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10/30/1987 - Minutes • rr `r- DEPARTMENT OF PUBLIC WORKS JOSEPH R. ANDERSON 324 SOUTH STATE STREET PALMER DEPAULIS PUBLIC WORKS DIRECTOR SALT LAKE CITY, UTAH 84111 MAYOR 535-7775 ?()) January 13, 1988, APP 0'I� ROUE® `f Palmer A. DePaulis, mayor FE8 0 ` 1988 Salt Lake City Corporation CJTy 324 South State, 5th floor RECORDER Salt Lake City, Utah 84111 RE: Salt Lake Valley Solid Waste Management Council Actions Dear Mayor DePaulis: In accordance with the terms set forth in Section 9 of our Landfill Interlocal Cooperative Agreement, your ratification is respectfully requested in regards to the attached minutes indicating actions taken at the October 30, 1987, meeting of the Salt Lake Valley Solid Waste Management Council . We have highlighted items which may be of particular interest to you. No actions were taken which required subsequent endorsement by our City Council . It would be very much appreciated if your response could be forwarded to the City Recorder's Office. We will , in turn, notify the County of this action. Sincerely, R J eph R. Anderson, Public Works Director JRA:mf Attachment I have reviewed the minutes of the above meeting of the Salt Lake Valley Solid Waste Management Council and ratify K ; modify ; or veto ; the actions taken. ,;(44.t.tf, 4- Palmer A. DePaulis, mayor DATE • • SALT LAKE VALLEY SALT LAKE VALLEY SOLID WASTE Vi® Age MANAGEMENT COUNCIL -G- RECEIVED !�. O G 9s�to P�OJ2 P.O. Box 308 JAN 13 1987 Midvale, Utah 84047 974-6920 Daniel L.Bauer PUBLIC WORKS Palmer A.DePaulls,Chairman Director,Solid Waste Disposal Mayor,Salt Lake City Salt Lake City and County Landfill Dave Watson APPROVEDCommissioner,Salt Lake County Dr.Harry L.Gibbons December 30, 1987 FEB 0 21988 C County rHealth Department y CITY RECORDER M Mayor, Valley West Valley City Mr. Joe Anderson, Director Salt Lake City Public Works Norman Jones School of Engineering 324 South State Street Utah State University Salt Lake City, Utah 84111 RE: Consideration and Approval of Salt Lake Valley Solid Waste Management Council's Recommendations. Dear Mr. Anderson: We request Salt Lake City's consideration of the recommendations made by the Salt Lake Valley Solid Waste Management Council on October 30, 1987. This is in accordance with paragraph ten of the Landfill Interlocal Cooperative Agreement. Minutes of the above referenced meeting are enclosed. We would appreciate notification in writing of the actions taken by the Mayor regarding these items. Respectfully yours, Daniel L. Bauer, Director Solid Waste Disposal Attachments cc: file DLB:bh • • MINUTES OF THE SALT LAKE VALLEY SOLID WASTE MANAGEMENT COUNCIL The meeting was held October 30, 1987, at 10:00 a.m. , in the Salt Lake County Government Center, Salt Lake City, Utah. Attendees: -Brad Stewart -Salt Lake City Public Works -John Hiskey -Salt Lake County Public Works -Glenn Weaver -West Valley Public Works William Davis -Salt Lake C/Co. Health Department -Norman Jones -Utah State University Others in Attendance: -Daniel L. Bauer -Solid Waste Disposal -Brynn Howell -Solid Waste Disposal -Paul Maughan -Salt Lake County Attorney -Romney M. Stewart -Salt Lake County Public Works -Craig Tribley -E.T. Technologies -Kurt Spjute -Salt Lake City -Ted Diamant -Salt Lake C/Co. Health Department -Bud Stanford -Solid Waste Disposal -Jeanne Babin -BFI -Mary Pat Boch -State Department ofHealth -Sam Nipper -Recycler Waste Co. -Ross Hofeling -Reliable Waste -Larry Moller -Salt Lake County Public Works BUSINESS ITEMS 1. Approval of Minutes ,(September 25, 19871. Bill Davis had a question concerning the 4th paragraph on page three (3) . He felt that the minutes should be clarified to state that variables could cause the actual cost for the present operation of the landfill to decrease by up to $150,000 as well as increase by that same amount. Norman Jones moved that the minutes be accepted as ammended and that they be rewritten to reflect what is recorded on tape. Glenn Weaver seconded the motion, which passed unanimously. • 2. Authorization to Pursue New Land Aguisition Romney Stewart explained that the County Real Estate Office had contacted Kennecott Copper to see if they were interested in selling some of their property to the Salt Lake City/County Landfill. Kennecott responded that they would not be interested in selling the small parcel (15.1 acres) of land without the large parcel (118.3 acres) . Kennecott also indicated that if an agreement was reached they would like to have the land condemned prior to the sell. The land would cost an estimated $8,000 to $10,000 per acre. Romney commented that this would add 5 to 7 years of life to the landfill and would be a very logical expansion. Any action on this subject was deferred until after the Council has had a chance to discuss the designation of cash reserves. 