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05/11/2022 - Meeting Materials REGULAR MEETING OF THE BUSINESS ADVISORY BOARD Wednesday, May 111h , 2022 8:30 a.m. - 10:00 a.m. To access and participate in the meeting please visit: https://saltlakecity.webex.com/saltlakecity'.php?MTID=m3b3a7ef6499ce8cl b02f5e6836bf5edb Meeting Password: gCUx7ttM8G8 I, Darin Piccoli, Chair of the Business Advisory Board (BAB), hereby determine that conducting the Business Advisory Board meeting at an anchor location presents a substantial risk to the health and safety of those who may be present. Agenda 1. Roll Call 2. Briefings by the Staff A. Report from the Director 5 minutes Ms Reichgelt will provide an update on site visits with the Mayor as part of National Small Business Week and site visits with Council and BAB starting in the fall. 3. Approval of the minutes A. Review and Approval of April 13th, 2022, BAB Minutes BAB members will review the April 1311, 2022, meeting minutes and consider for approval. 4. Business A. Citywide Equity Plan—Kaletta Lynch 15 minutes Ms. Lynch from the Office of Equity&Inclusion will present on Salt Lake City's Equity Plan. B. America Recovery Act Grant Program—Cathie Rigby 15 minutes Ms. Rigby will give an overview of the latest ARPA program updates and the plans for the$2M allocated for small business recovery C. Updates to Economic Development Loan Fund(EDLF) Program—Sara Montoya 10 minutes Ms. Montoya will go over recent administrative changes to the program. D. Approval of Letter to Mayor and Council- Chair 5 minutes The Board will vote on whether to approve the letter regarding the Small Business Development Subcommittee findings that will be sent to the Mayor and Council. 5. City Council Announcements A. Council review and public hearings on Mayor's Recommended Budget FY23—Allison Rowland 5 minutes 6. BAB Member Announcements NA 7. Adlournment People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance in order to attend this Business Advisory Board. Accommodations may include alternate formats, interpreters, and other auxiliary aids. This is an accessible facility. For questions, requests, or additional information,please contact the Department of Economic Development at 801-535-7200. MINUTES FOR THE BUSINESS ADVISORY BOARD Wednesday, April 13th, 2022 8:30 a.m. -10:00 a.m. I, Darin Piccoli, Vice-Chair of the Business Advisory Board(BAB), hereby determine that conducting the Business Advisory Board meeting at an anchor location presents a substantial risk to the health and safety of those who may be present. 1. Roll Call The following members of the Business Advisory Board were present: Darin Piccoli, Chair Sue Rice Jeff Carleton, Vice-Chair Scott Lyttle Karen Gunn Alfonso Brito Abudujannah Soud Andy Robertson The following members of the Business Advisory Board were absent: None. Also Present: Veronica Cavanagh, Department of Economic Development; Lorena Riffo Jenson, Department of Economic Development; Roberta Reichgelt, Department of Economic Development; Will Wright, Department of Economic Development; Cathie Rigby, Department of Economic Development; Peter Makowski, Department of Economic Development; Lindsey Day, Department of Economic Development; Katie Matheson, Department of Economic Development; Andie Feldman, Department of Economic Development; Todd Andersen, Department of Economic Development; Allison Rowland, Salt Lake City Council Office; Andrew Johnston, Department of Homeless Policy and Outreach; Pook Carson, Taylor Knuth, Arts Council; Renato Olmedo Gonzalez, Arts Council; Christian Lenhart, Dan Dugan, Salt Lake City Council Member. 2. Briefings by the Staff A. Report from the Business Development Director • Ms. Reichgelt provided an update on the City's ARPA funds for small business. Ms. Reichgelt stated that the Mayor introduced a community grants initiative a few months ago for ARPA funded programs which is currently under review with City Council. She explained that there has been discussion on allocating the 4 million - 2 million would go to nonprofits which would be administered by Community and - 2 million would be allocated to small businesses which would be administered by Economic Development. Ms. Reichgelt introduced Brittney Hemingway as the new Project Coordinator for the Business Development team. • Ms. Reichgelt announced that the National Small Business Week will take place the first week of May. The Economic Development staff are creating a video series with the Mayor to showcase what Business Development does within the small business community. Economic Development will also hold a Small Business Appreciation event at Art Barn on May 4tn B. Report from Director of Homeless Policy& Outreach Mr. Johnston provided an update on the legislative session as it pertains to funding and requests regarding homeless mitigation. He highlighted information and answered questions concerning bed shortages, the legislation of temporary facilities, Mayor's moratorium, and zoning text amendments. C. Announcement on Living Traditions Festival Mr. Knuth provided an update on Living Traditions Festival and information