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10/17/2023 - Work Session - MinutesThe City Council of Salt Lake City, Utah, met in Work Session on Tuesday, October 17, 2023. The following Council Members were present: Ana Valdemoros, Victoria Petro, Daniel Dugan, Chris Wharton, Alejandro Puy, Darin Mano, Sarah Young Present Legislative leadership: Cindy Gust-Jenson – Executive Director, Jennifer Bruno – Deputy Director, Lehua Weaver – Associate Deputy Director Present Administrative leadership: Mayor Erin Mendenhall, Rachel Otto – Chief of Staff, Lisa Shaffer – Chief Administrative Officer Present City Staff: Katherine Lewis – City Attorney, Cindy Lou Trishman – City Recorder, Thais Stewart – Deputy City Recorder, Taylor Hill – Constituent Liaison/Policy Analyst, Scott Corpany – Staff Assistant, Allison Rowland – Senior Public Policy Analyst, Andrew Johnston – Director of Homelessness Policy and Outreach, Ben Luedtke – Senior Public Policy Analyst, Brian Fullmer – Public Policy Analyst, Kristin Riker – Public Lands Department Director, Lorena Riffo Jenson – Director of Economic Development, Nick Norris – Planning Director, Nick Tarbet – Legislative & Policy Manager, Roberta Reichgelt – Business Development Director, Kristina Gilmore – Senior Planner, Michaela Oktay – Assistant Planning Director, Katie Riser – Community Outreach Special Projects & Equity Coordinator, Amy Thompson – Planning Manager, Michael McNamee – Principal Planner, Kimberly Chytraus – Division Chief- Senior City Attorney, Tony Milner – Director of Housing Stability, Jack Markman – Community Development Grant Specialist The meeting was called to order at 2:05 pm MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 1 Work Session Items 1.Informational: Updates from the Administration ~ 2:00 p.m. 15 min. The Council will receive information from the Administration on major items or projects in progress. Topics may relate to major events or emergencies (if needed), services and resources related to people experiencing homelessness, active public engagement efforts, and projects or staffing updates from City Departments, or other items as appropriate. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Recurring Briefing Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Katie Riser provided updates regarding: Community Engagement Updates • Ways to engage with the City www.slc.gov/feedback/ • Historic Landmark and Planning Commission briefings and schedule • Council transmittals in progress • RDA – Ballpark NEXT • Transportation & Sustainability ◦ Community Electrified Transportation Study ◦ Capitol Hill Traffic Calming Study • Mayor’s Office: Love Your Block: 2021-2023 accomplishments • Mayor’s Office: October Community Office Hours ◦ Two locations and dates remaining in October • Draft environmental impact statement (EIS) now available for Utah Department of Transportation (UDOT) I-15 expansion project Andrew Johnston provided updates regarding: • Homeless Resources Center utilization • Encampment Impact Mitigation information • Resource Fair was held on October 13, 2023 at Pioneer Park • Kayak Court scheduled for October 20, 2023 • Winter homeless shelter information MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 2 boundary of the city along the 2200 West corridor. The updated plan will provide guidance on existing and anticipated development in the area, as well as annexation- related issues. As part of the plan update, the Salt Lake City Major Streets Plan will be amended to reflect recommended roadway alignments. For more information on this item visit https://tinyurl.com/NorthpointSmallAreaPlan. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 21, 2023 and Tuesday, October 17, 2023 Set Public Hearing Date - Tuesday, February 21, 2023 Hold hearing to accept public comment - Tuesday, March 7, 2023 at 7 p.m. TENTATIVE Council Action - TBD MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 3 2.Ordinance: Northpoint Small Area Plan Follow-up ~ 2:15 p.m. 30 min. The Council will receive a follow-up briefing about an ordinance that would adopt the Northpoint Small Area Plan. The Northpoint Small Area Plan is a land use plan for the land that is located between the Salt Lake City International Airport and the northern Nick Tarbet provided a brief explanation outlining as a follow-up to a previous item. Council Members discussed the current area preservation efforts, road ownership, zoning, and concerns of residents in the area. Nick Tarbet provided additional information regarding the proposal and a City-led annexation. Council Members, Nick Norris, and Nick Tarbet discussed: • Pros and cons of annexing the area in parts or as a whole • Role of the Recorder’s Office in the annexation process • Staff time and next steps • Possibility of breaking up of the area owned by Salt Lake City (Airport necessity) and those privately owned ◦ In either scenario it was clarified the current process was a City-led annexation without a petition 3.Ordinance: Historic Preservation Overlay District Text Amendment ~ 2:45 p.m. 30 min. The Council will receive a briefing about a proposal that would amend various sections of Title 21A of the Salt Lake City Code pertaining to the H Historic Preservation Overlay District. The proposal would also amend the consolidated fee schedule. The proposed amendments would make the ordinance easier to use for applicants, property owners, staff, and the Historic Landmark Commission in its administration, as well as create new processes for adopting and updating historic resource surveys. The proposed amendments would involve multiple chapters of the zoning ordinance related to the H Historic Preservation Overlay District and changes would apply citywide. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - Tuesday, October 17, 2023 Hold hearing to accept public comment - Tuesday, November 7, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, November 14, 2023 Brian Fullmer introduced the ordinance. Amy Thompson provided the following information on the text amendment: • City’s first preservation ordinance was adopted in 1976 • Historic Landmark Commission (HLC) was one of four land use authorities with jurisdiction over properties within the H Historic Preservation Overlay District, thematic designation and landmark sites MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 4 • Approval required for: exterior alterations, new construction, demolition, and relocation • Terms: ◦ Certificate of Appropriateness (COA) (historic approval) ◦ Historic integrity: location, design, setting, materials, workmanship, feeling, and association ◦ Contributing: retaining historic integrity ◦ Noncontributing: does not retain historic integrity • Proposed reorganization: ◦ Reorganization of 21A.34 ◦ Definitions moved ◦ Moves local historic designation boundary adjustments, revocation of the designation of a landmark site to a new chapter • Additions: ◦ Applicability section ◦ Exemptions ◦ Solar panels approved at a Staff level ◦ Denials of COA at a Staff level ◦ HLC jurisdiction and authority ◦ Notice for demolition of a noncontributing building ◦ Application fees ◦ New definitions ◦ Historic resource survey adoption • New processes: ◦ Updates to historic resource surveys ◦ Historic status determinations • Historic Resource Surveys: ◦ RLS – Reconnaissance Level Survey ◦ ILS – Intensive Level Survey • Periods of Significance: ◦ Initial Settlement 1847-1869 ◦ Transition 1870-1899 ◦ Mature Community 1900-1922 ◦ Depression and Decline 1923-1955 ◦ Erosion of Residential Character 1956-1995 • Historic Resource Survey Updates ◦ Surveys should be updated (best practice of every 5-10 years) ◦ Ensures the correct standards applied ◦ May expand the period of significance ◦ Did not change the district boundaries ◦ Public process leading up to public hearings – with City Council as the decision-maker • Historic status determinations ◦ Administrative Interpretation (May be initiated by property owner or Planning Director): ◾Unrated properties ◾Properties that warrant reconsideration ◦ Considerations: MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 5 ◾Updated Historic Resource Survey (ILS) ◾Alterations ◾Contextual understanding ◾Historic integrity • Council considerations ◦ Changes since Planning Commission (PC) review: technical changes ◦ Changes since transmittal: carriage house language Council Members, Brian Fullmer, Michaela Oktay, and Amy Thompson discussed: • Appeals process • How to protect nonconforming structures that still had historic value • Removing unnecessary barriers for homeowners to make changes to homes • Penalties associated with purposeful damage and homeowners who do not want to repair their historic properties • Outreach to neighbors • Economic hardship policies and procedures • Next steps for the amendment 4. 20 min. The Council will receive a briefing about an ordinance that would vacate City-owned alleys situated adjacent to properties located at 1518, 1528, 1540, and 1546 South 300 West, 325 and 333 West Andrew Avenue, and 352 West Van Buren Avenue. The proposal would allow the property owner to redevelop the surrounding property, which would include the right-of-way within the proposed development. The proposed vacation will not impose access concerns as all of the subject properties that abut the alleys also have frontage on a public street. Located within Council District 5. Petitioner: Jarod Hall, representing the property owner. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - Tuesday, October 17, 2023 Hold hearing to accept public comment - Tuesday, November 7, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, November 14, 2023 MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 6 Ordinance: Alley Vacation at Approximately 1518 South 300 West ~ 3:15 p.m. Brian Fullmer provided an introduction to the alley vacation. Michael McNamee presented: • Request was to vacate two public alleys: ◦ North-south alley “Alley A” ◦ East-west alley “Alley B” ◦ Planning Commission having forwarded a positive recommendation with the following conditions: ◾Alley A : ◾1. The property owner enters into a development agreement with the City that requires the creation of a public access mid- block walkway between Andrew and Van Buren Avenues where the mid-block walkway is between buildings on both the east and west sides that are in common ownership. A public access easement must also be secured ensuring public access to the private right-of-way. ◾2. The applicant shall not purport to convey the property encompassing any portion of the alleys until at least 60 days after a final decision by the City Council on the petition. ◾Alley B: ◾1. The applicant shall not purport to convey the property encompassing any portion of the alleys until at least 60 days after a final decision by the City Council on the petition. • Quiet Title Claim granted quiet title claim in 2022 • Proposed redevelopment: ◦ Design Review and Planned Development applications had been submitted to the Planning Division for redevelopment of the surrounding site ◦ Alley vacation was necessary for redevelopment ◦ Design not yet finalized (not a part of this application) • City ordinance standards of review: ◦ 14.52.020 ◦ 14.52.030 • Compliance with adopted plans: • Public process Council Members, Krissy Gilmore, and Michael McNamee discussed the Planning Division’s recommendations and conditions. Council Member Mano requested street activation be included as there was concern with parking garages filling the area. Jarod Hall (Architect) and Riley Rogers (Applicant) provided an overview of plans for the area. Council Members and Michael McNamee discussed Staff’s presentation, street activation, public access percentages, issues with traffic on 300 West, and necessary signage indicating the alley was not a through street. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 7 5. 30 min. The Council will receive an update about the Administration's progress fulfilling Legislative Intents, which were added to the Emergency Loan Program in September 2022. This program offered no-interest loans to local small businesses and nonprofits for short-term relief at the beginning of the COVID-19 pandemic. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Allison Rowland provided a brief explanation of the previous steps and legislative intents. Council Members, Lorena Riffo-Jenson, Roberta Reichegelt, and Jennifer Bruno discussed: • Loan terms • Reduced payment options • Loan forgiveness • Repayment plan flexibility • Public benefit analysis for extremely unique situations • Rainy day funds – returning funds to the General Fund 6.Tentative Break ~ 4:05 p.m. 20 min. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Set Public Hearing Date - Hold hearing to accept public comment - TENTATIVE Council Action - MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 8 Legislative Intents Follow-up Informational: Emergency Loan Program Repayment,~ 3:35 p.m. Lands Ordinance to allow more flexibility for removing certain properties from the Open Space Inventory. The amendments would provide more flexibility for granting utility easements and the sale or exchange of de minimis parcels. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, November 7, 2023   Allison Rowland provided an introduction to the amendment. Kristen Riker and Kimberly Chytraus stated they were here to answer questions regarding the proposed amendment. Council Members, Kristen Riker, Allison Rowland, Jennifer Bruno, and Kimberly Chytraus discussed: • The size of the properties and the amendment’s flexibility to move through the process • History of disposing of open space • City’s policy and procedures for selling open space/properties • Proposed amendment provided more flexibility when smaller properties were being sold 8.Informational: Utah Transit Authority TechLink Study - - The Council will receive a briefing from the Utah Transit Authority (UTA) about the TechLink Study, which studies new TRAX connections in downtown Salt Lake City, Research Park, and potential operational changes. It explores changing the route of the red line TRAX with new service to the Granary District and Ballpark Area. It also considers adding a new orange line TRAX to connect the Salt Lake International Airport with the University of Utah and Research Park among other potential changes. For more information visit www.techlinkstudy.com. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - TBD Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 9 7.Ordinance: Open Space Lands Amendments ~ 4:25 p.m. 20 min. The Council will receive a briefing about a proposal that would amend the Open Space Item removed from agenda. 9.Resolution: Local Nonprofit Direct Assistance Grant Awards ~ 4:45 p.m. 30 min. The Council will receive a briefing about a resolution that would approve the disbursement of local nonprofit direct assistance grant awards. The Council will review the Community Recovery Committee’s funding recommendations of twenty-three applicants for the $2,000,000 of available one-time awards. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, November 7, 2023 MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 10 Ben Luedtke introduced the grant award applications. Tony Milner and Jack Markman presented: • City Code description 2.20.040 • Program overview ◦ Community & Neighborhoods (CAN) Grants ◾One-time grants for nonprofits to provide services for low-to-moderate income members of the community impacted by COVID-19 ◦ $2 Million available ◾Council allocated $2 million to be distributed by CAN. If approved, CAN would award the full $2 million to community partners ◦ 40 applications ◾The committee had 40 applications submitted for review. All applications were reviewed by the Community Recovery Committee for merit and cost eligibility, 23 applications were sent through with recommendations ◦ Funding direct service ◾This funding was focused on direct services provided by applicants to at-risk community members, as opposed to revenue replacement or general operational funding for organizations • Service eligibility ◦ Primary eligibility standards were drawn from the guidance in City Council Ordinance (SLC Code Chapter 2.20). Also used as standard guidelines were City and federal grant management best practices, including two CFR 200 and American Rescue Plan Act (ARPA) guidelines • Committee review ◦ How the grant would support underserved communities and mitigate the effects of COVID-19 ◦ If proposed grant uses aligned with service eligibility guidelines ◦ The applicant’s requested costs and intended uses of funds MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 11 • Transmittal summary ◦ Recommendation ◾The Community Recovery Committee’s and Mayor’s funding recommendations of 23 applicants for the allocation of $2 million through the Department of Community and Neighborhoods, Community Recovery Assistance Grants. All funding recommendations in accordance with City Code 2.20.040 and at the Council’s discretion. ◦ Budget Impact ◾Distribution of $2 million in funding allocated to Community and Neighborhoods as American Rescue Plan Act Funds in April 2022, and reallocated as General Funds in May 2023. Council Members, Ben Luedtke, Tony Milner, and Jack Markman discussed: • Mental health assistance • Community assistance • Spreading funding to more organizations • “Wellbeing” rooms in public schools • Organizations Council Members were interested in funding: ◦ Alliance House ◦ NeighborWorks 10. - The Council will receive a written briefing about a resolution for an amendment to the election services interlocal agreement between Salt Lake City and Salt Lake County. The amendment is necessary to reflect the City Council District Seven special election. It defines the services the County will provide the City for the 2023 General Election, through the Ranked Choice Voting method, on November 21, 2023. The City will be responsible for any additional charges exceeding the estimated cost such as a recount which would be invoiced to the City after the election. For more information visit www.slc.gov/attorney/recorder/elections/. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, November 7, 2023 Resolution: Amended Interlocal Agreement for 2023 Written Briefing Election Services Written briefing only 11.Board Appointment Interviews for the Police Civilian Review Board ~ 5:15 p.m. 10 min. The Council will interview the following candidates prior to considering their appointment to the Police Civilian Review Board: • Ben Raskin • Thomas Walker • Antonio Esquibel FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, October 17, 2023 Interviews were held. Council Member Mano said that Ben Raskin’s, Thomas Walker’s and Antonio Esquibel’s names would be on the Consent Agenda for formal consideration. 