10/18/1990 - Meeting Minutes Community Development Advisory Committee
Minutes
October 18, 1990
In attendance: Kim Anderson, Rosemary Grim, Rawlins Young,
Marion Willey, Nancy Saxton, Ranae Pierce, Curley Jones,
Russell Allred and Hermoine Jex. Staff: Lee King, Stephanie
Harpst and Sherrie Hansen.
Excused: Rosemarie Rendon and Diana Smoot
The meeting was called to order at 5:45 p.m.
Stephanie opened the meeting with announcements concerning
Kathy Broadbents decision not to serve on the CDAC committee
and that Bernice Cook had resigned.
She distributed copies of the following items for CDAC's
review: A preliminary list of 17th Year CD proposals
submitted, the minutes from CDAC's meeting on September 20, the
CD Announcement which lists all Community Meetings to be held,
a HAAB agenda, and the proposed CDBG time frame.
Ranae moved and Curley 2nd that the minutes from the meeting
held on September 20th be passed. Voice vote taken resulted in
favor of that motion.
Stephanie then discussed the proposed CDBG time frame
(Attachment A) and explained that staff had discussed problems
with the CD program that could be corrected. She noted HUD's
delay in releasing funds (August 20) which resulted in delayed
construction start dates . She stated that by moving the
approval date of the whole CDBG timeframe up, we could apply
for funding earlier and probably receive release of funds the
first part of the July rather than in late August. CDAC wanted
to know how this would effect them. She explained that if the
time frame is moved back a week, she will meet with the
Planning Commission first, who will not have Staff or CDAC
recommendations . This meeting would be the first week of
February. The Planning Commission's recommendation process
takes 3 weeks, leaving CDAC approx. one week to make their
recommendations .
Stephanie reported that the first required public hearing was
tentatively scheduled with CDAC and the Mayor, on Wednesday,
January 30 . This will replace the public hearing usually held
before the Council in March.
The discussion then turned to CDAC's fall Community meeting
schedule. Nancy wanted it noted that next years CDAC meetings
should not conflict with pre-scheduled Community Council
Meetings . Stephanie suggested that next year the CDAC members
from the different community council districts set the fall
CDAC schedule so this problem can be avoided.
Stephanie discussed preparations for the fall meetings . She
reported that CPPD would be responsible for mailing the
Community Meeting Announcements, the meeting agendas, copies of
the proposals and Community assessment sheets . CDAC people
from the area would facilitate the welcome and introductions of
CDAC at the meetings, the newsprint sheets and Area/Citywide
descriptions .
Curley announced the Clean Up and Chilli Party at Nettie
Gregory Center.
Stephanie then asked CDAC if there were any future agenda
items . She reminded CDAC that last year it was necessary to
hold regular CDAC meetings before the Community Meetings but
that she wasn't aware of any need at this time.
Stephanie asked if CDAC would like to send a letter or card to
Bernice thanking her for her service on the Committee. CDAC
said they would like that. Hermoine said she would get a card
and that the members could sign at their next meeting.
Meeting was adjourned at 7 :45 .
�.. o Attachment A
1990-91 (17th Year) CDBG ORIGINAL AND REVISED TI EP AMF'
RESPONSIBLE ORIG. REVISED
TASK ORGANIZATION DATE DATE
Receive project proposals CPP 10-12-90 10-16-90
Review applications/Hold CPP/CDAC 10-24-90 Same
neighborhood meetings to 12-15-90
Submit CD housing pro- CPP 1-23-91 11-5-90 "
posals to HAAB for review
Submit CD proposals to CPP/Plan 3-8-91 14$-91
Planning Commission
Set date/Publish notice CPP 2-19-91 1-15-91
for HUD required hearing
on general needs
Receive input from HAAB CPP/CDAC/BHS 3-13-91 1-23-91
Give Council copy of CD CPP none 1-22-91
Log before retreat
Hold general needs hearing CDAC/Mayor 3-12-91 1-3I-91
Interdepartmental staff CPP/Depts 3-4-91 2-4-91
review of projects
Receive input from Plan- CPP/CDAC/Plan 3-22-91 2-21-91 "
ning Commission
Preliminary staff rec- CPP/Depts 2-20-91 2-22-9.1,
ommendations done
Hold CDAC workshop for CPP/CDAC 2-23-91 2-23-91 •
CD recommendations
Finalize CDAC recom- CPP/CDAC 3-5-91 2-28-91
mendations & intents
Finalize CDAC/Staff CPP/Depts 3-8-91 3-1-91
recommendation
Present CDAC/Staff CPP/CDAC 3-13-91 3-5-91
recommendation to Mayor
Transmit request to set CPP 4-5-91 3-8-91
CD hearing for 4-2-91
1
RESPONSIBLE ORIG. REVISED
TASK ORGANIZATION DATE DATE
Mayor formulates Mayor 4-8-91 3-19-91
recommendation and trans-
mits to Council
Set date/Publish notice CPP 4-16-91 3-19-91
for HUD required hearing
on preliminary CDBG goals
and projects
Brief Council on CDBG CPP/CDAC 5-2-91 3-21-91
Mayor presents rec- Mayor 4-16-91 4-2-91
ommendation to Council
Hold hearing on prelimin- Council 5-7-91 4-2-91
ary CDBG goals and
projects
Publish HUD required CPP 5-11-91 4-5-91
Preliminary Statement
Council takes final Council 5-21-91 4-16-91
action on 17th Year
CDBG projects
17th Year CDBG appli- CPP 5-23-91 4-24-91
cation prepared •
17th Year CDBG appli- CPP 5-31-91 5-1-91
cation routed and signed
by Mayor
17th Year CDBG appli- CPP 6-3-91 - 5-3-91
cation submitted to
HUD
CDBG Subgrantee CPP 6-26-91 6-5-91
Workshop held
HUD approves grant and HUD 7-5-91 6-21-91
returns to City
Grant agreement routed CPP 7-12-91 6-24-91
for signature
17th Year CDBG funds HUD 7-19-91 7-1-91
released
CD/CIPtimeframe91/10-10-90