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09/04/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 The City Council met in Work Session on Tuesday, September 4, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Andrew Johnston, Erin Mendenhall, Charlie Luke, Chris Wharton, Amy Fowler, James Rogers, and Derek Kitchen. Staff in Attendance : Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; Jacqueline Biskupski, Mayor; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Council Senior Advisor; Mary Beth Thompson, Finance Director; Allison Rowland, Council Policy and Budget Analyst; Benjamin Luedtke, Council Public Policy Analyst; Todd Reeder, Community and Economic Development Capital Asset Development Manager; Kristin Riker, Public Lands Deputy Director; Sam Owen, Council Constituent Liaison and Policy Analyst; Mike Brown, Police Chief; Jennifer Schumann, Housing and Neighborhood Development Program Manager; Laura Briefer, Public Utilities Director; Lynn Pace, Mayor' s Senior Advisor; Randy Hillier, Finance Budget and Policy Analyst; Robert McMicken, Fire Deputy Chief; Lani Eggertson-Goff, Housing and Neighborhood Development Deputy Director; Jennifer Seelig, Mayor' s Director of Community Empowerment; and Kory Solorio, Assistant City Recorder. Guests in Attendance: Sim Gill, Salt Lake County District Attorney; Cameron Diehl, Utah League of Cities and Towns Executive Director; Natalie Gochnour, Gardner Policy Institute Executive Director; and Alan Matheson, Utah Department of Environmental Quality Executive Director. Councilmember Mendenhall presided at and conducted the meeting. The meeting was called to order at 2 : 07 p .m. AGENDA ITEMS #1 . 2:07:44PM BRIEFING REGARDING LEGISLATIVE INTENT STATEMENTS FOR FISCAL YEAR 2018-19 . Legislative Intents are formal requests the Council makes of the Administration that are adopted along with the annual budget. This briefing will consist of conversations with the Administration designed to exchange preliminary information and feedback. Among other items, the Legislative 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 Intents include: streamlining the building permits process; an inventory of the City's surplus land; and two items related to the recent sales tax increase—a report on the progress of affordable housing programs, and a broadening of the definition of public safety to allow funding of items beyond the Police Department. View Attachments a. Performance Measures for Homeless Services Funding 2:08:28PM Allison Rowland, Randy Hillier, Jennifer Schumann, Lani Eggertsen-Goff, and David Litvak briefed the Council with handouts . Councilmember Johnston said funding homeless services had been more for emergencies; and moving forward, on-going allocations for homeless-specific services (in the General Fund) needed to be tied to specific needs/outcomes to ensure specified results . Ms . Schumann said the Federal Funding process was helpful in creating a framework to collect information and identify needs and outcomes . She said in previous years other needs would pop up and funding was allocated towards them. She said the City tried to take a strategic approach and look at what funding had previously been used. She said there were many partners that helped create outcomes who were not tasked with reporting that data to the City, did not receive money to do so, and whose data might not be a format usable for a dashboard. Mr. Litvak said he did not currently think the dashboard data collection related to Collective Impact were synced together. He noted there were several initiatives Salt Lake City was a part of through the Collective Impact and other partners including the State of Utah that were developing a system-wide homeless services dashboard. He said the State of Utah (about a year ago) unveiled a Statewide dashboard and their administration was currently working with the Brigham Young University (BYU) Romney Institute on a much more tactical dashboard where the Collective Impact provided (particularly) to the Shelter the Homeless Board. He said the Board would then have data that would allow them to adjust programing and funding on a regular basis . Councilmember Johnston said the State dashboard was a homeless management information system based on Federal guidelines which had clear and succinct outcomes, one of which was the amount of time spent in emergency shelter. He further discussed the State dashboard and tracking the amount of time spent in homeless 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 shelters/using homeless services . He said he believed the County and State were the funders of homeless services (behavioral health) and the City was doing things that were not being done by anyone else (targeted to the City' s specific needs) . Discussion was held regarding the State dashboard, tracking time spent in homeless shelters and use of homeless services, interaction/collaboration with the State dashboard system (other systems) , taking smaller amounts of money to hit funding gaps , and measures for deciding what to fund. Councilmembers requested the following items from Staff: • Combine Salt Lake County' s Collective Impact on Homelessness process of measuring outcomes and how it would assist in the City' s own collection of data. • Follow-up briefing on progress with the BYU Romney School of Business and if there was an opportunity for the City' s Departments/Divisions to tap into and modify the system for the City' s own specific needs with Salt Lake City proper. • A separate meeting with the Administration to explore gap funding. b. Neighborhood Safety Program for