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11/17/2022 - Meeting Materials Accessibility and Disability Commission Salt Lake City Utah Meeting Agenda 17 November 2022 3:00 PM This meeting is a discussion among Commissioners and select presenters. The public is welcome. Items scheduled may be moved or discussed during a different portion of the meeting based on circumstances or availability of speakers. This meeting will be hybrid. The Commission Meeting will have a physical location at the City and County Building in the Mayor's Conference Room, Room 306. Commissioners, presenters, and the public may attend and participate either in-person or through electronic means using the Zoom link below. Join the meeting using the following Zoom link: https://us06web.zoom.us/i/88445973688?pwd=NGdoaFQ1N2JvRzhUY2IzRUxlQUVIZzO9 Public Meeting Rules: The Commission's meetings are a place for people to feel safe and comfortable in participating in their government. A respectful and safe environment allows a meeting to be conducted in an orderly, efficient, effective, and dignified fashion, free from distraction, intimidation, and threats to safety. To support a respectful meeting, comments or items that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. 1.Welcome 2.Open Dialogue (— 5 minutes): During this portion of the meeting, Commissioners may raise topics and discuss current events that may impact or influence the Commission's overall work, discussions, and deliberations to provide recommendations to the Mayor and City Council regarding accessibility and disability matters in Salt lake City. No action will be taken during this section of the meeting. Matters discussed during this section of the meeting may be scheduled on a subsequent agenda for follow-up, if desired. 3.Public Comment (limited to 15 minutes): Attendees may be provided one or two minutes of time, determined by the number of attendees and the time available as determined by the Commission. Please observe the time limit stated at the beginning of the public comment period so everyone may have a chance to speak. Per the public meeting guidelines, keep comments free of discriminatory language referring to a person or group based on their religion, ethnicity, nationality, race, color, descent, gender, sexual orientation, disability, age, or other gender identity factor. Items or comments that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. 4.Approval of Minutes: The Accessibility and Disability Commission will review minutes from October 27th. 5.Paratransit Updates (— 30 Minutes): Julianne Sabula, Transit Program Manager and Lara Handwerker, Transportation Planner, SLC Transportation 6.Emergency Management (— 30 minutes): Amy Carmen, Commission Vice Chair 7.Commission Updates (— 15 minutes): Everette Bacon, Commission Chair 8.Current Events in Accessibility and Disability (— 15 minutes): Everette Bacon, Commission Chair 9.TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. CERTIFICATE OF POSTING On or before 5.00 p.m. on November 15, 2022, the undersigned, duly appointed ADA Coordinator, does hereby certify that the above notice and agenda was (1) posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701 , and (2) a copy of the foregoing provided to The Salt Lake Tribune and/or the Deseret News and to a local media correspondent and any others who have indicated interest. ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE People with disabilities may make requests for reasonable accommodation, which may include alternate formats, interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request, please contact the ADA Coordinator at ADACcDslcgov.com, 801-535-7739, or relay service 711. Accessibility and Disability Commission Salt Lake City Utah Pending Regular Meeting Minutes 27 October 2022 3:00 PM This meeting is a discussion among Commissioners and select presenters. The public is welcome. Items scheduled may be moved or discussed during a different portion of the meeting based on circumstances or availability of speakers. This meeting will be in person. The Commission Meeting will have a physical location at the City and County Building in the Cannon Room 335. Commissioners, presenters, and the public must attend and participate in-person. Commission Members in Attendance (in person): Everette Bacon, Amy Carmen, Scott Browning, Nate Crippes, Jeff Kenyon, Stephen Persinger, Margo Thurman, Leah Lobato, Pamela Mower, Rich Foster, Kayci Lynam Commission Members Absent: Todd Claflin, Jan Ferre City Staff in Attendance: Mayor Mendenhall, Ashley Lichtle, Maria Romero Guests in Attendance: ASL Interpreters Anthony Fellows and Emily Torres This meeting was called to order at: 3:05 Welcome and Introductions • Commissioner Bacon welcomed all Commissioners and Mayor Mendenhall, and led Commission introductions. • Commissioner Persinger announced