10/07/1986 - Minutes MINUTES
071
411 URBAN FORESTRY ADVISORY BOARD MEETING
October 7 , 1986 pppRoVED
6 : 001 p.m.
414 City & County Building FEB _ 3198T
Present: CITY RECORDER
Bob Burke, Chairman Steve Schwab
Jennifer Harrington Karen Salisbury
Mary Pat Matheson Max Peterson
Mike Bird Vern Jorgenson
Peter Lassig Larry Livingston
Kathie Anderson
JoAnne Milner
Orson Gibb
Lloyd Siegendorf
Item #1 : Robert McQuarrie / Smith' s Food King .
Mr . Robert McQuarrie, East Central Community Council , addressed
the Board about a concern regarding the road widening and
landscaping at Smith' s Food King at 900 East & 800 South. Orson` '
Gibb had spoke to him about the possibility of Utah Power & Light
Company removing some trees. Bob Burke assured Mr . McQuarrie ,
• that the plans for Smith' s Food King had already been presented
to the Board for review and there were no recommendations or
requests to remove the trees he was questioning . Mr . McQuarrie
was given copies of the diagrams, proposals , and letters
regarding the Smith' s Food King project.
Item #2 : Minutes.
Bob Burke suggested the minutes need to be reviewed and accepted
more expeditiously. Minutes are to be mailed out one week prior
to each meeting so they can be acted on at the beginning of each
Board Meeting . The minutes for August and September were
reviewed . Lloyd , Jennifer , Mary Pat, and Kathie requested the
minutes for these two months be redone with more detail and to
follow proper form according to Robert' s Rules of Order to
include who made the motion , who ' 2nd the motion, and how each
individual Board member voted on each motion . Copies of
"Simplified Parlimentary Procedure Based on Robert ' s Rules of
Order" were handed out for reference . The following corrections
were made in the September minutes :
Item #1 : 900 West: 2nd paragraph:
Jennifer Harrington was under the impression that 3"
caliper trees would be planted , not only on school
property but along the entire residential portion of
• the street. She then made a motion to make this
correction in the September minutes. (No 2nd , no vote) .
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Item #5 : C & C Landscaping.
There was discussion for clarification of intent.
411 Jennifer Harrington made a motion for the paragraph
to read:
The five (5) trees on the west side of the building
are being considered for possible removal . Lloyd
Siegendorf feels these trees should all be saved .
A time will be set up for Bob Burke and Peter Lassig
to meet with Mike Zuhl and Phil Erickson of the
Mayor ' s office to discuss the preservation of these
trees. If this is not possible, they were directed
to negotiate a compromise to preserve the three
Norway maples closest to the west entrance of the
building . A motion was made by Jennifer Harrington
to proceed with a compromise solution to , at least,
save the three Norway maples. The motion was
seconded by Peter Lassig and unanimously approved .
Lloyd will also proceed in trying to save all five
trees via his position on the Heritage Tree Board .
2nd: Peter Lassig
Vote: Aye: Peter , Lloyd , Jennifer , Orson, Kathie .
Opposed: Bob
Abstentions : Mike, Mary Pat.
Item #3 : Announcements .
410 A. Steve Schwab: Two contracts went out to bid . Both are
scheduled to close on October 15th and initiate work on
October 20th.
1 . A $40 ,000 tree trimming contract which should take care
of approximately 350 to 400 trees that are currently on
the backlog list of individual requests .
2 . A $47 ,000 tree removal contract which we expect to take
care of the removal of approximately 220 to 250 trees.
These trees are in such a state of deterioration from
disease or dying that they are hazardous to the public .
Out of the $13 ,000 remaining budget, $3 ,500 will be used to
extend the contracts of the two individuals doing the tree
inventory for the city. This extention will mainly be used for
data entry of the field inventory information . The rest of the
budget will probably be used for aphid control in the Linden and
Norway maple trees in spring of 1987 .
B. Tracy Aviary is getting a lot of new construction and it
looks like a tree trimming contract will be let out this
winter .
C. Forest Dale Golf Course will be undergoing major renovation
• which will include tree trimming . 900 East along 2780 South
is lined with approximately 15 Syberian elms that have
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reached the end of their life span and are scheduled for
removal .
• D . Mayor DePaulis has requested a meeting be set up with Steve
Schwab , Lloyd Siegendorf, Phil Erickson, and himself
regarding the removal of the Silver maple on the west
•
entrance of the City & County Building. They will be
discussing miscommunication or misunderstanding on this
project and see if this type of problem could be avoided in
the future .
Item #4 : Lowell School : 2nd Avenue & "E" Street.
