05/05/2022 - Meeting Materials PARKS,NATURAL LANDS, URBAN FORESTRY AND TRAILS ADVISORY BOARD of SALT LAKE CITY
Formal Meeting
Thursday,May 5,2022
5:00 p.m.—7:00 p.m.
Join Via Wcbex:https://saltlakecity.webex.com/saltlakecity/j.php?MTID=m28d75f61340d6db5f0ade1de58187dea
Or Join at the Public Lands Administrative Building:1965 W.500 S.Salt Lake City,UT 84104
Upstairs Parks Training Room
Join by phone
1-408-418-9388
Access code:24923103544
AGENDA
1-Convening the Meeting 5:00 PM
Call to order
Chair comments
New board members update and/or introductions
2—Approval of Minutes 5:10 PM
Approve April 7, 2022 meeting minutes
3—Public Comment Period 5:15 PM
Verbal comments are limited to no more than 3 minutes;15 minutes total.Written
comments are welcome.
4—Staff Discussion and Agenda Items 5:30PM
Trailheads update—Tyler Fona row 10 mins
Park signage project update—Kat Maus 10 mins
Donation proposals(action items): 15 mins
• Backman open space—Kat Maus
• Liberty Bell dedication plaques—Kezia Lopez
• International Peace Gardens Tree& Bench Donation —Kezia Lopez
5—Board Discussion and Action Items 6:05 PM
Finalize board discussion about updated bylaws 10 mins
Board discussion about formation of a foundation subcommittee 15 mins
6—Confirmation of Next Meeting,Board Comments&Future Agenda Items 6:25 PM
Board subcommittee updates as needed
• Trails subcommittee
• Bylaws subcommittee
• Communication subcommittee
Board comment and question period
Next meeting:June 2, 2022
Request for future agenda item
7—Adjourn 6:45PM
Packet Page 1
PARKS,NATURAL LANDS, URBAN FORESTRY AND TRAILS ADVISORY BOARD of SALT LAKE CITY
Formal Meeting
Thursday,April 7,2022
5:00 p.m.—7:00 p.m.
Join Via Webex:
https://sa ltla kecity.webex.com/saltl akecity/j.php?MTID=m8b71228a7 cf5 c94 e88 e2 7d8975 a11cd5
Or Join at the Public Lands Administrative Building:1965 W.500 S.Salt Lake City,UT 84104
Upstairs Parks Training Room
Join by phone
1-408-418-9388
Access code:24865551907
Minutes (Unapproved)
1-Convening the Meeting 5:00PM
Call to Order
- Polly Hart
- Brianna Binnebose
- Samantha Finch
- Jenny Hewson
- Melanie Pehrson
- Phil Carroll
- Ginger Cannon
- Clayton Scrivner
Chair Comments
Polly Hart solicited questions from the board regarding the April board packet.
Ginger Cannon asked about the quote for sod at the Salt Lake City Cemetery. Ms.
Cannon stated that the quote seemed to be abnormally high and asked if there was a
way for Public Lands to decrease the cost. Lee Bollwinkel responded that included in
the cost for sod is the cost for needed soil and labor,which results in the higher
number listed in the packet.
Ms. Hart asked a question relating to the results of Salt Lake City's 2021 Resident
Survey. Ms. Hart asked if the data reporting 54%of respondents strongly agreeing with
the statement"my neighborhood has access to parks and public lands" had been
broken down by the respondent's location. Having access to information about the
respondent's location can identify access inequities in the City.
Kristin Riker responded that she would inquire if this information were available.
Packet Page 2
Ms. Hart also asked if the department's Yappy Hour event would be happening this
summer?Luke Allen responded that Yappy Hour will be happening.
Ms.Cannon commented that she appreciated that Public Lands new hires were
highlighted in the board packet.
Jenny Hewson informed the board that one of the constituents providing a public
comment at the March meeting also spoke at the Greater Avenues Community Council
meeting and reiterated their concerns about the Foothills and I-Street Bike Park.The
constituent has brought their concerns to a range of different entities and is feeling
frustrated.
Phil Carroll also informed the board that he has talked with this constituent and has
reassured him that Public Lands is working on solving his concerns.
Ms. Riker mentioned that she had met with LDS church representatives to discuss
parking options at the I-Street Bike Park.
Tyler Fona row shared that he and the constituent have been talking a couple days a
week and have a meeting scheduled at I-Street with some veteran builders. Mr.
