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8/25/2022 - Meeting Materials (2) Accessibility and Disability Commission Salt Lake City Utah Meeting Agenda 25 August 2022 3:00 PM This meeting is a discussion among Commissioners and select presenters. The public is welcome. Items scheduled may be moved or discussed during a different portion of the meeting based on circumstances or availability of speakers. This meeting will be hybrid. The Commission Meeting will have a physical location at the City and County Building in the Cannon Room 335 and members of the public may observe the meeting and/or provide public comment in-person at this location. Commissioners, presenters, and the public may attend and participate either in-person or through electronic means. Join the meeting using the following Zoom link: https://us06web.zoom.us/o/84715849326?pwd=QOY1M 1pzMkkVU29sazdMQWVkLOgxUT09 Public Meeting Rules: The Commission's meetings are a place for people to feel safe and comfortable in participating in their government. A respectful and safe environment allows a meeting to be conducted in an orderly, efficient, effective, and dignified fashion, free from distraction, intimidation, and threats to safety. To support a respectful meeting, comments or items that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. 1.Welcome 2.Open Dialogue (— 5 minutes): During this portion of the meeting, Commissioners may raise topics and discuss current events that may impact or influence the Commission's overall work, discussions, and deliberations to provide recommendations to the Mayor and City Council regarding accessibility and disability matters in Salt lake City. No action will be taken during this section of the meeting. Matters discussed during this section of the meeting may be scheduled on a subsequent agenda for follow-up, if desired. 3.Public Comment (limited to 15 minutes): Attendees may be provided one or two minutes of time, determined by the number of attendees and the time available as determined by the Commission. Please observe the time limit stated at the beginning of the public comment period so everyone may have a chance to speak. Per the public meeting guidelines, keep comments free of discriminatory language referring to a person or group based on their religion, ethnicity, nationality, race, color, descent, gender, sexual orientation, disability, age, or other gender identity factor. Items or comments that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. 4.Approval of Minutes: The Accessibility and Disability Commission will review minutes from May 26, June 14, June 23, and July 28. 5.Reguests for Service: MySLC Mobile App (— 15 Minutes): Chris Norlem, Construction Program Manager 6.Construction Permitting (~ 15 minutes): Scott Weiler, Development Engineer and Scott Vaterlaus, Traffic Engineer 7.Commission Priorities (— 30 minutes): Ashley Lichtle, Board Manager 8.Current Events in Accessibility and Disability (— 15 minutes): Ashley Lichtle, Board Manager 9.TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. CERTIFICATE OF POSTING On or before 5.00 p.m. on July 25, 2022, the undersigned, duly appointed ADA Coordinator, does hereby certify that the above notice and agenda was (1) posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701 , and (2) a copy of the foregoing provided to The Salt Lake Tribune and/or the Deseret News and to a local media correspondent and any others who have indicated interest. ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE People with disabilities may make requests for reasonable accommodation, which may include alternate formats, interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request, please contact the ADA Coordinator at ADACcDslcgov.com, 801-535-7739, or relay service 711. Accessibility and Disability Commission Salt Lake City Utah Regular Meeting Minutes 28 July 2022 3:00 PM This meeting is hybrid. The Commission Meeting has a physical location at the City and County Building in the Cannon Room 335 and members of the public may observe the meeting and/or provide public comment in-person at this location. Commissioners and presenters may attend and participate either in-person or through electronic means. Commission Members in Virtual Attendance: Everette Bacon, Scott Browning, Karolyn Campbell, Amy Carmen, Todd Claflin, Nate Crippes, Jeff Kenyon, Pamela Mower, Stephen Persinger, Margo Thurman Commission Members in Attendance (in-person): None. Commission Members Absent: Leah Lobato City Staff in Virtual Attendance: Maria Romero, Joe Taylor, Chris Norlem, Chris Bell, Sophia Nicholas, Cory Young, Alma Baste City Staff in Attendance: Ashley Lichtle Guests in Attendance: ASL Interpreter This meeting was called to order at 3:03 PM 1.Welcome 2.Open Dialogue (— 5 minutes): • Commissioner Campbell: ADA Celebration Reminder 3. Public Comment (limited to 15 minutes): • No members of the public were present. 