on sponsorship opportunities. He said the Living Traditions Festival is one of the few remaining festival in Sat Lake City that is still free admission, which is made possible through sponsorship and volunteering. The festival will take place May 20—22 with 80 performers spread across three stages and will also have 20 different ethnic food vendors and a craft market. Mr. Knuth explained that a dozen sponsors have signed on to support the festival. He said if any BAB members are interested in sponsorship to please reach out to him. Mr. Knuth states that if any BAB members are interesting to volunteer to please reach out. 3. Approval of the minutes Ms. Rice made a motion to approve the minutes from March 9, 2022 meeting. Mr. Carleton seconded the motion. Upon roll call, the motion passed unanimously. 4. Business A. Rio Grande Plan Mr. Lenhart presented on the Rio Grande Plan, a redevelopment proposal based on the restoration of rail service to the Rio Grande Depot and discussed why this would be good for business for Salt Lake City Ms. Gunn asked how Mr. Lenhart envisions the development around the Rio Grande. Mr. Lenhart said it will have a bit of everything from mixed-use, housing, and commercial. However it will all depend on what coalition of partners comes together to make the plan happen. Ms. Rice asked if the construction would disrupt downtown business. Mr. Lenhart said there will be a substantial disruption for people along 500 West but there are many good civil engineering practices if a person goes block by block closing streets. Ms. Rice asked how this development has coordinated with the University of Utah. Mr. Lenhart said there have been discussions and there could be a potential outcome. The University of Utah is looking how their needs may fit into this plan. Chairperson Piccoli asked what the next steps are and how can the BAB help. Mr. Lenhart responded that just getting the word out there would be helpful. Also, writing to your Legislators can also help. Ms. Reichgelt asked what the timeline is for this project and how would he want this to go. Mr. Lenhart said this project could be a ten-year project. He hopes to have something started by the time the Olympics will be here. B. Arts Council Public Art Program Mr. Olmedo Gonzalez provided a presentation on the Salt Lake City's Public Art Program and its past, current, and future public art projects. Ms. Gunn asked how the program engages with the public, and whether they are residents or businesses and what you would like to do as you commission artists. Mr. Olmedo Gonzalez said each project is unique and there is no blueprint on how public art can be done. Most of the time they engage with the local community council or business districts. They do not hold elections on which art should be commissioned as it could turn into a popularity contest. C. Updates to Economic Development Loan Fund(EDLF) Program This item was tabled for a future meeting. 5. City Council Announcements None. 6. BAB Member Announcements None. 7. Adjournment There being no further business,the meeting was adjourned. Darin Piccoli, Chairperson This document and the recording constitute the official minutes of the Economic Development Business Advisory Board meeting held April 13t',2022. ig ERIN MENDENHALL `_r. „ '; :: BEN KOLENDAR MAYOR DIRECTOR DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD STAFF MEMO DATE: 5/6/22 ITEM#: 2 PREPARED BY: Cathie Rigby, ARPA Project Manager, Department of Economic Development RE: ARPA Overview, Budget Amendment#4 FY22 with Community Grants Ordinance REQUESTED ACTION: DED will present an ARPA overview along with details of the Community Grants Program and request feedback and input from the Business Advisory Board EXECUTIVE SUMMARY/ANALYSIS: Mayor Mendenhall proposed, and the City Council passed, an amendment to the Budget FY22 which included ARPA funding for a new Community Grants Program and an amendment to City Code to create the Community Recovery Committee by ordinance. The approved changes include: 1. Funding for a Community Grants Program ($4M from ARPA: $2M for Business Assistance Grants and $2M for Nonprofit Assistance Grants) 2. Creation of a Community Recovery Grant Committee (CRC): 1 member of this committee to come from the Business Advisory Board ANALYSIS & ISSUES: The Department of Economic Development is awaiting additional information from The Mayor's Office and Council on formal appointment of the Community Recovery Committee board members, the grant application submission process, application timeline and review process. After review of the Ordinance establishing both the Community Recovery Committee and the Community Grants Program, we found the following impacts: 1. Community Recovery Committee members may serve on more than one board and the time commitment required is unknown until the number of applicants is known. 2. Community Recovery Committee members will review all applications and project proposals, make recommendations, monitor the grant program for consistency with the City goals and federal requirements and consider geographic equity in the overall funding recommendations. 