Fona row and the constituent have also discussed traffic,speeding,trails population
and bike park issues.The constituent understands the challenges presented but feels
responsibility to keep voicing their opinion until Public Lands can make progress.The
constituent is supportive of the actions Public Lands is currently taking and
understands the department is doing its best to solve the issues at hand.
2—Approval of Minutes 5:03PM
Approve March 3, 2022 Meeting Minutes
Samantha Finch motioned to approve the March meeting minutes. Ms. Hewson
seconded the motion. the minutes were unanimously approved by the PNUT Board.
3—Public Comment Period 5:05PM
Verbal comments are limited to no more than 3 minutes;15 minutes total.Written
comments are welcome.
Dru Whitlock
Dru Whitlock, head coach of the West High School mountain bike team,shared that his
team will be frequently practicing in the Foothills through the spring,summer and fall.
As a requirement from the National Interscholastic Cycling Association and the Utah
league, mountain bike teams are required to complete trail maintenance.The West
High School mountain bike team would love to help Public Lands staff with trail
maintenance and provide support to the department.
Packet Page 3
Mr.Whitlock and his team are very happy with the phase 1 development of the
Foothills trails.They are strongly advocating for further development of trails to a
more highly managed system so their team can safely ride in the Foothills area.
Jeff Rocco
Jeff Rocco,a ride leader and coach for the West High mountain bike team, shared that
the phase 1 of the Foothills trails has been a huge improvement for all user groups. As
the City continues to grow,the use of trails will increase. Mr. Rocco appreciates all
efforts to improve access totrails and distribute a large amount of people over a
greater area to mitigate conflict between user groups like hikers and bikers.
West High has over 50 riders on their team and is looking to fulfill a minimum of 150 —
200 volunteer hours. Mountain biking is the largest high school sport in the state and
has a focus on stewardship and riding in a safe and beneficial manner.
Mr. Fonarow will coordinate with Mr.Whitlock and Mr. Rocco.Volunteer
opportunities in the Foothills are contingent on a meeting with City Council on April
19th.
4—Staff Discussion and Agenda Items 5:20PM
Tree Donation (Action Item) 5 mins
Public Lands received a potential tree donation from Deb Sawyer.The donation is
comprised of two Bristle Cone Pine 2" caliper trees.The trees will be planted on the
west side of City Creek just above Memory Grove near the Freedom Trail. Urban
Forestry has approved the location of these trees and Luke Allen will provide the board
with a map indicating the planting location.The total value of the donation is
estimated between$500-$700. This is the third year that Deb Sawyer has contributed
a similar donation. Ms.Sawyer is also committed to taking care of the watering of
these trees.After review, Public Lands sees no reason to decline this donation.
Ms.Cannon asked if the constituent receives any acknowledgement from the City for
this donation. Mr.Allen responded that they receive a written donation agreement
document which is a legal document between the City and the donor that can be used
for tax purposes.
Ms. Hart and Ms. Riker stated that they can draft a thank you letter to the donor. Ms.
Riker also stated that the Utah Recreational Parks Association has opportunities to
recognize volunteers that could be utilized.
Ms. Finch asked if the donated trees are in memory of people or if they are just being
donated to enhance the space?Mr.Allen responded that these trees are being
donated to enhance the space are not in memory of anyone.
Ms.Cannon asked if every donation Public Lands receives must be advised by the
PNUT Board or is there a monetary threshold that requires the board's input?
Packet Page 4
Ms. Riker responded that it is up to the board. If the board would like to set a
monetary threshold they may. Setting a monetarythreshold would also allow Public
Lands to expedite the donation process.
Ms. Hart commented that we could add a monetary threshold for donation advising to
the board's bylaws.
Mr.Carroll motioned to approve the donation. Ms. Binnebose seconded the motion.
The PNUT board voted unanimously to approve the donation.
5—Board Discussion and Action Items 5:25PM
Board Discussion and Potential Approval of Recommended Bylaws Updates(Action 60 mins
Item)
The bylaws subcommittee has worked to update the board's bylaws.After working
with Public Lands staffand the City attorneys to develop a revised set of bylaws,the
subcommittee shared the revised set with the Board for feedback and approval.
Agendas
The Agenda section notes that each meeting's agenda will be prepared by the Board
Chair and Public Lands board liaison.The agenda will be given out 7 days prior to the
board meeting to abide by the Public Meetings Act.
