6/13/2022 - Meeting Minutes MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
ELECTRONIC MEETING HELD, Monday,June 13, 2022
COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT
Jennifer Hale, Chairperson Jim Cleland, SLC Facilities
Catherine Tucker, Member &uii lake UP Comro38W[bing Joan Swain,SLC Facilities
aConserbnncp&fllse CommitteeRob Pett, Committee Member Jaysen Oldroyd,SLC Attorney's Office
Barbara Murphy, Committee M mber Ron Lindquist,SLC Facilities
John Kemp, Committee Member m,,e: August 8,2022 Shellie Peterson, SLC Property
Management
COMMITTEE MEMBERS ABSENT Amy Thompson, SLC Planning
Steve Cornell, Member Karilyn Anderson,SLC Engineering
Kathy Davis, Member Michaela Oktay,SLC Planning
Anne Oliver
OTHER GUESTS
Travis Sheppard, GSBS Architects
Jesse Allen,GSBS Architects
Robert Zubach, Mocha
Jennifer Hale, Chairperson,welcomed everyone to the Monday,June 13, 2022, meeting. Members in
attendance:Jennifer Hale,Chairperson; Rob Pett,Committee Member; Barbara Murphy, Committee
Member; Catherine Tucker, Committee Member;John Kemp, Committee Member;Jim Cleland,SLC
Facilities;Joan Swain, SLC Facilities;Jaysen Oldroyd, SLC Attorney's Office; Ron Lindquist, SLC Facilities;
Travis Sheppard, GSBS Architects;Jesse Allen,GSBS Architects;Amy Thompson, Planning; Robert
Zubach, Mocha; Karilyn Anderson, SLC Engineering; Michaela Oktay, Planning; Shellie Peterson,SLC
Property Management.
Agenda Item 1: Reading of the Electronic Meeting Letter—Jennifer Hale
I Jennifer Hale, chair of the Salt Lake City and County Building Conservancy and Use Committee hereby
determine that the June 13th, 2022, Conservancy and Use Committee meeting will be held with an
anchor location at which the public can attend and be present. While also allowing committee members
to connect electronically to the meeting as needed for those who may still have concerns for their own
individual health and safety as well as the health and safety of others. In accordance with this
amendment, hybrid meetings will be held in person at the City and county Building located at 451 S.
State Street, room 542 and via Webex virtual meetings starting at 4:00 PM. For future meetings,
notifications will be sent out with the minutes of the meeting and will be as determined by the level of
risk at the time.Thank you for your cooperation and willingness to serve.
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Jenny Hale noted that there is not a quorum present at this time so the discussion will skip to Agenda
Item 3 until we have a quorum.
Agenda Item 3: City Bird Cafe Outdoor Patio
Shellie stated that Property Management with Liberty on a Teams call and informed her that there was a
unanimous decision by the city that the patio structure outside the City Bird Cafe should be removed.
Liberty stated that she had approval for the patio from facilities but failed to provide written
documentation or paperwork for that approval. Salt Lake City Property Management has finalized the
draft of the agreement as a concessionaire agreement and that has been submitted to the city attorney
for finalization along with a letter indicating no written approval for the construction of the patio was
found.
Michaela Oktay from planning asked if Liberty had submitted plans to the committee for approval for
the patio around December of 2021 or after and was informed that no such plans had been submitted.
Rob Pett asked if the current letter and contract contain language regarding any changes or
maintenance to the premises and details for the process for requesting changes.Shellie stated that in
the updated contract any changes, events,or revisions need prior written approval from Salt Lake City
Property Management or Facilities. She added that the letter that is being sent to Liberty states that the
patio needs to be removed within 30 days. Rob asked if the committee could receive copies of the letter
and agreement when they are finalized. Michaela added that Property Management may also want to
add language that they need a certificate of appropriateness for any changes.Jennifer Hale stated that it
should also be noted that more than just the deck needs to be removed including fencing, pots,etc.
Rob stated that the proper process for requesting changes had not been followed and at this time the
committee does not have an appropriate proposal in from of them with any of the temporary or
permanent changes Liberty wants to make to the premises. Because of that, committee members are
not prepared to make decisions regarding those changes and until a set proposal following the proper
process is presented those decisions can't be made.
Barbara commented that the committee needs full details on how the outdoor space is used even if it
has been used for outdoor dining in the past. They will still need details on if the tables have umbrellas,
if there is a covering attached to the building, if outdoor events will flow out onto the grounds or be
contained to the patio area, etc.