3. Grant funds cannot exceed$100,000.00 but need and level of economic impact may be different dependent on the size of the business. 4. ARPA definition for disproportionately affected by the COVID-19 pandemic for small business relies primarily on business location in a Qualified Census Tract. ATTACHMENTS: 1. Qualified Census Tract Map II. Community Recovery Committee ARPA Funds Ordinance III. Draft ARPA Small Business Grant Program Application IV. Slides - — 1700 Lose Park Golf Cour J r` �► of Bobsled Avenues 1T. 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Flying J Travel Center Q 6 M m / y SALT LAKE CITY ORDINANCE No. of 2022 (Amending Salt Lake City Code to establish a new community grant program and to create a new city board to assist with and oversee the distribution of American Rescue Plan Act funds) WHEREAS, the global COVID-19 pandemic has impacted the world and local economy at an unprecedented level, and Salt Lake City's nonprofit organizations, local businesses, and residents have been negatively impacted by the economic uncertainty caused by the pandemic. WHEREAS, Salt Lake City Corporation (City) has received approximately in federal funding under the American Rescue Plan Act(Rescue Plan),which must be committed by December 31, 2024 and spent by December 31, 2026. WHEREAS, the City must spend the Rescue Plan funds on certain COVID-related uses, including to support disproportionately impacted communities and to mitigate negative economic impacts within the community. WHEREAS, the City intends to create a community grant program to deploy Rescue Plan funds to support disproportionately impacted communities in the City and mitigate the negative economic impacts to the City's local businesses and nonprofit organizations. WHEREAS,the City desires to establish criteria to quickly,transparently,and fairly deploy the Rescue Plan funds through the community grant program, and desires to create a new City board to review applications for the grant funding and make recommendations to the City Council, for its approval. WHEREAS, the City Council has determined that adopting this ordinance to establish the community grant program and to create the Community Recovery Committee to oversee the grant applications and recommendations, as set forth herein, is in the City's best interests. NOW, THEREFORE,be it ordained by the City Council of Salt Lake City,Utah: SECTION 1. Amending the text of Salt Lake City Code Section 2.07.020. That Section 2.07.020 of the Salt Lake City Code is hereby amended to add the name of new city board which name shall be inserted into the list of city boards in alphabetical order and shall read as follows: Community recovery committee SECTION 2. Amending the text of Salt Lake City Code Subsection 2.07.040.B. That Subsection 2.07.040.13 of the Salt Lake City Code is hereby amended to read as follows: B. City boards should represent a cross section of the city. To ensure that a cross section is represented, the city council should apply the following criteria in considering appointments to city boards: 1. Individuals should serve on only one board at a time,unless explicitly permitted in this code or other law. 2. City boards should have representatives from all geographic areas of the city. 3. Individuals who have not been involved in city government should be encouraged to participate through appointment to city boards. 4. Equal opportunity principles should be recognized in appointments. 5. Appointees should be city residents unless an exception in this code or other law applicable to a particular city board provides otherwise. SECTION 3. Amending the text of Salt Lake City Code Chapter 2.20. That Chapter 2.20 of the Salt Lake City Code is hereby renamed as the "Community Recovery Committee", and is hereby adopted to read as follows: 2.20.010: Purpose 2.20.020: Responsibilities 2.20.030: Membership 2.20.040: Community Grant Program 2.20.050: Minimum Requirements for Community Grant Program Applications 2.20.010: PURPOSE: The Community Recovery Committee will assist with and oversee the distribution of certain Rescue Plan funds under the City's community grant program. Consistent with this Chapter, the Community Recovery Committee will review applications for community grant program funding and make funding recommendations to the Mayor. The Mayor shall review the Community Recovery Committee's recommendations and make a final recommendation on the use of funds to the City Council. 2.20.020: RESPONSIBILITIES: The Community Recovery Committee will: A. Advise and make recommendations to the Mayor and City Council on decisions related to the City's community grant program. B. Coordinate with relevant City departments on the review and evaluation of current strategic plans, goals, and policies of the departments' grant programs. C. Review all eligible project proposals submitted by various business, and nonprofit organizations for the community grant program and to make recommendations to the Mayor on such requests for funds. D. Monitor the community grant program and ensure that the program is being implemented as planned and the funds from the program are utilized as recommended and approved by the Council. E. Help ensure that the community grant program goals are consistent with the strategic plans and goals of the City and are consistent with the federal requirements for utilization of Rescue Plan funds. F. Evaluate the overall effectiveness of the community grant program. G. Consider geographic equity in the overall funding recommendations to the Mayor and Council under the community grant program. 