The board will be amending the section of the bylaws regarding public comment to
illustrate that one's public comment may be discussed at the end of the meeting if
time allows or if there is board interest in discussion.
Minutes
The Minutes section memorializes the way meeting minutes have been conducted
currently with the current process and timeline highlighted.
Board Member Responsibilities
The Board Member Responsibilities section notes the expectation that the Board will
review agendas and board packets before meetings and be respectful of constituents,
staffand fellow board members.The Board serves in an advisory capacity,where their
purpose is to advise the Public Lands department, not make decisions.
The Board Chair will be held accountable in ensuring balanced representation and
allowing all board members to contribute.
When speaking with the media, Board members have the right to speak with the
media and express their opinions but must state that they are expressing their
personal views and do not speakfor the majority of the PNUT Board. In cases where
Packet Page 5
the views of the PNUT Board are being expressed to media,the Chair will represent
the board.
Board members are required to give notice of absences to the Board Chair prior to
meetings that they are not attending.Two unexcused absences will result in removal
from the PNUT Board.
The PNUT Board will require that all board members join a subcommittee.
Public Involvement
The Public Involvement section states that the Chair has the power to remove persons
from the meeting who are disruptive or engaging in disorderly conduct.
The PNUT Board discussed announcing a code of conduct statement at the start of
meetings.The board also discussed creating a log of public comments and responses
that can be listed on the Public Lands website.
Mr.Allen will provide binders to board members who have yet to receive one.
The board motioned to approve the bylaws with an amendment to the section
outlining public comment and the addition of a code of conduct.
Ms. Hewson motioned to approve the bylaws with the implementation of the two
amendments. Ms. Finch seconded the motion. The PNUT Board passed the motion
approving the bylaws.
6—Confirmation of Next Meeting,Board Comments&Future Agenda Items 6:25PM
Board Subcommittee updates as needed
• Trails Subcommittee
A recurring trails subcommittee meeting will take place every third Thursday of the
month at 4:00 pm.
Ms. Hewson will be joining the trails subcommittee.
• Communication Subcommittee
Ms. Binnebose has sent out a meeting request and agenda to the members of the
communication subcommittee.
Board Comment and Question Period
Ms. Riker announced that Public Lands has three recommendations for new PNUT
Board members.All three of the recommended board members live in west side
neighborhoods and are from the BIPOC community. Public Lands is excited the have
more diverse and more west side representation on the PNUT Board.
Packet Page 6
Public Lands is also excited to employ DEI training and two speaker events for staff
members. Ms. Riker invited the PNUT board to join in on the DEI trainings.
Next Meeting: May 5, 2022
Request for Future Agenda Item
Ms.Cannon recommended that the Board places an updates section in the agenda
where staff and board members can give quick updates such as introductions.
The following future agenda item requests were put forth by the board.
- Discussion of a foundations subcommittee
- Removal of the bylaws committee
- Introduction of new board members
- New signage at Poplar Grove Park and 9 other selected parks
- Update on the Glendale Water Park
- Trailheads and associated issues
- Park Ranger Program update
- Budget Initiative updates
Upcoming Involvement Opportunities
7—Adjourn 6:40PM
Ms. Finch motioned to adjourn the April PNUT Board meeting. Ms.Cannon seconded the motion. The
board voted unanimously to adjourn the meeting.
Packet Page 7
- Pu lc Lands
C' 'T`t Parks I Trails&Natural Lands I Urban Forestry I Golf
Staff Responses to Public Comments from the April 7, 2022 PNUT Board Meeting
Dru Whitlock
Dru Whitlock, head coach of the West High School mountain bike team,shared that his team will be
frequently practicing in the Foothills through the spring,summer and fall. As a requirement from the
National Interscholastic Cycling Association and the Utah league, mountain bike teams are required to
complete trail maintenance.The West High School mountain bike team would love to help Public Lands
staff with trail maintenance and provide support to the department.
Mr.Whitlock and his team are very happy with the phase 1 development of the Foothills trails.They are
strongly advocating for further development of trails to a more highly managed system so their team
can safely ride in the Foothills area.
Jeff Rocco
Jeff Rocco,a ride leader and coach for the West High mountain bike team, shared that the phase 1 of
the Foothills trails has been a huge improvement for all user groups.As the City continues to grow,the
use of trails will increase. Mr. Rocco appreciates all efforts to improve access totrails and distribute a
large amount of people over a greater area to mitigate conflict between user groups like hikers and
bikers.
