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4/11/2022 - Meeting Minutes MEETING MINUTES SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE ELECTRONIC MEETING HELD, MONDAY,JANUARY 10, 2022 COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT c!a , Jennifer Hale, Chairpersons Jim Cleland,SLC Facilities Steve Cornell Committee Member ,u�'�e c""&County 10uitbtit Joan Swain SLC Facilities ' Qonoeebantp&Moe Committee ' Rob Pett, Committee Member Jaysen Oldroyd,SLC Attorney's Barbara Murphy,Committee Member aliVa®Velp - Office John Kemp, Committee Member ; / raryTia Sean Fyfe, SLC Engineering Kathy Davis,Committee Member 14ate" February 14,2022 Nelson Knight, Planning Anne Oliver,Committee Member ., ''' ''''' Jennifer Hale, Chairperson,welcomed everyo o the Mo y,January 10, 2022,meeting. Members in attendance: Jennifer Hale, Chairperson; Rob Pett, Committee Member; Barbara Murphy,Committee Member;Anne Oliver, Committee Member; Kathy Davis,Committee Member;John Kemp, Committee Member; Steve Cornell,Committee Member;Jim Cleland,SLC Facilities;Jaysen Oldroyd,SLC Attorney's Office;Joan Swain, SLC Facilities; Nelson Knight,Planning; Sean Fyfe,SLC Engineering. Agenda Item 1: Reading of the Electronic Meeting Letter-Jennifer Hale I Jennifer Hale Chair of the Salt Lake City and County Building Conservancy and Use committee hereby determined that conducting public meetings at an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location. Due to the CDC social distancing requirements,I find that conducting a meeting at the anchor location constitutes a substantial risk to the health and safety of those who may be present at the location. In accordance with this amendment meetings will be held on a WEBEX virtual meeting on January 10,2022,at 4:00 pm. For future meetings,notifications will be sent out with the minutes of the meeting and will be as determined by the level of risk at the time. Thank you for your cooperation and willingness to serve. Agenda Item 2: Review and Approval of Meeting Minutes for December 13,2021 Jennifer Hale stated that it was time to review and approve minutes from December 13, 2021.Jennifer gave committee members a few minutes to look through the minutes and make comments. Robert Pett made a motion to approve the minutes. Jennifer Hale thanked Rob and asked if we have a second. Barbara Murphy seconded the motion. Jennifer Hale called for a vote. The Committee unanimously approved the minutes. Agenda Item 3: GSBS Damage Assessment Presentation-Sean Fyfe Sean Fyfe explained there was a miscommunication between Engineering and Facilities regarding the GSBS presentation. The presentation was not to take place today,it is scheduled to take place at the February meeting, at which time they will provide an update on the type of damage they have documented so far. Sean gave a general project update,noting the following: • The work is nearly complete for the stair repair piece. • There was a punch list walk right before this meeting that Robert Pett was present at. • The one remaining item in the scope are the expansion joint covers that are getting textured,and powder coated. These are expected to be ready to install at the end of February. • That project is,for the most part complete,other than the expansion joint covers.We will let you know how that goes at the March meeting when those are installed or give an update in February if things change. 1 The other scope is the main interior repair project which may expand into some exterior repair and roof repair, which is still in the process of damage documentation. • There are some cracks in the exterior stone that may be related to earthquake movement.The cracks are not so much in the stone as in the joints. GSBS is in the process of documenting that through visual observations from the ground using a sighting scope as well as drone footage. • One thing new that was observed is some damage to the roof,and in particular the slate roof seems to show evidence of earthquake damage.There is some diagonal cracking particularly on the slate roofs that is being documented.The structural engineer and others are reviewing the photos and trying to determine if they are earthquake related.We are coordinating with FM Global on that piece and expect to have more information related to that in February,but with that being a new development,we will have to see how that impacts the project schedule and scope. • Regarding the interior repairs,GSBS is still assessing interior damage and they are hoping to complete that work in late January or early February. From that they will prepare a preliminary cost estimate so probably in the February meeting we will have some information related to what we expect the cost to be, at least for the interior part. Following that effort,it will go right into design,and we are hopeful that will finish mid-summer.We would like to advertise for bids in late June or early July with the hope of having a contractor starting construction in early August. We have a structural engineer looking at the base isolators and any other apparent damage from the earthquake. Preliminary results appear to be positive regarding the base isolators and there don't appear to be any residual effects from the earthquake.They are coming back on-site next week for the second time to complete their observations and we expect to see the report from the structural engineer at the end of January. Agenda Item 4: Salt Lake City Disclosure Statement-Joan Swain Each committee member should have received the disclosure form attached to the agenda.The council and the attorneys have reviewed it,and they want all boards and commission members to fill it out and sign it. Scan it and send it back,mail it back,or send it directly to the City Recorder's Office.They are due back at the City Recorder's Office by the first of February. Robert Pett asked if this disclosure relates only to Salt Lake City so any business entities that are only regulated by the state or cities outside of Salt Lake don't apply? Jaysen Oldroyd stated that the question the disclosure statement is trying to address is if there is a chance you are working for or with a business entity or have an interest in a business entity that could potentially do business with the city. So,it is not just the regulation,but it is if there is a scenario where that business entity would have a financial arrangement with the city,Jaysen would interpret it as broader than just those that are regulated by the city with the understanding that you can have business interests of all sorts and types, even that do business with the city,without running afoul of the requirements.This simply lets everyone know what your interests are. If a circumstance comes up where one of your interests is directly affected,then typically what we would do is have you recuse yourself from any decisions involving that transaction or situation. Adjournment Jennifer Hale asked if anyone wants to motion to adjourn the meeting. Barbara Murphy moved to adjourn the meeting. John Kemp seconded the motion. Jennifer Hale thanked John and asked for a vote to adjourn. The Committee voted unanimously to adjourn the meeting. 2