2.20.030: MEMBERSHIP: A. The Community Recovery Committee shall be made up of a total of seven or nine members, with at least two members from the Human Rights Commission, one member from the Business Advisory Board,at least two members from the Racial Equity in Policing Commission, and one member from the Economic Development Loan Fund Committee. Additional members must come from the Human Rights Commission and/or the Racial Equity in Policing Commission. B. Members of the Community Recovery Committee will be appointed by the Salt Lake City Mayor with the advice and consent of the City Council. Individuals appointed to the Community Recovery Committee will be authorized under City Code to serve on two City boards. 2.20.040: COMMUNITY GRANT PROGRAM: The Administration will create the community grant program to efficiently deploy the Rescue Plan community grant program funds utilizing the following policies and objectives: A. No single application for a community grant will exceed $100,000. B. Any application for a community grant to a nonprofit organization will focus on supporting communities disproportionately affected by the COVID-19 pandemic, including, but not limited to, by offering services to retrain displaced workers; providing legal or other assistance for evictions or rent relief; expanding educational opportunities; deploying resources to mitigate the digital divide; supporting parents or children affected by COVID- 19 including childcare or after school programs; and providing access to healthcare services, including mental health support. C. Any application for a community grant for local business will focus on supporting the business's operations or employees who have been economically affected by the COVID- 19 pandemic. 2.20.050: MINIMUM REQUIREMENTS FOR COMMUNITY GRANT PROGRAM APPLICATIONS: Community grant program applications for either nonprofit organizations or local businesses will include, at a minimum, the following information to be considered by the Community Recovery Committee: A. The amount of community grant funds the organization is seeking and how the nonprofit organization or local businesses intends to use the proposed funds. B. Affirmation, after consultation with the City's Finance Department, that the proposed use is eligible under the federal Rescue Plan guidelines and that the applicant will be able to spend the funds by December 31, 2024. C. Identification of how the proposed grant will meet the City's objectives of supporting underserved communities, mitigating economic impacts on local businesses or arts organizations, or mitigating the effects of COVID-19 on the community. SECTION 4. Sunset. Upon either full expenditure of the Rescue Plan funds,or expiration of the deadline to expend such funds, the Community Recovery Committee shall cease to exist under City Code, unless the City Council expands the scope of the Community Recovery Committee's responsibilities, in which case the Community Recovery Committee will remain in effect. SECTION 5. Effective Date. This Ordinance shall take effect immediately after it has been published in accordance with Utah Code §10-3-711 and recorded in accordance with Utah Code §10-3-713. Passed by the City Council of Salt Lake City, Utah, this day of , 2022. Dan Dugan, Council Chair ATTEST AND COUNTERSIGN: CITY RECORDER Transmitted to Mayor on Mayor's Action: Approved. Vetoed. MAYOR CITY RECORDER APPROVED AS TO FORM (SEAL) Salt Lake City Attorney's Office Date: April 19,2022 Bill No. of 2022. Published: v �� Katherine Lewis,City Attorney ' r J Please include these attached documents with your application: Checklist ❑ m m/d d/yyyy Legal Business Name Start Date of Business Street Address City State&Zip Code Email Phone Employer Identification Number (EIN) Total Grant Amount Requested ($) • Business Type: ❑ Sole Owner ❑ Joint Venture ❑ S Corp ❑ 501 c3 ❑ Partnership ❑ LLC ❑ C Corp ❑ 501 c19 Is your business located in a Qualified Census Tract(QCT)? ❑Yes ❑ No ' To see dan address is in a OCT,,go to:https://www.huduser.gov/portal/sadda/sadda_act.html Provide a brief description of your business (products/services) : Provide the following information on how your business has been impacted by COVID-19: Shut down from to (mm/dd/yyyy) Number of Employees lost since March 2020: ❑ 0-5 ❑ 6-10 ❑ 11-25 ❑ 26-50 Number of Employees before March 2020: ❑ 0-5 ❑ 6-10 ❑ 11-25 ❑ 26-50 Current Number of Employees: ❑ 0-5 ❑ 6-10 ❑ 11-25 ❑ 26-50 Cost of wages before March 2020: ❑ $0-10k ❑ $10-50k ❑ $50-100k ❑ $100k + Current cost of wages: ❑ $0-10k ❑ $10-50k ❑ $50-100k ❑ $100k + Revenue loss since March 2020: ❑ $0-10k ❑ $10-50k ❑ $50-100k ❑ $100k + Did you install specific equipment to respond to COVID-19? (select all that apply) ❑ Hand sanitizer/pumps ❑ Personal protective equipment(PPE)- masks, gloves ❑ Barriers/partitions ❑ Cleaning/sanitizing sprays or solutions ❑ Laminated materials(menus, etc.) ❑ Other(briefly explain) How does your business intend to use grant funds, if awarded?