West High has over 50 riders on their team and is looking to fulfill a minimum of 150—200 volunteer
hours. Mountain biking is the largest high school sport in the state and has a focus on stewardship and
riding in asafeand beneficial manner.
Mr. Fonarow will coordinate with Mr.Whitlock and Mr. Rocco.Volunteer opportunities in the Foothills
are contingent on a meeting with City Council on April 19tn
Staff Response to both comments:
Public Lands acknowledges both comments and is interested in exploring opportunities for local high
school teams to get involved with trail maintenance
Packet Page 8
,„ ,
lit"= Public Lands sI 1 Parks I Trails&Natural Lands I Urban Forestry I Goff
Memorandum
To: Parks,Natural Lands,Urban Forestry,&Trails Advisory Board
From: Kat Maus,Public Lands Planner
Date:April 6,2022
Re:$10,000 Donation from Salt Lake Education Foundation for Backman Open Space Development
Background:
Salt Lake City Department of Public Lands requests the Parks,Natural Lands,Urban Forestry,and Trails Board to
provide a formal recommendation for the donation proposal listed below.Priorto approval,Salt Lake City will
develop a contract for each proposal.Donationsto the City are governed by Salt Lake City Code Chapter3.60.Final
donation approval is granted by the Salt Lake City Mayor.
Overview
Salt Lake City Public Landsisworking in partnership with Backman Elementary to develop the open space located
at 601 North 1500 West in Salt Lake City.Faculty and staff at Backman elementary have facilitated a contribution
totaling$20,000to the Salt Lake Education Foundation through grants and private donations.Salt Lake Education
Foundation would now like to contribute this$20,000to Salt Lake City Public Lands to assist in the development of
the community open space.
The open space development project includes natural area enhancement and safety improvements on two acres
of city open space adjacent to Backman Elementary and the Jordan River.This open space area is currently covered
in thick,invasive vegetation and poses multiple safety concerns for students.Perceptionsaboutthe current
conditions and safety of the space mean it is unused as a park space.However,an analysis of census blockdata
and access points by the University of Utah shows that this specific natural area has the potential to provide
walkable accessto nature for more children than any other natural open space in the City.The design of this site is
currently being developed by Public Lands with consultant BIOWEST.The final design will include infrastructure for
an outdoor classroom,pathways for access to the Jordan River Parkway,landscaping and safety improvements,
wildlife areas and/or similar amenities.The open space development is succeeding the installation of a bridge
across the Jordan Riverfrom Backman Elementary to an adjacent nonprofit housing development.
Funds currentlyavailablefor the development of the open space site are around$230,000,and the contribution
from Salt Lake Education Foundation would add$20,000.The$20,000contribution will go towards the purchase of
physical materials to contribute to the site,which includes the potential for seating,supplemental classroom
materials,and other associated furnishings and amenities.The planning team has performed its due diligence and
finds no reason to reject this proposed donation.A formal donation agreement will be executed upon PNUT
recommendation.
Suggested PN UT Board Action:
Recommendthatthe City's Public Lands Department and the Mayor accept the proposed donation uponthe
execution of an approved donation agreement by the parties involved.
Packet Page 9
IPub1ic Lands
,„ Parks I Trails&Natural Lands I Urban Forestry
Memorandum
To: Parks, Natural Lands, Urban Forestry, &Trails Advisory Board
From: Kyle Shields, Park Operations Manager
Date: April 28, 2022
Re: Replacement or Repair of Liberty Bell Dedication Plaques— Memory Grove
Background:
The Parks Division has received a request to replace or repair the Liberty Bell dedication plaques located
at Memory Grove. In 1978 the Beta Sigma Phi International Sorority donated a replica of the Liberty Bell
to be placed in Memory Grove. Dedication plaques were placed near the replica and over the years,
these plaques have sustained damage from vandalism and normal wear and tear.
Overview:
The Beta Sigma Phi Salt Lake City Council would like to pay for the services to either repair the damage
to the plaques or donate a new dedication plaque to replace the two current plaques. If the monument
company is unable to repair the plaques,they would like to remove both plaque and replace with one
larger plaque. They will work with Hans Monument, Weld Works and Parks staff to oversee the removal
of the current dedication plaques and the installation of the new plaques.
