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6/23/2022 - Meeting Minutes Accessibility and Disability Commission Salt Lake City Utah Regular Meeting Minutes 23 June 2022 3:00 PM This meeting is hybrid. The Commission Meeting has a physical location at the City and County Building in the Cannon Room 335 and members of the public may observe the meeting and/or provide public comment in-person at this location. Commissioners and presenters may attend and participate either in-person or through electronic means. Commission Members in Virtual Attendance: Everette Bacon, Margo Thurman, Amy Carmen, Scott Browning, Nate Crippes, Pamela Mower, Jeff Kenyon, Todd Claflin, Leah Lobato, Stephen Persinger, Karolyn Campbell Commission Members in Attendance: None. Commission Members Absent: None. City Staff in Virtual Attendance: Kaletta Lynch City Staff in Attendance: Maria Romero, Ashley Lichtle Guests in Attendance: ASL interpreter Kelly Bunting This meeting was called to order at 3.01 1.Welcome 2.Open Dialogue (— 5 minutes): • Commissioner Claflin: has the Utah Arts Festival has been checked for Accessibility. Ashley L: their Accessible Event Application has been approved and the event will be spot checked for compliance over the duration of the event and Ashley will communicate with the event organizer to ensure compliance. • Commissioner Lobato: the theme for the disability summit has been released. There is a $500 scholarship for those students transitioning to higher education due tomorrow. She can be contacted for that. • Commissioner Bacon: if there are questions from the community for the new polling machines, he is taking those questions. 3.Public Comment (limited to 15 minutes): • No members of the public were present. 4.Approval of Minutes: • The Accessibility and Disability Commission approved no minutes this meeting. 5. Approval and Adoption of Policies and Procedures (— 15 Minutes): Ashley Lichtle, Board Manager • Commissioner Thurman motioned to vote on policies and procedures. Commissioner Claflin seconded the motion. • All Commissioners voted yes to approve the Policies & Procedures. They have are approved. 6.Chair and Vice Chair Elections (— 15 minutes): Ashley Lichtle, Board Manager • Commissioners Amy Carmen, Everette Bacon, and Nate Crippes were nominated. • Discussion of how the Chair and Vice Chair can assist in recruiting more diverse individuals to fill remaining Commission vacancies: o Commissioner Carmen: tap into the non-profits and other organizations, including chambers of commerce o Commissioner Bacon: prioritize additional marketing of the Commission through email and social media o Commissioner Crippes: Outreach can be made to find people of diverse backgrounds • Commissioner Bacon was unanimously elected as Chair and Commissioner Carmen was unanimously elected as Vice Chair. 7.Commissioner Orientation: Government Records and Management Act Training (— 30 minutes): Keith Reynolds, Deputy City Recorder— Records • Retention schedules: all documents have a certain amount of time to be retained and once that time is met the documents are destroyed. State archive schedule is used. • Tracy Patillo is the Mayor's Office GRAMA Coordinator for those who have questions or are part of a GRAMA audit. 8.City Updates (— 30 minutes): Ashley Lichtle, Board Manager • Citywide Self-Evaluation is in progress and incudes evaluating City department policy, practices, procedures. After the draft report is created it will be open to public comment through this meeting and through other means of community outreach. • The Transportation Master Plan is in progress and the project manager will attend meetings to provide an update and hold time for feedback for the remaining duration of the project. 9.TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual. b. strategy sessions to discuss pending or reasonably imminent litigation. c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Item not held. Meeting minutes approved through consensus: 8/25/2022 ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the Accessibility and Disability Commission Regular Meeting on May 26, 2022.