12.Board Appointment Interviews for the Historic Landmark Commission ~ 5:25 p.m. 10 min. The Council will interview the following candidates prior to considering their appointment to the Historic Landmark Commission: • Alan Barnett • Adrienne White • Jared Stewart FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, October 17, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, October 17, 2023 MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 12 Interviews were held. Council Member Mano said that Alan Barnet’s, Adrienne White’s and Jared Stewart’s names would be on the Consent Agenda for formal consideration. Standing Items 13.Report of the Chair and Vice Chair Report of Chair and Vice Chair. No report. 14.Report and Announcements from the Executive Director - - Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. No announcements. 15.Tentative Closed Session - - The Council will consider a motion to enter into Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss collective bargaining; c. strategy sessions to discuss pending or reasonably imminent litigation; d. strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms; e. strategy sessions to discuss the sale of real property, including any form of a water right or water shares, if: (i) public discussion of the transaction would: (A) disclose the appraisal or estimated value of the property under consideration; or (B) prevent the public body from completing the transaction on the best possible terms; (ii) the public body previously gave public notice that the property would be offered for sale; and (iii) the terms of the sale are publicly disclosed before the public body approves the sale; MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 13 f. discussion regarding deployment of security personnel, devices, or systems; and g. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Motion: Moved by Council Member Petro, seconded by Council Member Valdemoros to enter into a Closed Session for the purposes of strategy sessions to discuss pending or reasonably imminent litigation and attorney- client matters. AYE: Ana Valdemoros, Victoria Petro, Daniel Dugan, Chris Wharton, Alejandro Puy, Darin Mano, Sarah Young Final Result: 7 – 0 Pass Closed Session started at 5:30 pm Held in the Work Session Room Council Members in Attendance: Council Members Dugan, Young, Petro, Puy, Mano, Wharton and Valdemoros City Staff in Attendance: Rachel Otto, Lindsey Nikola, Megan Yuill, Katherine Lewis, Katherine Nichols, Jennifer Bruno, Lehua Weaver, Nick Tarbet, Ben Luedtke, and Cindy Lou Trishman. Closed Session ended at 6:07 pm Motion: Moved by Council Member Wharton, seconded by Council Member Dugan to exit Closed Session. AYE: Ana Valdemoros, Victoria Petro, Daniel Dugan, Chris Wharton, Alejandro Puy, Darin Mano, Sarah Young Final Result: 7 – 0 Pass MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 14 Meeting adjourned at 6:07 pm Minutes Approved: December 5, 2023 _______________________________ City Council Chair _______________________________ City Recorder Please refer to Meeting Materials (available at www.data.slc.gov by selecting Public Body Minutes) for supportive content including electronic recordings and comments submitted prior to or during the meeting. Websites listed within the body of the Minutes may not remain active indefinitely. This document along with the digital recording constitutes the official minutes of the City Council Work Session meeting held Tuesday, October 17, 2023 and is not intended to serve as a full transcript. Please refer to the electronic recording for entire content pursuant to Utah Code §52-4-203. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, October 17, 2023 15 Darin Mano (Dec 13, 2023 15:47 MST) October 17, 2023 Work Session Minutes Final Audit Report 2023-12-18 Created:2023-12-06 By:Michelle Barney (michelle.barney@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAAduEPpOBQgi_UMBbVlTV8G1FJXxzsfQoR "October 17, 2023 Work Session Minutes" History Document created by Michelle Barney (michelle.barney@slcgov.com) 2023-12-06 - 4:32:50 PM GMT Document emailed to Darin Mano (darin.mano@slcgov.com) for signature 2023-12-06 - 4:33:25 PM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-12-08 - 3:52:49 AM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-12-10 - 6:23:31 AM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-12-12 - 5:38:38 AM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-12-13 - 5:31:16 AM GMT Document e-signed by Darin Mano (darin.mano@slcgov.com) Signature Date: 2023-12-13 - 10:47:16 PM GMT - Time Source: server Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2023-12-13 - 10:47:18 PM GMT Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) Signature Date: 2023-12-18 - 3:25:39 PM GMT - Time Source: server Agreement completed. 2023-12-18 - 3:25:39 PM GMT