The group is hosting a four-state convention at the University Marriot Park Hotel from June 10,2022,
through June 12,2022 and hopes to unveil the new or repaired dedication plaques during the
convention.
Details:
• Total estimated value of donation is $1,600.
• The sizes of the current plaques are 11" x 17" and 17"x 17."
• New size of potential replacement plaque is 27"x 27."
o New post will be 42" high with a 3" square base.
• New plaque would be made of steel.
1
Packet Page 10
4%�,$.... 'r.- ,• ,.'V �:, T --tea r;::Z .t,- Y -
1 ;•_S.. -,..:v .►i-....e W\\\*• c•\A �%'��= •.�..1 •+ 1
al
�_ \ \\�````�" +�/' 1, I' • 44=~.�y` '.J• gyp
��• \\J� ILL , ;1� C�
._/ 1.:. ks'. f4!".11
... _%. 1110,•::;'i'll.41:::**41:51.::';'
--,40,4,,, .\ 4-----,-- ,,
4 .
:.... ._.. . s .
•.... . _
.1 is ,
a ,•
.�. +�� Sir: �t �t •.�?1 _ :.{ 1:r°-�i�,c Rig . '
rk--g#srt :t4rvok: ,14„..-.-i- /....
1 y �c • f ••, , .. . ,. .
v v ;
1 1 ki 1‘...•In lOnt':;,4,;:tia.t-4'P r- J
, ••••
.... -. 4„,...,.„....„.4:
_ . •,..._ - 2-. ,-, ..-,.. .-4,,,,.., •: .,..t.e,
,,. , ,,,,
't',,,
Vie;a . **a. -L t' - R, `4Z. ?1- v,r0.0 yt . ?
A
A.
....."-;,,A.,4i,.,..1
,-:_*
„..,.... , . - . ,....-.,:,, , . , : • k , ' Al
J•e.► '-.4•.' ., i. l /- r 'e.. .may,..•✓ ti
trit, .. 110,...••.
-, 7 i I 4• - • ., f .
1 Original Dedication Plaque
2
Packet Page 11
ter. - . .�.- '46.,. . ~4. •. 1,tMt
s3 •� y • _ x•.• ';. ..-"jay a
:._ ` ��.. Its"-- ,'' .'ilcA+Ol�- N
•
(men Qftah - esent -
- .-_-.-
4 . . • ter for the Liberty Bell
o �r
� �`---- ' ji 2f4"41-; - ' ' . . thiF,--, 5
•
•
h! mystery of man trc m . . ! d,,
i* 'rocee(1 thy honour\. I ,r` I •
tiim��le Childhood „ �n
I
- ich tt (-dinr -
•
•
• !_S_`tom_
2Original Dedication Plaque
3
Packet Page 12
27.00 in
The children of Utah present the
tower for the Liberty Bell
O O O
Replica of the Liberty Bell presented to the State of Utah o
by the Beta Sigma Phi International Sorority 0
May 14, 1978
05511217:
lit‘.
z
• J
Proposed Replacement Plaque
Suggested PNUT Board Action:
Salt Lake City Public Lands requests the Parks, Natural Lands, Urban Forestry,and Trails Board to provide
a formal recommendation for each donation proposal listed below. Prior to approval,Salt Lake City will
develop a contract for each proposal. Donations to the City a re governed by Salt Lake City Code Chapter
3.60. Final donation approval is granted by the Salt Lake City Mayor.
4
Packet Page 13
IPub1ic Lands
,„ Parks I Trails&Natural Lands I Urban Forestry
Memorandum
To: Parks, Natural Lands, Urban Forestry, &Trails Advisory Board
From: Aaron Benzon, Park Operations Manager
Date: April 28, 2022
Re: Proposed Tree and Bench Donation — International Peace Gardens
Background:
The Parks Division has received a request to donate a tree and bench to be placed in the Scotland
Garden located at the International Peace Gardens. The Ray and Wagner family would like to donate
the tree and granite bench in memory of their late sisterJulianne Wagner who died tragically in a
helicopter accident in December 2021. Julianne Wagner was a strong advocate for preserving the
environment and wanted the memorialization of her passing to bring new life to the earth. They would
like to plant this tree in her honor to have a place where her friends and family could visit and
remember her.
The style of the bench is consistent with several of the existing benches in the International Peace
Gardens and will be made of granite. The tree species will be one of the following approved tree
species:Birch, Elm, Hornbeam or Hawthorne and will planted near the bench.