Jim Cleland stated that before 2024 the transformer in the vault beneath the patio will be replaced by
Rocky Mountain Power so that may present an opportunity to build the patio or update the area
following the proper processes.
Jenny Hale asked if it would be possible for the committee to review the letter and agreement before
they are sent to Liberty. Shellie stated she would check into see if that is a possibility.Jenny stated that
it needs to be clear what needs to be removed from the outdoor space and a process needs to be put in
place to review the temporary items used in the outdoor dining area.
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Agenda Item 4: Events Inside the City and County Building and On Washington Square
Jim reported on the events on Washington square and stated that we have already had the Living
Traditions Festival, the Pride Festival, and the Utah Arts Festival is next. The grounds were in bad shape
from the other festivals, so the Parks department is working to get the grounds to recover as quickly as
possible.
Jim also said that requests have started coming for weddings and meetings in the building and facilities
is processing those requests. If they want to serve alcohol,they need to get a use permit and they need
their own bartender with a license.The only exception would be if the event is being hosted by the
mayor. Renters must leave a security deposit and pay the rental fee. The fees are posted in the
consolidated fee schedule in the city budget and that budget has been updated so it is now possible to
collect for damages caused by renters.
Agenda Item 5: Earthquake Repairs Update form GSBS
Karilyn Anderson stated that the drawings are moving along for the repairs,and they are working right
now on the department interviews for the phasing and design.There are no changes to the current
schedule, and they are still thinking of advertising by mid-September, having the plans completed by the
beginning of August, and having construction started by the end of October.There is still selective
demolition that is waiting for number and should be starting as soon as it is under contract.
Jesse Allen from GSBS presented a project update for the Salt Lake City County Building Seismic Repair
Project.
What has been done:
• Selective demolition and observation—(1/29/21)
o 10 different demo scopes
• Exterior Stair Repair Project—(6/21-4/22)
• Inventory and assessment of damage—(2/7/22)
o Exterior and Interior
o Architectural/Historical
o Structural
o Mechanical/Electrical
• Selective Demolition and Plaster Mockup Package—(4/25/22)
o Roof
o Pendent Light Fixture
o Sprinkler Heads
o Plaster
• Design Development Drawings—(5/24/22)
o Repair
o Phasing.
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What is being done:
• Selective Demo and Plaster Mock-up Bidding—Bids due in the next 2 weeks
• Phasing Plans
o Department Meetings—Week of 6/13/22
• Construction Documents—Due 8/1/22
o Incorporating City Review Comments into Construction Documents
o Written Specifications for Repairs
o Detailing
o Structural
o Temporary Protection Plans
• Bidding—Start 8/29/22
• Seismic Bearing Testing—(Late Fall 2022)
o ARW and Forelle selecting specific bearings in basement
o UC San Diego proposal
Potential Construction Phasing:
• Start on Level 5 and Work Down
• Split Floors in Half North/South
o Emergency Access
o Mechanical Zoning
• Public Space Accommodations
o Council Workroom
o Council Chambers
Working on FAQ for individuals and employees using the building.
Rob Pett asked how meetings with different departments who use the building will inform the work on
the building and the phasing of the work.Jesse responded that they want to learn if it is possible for the
departments to relocate as indicated on the current phasing plan. Rob also asked if there was a
timeframe for construction. Jesse responded that there is not currently an estimate because alterations
to phasing could significantly alter construction time. Once phasing is defined, contractors should be
able to give an estimate for construction time.
Catherine Tucker asked if there was an extra base isolator that was going to be removed so nothing
critical is missing while testing is being conducted. Jesse responded that there are multiple spare base
isolators and those are what is being sent off for testing.
Ap,enda Item 2: Review and Approval for the April 11 2022 Meeting Minutes
Jenny noted that there is now a quorum present so the Committee can now do the approval of the
meeting minutes.Jenny asked if everyone had a chance to review the minutes.
Rob Pett said he would be happy to make a motion to approve the minutes the meeting of April 111n,
2022.
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Jenny Hale thanked Rob and asked if there is a second?
Barbara Murphy seconded the motion.
Jenny Hale thanked Barbara and asked everyone in favor of approving the meeting minutes for April
IIth, 2022,to say aye.
The Committee unanimously approved the minutes.
Jenny Hale thanked everyone for being here today.
The meeting was adjourned.
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