5/10/2021 - Meeting Minutes
MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
ELECTRONIC MEETING HELD, MONDAY MAY 10, 2021
COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT
Jennifer Hale, Chairperson Jim Cleland, SLC Facilities
Mark Thimm, Vice Chairperson Nelson Knight, SLC Planning
Rob Pett, Committee Member Joan Swain, SLC Facilities
John Kemp, Committee Member Sean Fyfe, SLC Engineering
Anne Oliver, Committee Member Jasen Oldroyd, SLC Attorney’s Office
COMMITTEE MEMBERS ABSENT June 14, 2021
Barbara Murphy, Committee Member
Steve Cornell, Committee Member
Jenny Hale welcomed everyone to the Monday May 10, 2021 meeting. Joan Swain called attendance,
the following members were present: Jenny Hale, Chairperson; Anne Oliver, Committee Member; John
Kemp, Committee Member; Mark Thimm, Vice Chairperson; Rob Pett, Committee Member; Sean Fyfe,
SLC Engineering; Jim Cleland, SLC Facilities; Joan Swain, SLC Facilities; Nelson Knight, SLC Planning;
Jaysen Oldroyd, SLC Attorney’s Office.
Agenda Item 1: Reading of the Electronic Meeting Letter – Jennifer Hale
As required by a recent amendment to the Open Public Meetings Act by the State Legislature, Jenny Hale
read a letter addressed to the Salt Lake City and County Conservancy and Use Committee. The letter
explains that conducting a meeting at an anchor location presents a substantial risk to the health and
safety of Committee Members and others participating in a meeting, therefore, under the current state
of emergency caused by the global pandemic that exists related to the new strain of the coronavirus,
SARS-COV-2 the meeting will be held on a MS Teams video meeting on May 10, 2021 and for future
meetings notifications will be sent out as determined by the level of risk at the time.
Agenda Item 2: Review and Approval of Meeting Minutes for April 12, 2021
Jenny Hale asked the Committee Members to review the minutes from the April 12 meeting and
welcomed questions, comments and/or changes to the minutes.
Anne Oliver made a motion to approve the minutes as written.
Rob Pett seconded the motion.
Jenny Hale called for a vote and the Committee voted unanimously to approve the minutes from the
April 12, 2021.
Agenda Item 3: General Business and Project Updates—Sean Fyfe:
1. Earthquake remediation project: MOCA systems is under contract as PM, issued notice to proceed a
couple weeks ago. Sean met with Rob and MOCA to discuss project management. Moving forward Sean
and MOCA will take point on project management along with Jim and sub-committee.
2. Stair repair: Package is advertised for bids, pre bid meeting scheduled to discuss the project with
interested bidders. Bids will be due to open on May 19. Once bids are in and references checked, will ask
for permission from FM Global to proceed with low bidder. Hope to have a contractor on board by next
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meeting. Will likely ask for early notice to proceed for material procurement to expedite project per
Mayor’s request.
3. Interior Repairs: drafting RFQ for design consultant to design bid package to advertise for contractors to
make interior repairs. This is the biggest project to repair earthquake damage, budget is $3M and will take
several years. Rob is on selection committee and will help draft RFQ. Sean anticipates a lot of interest in
this project and expects that this will be long process with multiple steps to determine the most qualified
consultant. Preliminary projected timeline: Advertise RFQ in early June; Interviews late June; Contract for
consultant in July; Begin design effort end of July. Design phase with consultant expected to take until end
of October. Advertise for bids late October or early November; Contractor on board in December and
then begin repairs beginning of 2022; Anticipated completion date in July 2023.
Agenda Item 4: Special Considerations for Re-entry Signage-- Jim Cleland
Working on final phase of bringing employee re-entry to City and County Building, don’t have a schedule
yet for public opening. Will set up a greeting station by ADA entrance to provide light screening. Per CDC
and OSHA recommendations, some temporary signage and floor stickers need to be used that will
violate the Committee’s established guidelines. Jim shared his screen to show the Committee some
examples of the necessary signage.
Questions, Answers, and Comments:
Q: How would the signs be mounted? (RP)
A: With a non-residue adhesive. (JC)
C: I just think we need to be careful about what we put on the floor and how long it’s there and how
easily it can be removed. (RP)
C: Yes, we are hoping to be able to open to the public in September. I’m looking to inform the
Committee and get the Committee’s approval of the temporary signage under extenuating
circumstances. (JC)
Rob Pett made a motion to approve the required temporary signage.
John Kemp seconded the motion.
The Committee voted unanimously to approve the temporary signage.
Jim assured the Committee that the signage would be carefully considered and not excessive.
Agenda Item 5: Colored lights at Washington Square
Constituents and the Mayor’s Office have requested to change the color of the exterior lighting to
coincide with various holidays and events. Several ideas have been discussed or tested, so far nothing
has worked. Trying a new solution where the lights are temporarily mounted on the East and North
elevations of the tower as a sample to see the possible color spectrum. Awaiting feedback from
Committee, Administration, and the public on lighting test run.
Agenda Item 6: Update on Arts Council applicant Kathy Davis—Joan Swain
The Mayor’s Office began reviewing applicants for various councils and committees. No official word on
Arts Council candidate, but the application has been received and just needs to go through Mayor’s
Office and City Council to be approved. Hoping to hear very soon.
Agenda Item 7: Event schedule for 2021
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Joan will be temporarily stepping into Event’s Liaison role for Facilities and has emailed the Committee a
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tentative event schedule for the coming year. Living Traditions May 15, Taste of Living on June 26,
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Gathering of Asian American Collegiate Alliance May 22, Pride June 3-7, Law Enforcement Torch Run
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starts at Washington Square, Juneteenth June 19, Utah Arts Festival August 27-29.
Questions, Answers, and Comments:
Q: Is the lighting project directly tied to these events? Are you trying to finish that project before a
specific date? (RP)
A: We are just following direction from the Administration; I don’t know about the timeline. (JC)
Q: Will the test lighting be going on all night for a day or two? (NK)
A: We are planning to run it for a few days to a week to give people the chance to come see it after dark.
We want to see what colors we can get to show up and look good on the sandstone. (JC)
Jenny Hale thanked all for attending.
Mark Thimm made a motion to adjourn the meeting.
Rob Pett seconded the motion.
Jenny Hale called for a vote and the Committee voted unanimously to adjourn the meeting.
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