Details:
• Total estimated value of donation is $4,400.
• The tree will be 2"caliper and one of the above approved tree species.
• The 4' bench will be made of granite and installed near the tree.
o There will be a small engraving on the bench,2" height and 7" wide
o Engraving will be located on the front edge of the bench and will read:
In Memory ofJuli Wagner 1985-2021
"I'll never say goodbye"
• The donors will work with Parks staff and a memorial company to have bench installed
professionally.
• Anticipate completion date is July 26,2022.
1
Packet Page 14
i ' ` j( r��f l }al:-...
(t`' rye; . f`.
jK-IL'J L,. -• — 1 r- , r- -,,
PPP'''``` A .. t< ��+� .� F "� - <.1 t {y
2•,. - may' .,ym• arta''f": -n '.,..4 `�'
•a'R � r'.r.Cr. .r. �'-.?.Kir.a+ �._,+"' ^a-,"."'��tz�.,l,t. "i. ..-''Q
r-,~ ,w k 't40
i •'mac y3rr5
:.ci Y.;-+ •( a. jam
y • T
/ 5,. • fir,. .�T - i , .+,. cli
4
tom"�'{r;>Tf/ n ti�f a'L'fL� _ .+ : �)
5. u4,��,X s iS J
r" ....+`• d i '• -rig _
Complementary Bench located at the International Peace Gardens
Suggested PNUT Board Action:
Salt Lake City Public Lands requests the Parks, Natural Lands, Urban Forestry,and Trails Board to provide
a formal recommendation for each donation proposal listed below. Prior to approval,Salt Lake City will
develop a contract for each proposal. Donations to the City a re governed by Salt Lake City Code Chapter
3.60. Final donation approval is granted by the Salt Lake City Mayor.
2
Packet Page 15
SALT LAKE CITY PARKS,NATURAL LANDS, TRAILS,AND
URBAN FORESTRY ADVISORY BOARD
BY-LAWS
UpdatedApri12022
AUTHORITY
The Salt Lake City Parks,Natural Lands,Trails, and Urban Forestry Advisory Board(the
"Board")will operate pursuant to Salt Lake City Code Chapter 2.94,Parks,Natural
Lands,Trails,and Urban Forestry Advisory Board.Ah.
The Board was created in 2012 for increased stewardship and public participation for the
Open Space Program. The City's Parks Division, Trails and Natural Lands Division,Golf
Division, and Urban Forestry Division are now part of the City's Public Lands
Department(the"Department").The City Council has determined that one advising
board for those divisions will lead to efficiencies and remove duplication and confusion
as to the respective roles and responsibilities and has determined that Chapter 2.94 is in
the best interest of the City and ito-citizens. The Mayor and the City Council recognize
the need to acquire,preserve, and protect these critical resources within Salt Lake City
and its environs. They have adopted multiple plans to identify,protect,and manage open
siiiii
space lands and have established the Board to facilitate th 'ty's acquisition,
management,promotion,preservation,protection,and enha ent of public lands.
The Board has established thedillowing By-Laws for the conduct of Board business:
PRINCIPAL OFFICE
The Board's principal office is at the Public Lands Building at 1965 West 500 South, Salt
Lake City,Utah.
ELECTION OF OFFICERS AND TERMS
The Board's officers will be a chair and a vice-chair. The term of those positions will be
one year.No person may serve more than two consecutive terms as chair. The vice-chair
may be reelected one or more times successively. The vice-chair will not automatically
succeed to the position of chair, except that the vice-chair will succeed the chair if the
chair vacates the office before the chair's term is completed;in that event the vice-chair
will serve as chair for the unexpired term of the vacated office.The Board shall elect a
new vice-chair at the next regular Board meeting.
If the vice-chair is unable or unwilling to serve the remaining term of the vacated office,
the Board shall meet as soon as practicable to elect a new chair for the remainder of the
term.
Packet Page 16
Any Board member may nominate themselves or any other Board member for the
positions of chair and vice-chair. The Board may nominate and elect members to other
offices as deemed appropriate by a majority of the Board. Oral nominations from the
floor as well as written or digital nominations will be accepted. Written,digital and oral
nominations must be made in the month of December or at the last Board meeting of the
year. All nominees must be contacted and state their availability and willingness to serve
before being placed in nomination.
