8/9/2021 - Meeting Minutes
MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
ELECTRONIC MEETING HELD, MONDAY AUGUST 9, 2021
COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT
Jennifer Hale, Chairperson Jim Cleland, SLC Facilities
Mark Thimm, Vice Chairperson Jaysen Oldroyd, SLC Attorney’s
Office
Rob Pett, Committee Member Joan Swain, SLC Facilities
Barbara Murphy, Committee Member Sean Fyfe, SLC Engineering
COMMITTEE MEMBERS ABSENT September 13, 2021
Anne Oliver, Committee Member
Steve Cornell, Committee Member
John Kemp, Committee Member
Jennifer Hale, Chairperson, welcomed everyone to the Monday August 9, 2021 meeting. Members in
attendance: Jennifer Hale, Chairperson; Mark Thimm, Vice Chairperson; Rob Pett, Committee Member;
Barbara Murphy, Committee Member; Jim Cleland, SLC Facilities; Jaysen Oldroyd, SLC Attorney’s Office;
Joan Swain, SLC Facilities; Sean Fyfe, SLC Engineering
Agenda Item 1: Reading of the Electronic Meeting Letter – Jennifer Hale
As required by a recent amendment to the Open Public Meetings Act by the State Legislature, Jennifer
Hale read a letter addressed to the Salt Lake City and County Conservancy and Use Committee. The letter
explains that conducting a meeting at an anchor location presents a substantial risk to the health and
safety of Committee Members and others participating in a meeting, therefore, under the current state
of emergency caused by the global pandemic that exists related to the new strain of the coronavirus,
SARS-COV-2 the meeting will be held on a MS Teams video meeting on August 9, 2021 and for future
meetings notifications will be sent out as determined by the level of risk at the time.
Agenda Item 2: Review and Approval of Meeting Minutes for June 14, 2021 and July 12, 2021
Jennifer Hale stated that due to there being a lack of a quorum, minutes could not be approved for June
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14 or July 12 of 2021.
Agenda Item 3: Project Update – Sean Fyfe
Sean Fyfe of SLC Engineering provided an update on the request for quote (RFQ) for consultant services
for interior repairs to the City and County Building. The RFQ was advertised in July and they received
two responses from companies that are very well regarded, and he feels confident in either of these
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company’s ability to complete the project. On August 4 they received a technical proposal that includes
a work plan and preliminary fee from both firms, and interviews will be held on August 12th. Decisions
for the most qualified firm for the project should be made by the end of the week and then fee
negotiations can begin. The chosen firm will more than likely be under contract by the next meeting.
Sean also provided an update on the eastern stair repair that is contracted through Modern
Construction – who will utilize Child Masonry for reapplication of the historic stone once their part is
completed. Modern Construction has been onsite and began demolition, but the decision was made to
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increase the scope of the repair due to the aged waterproofing under the stone needing to be replaced,
which has been approved by the insurance company, FM Global. The removal and power washing has
been applied on the lower eastern stairs, but the City is awaiting the proper conditions to apply a new
waterproofing system on the substrate. This will most likely have to be work done in the evening as it
needs to be installed when temperatures are less than 80 degrees and falling, but it is still too hot in
even the evenings for now. Once the waterproofing is installed, Child Masonry has resurfaced some of
the larger pieces and will install all the solid pieces of the lower east stair.
Once east stair is repaired enough to allow egress, they will move on to repairing the west stair and
expect to run into the same condition with the waterproofing. From there they will move onto either
the north or south stair, but it’s not determined which will be next at this time. No two stairs will be in
progress at once, but the eastern stair received priority due to it being largely used as the main
entrance. Child Masonry has also provided new samples for review that are in the hallway across from
the security desk because after the power washing of the south stairs, they realized that their
preselected stone samples no longer matched well.
Regarding the seismic joints, we had GSBS create a design proposal on repairing them that was included
in the bid work and is under the contract of Modern Construction, but in needs to be reviewed more
before implementation. Modern Construction has taken the existing joint apart to get a better idea and
are revisiting solutions and will be meeting with the manufacturer of this specific joint for review. The
revisions have not yet been but discussed with FM Global about as we don’t know just yet how much
the new design will differ from the proposal in the contract currently. Hopefully this week or the next
we will have a new design proposal from GSBS, but it will likely take longer than that for the final
proposal to be approved.
Due to a lack of a quorum the meeting did not need to officially adjourn.
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