Homeless Resource Centers (HRCs) 2:27:35 PM Allison Rowland, Lani Eggertsen-Goff, Jennifer Schumann, and Randy Hillier briefed the Council . Councilmember Mendenhall stated the Council asked the Administration to consider options for creating safety programs to offset negative consequences (similar to the Downtown Ambassador Program) to serve neighborhoods where the two HRCs were planned. Ms . Eggertsen-Goff said Housing and Neighborhood Development (HAND) were working with the Downtown Alliance on funding with liaisons from the Mayor' s office for the Downtown Ambassador Program and other issues the HRCs had planned as they came on board. Ms . Schumann said looking at how the Ambassador' s Program had served the downtown area and to replicate that in HRC areas was something that could be done but it would look and feel different . She said the draw to the area was different versus the core downtown area in that there were different types of businesses and 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 more neighborhood residential components . Councilmember Mendenhall expressed concern (May, 2019 HRC opening) with not funding $50, 000 of $200, 000 needed for the Downtown Ambassador Program and whether the Administration would propose expanding the Program or contracting with another management entity. Mr. Litvack replied the Administration was engaged in Neighborhood Action Strategies in a quarter/half mile radius of the new resource centers and was looking at infrastructure needs, projects already in the pipeline, safety, as well as things which had not been thought about in order to have success for both individuals experiencing homelessness and the community. He said through efforts of various Departments, the Mayor' s office, and the Redevelopment Agency (RDA) would soon start working with a consultant to develop the Neighborhood Action Strategies . He said it was premature to say whether a program like the Downtown Ambassador Program was a good fit with the specific neighborhoods but anticipated those kinds of questions would be asked/answered as a part of the Neighborhood Action Strategies and they would come back to the Council with recommendations . Councilmember Mendenhall asked about funding to hire a 24- hour police officer at the shelters similar to the Midvale City family shelter which had State funding to do so. Mr. Litvack responded that funding from the Legislature the first year was specifically for South Salt Lake City and Midvale City. He said this fall there was a grant process for expanded cities to apply for funding. Councilmember Johnston said the operators of the HRCs were responsible to implement the conditional use requirement of having a Neighborhood Advisory Group. He recommended when the operators were chosen, a request be made that Shelter The Homeless have the operators start the Neighborhood Action Strategy meetings before opening the centers to collect feedback on specific needs identified from the businesses and neighborhoods/residents . He said the feedback could be used as part of the initial targeting to get information/direction of the definitive things they were looking to get help with. Councilmember Rogers said another community severely impacted by Operation Rio Grande was along North Temple (near the Gateway Inn) . He said it seemed an ambassador-like program could be implemented there and in other hot spots (not only for HRCs) which was another way to help communities . Councilmember Mendenhall said she believed the Council shared 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 the desire with the Administration to not respond in a knee-jerk fashion with the opening of the HRCs and whatever the needs of the communities were . She said the Council looked forward to hearing about the consultant' s work. Council Members requested the following item from Staff: • As soon as the operators of the homeless shelters were chosen, request Shelter the Homeless to begin Neighborhood Action Strategy meetings before opening the HRCs to collect neighborhood feedback for information and direction of specific needs . e . Prostitution Outreach Program (POP) 2:55:53PM Allison Rowland, Sim Gill, Mike Brown, and Jennifer Seelig briefed the Council . Councilmember Mendenhall stated the Council requested the Administration discuss and evaluate opportunities to bring back the POP. Ms . Seelig stated POP was started through a Department of Justice grant and a partnership with Salt Lake City and the Salt Lake Valley Health Department in 2000 and ran for six months . She said the main goal was to provide people involved in prostitution with the resources to leave which included counseling, health services, and housing. She said funding was allocated for research by the University of Utah for a Human Trafficking Needs Assessment Study and the findings were due at the end of the month. She said a collaborative partnership might be a good tool going forward and the Health Department was interested in engaging in conversation/assisting; however, they indicated the program might be more suitable under the Salt Lake County Behavioral Health Unit. Mr. Gill provided further history of POP saying the underlying basis for POP was for a series of programs premised on the idea of restorative justice (repairing the injuries/crimes caused to victims, offenders, and the communities) . He said a series of other programs were created at the same time including the John' s Program. He said it was discovered early on dealing with this population focus was on issues pertaining to substance abuse and mental health needs . He said initially, there