3/8/2021 - Meeting Minutes
MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
ELECTRONIC MEETING HELD, MONDAY MARCH 8, 2021
COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT
Jennifer Hale, Chairperson Jim Cleland, SLC Facilities
Mark Thimm, Vice Chairperson Sean Fyfe, SLC Engineering
Barbara Murphy, Committee Member Joan Swain, SLC Facilities
Rob Pett, Committee Member Jaysen Oldroyd, SLC Attorney’s Office
Steve Cornell, Committee Member
April 12, 2021
COMMITTEE MEMBERS ABSENT GUESTS IN ATTENDANCE
Anne Oliver, Committee Member Jorge Chamorro, SLC Public Services
John Kemp, Committee Member
Jennifer Hale, Chairperson, welcomed everyone to the Monday March 8, 2021 meeting. Joan Swain called
attendance, the following members were present: Jennifer Hale, Chairperson; Mark Thimm, Vice
Chairperson; Barbara Murphy, Committee Member; Steve Cornell, Committee Member; Rob Pett,
Committee Member; Jim Cleland, SLC Facilities; Sean Fyfe, SLC Engineering; Joan Swain, SLC Facilities;
Jaysen Oldroyd, SLC Attorney’s Office. Jorge Chamorro, Deputy Director of SLC Public Services, attended
the meeting as a guest.
Agenda Item 1: Reading of the Electronic Meeting Letter – Jennifer Hale
As required by a recent amendment to the Open Public Meetings Act by the State Legislature, Jennifer
Hale read a letter addressed to the Salt Lake City and County Conservancy and Use Committee. The letter
explains that conducting a meeting at an anchor location presents a substantial risk to the health and
safety of Committee Members and others participating in a meeting, therefore, under the current state
of emergency caused by the global pandemic that exists related to the new strain of the coronavirus,
SARS-COV-2 the meeting will be held on a MS Teams video meeting on March 8, 2021 and for future
meetings notifications will be sent out as determined by the level of risk at the time.
Agenda Item 2: Review and Approval of Meeting Minutes for February 8, 2021
Jenny asked the Committee Members to review the minutes from the March 8th meeting and
welcomed questions, comments and/or changes to the minutes.
Barbara Murphy made a motion to approve the minutes.
Mark Thimm seconded the motion.
Jennifer Hale called for a vote and the Committee voted unanimously to approve the minutes from the
March 8, 2021 meeting as written.
Agenda Item 3: General Projects Update
Earthquake and Stair Repair—Sean Fyfe
Nathan is working on the bid advertisement; Sean expects it to happen soon. Rob inquired about
samples of the expansion joint, Sean said samples of both the expansion joint and stone would be
included in the submittals for the committee’s review before work commences. Rob asked for a
detailed description of each project individually.
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Stair Repair Project:
GSBS was hired to design a bid package. They will be involved through the end. The bid package was
approved by the insurance company, the design is in hand, so they will proceed with the bid
package and get a contractor on board to start the work. There is a short list of approved masons for
the project and the Committee will review and approve samples before the work begins.
Interior Repair Project:
Sean explained that this will be a phased project because the building will be occupied during most
of the work. GSBS was hired to do a study of the damage and get an estimate the cost of the work,
which was approved by FM Global. The goal is to issue an RFQ and hire the most qualified firm that
submits. The Conservancy Committee will be represented on the selection committee who will
select a separate design firm to create a bid package for the interior repairs. The design firm will
create a bid package, and then they can advertise for bids on the project.
SLC Engineering is updating its RFQ document template, once that is complete Sean can create an
RFQ for the repair project. The Committee representative will be involved in the draft and review of
the RFQ. Sean suggested hiring a project management consultant through a state contract and is
waiting on a proposal from MOCA Systems. The insurance company will review and approve a
project management consultant.
Questions, Answers, and Comments:
Q: Do you have a budget for the stairs? (RP)
A: I think it is in the $650,000 range. (SF)
C: MOCA Systems is a national company run locally by Dave Hart who was the Executive Director of
the Capitol Preservation Board. (RP)
Update of Use and Guidelines booklet and letter to Mayor- Jim Cleland
Jim explained that Landmark provided a reprint of the Use and Guidelines booklet, it consists of
three volumes and looks clean and professional. The plan is to have 20 copies printed, give one to
each Committee Member and send one to the Mayor.
Questions, Answers, and Comments
Q: Are we expecting a comment or approval from the Mayor’s Office? (RP)
A: I don’t know how it will be received. Once we present them with our recommendations and the
finished copy, I think our work is done, unless they have edits or changes. (JC)
Q: How involved has the Mayor’s Office been on this process? (RP)
A: With everything else the Administration has been dealing with in the last year, they have not
been very involved with this. That is why they are relying on us for this. (JC)
Q: Is the letter started? (JH)
A: I have a draft of the letter that Barbara started I can forward it on to you. (JS)
Q: Didn’t you send the letter on after I wrote a draft? (BM)
A: Lorna looked at it, but I think she was waiting until she filled her position. Now Jorge can take at it
and tell us what he wants in that letter to the Mayor’s Office. (JC)
C: I think it should be accepted or approved by someone from the city. (RP)
C: I agree. That is why we are writing the letter. But we are not a governing body, this isn’t a rule or
law. We only make recommendations; it will be up to the Mayor what action to take. (JC)
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C: If the Mayor does make an executive order accepting the Use and Guidelines it would be nice to
include that in future printings. (BM)
Plan for reopening the City and County Building for city employees
Jim explained that there is an official RAMP document that includes all guidelines from the CDC,
County, State, and Federal Governments. The city has been functioning very well with city
employees working remotely, but there are several departments who must be in the building at
least some of the time. There are stickers on the floor to encourage proper distancing and
temperature and wellness check stations at the entrances. Employees can use their offices, but the
building has not been reopened to the public.
Update on Arts Council applicant Kathy Davis
Joan informed the Committee that the online application system has had some issues and Kathy’s
application was not submitted properly. She is still planning to apply and hopefully it will go through
soon. If not, Joan said she will reach out to Felicia from the Arts Council for another candidate.
Event Schedule for 2021
Jim has a tentative schedule for all grandfathered events. It is still unclear how large group events
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will look in 2021 and what new rules might apply. He said that the July 24 parade had been
postponed. Living traditions will be broken up into several different events and Pride is still
committed to having a celebration of some kind. Joan commented that the church is waiting to see
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what transmission rates are like in July and still want to have some sort of event on the 24. A new
event for Juneteenth has also been proposed.
Questions, Answers, and Comments:
Q: What is the first event? (JH)
A: Pride is the first weekend in June, the event may look different and they haven’t officially applied
yet. Living Traditions is moving to a smaller concert with a food event in Washington Square the last
weekend in June, they also have yet to apply. The Arts Festival have applied and moved to the
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weekend of August 27. There is an application for a Juneteenth event also. 4 of July and days of
47 parades are still wait and see. (JS)
Q: Is there an update on the exterior lights? (RP)
A: We don’t have any new information and it’s not on the agenda so we can’t discuss it. (JC)
C: We can put it on the agenda for the next meeting. (JS)
Jenny Hale thanked all for attending.
Rob Pett made a motion to adjourn the meeting.
Barbara Murphy seconded the motion.
Jenny Hale called for a vote and the Committee voted unanimously to adjourn the meeting.
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