minutes (3) /73 is—a RECEIVED Salt Lake City FEB 1 4 2013 Public Utilities Advisory Committee Minutes CITY RECORDER October 25, 2012 The Public Utilities Advisory Committee meeting was held at 7:00 a.m. October 25, 2012 at 1530 South West Temple, Salt Lake City, Utah. Committee members present were Dwight Butler, Larry Myers, Dixie Huefner, Allen On, Roger Player Kent Moore and Christy Cushing. Salt Lake City Public Utilities employees present were Jeff Niermeyer, Tom Ward, Jim Lewis, Florence Reynolds, Chuck Call, Bob Sperling, Trish Cannon, Laura Briefer,Nick Kryger, Stephanie Duer and Zee Smith. Also in attendance were Rusty Vetter, SLC Attorney's Office; Mike Wilson, MWDSLS; Mike Collins and Cristina Nelson, Bowen Collins & Associates; Karen Nichols, HDR; Dana Shuler, JUB Engineers; Clint Rogers and Jeremy Williams, Carollo Engineers; Darrel Dixon and Star Postum, MWH; Doug Cromar, CRS Engineers; Mark Aterncio, Stantec and Mark Haik. Approve Minutes of September 27, 2012 Meeting Committee member Roger Player moved and committee member Dixie Huefner seconded the motion to approve the minutes of the September 27, 2012, meeting as amended. All other members present voted aye. Financial Report—Jim Lewis Mr. Jim Lewis briefed the Committee on the financial report for the period ending September 30, 2012. Mr. Lewis stated that all three funds are currently doing very well and are in good financial positions at this time. He stated that water deliveries are 5%higher than last year due to the warmer June and July weather. He presented the water conservation chart showing the increase in water usage and stated that the Department probably will not make the water conservation goal this year due to the warm spring and summer weather. However, this past year our weather pattern was very similar to 2000 and 2002 and without conservation our customers would have used 12 to 15 percent more water. r-I cu bc crs • The next slide presented was a comparison of revenue for all three funds versus budget. Mr. Lewis stated that water sales are up by 5% over last year, which relates to about $5 million in sales over last year at this time. The Sewer and Storm water revenue are both very similar to last year. The next slide presented was a comparison of operating costs, comparing last year with the current budget amounts. Mr. Lewis stated that operating costs for the Water Utility are above last year by $3.3 million due to additional water purchases. The Sewer and Storm Water Utilities are both below last year at this point in time. The Department has been doing a very good job of controlling expenditures over the last couple of years. The last slide presented listed the capital improvements for each of the funds as compared to budget. The Water Utility has expended $1.6 million in capital improvements with $7.3 million encumbered at the end of September. The Sewer Utility has expended $350,000 with $10.5 million encumbered. The Storm Water Utility has expended $1 million with $5.6 million encumbered. Total for all three funds equal $2.9 million expended and $23.4 million encumbered as of the end of September 2012. Mr. Lewis then explained that the Department is currently mailing out 46,000 flyers to all City Customers explaining the proposed new Street Lighting Fund and related fees. The Department has attended local Community Council District meetings explaining the new proposal. We are currently waiting for the City Council to set a public hearing date and approve the new ordinance. Mr. Lewis then explained that the Department has been receiving complaints from customers who have had large service lines breaks and have incurred large water bills in the range of$5 to $7 thousand dollars. The customers are not only required to fix the service line to their homes, but are required to pay large water charges for usage they might not have been aware of until they opened the water bill. Back in the 60's we were the first water utility in the state to offer a service break adjustment which compares the water usage this year to last year and splits the difference. This sometimes writes off thousands of dollars from the customer's bill. This however, still leaves the customer with large balances of$2 to $4 thousand dollars. Mr. Lewis asked if this was something that the Committee was interested in adding to the Warranty Program before the RFQ is finalized. This could provide funding for the water bill along with financing the replacement of the service line. The Committee discussed other options and talked about coming up with a possible limit of how much we would charge a customer for water usage during a service break. The Committee wanted more information before making any recommendations. N cu as • Land Exchange with MWDSLS-Tom Ward .f ,:• . .,try d/ f'i a � r - uiimq t..