was great success but the continuity was limited from a long-term policy commitment to recognize the full scoop of the issues confronting these women (specifically transitional housing) . He spoke about using the 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 Mental Health Court as an opportunity for diversion to help women get to the core issues of their mental health needs . He said he and Chief Brown had discussed how to look at pilot projects going forward and were looking forward to the Human Trafficking Needs Assessment Study for insight and other opportunities . He said field diversions could be done on some cases by hooking victims up with some of the community connections the City had worked on and these cases could be tracked. He said they could certainly (from a prosecution perspective) go ahead and participate in the diversion if there was an opportunity for assistance; however, the challenge was going to be on the institutional commitment for these resources (most critically transitional housing) . Councilmember Mendenhall stated there had never been a greater opportunity with Salt Lake City to discuss particular housing needs for underserved demographics . Chief Brown stated POP was a good program which was still needed today. He said the City had a very good Organized Crime Unit that tried to address these problems but so many times they were only making an arrest and that was where it was left . He said the underlying issues/causes were probably substance abuse, mental health issues, lack of housing, etc. He discussed the need to look at treating the cause not the symptom. He said this was a great opportunity for the City to work with other organizations because this program was desperately needed on the streets . Mr. Gill talked about the issue of commercial sex work occurring in the community and the different categories/strategies to address them. He said they learned there was a lack of supporting infrastructure for the women who found themselves either homeless or without physical health needs . Councilmember Mendenhall stated she was grateful the conversation had grown on a community-wide level and the City was not the only one conversing about the need of this particular demographic. She asked if there were any current grant opportunities available to help with the collaboration. Mr. Gill replied problem-solving grants were available through the Department of Justice and it was worthwhile to explore those options . He also suggested (if grants were not available) that the program could be done as a pilot program project to shore up the Community Connection Center as well as an opportunity for field diversion on these cases . He said in a concerted way it would not only alleviate some of the pressures in the court system, it would also provide options to law enforcement in the field as well as a continuity of services for the Community Connection Center. He 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 said resources were there and he thought it was simply coordination of those resources . He said there might be some additional benefits to derive systemically by committing to this model . Chief Brown followed-up by saying he did not think the City should wait for funding. He said they were already doing this work and he believed the pilot program Mr. Gill spoke about was a good thing. He suggested connecting the dots and doing the work now. Councilmember Mendenhall asked what was needed from the Council to move forward (next steps) . Ms . Seelig inquired about any outcome measures/indicators the Council was looking for to determine success . She said it was important to wait until the information from the Human Trafficking Needs Assessment Study was received because it would help target resources . Councilmember Johnston agreed it was important to wait in order to know the scope/number being looked at and if it was housing related there was housing and other options already in the pipeline. He said depending on the housing, consideration could be given to opportunities in the current homeless revamp to look at transitional options (not permanent) . Mr. Gill said this was the highest risk/most demanding population there was to have a continuity of contact and availability of resources . Council Members requested the following item from Staff: • Schedule a meeting once the Human Trafficking Needs Assessment Study was received to discuss the questions/gaps identified in the report. #2 . 2:35:47 PM BRIEFING REGARDING THE CITY'S CAPITAL IMPROVEMENT PROGRAM. Capital Improvement Projects (CIP) involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Benjamin Luedtke, Todd Reeder, Kristin Riker, and Mary Beth Thompson briefed the Council with attachments . Mr. Reeder provided the Council with a recap of the CIP (last discussion held May, 2018) . Discussion followed regarding the CIP log and other additional information available to assist the Council . Mr. Luedtke reviewed highlights and policy questions from the Staff report. He stated the total requested funding of $36 . 7 million was 1300 of available revenue . Discussion was held regarding project funding/availablity, 18 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 ability to spend Impact Fee funds before expiration, Police project funding (Impact Fees) for a potential East Side Police Precinct, how City-owned parcels could be leveraged with a list of City- owned properties, Impact Fee eligible/insufficient impact fee dollars (Parks projects) , Impact Fee money set aside for a downtown park acquisition, and the potential of the Parks Division being flexible with impact fee money to use towards projects which were impact fee eligible. Council Members requested the following items from Staff: • A proposal of public/private partnerships to leverage the City' s $3 . 