(select all that apply) ❑ Payroll �Amoyin ❑ Costs to retain employees Amount ❑ Benefits _-unt ❑ Mortgage, rent, or utilities costs $Amount ❑ COVID-19 prevention/mitigation tactics " (enhanced cleaning, barriers, COVID-19 vaccinations,testing, etc.) ❑ Technical assistance, counseling, or other business planning services SAmount ❑ Other operating costs(briefly explain) Amoun Eligible Uses ONLYfor"disproportionatelyimpacted"businesses ❑ Business Incubator SAmount ❑ Start-up or expansion costs $Amount ❑ Childcare support Amount ❑ Transportation support SAmount ❑ Capital investments *restrictions apply, please refer to program guidelines Eligible Uses ONLYfor businesses in the tra vel, tourism, and hospitality sector 0 Maintenance of existing equipment and facilities Have you received any other federal, state, or local economic assistance forthe COVID-19 pandemic? (PPP, EIDL, etc) If yes, please give the award, amount, and how the funding was used. Please briefly explain your business/organization's timeline for using grant funding, including estimat- ed dates of key milestones and when expenditures will be made. • How will you measure economic recovery(if you area small business or impacted industry), or meas- ure the intended benefits of your organization's programs/projects(nonprofits)? How did you hear about this grant program? ❑ Friend/colleague ❑ In-person visit from SLC employee ❑ E-mail ❑ SLC website ❑ Phone ❑ Flyer/Brochure ❑ Other(briefly explain) I/We hereby certify that all statements in this application are true and complete and are made for the purpose of applying for a grant. I/We fully understand that it is a federal crime punishable by fine or imprisonment or both to knowingly make any false statements concerning any of the above facts, as applicable under the provision of Title 18, United States Code, Section 101 . Applicant(Print) Signature Title Date 5ubmita//paperwork to our office:451 South State Street, PO Box 145486, SLC, Utah 84194 Or electronically. ED@s/cgo u.com ERIN MENDENHALL :n ^� , i,�` BEN KOLENDAR MAYOR DIRECTOR 1 DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD STAFF MEMO DATE: 5/6/2022 ITEM#: 4 PREPARED BY: Darin Piccoli—BAB Chair RE: Letter to Mayor and Council re Small Business Development Committee Findings REQUESTED ACTION: Approve Letter to Mayor EXECUTIVE SUMMARY/ANALYSIS: ATTACHMENTS: Letter attached Dear Mayor Mendenhall, On behalf of the Salt Lake City Business Advisory Board, we would like to update you on research our Small Business Development Subcommittee explored. This analysis resulted from 2017-2021 Economic Development documents review—this is the Salt Lake City Annual Business Survey done by the Economic Development Corporation of Utah - and a scan of the small business "environment" in the city limits of Salt Lake City. The demographic profile for the analysis focused on businesses with 100 or fewer employees as this demographic represented most of the business activity in Salt Lake City. This action comes from the BAB Ordinance: 2.76.080: Powers and Duties: C. Advise and make recommendations to the city administration and the city council on business related items. Exclusive of the specific challenges resulting from the Covid-19 Pandemic, the Salt Lake Small Business Development Subcommittee (SBDS) found there were three (3) major gaps or pain points for doing business: regulatory environment/communication and information flow; stakeholder and resource impact on small business viability; and shift in market priorities. This letter identifies the number one concern from business owners. We would like to set up a time to have you join either our monthly Business Advisory meeting or meet you in person at your discretion to discuss these items in detail. The number one barrier, as it tends to consistently be, is the impact of Legal and Regulatory Environment. The survey results shows nearly 25% of small businesses rank regulations/licensing/permitting as the main issue. The top three examples of these pain points are below: 1. Business owners encounter the potential of having to submit building plans to nine (9) different city departments for review and approval. 2. Business owners also identified ineffective information and/or communication exchange as part of regulatory environment barrier as well as difficulty in getting timely or helpful feedback from business permitting/licensing depts. 3. Most business owner respondents the SLCED surveys were not familiar with the SLC ED or their programs/assistance they could provide. We look forward to meeting with you to discuss our possible solutions and recommendations to help bridge this gap with small business owners. Success of Salt Lake City is dependent on the success of its small businesses— let's help them!