The election will be by written,oral,or digital ballot. Subject to City Code Section
2.07.120,the Board,at its first regular meeting of each calendar year, shall select a
member as chair and another as vice-chair. Proxy votes will not be allowed. Officers will
be elected by an affirmative majority vote of the Board members in attendance. The
current chair shall solicit two members of the Board who are neither officers nor a
nominee to conduct the vote and count ballots. The officers-elect shall assume their
duties at the next regular Board meeting.
POWERS AND DUTIES OF OFFICER
Without limiting the foregoing,tie duties and powers of the officers of th and are as
follows:
A. Chair:
(1) Preside at all meetings of the Board.
(2) Call special meetings of the Board in accordance with the By-laws.
(3) Sign Board documents.
(4) See that the Board complies with the By-laws and applicable law.
(5) Appoint standing or ad hoc subcommittees of the Board.
(6) May be an ex-officio member of any or all subcommittees with a voice but no
v
(7) Act as official s okesperson for the Board in matters of which the Board has
taken al vote or p 'on.
B. Vice air:
The vice-chair shall assist the hair, and during the absence of the chair, shall exercise or
perform all the duties and be subject to all the responsibilities of the chair.
REGULAR MEETINGS
The Chair will govern the conduct of all regular and special meetings of the Board and
ensure agenda items are to involve a motion,a second, any pertinent discussion,and a
vote.
The Board shall meet on an as needed basis but at least twice per quarter as specified in
City Code Section 2.94.050. The Board shall establish a schedule specifying the times,
Packet Page 17
dates, and locations of regular meetings. The Board may alter the schedule at any regular
meeting,and shall comply with the Utah Open and Public Meetings Act("OPMA").A
quorum will consist of the majority of filled Board positions.
The Board may hold an electronic meeting in accordance with OPMA.A Board member
who attends an electronic meeting remotely by electronic means will be counted as
present for purposes of calculating whether a quorum of the Board is present at the
meeting. The length of a Board meeting can extend for the length of time necessary to
complete Board business and/or discussion.
All Board meeting agendas and minutes will be posted and provided for public review
according to OPMA.
SPECIAL MEETINGS
Special meetings may be called by a majority of the Board,by the chair or by the mayor
and shall comply with OPMA. The call for a special meeting must be signed by the
member calling such meeting and,unless waived in writing,each member not joining in
the order for such special meetinmust be given not less than 24 hours' notice.Said
notice must be served personally through email,phone, or by hand delivery at a
member's residence or business office. Attendance by a Board member will constitute the
waiver by that Board member of any defects in the notice.
Special meetings ' at the Department's building, oilitnotely using an
electronic meet' at su er public place as may be designated by the Board.
VOTING
All official Board business that results in a recommendation to the Mayor,the City
Council,or any other public agency or commission must be approved by an affirmative
vote o majority of the Board members,and must comply with City Code Section
2.07.1
'‘
The Board must take a roll call vote of record upon request of any Board member. Each
Board member will only have one vote and a record of each vote within the roll call must
be included in the meeting minutes.
ORDER OF BUSINE
At any regular meeting of the Board,the order of business will generally be as follows:
A. Call meeting to order.
B. Approval of minutes.
C. Invite public comment.
D. Public Lands Department-staff presentation(s)and discussion
Packet Page 18
E. Board Discussion
F. Voting on official business.
G. Confirm date for next meeting;reporting of sub-committees.
H. Adjournment.
AGENDA
The meeting agenda will be prepared by the Department liaison and the chair,working
together. The agenda must be given as part of the meeting notice in accordance with
OPMA. The Department liaison will provide the agenda to Board members seven days
prior to a regularly scheduled Board meeting,with an exception for urgent circumstances
as approved by the chair. Any member of the Board may request topics for discussion at
the meeting through communication with the chair.
i
At the first regularly scheduled meeting of each year,the Board shall review a calendar of
anticipated Department projects for the forthcoming year.For any agenda,the priority
order for agenda items will be(1)staff presentation and discussion;(2)Board discussion;
and(3)vote on official business.
1
Out of respect for members of the public in attendance, if a closed session of the Board is
necessary,the closed session will be the last item on the agenda. Except in the case of an
emergency meeting,the Board may not take final action on a topic unless the topic is
listed under an agenda item and included with the advance public notice of the meeting.