4 million. • A list of all other investments made which went much further with downtown partners . Councilmember Luke joined the meeting at 2 : 42 p .m. #3 . 3:15:56PM BRIEFING REGARDING THE STATUS OF SUBCOMMITTEES THAT WERE CONVENED AT THE DIRECTION OF THE STATE LEGISLATURE TO STUDY WATER-RELATED ISSUES THROUGH THE SUMMER AND FALL OF 2018 . The subcommittee study topics include: extraterritorial jurisdiction, surplus water, a constitutional amendment and private property rights. Recommendations on water-related legislative proposals will be forwarded from the subcommittees to the State Legislature when these interim studies are complete. View Attachments Sam Owen, Laura Briefer, Cameron Diehl, and Lynn Pace briefed the Council with attachments . Mr. Owen stated after the 2018 General Legislative Session , the Utah Department of Natural Resources Director convened a number of working groups (subcommittees) to study issues that had not been resolved during the session. He said topics included the extra-territorial jurisdiction of Salt Lake City and other First Class cities , surplus water sales (constitutional amendment related to surplus water sales) , and private property conservation. Ms . Briefer pointed out that the conversation about water was not specific to or exclusive to Salt Lake City. She spoke about the subcommittees (on water policy) , meetings she attended, items discussed, and potential proposed legislation. Mr. Diehl provided a PowerPoint presentation. Comments included an overview of 2018 legislation opposed by the Utah League of Cities and Towns (ULCT) , water study groups, ULCT survey 18 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 questions, survey results (water supply and rates) , extra- territorial update, proposed constitutional change, and proposed changes to water supply and surplus water. Discussion followed regarding whether or not Salt Lake City had more than 10% of outside users (cities) that were provided water. Mr. Pace stated the subcommittees were required to provide their recommendations by the end of September and after the October Interim Legislative meetings the Council would be provided a full report of their recommendations (including the text) . #4 . Tentative Break #5. 4:02:54PM HOLD A FACT-FINDING SESSION ABOUT THE INLAND PORT. Community members and stakeholders will present on issues pertaining to local government, sustainability, economic development, planning for future impacts to the city budget and city resources. Participants in the discussion may include representatives from Utah League of Cities and Towns (ULCT) , Department of Environmental Quality, The Gardner Policy Institute and representatives from various City Departments and Divisions. This is the second of three fact-finding sessions on the Inland Port. The next session will be held on September 11 . During the previous discussion on August 21, the Council was provided a general overview of the Northwest Quadrant's Inland Port Authority Board (IPAB) , the Board's subcommittees, and the future steps for advancing the development of the Port. View Attachments 4:03:14PM Natalie Gochnour briefed the Council . She stated the Salt Lake Inland Port Market assessment was complete. She addressed three particular questions the Council had asked: 1) what needed to happen to make the Inland Port successful; 2) how the City could help make it successful; and 3) best practices for the Inland Port Authority to implement. She responded to all three questions with the same answer (2 components) : 1) the Inland Port effort needed a unified vision, and 2) supported by the best technical support available. Further comments included the City being a full partner in creating the vision and ensuring the IPAB had the superb technical support to create the vision, State/City partnership investing in data and analysis, limiting controversy by investing in data driven analytics that help inform a vision, City using their influence as a major partner on the IPAB and being the Capital City to encourage the investment in data collection and analysis to create the right vision for the community, and no value in perpetual fighting between the City and the State. 18 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 4:07:45PM Councilmember Mendenhall provided an introduction regarding the Inland Port fact-finding sessions and what she hoped the outcome was . 4:11:20PM Ms. Gochnour further commented on available technical support, upcoming Request-For-Proposal (RFP) for support of a business plan to help with the formation of the Inland Port, recommending to the IPAB that there was incredible local expertise to form a technical team to support the Board (a different endeavor than the RFP) , and looking at scenarios of Ports before building the business plan. Discussion followed regarding conversations between the Gardner Policy Institute (GPI) and the State regarding the potential to participate in a scenario vision process, appropriate engagement process for the development of a business plan, how the Gardner Policy Institute could help engage the public/interest groups, how the GPI could help others communicate with the public, opportunities identified in the Salt Lake Inland Port Market assessment, a 5/10 year vision of what to look for to tell if the process was working/not working, how to stop current/urgent global opportunities before having a business plan developed, timeline