his resignation due to family relocation out of state. The Commissioners, Board Manager, and Mayor Mendenhall expressed their gratitude for his service to the City on the Commission. Commission Priorities: A Conversation with Mayor Mendenhall, (-30 minutes): Erin Mendenhall, Salt Lake City Mayor The Commissioners discussed their 2022 priorities with Mayor Mendenhall and provided her with additional information about each. She discussed ways the City can assist with the Commission's priorities. Open Dialogue (— 5 minutes): • Commissioner Carmen gauged interest in the topic of emergency preparedness for people with disabilities • Commissioner Bacon announced Chair/Vice Chair Election o Nominations in November and Voting in January • Commissioner Bacon announced Human Rights Day on December 10'h Public Comment (limited to 15 minutes): • No members of the public attended. Approval of Minutes (— 5 minutes): • The Accessibility and Disability Commission approved minutes from September 22nd, as amended. Current Events in Accessibility and Disability (— 15 minutes): Everette Bacon, Commission Chair • With the events of the Sugarhouse fire, it is important for everyone to work on individual emergency preparedness. The SLC Emergency Management preparedness coordinator has expressed interest in working with the Commission to improve City plans and preparedness efforts. 1. City Updates (— 15 minutes): Ashley Lichtle, Board Manager • The City is preparing for all 2023 proclamations City issued proclamations. The disability related proclamation list was sent to Commissioners for review and necessary additions. 2.TENTATIVE Closed Session—Item Not Held. The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Meeting adjourned at: 4:16 PM Meeting minutes approved through consensus: ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the Accessibility and Disability Commission Regular Meeting on October 27, 2022. Salt Lake City Accessibility and Disability Commission 2022 Annual Report A Message from the Chair On behalf of the Vice Chair, and the entire Accessibility and Disability Commission, it has been an honor to serve as Chair for our inaugural year.After becoming codified and all members of the Commission received their appointments, we held our first meeting in June of 2022. Our Commission consists of individuals who represent many different disabilities living and working in our capital city. Our goal is to bring awareness and foster inclusion for all people with disabilities and to advance Mayor Mendenhall's equity plan.We have created a list of priorities that include training of Salt Lake City Airport staff on how to recognize and respond to an epileptic incident,bringing inclusion to the Arts by bringing Audio Description to Eccles Theater and other venues for blind and low vision citizens, and making a recommendation for a city ordinance to encourage all businesses with public televisions to activate the closed captioning setting for deaf and hard of hearing citizens. The ADC is also working with our city's staff on snow removal awareness on our city's sidewalks and providing knowledge, skills, and best practice for accessibility for software and applications used by the city. We are proud and grateful to our ADA Coordinator,Ashley Lichtle. We look forward to continuing our work for all disabled citizens in our capital city in 2023. Commission Members Commissioner Everette Bacon, Chair (HRC Commissioner) Commissioner Amy Carmen,Vice Chair Commissioner Nate Crippes Commissioner Pamela Mower Commissioner Scott Browning Commissioner Leah Lobato Commissioner Todd Claflin Commissioner Margo Thurman Commissioner Jeff Kenyon Commissioner Rich Foster Commissioner Janis Ferre Commissioner Kayci Lynam 2o22 Overview The Accessibility and Disability Commission (ADC) was codified in February 2022 and members were first appointed in April 2022. During the May and June 2022 meetings the ADC created policies and procedures, elected a Chair and Vice Chair, and received the OPMA and GRAMA trainings. The remainder of the 2022 meetings were spent working on the below priorities and meeting with various City departments and divisions including Engineering, Transportation, Housing Stability, and Sustainability about Citywide projects and initiatives. The ADC is preparing a recommendation to the Mayor and City Council for a Closed Captioning City ordinance. This year Commissioners have been heavily involved in the improvements of the SLC Mobile user experience and other digital accessibility improvements for residents and visitors. Review of 2022 Goals and Priorities Mayor's 2022 Priority: Evaluate recommendations from the Accessibility [and Disability] Commission and implement policy changes to make our City more accessible for people of all physical abilities. COMPLETE: o Codify Accessibility and Disability Commission (see appendix) o