The plans call for relandscaping of these streets . Greg Bland
was awarded the contract by the School Board to do the landscape
construction which required removal of a number of trees
( including 8 Catalpa and 3 Black locust) and proposed replanting
of trees on the school property and on the parking strips. Mr .
Bland contacted Steve because of the requested removals . The
trees on 2nd Avenue are in a 12 ' parking strip, are in fair to
good condition, and need fine pruning and deep fertilization .
Steve recommended none of these trees be removed . The trees on
"E" Street are in a 4 ' parking strip, are in poor condition , have
been topped a number of times because of power lines, and are
Medesto ash with borers. ; Steve recommended these trees be
removed and no replacements planted . The local community
residents are in favor of Steve' s recommendations .
Motion: Jennifer Harrington
1 . Adopt the recommendations of the Urban Forester , Steve
Schwab .
2 . Send a letter immediately to the School Board with these
recommendations .
3 . Send a letter to the president of the School Board to
establish ties with the School Board for future plans.
4 . Notify the Mayor in all cases when a letter is sent out so
he is aware of what is going on .
2nd: Kathie Anderson
Vote: Aye: Unanimous
Jennifer Harrington will draft the letter to the School Board .
Item #5 : Conflict of Interest.
JoAnne Milner is running for the House of Representatives . She
asked if the Urban Forestry Board felt there would be a conflict
of interest if she were elected .
No . There is no ordinance or by-law that considers her position
as a conflict of interest.
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411
Item #6 : Ordinance .
411 Copies of the updated draft were handed out. All suggested
revisions are to be given to the subcommittee for review (c/o
Kathie Anderson) . The Ordinance was tabled - in process of being
revised .
Item #7 : Policies and Procedures.
Copies of the updated draft were handed out. All suggested
revision are to be given to the subcommittee for review (c/o
Jennifer Harrington) . The Policies and Procedures were tabled -
in process of being revised .
Item #8 : Budget Planning.
Steve briefly discussed phases of budget planning for the Salt
Lake City Urban Forestry Division and asked for recommendations
from the Board members as to what they felt should be some
priorities, etc . . It was suggested that a "broad statement" be
drafted by Steve and distributed to the Board members for review
and input.
Meeting adjourned at 10 :00 p.m. .
Pfriltet/Ati;
FEB
411
Ciki
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h r h Your Salt Lake City
Parks&Recreation
• 1965 West 500 South
Salt Lake City,Utah 84104
Telephone 801 972-7800
Palmer DePaulis, Mayor
John Gust,Director of Parks
0 JOcUs
.0 �.s "° Urban Forestry Board
ad.
Qo ��° °°``°c5i October 5, 1986
t
School Board
Salt Lake City School District
Salt Lake City,UT
Dear Mr. (President):
I would like to introduce you to a new resource of Salt Lake City, the Urban
Forestry Board. The Board is made up of citizen volunteers,appointed by the Mayor,
who have special interest or expertise in matters relating to the urban landscape.
There are two arborculturists, two landscape architects and one horticulturist among
our member- ship. We have a full time staff tree expert,an Urban Forester,whose
office is part of the Salt Lake Parks and Recreation Department. There also are ex-
officio members on the board from other city agencies such as Planning and Zoning
and Engineering, and we have a liaison from the City Council staff. More than a tree
committee,the Urban Forestry Board addresses itself to all issues relating to the entire
landscape of the city for purposes of health,safety,and design.
We have recently had an informal opportunity to review new landscape plans
for Lowell Elementary School in the Avenues District. Our commendations and
support go out to the School Board for sponsoring such an ambitious and much needed
improve-ment. We strongly believe that school ground improvements present an
opportunity to share mutual concerns as well as to establish a policy network
between us.
During our review of Lowell School we saw a need of the School Board for advise
from the Forestry Board as well as the technical services of the Urban Forester. We
would like to establish a formal review procedure with the School Board for future
school ground improvements.
To make this review effective,we ask that you notify all concerned parties
within the Salt Lake district who may have responsibility for grounds improvements,
that the Forestry Board is available for consultation and assistance in the early
planning stages. Needless to say,the earlier we may be involved, the more likely we
are to be a help rather than a hindrance.
This is a new concept'in Salt Lake,but not so new in other cities,such as Denver,
Atlanta,and Minneapolis-St.Paul,who have had urban forestry programs for several
years. We see the establishment of ties with the School Board and other bodies as a
significant step toward bringing Salt Lake City on a par with other areas in the
stewardship of the urban forest.
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I have enclosed for your information a roster of Forestry Board Members.
Please contact me if you have questions or would like to discuss this proposal further.
Thank you for your consideration.
Robert A.Burke,Chairman
Salt Lake Urban Forestry Board