Each topic considered at the Board meeting must be iii.ded in the agenda except topics
raised during the public comment period.If a member of the public raises a topic,the
majority of the Board may request, and the chair may allow,Board discussion of the
public comments. The Board may respond to public comments or advise staff to respond
to public comments made within a public meeting.
The public will be invited to speak during a 15 minute public comment period on issues
that pertain to parks and public lands.Public comment speaking limits will be prescribed
by the chair, and the chair will have discretion to extend the public comment period
beyond the allotted time period.
MINUTES
In accordance with OPMA,the Department liaison shall keep written minutes and a
recording of each Board meeting.Pending minutes will be provided to the Board
members for their review within two weeks after a Board meeting and will contain a clear
indication that the Board has not approved the minutes or that the minutes are subject to
change until the Board approves them. Board members may return amendments and
corrections to the minutes at or before the next regularly scheduled Board meeting. The
updated minutes will be included with the agenda for approval at the next regularly
scheduled Board meeting.
Packet Page 19
Within three days after approving the minutes,the Department Liaison must make the
approved minutes available to the public in accordance with OPMA.
BOARD MEMBER RESPONSIBILITIES
Board members are expected to attend all Board meetings. Board members are expected
to actively serve on a minimum of one subcommittee during each year of their Board
term and assist with drafting letters and recommendations to the Mayor and City Council
under Chapter 2.94.060 paragraph J.
Any Board member failing to attend two Board meetings in one calendar year without
advance notice to the chair of the Board member's absence will be subject to removal by
the Board in accordance with City Code Section 2.07.090.
Board members are expected to review all agenda items or other •ded materials in
advance of each scheduled meeting.
Board members shall be respectful of the public, staff,and each other.
The Board chair shall ensure that all Board members have a fair,balanced, and respectful
opportunity to share their knowledge, opinions, and perspectives.
The role of the Board is to advise the Mayor and the City Council and/or staff.Board
appointment does not empower Members to make final decisions or to supervise staff
Board correspondence written to the Mayor and the City Council as prescribed under
Chapter 2.94.060 paragraph J must be made through the Chair to ensure that the
consensus opinion of the Board is represented. The Department liaison fulfills an
important role in assisting the Board with this regard.
If a Board member, other than the chair, gives their opinion to the media or in a public
forum about Board business,that member must also clarify that this is their personal view
or opinion and not the opinion or view of the Board or another Board member.
Subcommittees of the Board will be established by the chair, or by majority vote of
the Board when proposed by any Board member. The chair shall cause the following
details to be placed on the agenda for Board consideration:
• Committee type(standing or ad-hoc)
• Committee membership(who is involved and the expected time commitment)
• Work objective(the purpose or scope of the subcommittee work)
• Timeline (when and how the work will be accomplished)
• Committee reporting(a presentation and/or written summary of committee work
for Board review and/or approval)
Packet Page 20
PUBLIC INVOLVEMENT
The chair may cause the removal of any person from a meeting if the person willfully
disrupts the meeting to the extent that orderly conduct of the meeting is seriously
compromised.In the alternative,the chair may terminate the meeting in the event of such
a disruption.
All meeting attendees, including Board members,must be respectful of another person
speaking and conduct themselves in a civil manner. If any person fails to do so,the chair
can direct that person to leave the meeting. A
CONFLICT OF INTEREST
Board members must avoid and disclose conflicts of interest in accordance with
applicable conflict of interest laws, including City Code Section 2.07.080.If any member
wonders whether a particular set f circumstances might in,olve a conflict of interest,
that member shall notify the D• r of Public Lan questing an opinion of the City
Attorney on whether there is a co ow to a r otherwise resolve it.
AMENDMENT
These By-Laws may be amended in writing at any me g by a vote of a majority of the
entire membership of the Board,provided prior notice has been given to each Board
member. NI. I m,
M IO FORA OPTION OF RULES REGULATIONS
Upon motion duly made and seco and by unanimous vote of the Board at its
regularly scheduled meeting held on ,2022,the By-Laws of the
Parks,Natural Lands,Trails, and Urban Forestry Advisory Board,dated
,2022,were formally adopted.
CHAIR
CERTIFICATION
,in my capacity as chair of the Parks,
Natural Lands,Trails,and Urban Forestry Advisory Board hereby certify that the
Packet Page 21
foregoing document is a complete, accurate,and current copy of the By-Laws of that
Board.
CHAIR
Packet Page 22