3. Approval of 1988 Budget Brad Stewart expressed thanks to Larry Moller for the work he has put in on the budgeting process. In reviewing the landfill budget, Brad indicated that it did not appear to balance and therefore he couldn't recommend it to Mayor DePaulis for review. He requested that the following schedules be added as part of the 1988 budget document: resources and uses statement, balance statement and a fund balance status. Larry Moller stated that it was a balanced budget, showing a positive net income of $354,000 with debt payments coming out of that amount. Approved land restoration is one of the items that is presently being deducted. It was suggested, by John Hiskey, that the accountants from both the City and the County meet to discuss the budget and any questions pertaining thereto. Glenn Weaver had a question concerning object 7420, which was for the purchase of a pickup truck, it showed the budgeted amount as being $100. Larry Moller explained that amount was used to keep the line item open and that in this type of budget the truck would be shown as an asset. The cost would then be shown as depreciation from year to year. Romney asked if it would be of benefit to have the monthly expenditure report as part of the packet enclosed with the minutes on a regular basis. The Council members all felt that this would be helpful to them. An increase of $40,000 was recommended, by Daniel Bauer, for line item 2430 to cover the costs of the privatization RFP. John Hiskey moved that the $40,000 increase be accepted and that bid bonds be required from all interested bidders inorder to re-coup this extra expenditure. Glenn Weaver seconded the motion which passed unanimously. -2- 4IP John then moved that the budget be tentatively adopted, subject to review by Salt Lake City and final acceptance of the landfill budget by the Salt Lake County Commissioners. Bill Davis seconded the motion. Motion passed by the majority, opposed by Brad Stewart. DISCUSSION AND INFORMATION ITEMS 1. RFP Update. The Council and others in attendance outlined an estimated time frame for the completion of the RFP process. (This tentative schedule is attached. ) 2. Orthodicholorobenzene Craig Tribley, of E.T. Technologies, presented a handout to the Council Members. He indicated there is still a problem with companies who use drain cleaners containing orthodichlorobenzene. This product is collected in sumps and eventually disposed of at the landfill. Craig feels that testing should be implemented for liability reasons. Mary Pat Bach, of the State Health Department, asked how many companies had been confirmed as using the material. Craig said at this point in time there were two. Paul Maughan questioned why E.T. was approaching the Council about this matter. Paul indicated that this subject was an operational matter that should be handled directly between E.T. Technologies and their customers. Craig felt that the Council should be informed on this matter. 3. Other Items None. 4. Next Meeting December 4, 1987, 10:00 a.m. Salt Lake County Government Center 2001 South State Street Salt Lake City, Utah -3- , . , • 0 ESTIMATED TIME FRAME FOR PREPARATION OF RFP October 30, 1987 Council reviews and approves packet to be sent engineering firms who may be interested in writing the Request for Qualifications (RFQ) . November 23, Proposals submitted. Landfill staff to evaluate and select top three. December 4, Top three engineering consulting firms to make presentations before the Council. A firm will be selected. December 7 or 9 Under the expedited consultant selection procedure, a firm will be approved by the County Commission and Salt Lake City Mayor. December 10, Notification to successful bidder, who will have thirty (30) days to prepare the Request for Qualifications. January 29, 1988 The RFQ, to be used in soliciting an engineering firm to prepare the privatization Request for Proposal (RFP) , will be presented to the Council. It will then be forwarded to the County Commissioners and Salt Lake City for ratification. February 15, Mail RFQ to engineering firms interested in preparing privatization RFP. Thirty (30) days for response and hire of engineering co. RFP preparation time estimated to be 60 - 90 days. Subsequent response time for landfill operators to prepare bids on RFP is expected to be 30 days.