2/8/2021 - Meeting Minutes
MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
ELECTRONIC MEETING HELD, MONDAY FEBRUARY 8, 2021
COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT
Jennifer Hale, Chairperson Jim Cleland, SLC Facilities
Mark Thimm, Vice Chairperson Sean Fyfe, SLC Engineering
Barbara Murphy, Committee Member Jaysen Oldroyd, SLC Attorney’s Office
John Kemp, Committee Member Joan Swain, SLC Facilities
Steve Cornell, Committee Member
COMMITTEE MEMBERS ABSENT March 8, 2021
Anne Oliver, Committee Member
Rob Pett, Committee Member
Jennifer Hale, Chairperson, welcomed everyone to the Monday February 8, 2021 meeting. Members in
attendance: Jennifer Hale, Chairperson; Mark Thimm, Vice Chairperson; Barbara Murphy, Committee
Member; Steve Cornell, Committee Member; John Kemp, Committee Member; Jim Cleland, SLC Facilities;
Jaysen Oldroyd, SLC Attorney’s Office; Sean Fyfe, SLC Engineering; Joan Swain, SLC Facilities.
Agenda Item 1: Reading of the Electronic Meeting Letter – Jennifer Hale
As required by a recent amendment to the Open Public Meetings Act by the State Legislature, Jennifer
Hale read a letter addressed to the Salt Lake City and County Conservancy and Use Committee. The letter
explains that conducting a meeting at an anchor location presents a substantial risk to the health and
safety of Committee Members and others participating in a meeting, therefore, under the current state
of emergency caused by the global pandemic that exists related to the new strain of the coronavirus,
SARS-COV-2 the meeting will be held on a MS Teams video meeting on February 8, 2021 and for future
meetings notifications will be sent out as determined by the level of risk at the time.
Agenda Item 2: Review and Approval of Meeting Minutes for January 11, 2020
Jenny asked the Committee Members to review the minutes from the January 11th meeting and
welcomed questions, comments and/or changes to the minutes.
John Kemp made a motion to approve the minutes.
Barbara Murphy seconded the motion.
Jennifer Hale called for a vote and the Committee voted unanimously to approve the minutes from the
January 11th meeting as written.
Agenda Item 3: Auxiliary Exterior Lighting System Discussion – Jim Cleland
Jim Cleland was approached by the administration, who would like to consider a lighting system for the
perimeter of the exterior of the City and County Building to change the appearance for themes or
events. This would show the city’s support for various causes and organizations. Jim said that with LED
technology it is possible to design these lighting systems for a good price. The administration would like
to know if the Committee is willing to consider these changes.
Questions, Answers, and Comments:
Q: Would these lights be attached to the building or out in the landscaping? (BM)
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A: They would be out in the landscape area; hidden in the landscaping, is what I was picturing. The
administration just wants to know if there is opposition to the idea among the Committee to know if
they should move forward (JC)
Q: Have they considered replacing the lighting that is there? There are some spots around the building
and those could be changed so that they could change color rather than adding new fixtures.
A: Yes, that is another possibility (JC)
C: The existing fixtures could be upgraded to LEDs with the capability of changing the color of the
building (SC)
C: We could spec them with the color they are now and then upgrade them with all the colors you could
wash the walls with (JC)
C: I’m not opposed to the idea of pursuing this. I think the important part is in the details of what the
lights will look like in the landscaping and how long they will be used (BM)
C: Usually it is just a night or two, maybe a week (JC)
Q: How often would they be on? (JK)
A: Whenever there is a themed week or event such as Autism Week (JC)
Q: Do we have the ability to change the color on the Tower? (SF)
A: Yes, some colors. But you can’t really see the tower when you are standing in Washington Square (JC)
Q: How does an organization get permission to use colored lights in this way? (JK)
A: They write a letter to the Mayor’s office asking for their support (JC)
C: I think it is worth pursuing to see what it would take to move forward with this (BM)
Q: Should we take a straw poll? (JC)
Jenny asked if any Committee members opposed the idea of looking in to this further. John Kemp said
that his only concern was that organizations be treated fairly. Jenny said that they would need to
consider who would manage the use of the lights and they would need to be aware of the impact to the
landscaping. Barbara suggested they might want to come up with parameters about how long the lights
would be used. Jim said that he would leave decisions about equity up to the Administration and that
use of the lights could be a part of the event application process. No additional concerns were raised.
Jim will let the Administration know of the Committee’s considerations regarding the project and that
there is no formal opposition.
Agenda Item 4: City and County Building Earthquake and Stair Repairs Update– Sean Fyfe
Sean informed the Committee that they had applied for permits for the stair repair. It is a minor
alteration permit that will include a certificate of appropriateness and will hopefully take about four
weeks to be approved. Nathan is building the bid package for the repair, which is standard, and Sean
hopes they can issue for bids in March. SLC Engineering has received the final report from GSBS
regarding the selective demolition project, which will be included as an appendix in the RFQ for the
design consultant. In the previous meeting, Rob (with Steve as a backup) was selected to represent the
Committee in the consultant selection process. Nathan is working on a publicly advertised request for
qualifications which will hopefully also be ready in March. Once a consultant is selected, they will be
introduced to the Committee. Sean acknowledged that the earthquake repair project has been taking a
long time and this is partially because his division is understaffed. He is considering hiring a project
management consultant to free up some of Nathan’s time and expedite this project. They are working
with Risk Management to see if this expense could be covered under the insurance claim. If it is, they
would hire the consultant under a state contract.
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Agenda Item 5: Update of Master Plan Guidelines booklet and letter to Mayor- Jim Cleland
Jim has asked Landmark Design to do the re-print of the booklets. It was not in the original scope of
work and will incur an additional fee, and Landmark Design has agreed to do this work. They are
awaiting the final proposal from Mark, once that is received the contract will be amended and a notice
to proceed will be issued, then the printing can begin. Landmark Design asked if the Committee would
like printed copies of the Vulnerability and Space Planning Report, which Jim confirmed. Once the new
printed copies are provided to the Committee, Jenny can draft a letter to the Mayor and Jim hopes that
the Administration will issue an executive order to accept and implement the Design and Use Guidelines
as is.
Agenda Item 6: Update on Arts Council applicant Kathy Davis
Joan updated the Committee that she is trying to contact the Arts Council applicant, Kathy Davis, and
the Mayor’s office. She is hoping that Kathy is still interested and moving forward with the application
and will send a follow up email this week to see if the Committee needs to pursue other options.
Jenny Hale thanked all for attending.
Barbara Murphy made a motion to adjourn the meeting.
Mark Thimm seconded the motion.
Jenny Hale called for a vote and the Committee voted unanimously to adjourn the meeting.
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