<m<�. myy k ,•A' r s �%-• /ll boY 95i i)9 K° Salt Lake City7 • ill, '." '` ' - '' property conveyance to/from x xetroWaterofSaltLake & Sand ,, ,, «p 1 1" PresertPd to the ~ Public Utilities Advisory Committee October 25,_(1 4 .a" t'Ittk Cottonwood Co dolt ., ". . 0• Mua'r.v Power Plant by Tom ward Azb.w v I ro 4.:. R. 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M. .. .: mp 3.u.m..[wtroe , •. u y. .. �a M.nf to MWD � ,• � r A3�p _ r , ?w . *' '. ,r Plant(1912 5 � tton e tr ;.� ,, ,, § wood Condut +' ral°diversion and drinking m f ` hlorination(1931) Y(. _.. li ��,�. a. a-4.Water formed(1935) `a,?t „,'":' - e 4 -. 4 keAquaduct(SLA,1941) »uo.+ma.gt• . r zqk \` 4; tepWillow Pump Station y 4 i]ttte Cottonwood Creek Intake Structure '' g is , a, Committee member Kent Moore made a motion to support Salt Lake City Public Utilities recommendation to enter into a land exchange with MWDSLS. Committee member Christy Cushing seconded the motion, with all members present voting aye. GIS New Time Saving Resources Tools—Nick Kryger Nick Kryger GIS & IT Manager for Salt Lake City Public Utilities showed a brief look at how GIS is being used for some areas of field work for Public Utilities. Mr. Kryger also demonstrated some of the new mobile applications being used for the Department. The mobile applications are getting work completed faster and more efficiently. Some of new mobile applications are already being used by our Public Utilities Locators group. The Locators mark our Water, Sewer, Storm Drain and Irrigation main lines as part of the Blue Stake Center. The Locators are now carrying iPads that will allow them to see current data from the servers in the office and view the data in the field. This information correlates with the tickets coming in from the Blue Stake Center. The Locators currently are getting around 3,000 requests per month. Having the data current and assessable in the field is an asset to the department. Another application being used deals with Customer Service Accounts Collectors/ Investigators. The investigators can see the meter location on their iPads and link the location of the meter and the address to the account number. They can also verify payment history and take payments and record them on the ipad which can prevent the customer's water from being shut off. This is helpful so if a customer says they paid at the office earlier in the day, the collector can check on the ipad and verify this. The mobile applications will continue to be an asset to the Department. Mountain Transportation Study—Laura Briefer Laura Briefer gave an update of the progress of the Big and Little Cottonwood Canyons Mountain Transportation Study. Ms. Briefer summarized that the study process is almost complete after a year of meetings and workshops. Through stakeholder engagement, the study developed purpose and need statements related to mountain transportation and evaluated several transportation modes. Pursuant to the study's scope of work, no single transportation mode or alignment will be recommended; rather, the study will recommend that a next phase of work be conducted to evaluate alternatives. Salt Lake city was one of several state and local government contributors to the study and served on the executive, steering and technical committees for the project. The Salt Lake City Mayor's Office, Public Utilities, Transportation and Economic Development department each participated in the study. Non—Profit and private organizations also contributed to the study. 714 Watershed protection was one of the top concerns among study participants with respect to as changes in how people access the Cottonwood Canyons. It is anticipated that the next phase of addressing mountain transportation issues will start in the next few months, and will likely be expanded geographically to include the Wasatch Front and Wasatch Back region, as well as expanded to include interdependent issues of land use, recreation, and watershed/environmental protections. Social Media Opportunities - Stephanie Duer& Tricia Cannon Stephanie Duer informed the committee that Public Utilities launched both a Facebook page and a twitter feed earlier this year, with a focus on providing news, tips, program, and service information to the community. In the last month there has been a re-focus on building our Facebook page and virtual community. We are posting daily, providing tips and program information. We have grown from 5 to 47 followers and are averaging over 50 visits a day. Our url is www,facebook.com/slcpu. We are advertising on the water bill, our website, and our 2013 Water Stewardship Calendar. We have 93 followers on Twitter but are currently not posting while we learn how to manage the facebook page. Meeting Adjourned at 8:37 1.1) a)