Create Commission Policies and Procedures o Receive OPMA and GRAMA trainings o Create Commission and SLC Accessibility websites (see appendix) IN PROGRESS: o Recruit Commissioners with diverse perspectives o Train SLC Airport employees on what to do when someone is experiencing seizures in the airport o Closed Captioning ordinance for all public TVs in Salt Lake City o More audible traffic signals throughout Salt Lake City o Improve Citywide snow removal communications for access in the public right of way after a snowstorm INCOMPLETE: o Free AIRA software available citywide o Increase audio description showings at all theaters in Salt Lake City o Improve communication and pedestrian access through construction zones in the public right of way (PROW) 2 Commission Goals for 2023 I. Continue working on the 2022 Priorities that are in progress or incomplete. II. Continue to identify and address ways Salt Lake City can improve inclusion and accessibility for all. III. Partner with the Racial Equity in Policing Commission (REP) to facilitate a neurodiversity/sensory needs subcommittee. IV. Work with the Emergency Management department and State Access and Functional Needs Core Advisory Group to develop or update City preparedness plans for people with disabilities (known as access and functional needs in EM). V. Create or facilitate trainings for City departments on a variety of disability related topics. 3 Appendix ADC Commission Ordinance (httl2s:I/codelibrary.amlegal.com/codes/saltlakecityut/latest/saltlakecity ut/0-0-0-82818) ADC Commission Website, (https:://www.slc.gov/boards/boards-commissions/accessibility disability-commission 0 SLC Accessibility Website (https://www.slc.gov/eq.uity/salt-lake-city-accessibility/) 4 ARE YOU REALLY READY? 72 HOUR KITS YES NO MAYBE I just updated my 72 hour kit to a 96 hour kit I know where it is, and can grab it quickly I can still fit in my clothes that are in my emergency kit I don't need a kit, I'll just go to my neighbor's FOOD AND WATER The items in my food storage have not expired I have enough food to feed my family for at least 1 week I have 1 gallon of water per person per day for 5 days I have bottled water in my car in case I need it I have a wheat grinder and know how to make bread MEDICAL AND SANITATION My first aid kit has more than Bandaids and Neosporin The medications my family members take are in their kits I have a plastic bucket and seat for a portable toilet I have hand sanitizer in my kit and in my car I am open to toilet paper alternatives POWER AND BATTERIES I have a solar charger for my phone I have extra batteries for my flashlights I have at least 1 flashlight in each car I have a magnifying glass to start a fire COMMUNICATION I have a plan with my family about where to meet Our family has an out of state contact in an emergency I have survived without a cell phone for 96 hours I am well practiced in smoke signals CARS AND EVACUATION In my car I have snacks, water, a flashlight and a first aid kit I have an extra blanket in my car I always maintain at least 1/2 tank of gas in my car I regularly check the pressure in my spare tire MISCELLANEOUS I have specific supplies for babies, children and pets I am ready for any natural or man made disaster I have important documents in a safe place I have a multi-tool, scissors, duct tape, etc. in my kit [lfhawy e $100 in small bills in case my credit card won't work ork hard, and have a positive attitude, I can be prepared Emergency Preparedness Information It is very important that people in the community, including those with disabilities know how to prepare themselves for an emergency as if no one is coming to rescue them. They need to understand their personal needs and plan accordingly. This is an outline of important things to know. I will be covering most of these in my presentation. GET A KIT Water Food Clothing Medications Flashlight with extra batteries Battery powered or hand crank radio Hygiene items First aid kit Stress reducers Important documents MAKE A PLAN Personal support network Make it individualized Medical ID Plan for service animals or pets Shelter in place Evacuation Know contact information of others Cash in small bills BE INFORMED Online info Red cross apps Safe UT Take training classes in CERT or Red Cross MAKE IT PERSONAL Know your own needs Take care of yourself(physical, emotional) Emotional preparedness Videos— We Prepare Everyday https://www.youtube.com/watch?v=dcnCQ pdVCY Access & Functional Needs Shake Out Intro https://www.youtube.com/watch?v=AtKMzVhHUds&t=12s Preparing Makes Sense for People with Disabilities and Other Access and Functional Needs https://www.youtube.com/watch?v=dcnCQ pdVCY Websites— Be Ready Utah https://beready.utah.gov/ Department of Homeland Security https://www.ready.gov/disability Red Cross https://www.redcross.org/get-help/how-to-prepare-for-emergencies.html