4.Approval of Minutes: • The Accessibility and Disability Commission has no minutes to approve this meeting. 5.Transportation Master Plan Discussion (30 Minutes): Joe Taylor, Transportation Planner • Connect SLC: Transportation is working on a new master plan. The last updated plan was in 1996. • You can use the Good Neighbor Guide for a guide on things like where to report road issues or audible sidewalk malfunctions. 6.Yard Service Program Feedback (30 minutes): SLC Waste & Recycling Division • Commissioner Bacon: Waste and Recycling receptacles are the same size and shape making it hard to distinguish what is recyclables or landfill items. 7.Commission Priorities (— 15 minutes): Ashley Lichtle, Board Manager • Commissioner Bacon would like to add getting AIRA availability citywide. o He will get information to Ashley on the states that have adapted this technology citywide or statewide 8.City Updates (— 15 minutes): Ashley Lichtle, Board Manager • Item not held 9.TENTATIVE Closed Session — Item not held. The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Meeting adjourned at 4:31 PM Meeting minutes approved through consensus: ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the Accessibility and Disability Commission Regular Meeting on July 28, 2022. Accessibility and Disability Commission Salt Lake City Utah Regular Meeting Minutes 23 June 2022 3:00 PM This meeting is hybrid. The Commission Meeting has a physical location at the City and County Building in the Cannon Room 335 and members of the public may observe the meeting and/or provide public comment in-person at this location. Commissioners and presenters may attend and participate either in-person or through electronic means. Commission Members in Virtual Attendance: Everette Bacon, Margo Thurman, Amy Carmen, Scott Browning, Nate Crippes, Pamela Mower, Jeff Kenyon, Todd Claflin, Leah Lobato, Stephen Persinger, Karolyn Campbell Commission Members in Attendance: None. Commission Members Absent: None. City Staff in Virtual Attendance: Kaletta Lynch City Staff in Attendance: Maria Romero, Ashley Lichtle Guests in Attendance: ASL interpreter Kelly Bunting This meeting was called to order at 3.01 1.Welcome 2.Open Dialogue (— 5 minutes): • Commissioner Claflin: has the Utah Arts Festival has been checked for Accessibility. Ashley L: their Accessible Event Application has been approved and the event will be spot checked for compliance over the duration of the event and Ashley will communicate with the event organizer to ensure compliance. • Commissioner Lobato: the theme for the disability summit has been released. There is a $500 scholarship for those students transitioning to higher education due tomorrow. She can be contacted for that. • Commissioner Bacon: if there are questions from the community for the new polling machines, he is taking those questions. 3.Public Comment (limited to 15 minutes): • No members of the public were present. 4.Approval of Minutes: • The Accessibility and Disability Commission approved no minutes this meeting. 5. Approval and Adoption of Policies and Procedures (— 15 Minutes): Ashley Lichtle, Board Manager • Commissioner Thurman motioned to vote on policies and procedures. Commissioner Claflin seconded the motion. • All Commissioners voted yes to approve the Policies & Procedures. They have are approved. 6.Chair and Vice Chair Elections (— 15 minutes): Ashley Lichtle, Board Manager • Commissioners Amy Carmen, Everette Bacon, and Nate Crippes were nominated. • Discussion of how the Chair and Vice Chair can assist in recruiting more diverse individuals to fill remaining Commission vacancies: o Commissioner Carmen: tap into the non-profits and other organizations, including chambers of commerce o Commissioner Bacon: prioritize additional marketing of the Commission through email and social media o Commissioner Crippes: Outreach can be made to find people of diverse backgrounds • Commissioner Bacon was unanimously elected as Chair and Commissioner Carmen was unanimously elected as Vice Chair. 