to accelerate a technical analysis, timeline for the business plan, identify Executive Director' s role in the process, and potential of the GPI providing a similar presentation to the IPAB. 4:47:39PM Mayor Biskupski briefed the Council . She addressed concerns regarding the rush to address current global opportunities and closed door meetings of the IPAB. Comments included concern regarding current/continued closed door Board meetings, voting on items not listed on an agenda, and the Council sending a letter to the IPAB requesting they open all meetings and the agenda reflect all items being voted on. Discussion followed regarding Staff assisting the Board with meetings, letter sent to the IPAB by Lara Fritts, Director of the Department of Economic Development (addressing the Utah Open and Public Meetings Act/listing all topics being consider on the agenda) , and how the subcommittees could keep the public informed if they were not able to comply with the Open and Public Meetings Act. 4:57:05PM Cameron Diehl briefed the Council . He addressed why the ULCT supported the Inland Port compromised legislation and the current position of developing the Inland Port and where it was a year ago. Comments included the overall concern at the Legislature was that cities were obstacles to progress and growth, transportation in Utah and the Transportation Task Force, what the 18 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 City was learning that that could be shared with other cities about public engagement, letter the ULCT submitted to Governor Herbert (the week of the Special Legislative Session) addressing issues fellow cities were concerned about, significant improvement of proposed legislation, more local government representation on the IPAB, and constitutionality and precedence language . Discussion followed regarding how the ULCT would track county benefits as the Inland Port developed, concern of a precedent being set, concern with the Legislature acting like a city council/planning commission, and how the ULCT was pushing back on the narrative (at the State level) that local governments were the hindrance to economic progress . 5:21:08PM Alan Matheson briefed the Council . He addressed the Inland Port and the intersection with environmental issues . Comments included the announcement of the IPAB and the concerns/questions which were raised, development in a sensitive environmental (areas with environmental concerns) , environmental progress made as a State, challenges to develop the Inland Port in a way that addressed economic promise and provided human health and environment benefits, role of the Department of Environmental Quality (DEQ) , and a sustainability plan. Discussion followed regarding potential short-term (1-5 years) possible errors, how to help the community understand potential impacts, budget proposal, navigating conversations (example electric transportation infrastructure) of upfront investments which would have an impact on air quality and economically, how the DEQ (from a staff perspective) would support the process they were obliged to participate in, realities of needed monitoring, and incentives/dis-incentives to ensure the goals of a sustainability plan. 5:49:43PM Jennifer Bruno provided an overview on the status of the Inland Port legislation. Comments included boundary in terms of jurisdictional land, IPAB' s land use appeal authority, aligned terminology and process with existing State land use code, tax increment/tax differential, IPAB composition, and environmental concerns . Discussion followed regarding reimbursement of Staff time for rezones and other preparatory services . STANDING ITEMS #6 . 3:39:24PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City 18 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 Council business, including but not limited to scheduling items. See File M 18-5 for announcements . #7 . 5:59:13 PM REPORT OF THE CHAIR AND VICE CHAIR. Councilmember Mendenhall said this was a follow-up from last week' s discussion of the funding gap in the construction budget for the Homeless Resource Centers as a request for fee waiver (over half a million dollars) and the Council' s reluctance to set a precedence of fee waivers . She said it was discussed to do part of the request as an impact fee waiver in the affordable housing realm; however, it turned out that could not be done . She said part of the contribution for the request could be included in the open budget amendment. She asked if the Council wanted to take an extra step and require a Public Benefits Analysis (which was not required) for the contribution; and if so, the Administration would need to conduct a Public Benefits Statement to submit to the Council . Discussion followed questioning if a Public Benefits Analysis had already been submitted with the request . Councilmember Wharton proposed that a Public Benefits Analysis be completed for donation of the requested fee waiver. There were no objections from Council Members . Ms . Bruno said based on this direction, Staff would work with the Attorney' s Office to get a Public Benefits Analysis drafted and the Council could make a decision at a later date if the funds were approved. Councilmember Mendenhall asked Council Members to speak with Staff regarding any concerns they had. She said this item would be on a future agenda and a public hearing would be held. #8 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 6 : 04 p .m. COUNCIL CHAIR 18 - 12 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 4 , 2018 CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 4, 2018 . ks 18 - 13