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5/11/2015 - Meeting Minutes MINUTES CITY & COUNTY BUILDING CONSERVANCY AND USE COMMITTEE MONDAY, May 11, 2015, 4:00 P.M. Committee Members Present: Committee Members Not Present: Jerod Johnson, Chairman John McCarthy John Phillips Steve Cornell Eau Comity Cap Canr ititdmmq Eonsernana k aise Cmnmmre Terry Wright avialeven Mark Vlasic, Vice Chairman „a,e: 8/10/2015 Ex Officio Members Present: Jim Cleland, SLC Facilities Jerod started the meeting with roll call and noted that it would be an abbreviated meeting since there is not a full quorum present to conduct business. Agenda Item 1: Approval of the March 9, 2015 Meeting Minutes. Jerod noted that the March meeting was pretty busy and we covered a lot of ground. He explained that without a full quorum no motion could be made, but he asked if anyone had any questions or concerns with the March minutes. There were no comments or concerns. The approval of the March 9, 2015 will be deferred to the next meeting on June 8, 2015. Agenda Item #2: Review of the final drawings of the Washington Square NW & NE Corners. Jerod asked if everyone had had a chance to review the drawings. John Phillips commented that he had reviewed it and it looked like what we wanted. Jerod commented that he liked it and it looked good. Terry Wright noted it looked like they had made all the changes we asked for. John Phillips asked if they could start on the project. Jim Cleland explained that nothing could be started until the committee voted on it, but noted that this is a good thing because we need to present it to Parks and fund it so that when the committee does vote we can just pull the trigger and get it done before the season gets too far on us. Jerod noted that he did not see why this would not pass easily once we have a full quorum. Terry asked Mark about a dogwood tree that is shown in the drawing commenting that it was his understanding that dogwood trees don't do well here. Mark acknowledged that he was a little surprised too because dogwoods generally don't do well in our climate. Mark looked up the Pagoda variety and the zones it does well in and commented that it may be a variety that would be okay in our climate, but he was not really sure it was a good choice. Jim Cleland explained that they have been planting these dogwood trees at the Memorial House and they are doing really well. Mark noted that this was probably chosen by the Urban Forester and he may be trying it out as a little cultural experiment and if it doesn't do well they will replace it and he is okay with it. Jim noted that he will have Bruce check with Tony on this tree. Mark also noted that a lot of the plants were not really water wise but the perennials are okay but he is probably just trying to balance the old historic design here. Overall, Mark thought it was a pretty good rendition of what we asked for. Jim Cleland said that he would send Bruce an email tomorrow. Jerod asked if we need any more attention on this or can we just vote on it next time and give our approval to move forward. The Committee will keep it on the agenda for a vote next month. Agenda Item 3: Vote on Electronic Meeting Resolution. Jerod explained that as indicated in the last meeting, the attorney, Jaysen Oldroyd, has crafted language in a Resolution for electronic meetings to be approved and signed by the Committee. Jim explained that since the committee would have to wait to vote on the resolution, but if there was any of the wordings that the committee would like to change we can tell him and he could make changes for the next meeting. Terry commented that this language meets the intent of what we asked him to do. John Phillips agreed. The date is the only thing that would need to be changed for next time. Jim Cleland explained that he is leaning toward just doing "Go to Meeting" each month. If anyone cannot get here to the meeting but could call in or access Go to Meeting on their Smartphone and they would be able to see the screen and participate in the discussions and voting. Jerod noted that this Agenda item would be deferred until the next meeting when there is a quorum to vote. Agenda Item 4: Update on New Committee Members. Jim Cleland explained that we have been working on getting new members and he has sent out letters to the Historical Society and the Arts Council asking for recommendations. Joan Swain reported that we had received 5 or 6 names from the Historical Society and we emailed each one and got responses back from two individuals. Anne Oliver was the first to respond. Her masters is in historic preservation and she works with SWCA Environmental Consultants as a Historic Architecture Team Lead. She has completed an application which the Mayor's office has reviewed and approved and now we are waiting for her to get on the City Council calendar for an interview... The other person's name is Bim Oliver and he said that he had some interest but would like to think about it for a while. Joan sent out a follow-up email giving him more information and listed some of the upcoming events and projects the committee will be involved with, but have not any response. Mark Vlasic said the he knows Bim really well and explained that he ran a group called "Utah Main Street" which was a group that went around to small cities and helped them to fix up their downtown areas with historic renovations by helping them get funding. He is a very practical well respected guy and would be excellent. Joan encouraged Mark to speak to Bim and put in a plug for the committee. Jim reported that the Arts Council has announced the committee membership availability in their past two meetings and will announce it again tomorrow night and we are hoping that we get some response from them to fill this position soon. The committee was reminded that there should be 8 committee members and we need representation from the Arts Council, the Historical Society and Architectural Community. Past member, Robert Young, represented the Architectural Community and John McCarthy was from the Arts Council but his term on the Art's Council expired so he was serving as "pending" until a replacement was found, but he had not been present at several of the recent meetings. The committee suggested some other possible applicants: Terry mentioned that he had spoken with Rob Pett who indicated he was interested in applying. Jerod suggested Max Smith. Mark Vlasic said Max is his neighbor and he did not think Max would be interested since he is retired and working on some restoration work. Jim noted that he had also contacted the AIA asking if they could refer someone that is interested in historical buildings and did not get a response back. Mark suggested contacting companies like Max's office, they are one of the historic firms and he had a couple of people on staff. Mark also named Bob Herman of EDA who does historical work. Jerod suggested Cooper Roberts as another company that does historic work. Terry suggested Dave Hart of Mocha Systems. Jim said that he will make contact with some of these. Charles Shepherd with VCBO would be good, but he is working on the stone renovation of this building so he may be in a "conflict of Interest" situation for a couple of years. Jerod suggested that Charles could do what he had done over the past years and that is to recues himself from a vote that would affect the contracting that we do. Mark Vlasic suggested that it would be good to have a licensed architect and someone that has some interest in serving on the committee. Mark also suggested Jim Christopher would be a good choice. He is retired from the firm Brixim Christopher. Jim explained that it would behoove us to fill these positions and keep people interested in preserving this building noting that we are constantly under attack from people wanting to change things or do something new here. The more people we have that support the preservation, the more clout we have. Agenda Item 5: Reminder: Art Gallery Artist Review at June 8, 2015 meeting. Joan reported that Alexis Anderson will have a presentation of Artists to preview for the next round of Art Gallery showings. Joan said that that the artists that are chosen will display their work in the remaining months of 2015. Terry asked if we are going to pass on the July meeting as has been done in the past. Joan was asked to put the question as to passing on the July meeting on the June's agenda. Jerod noted that the July agenda would include and update on the status of the stone renovation. The meeting was adjourned.