7.Commissioner Orientation: Government Records and Management Act Training (— 30 minutes): Keith Reynolds, Deputy City Recorder— Records • Retention schedules: all documents have a certain amount of time to be retained and once that time is met the documents are destroyed. State archive schedule is used. • Tracy Patillo is the Mayor's Office GRAMA Coordinator for those who have questions or are part of a GRAMA audit. 8.City Updates (— 30 minutes): Ashley Lichtle, Board Manager • Citywide Self-Evaluation is in progress and incudes evaluating City department policy, practices, procedures. After the draft report is created it will be open to public comment through this meeting and through other means of community outreach. • The Transportation Master Plan is in progress and the project manager will attend meetings to provide an update and hold time for feedback for the remaining duration of the project. 9.TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual. b. strategy sessions to discuss pending or reasonably imminent litigation. c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Item not held. Meeting minutes approved through consensus: 8/25/2022 ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the Accessibility and Disability Commission Regular Meeting on June 23, 2022. Accessibility and Disability Commission Salt Lake City Utah Special Meeting Minutes 14 June 2022 3.00 PM This meeting is hybrid. The Commission Meeting has a physical location at the City and County Building in the Cannon Room 335 and members of the public may observe the meeting and/or provide public comment in-person at this location. Commissioners and presenters may attend and participate either in-person or through electronic means. Commission Members in Virtual Attendance: Everette Bacon, Amy Carmen, Nate Crippes, Pamela Mower, Jeff Kenyon, Todd Claflin, Karolyn Campbell Commission Members in Attendance (in person): None Commission Members Absent: Margo Thurman, Scott Browning, Stephen Persinger, Leah Lobato City Staff in Virtual Attendance: Hannah Vickery City Staff in Attendance: Ashley Lichtle, Maria Romero Guests in Attendance: ASL interpreters This meeting was called to order at 3:01 PM 1.Welcome 2.Open Dialogue (— 5 minutes): • Commissioner Campbell: invitation to all to join the ADA Celebration July 30th 3.Public Comment (limited to 15 minutes): • No members of the public were in attendance. 4.Approval of Minutes: • The Accessibility and Disability Commission has no minutes to approve this meeting. 5.Commission Policies and Procedures Review (— 45 minutes): Ashley Lichtle, Board Manager and Hannah Vickery, Senior City Attorney • Reviewed remaining policies and procedures, starting with section 7. • The Policies and Procedures will be voted on in the following regular meeting. 6.Chair and Vice Chair Elections (— 30 minutes): Ashley Lichtle, Board Manager and Hannah Vickery, Senior City Attorney • The 2 nominated Commissioners with the most votes will get the formal chair and vice chair nominations. The Commissioner with the most votes will be elected as chair and the other will be elected as vice chair. • Chair responsibilities are in section 8 of the Commission's policies and procedures. • Vice chair will share responsibilities in the absence of the chair. 7.TENTATIVE Closed Session—Item not held. The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual. b. strategy sessions to discuss pending or reasonably imminent litigation. c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Meeting minutes approved: ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the Accessibility and Disability Commission Regular Meeting on June 14, 2022. Accessibility and Disability Commission Salt Lake City Utah Regular Meeting Minutes 26 May 2022 3:00 PM This meeting is hybrid. The Commission Meeting has a physical location at the City and County Building in the Cannon Room 335 and members of the public may observe the meeting and/or provide public comment in-person at this location. Commissioners and presenters may attend and participate either in-person or through electronic means. Commission Members in Virtual Attendance: Everette Bacon, Margo Thurman, Amy Carmen, Scott Browning, Nate Crippes, Pamela Mower, Jeff Kenyon, Todd Claflin Commission Members in Attendance (in person): None Commission Members Absent: Stephen Persinger, Karolyn Campbell, Leah Lobato City Staff in Virtual Attendance: Moana Uluave-Hafoka, Hannah Vickery City Staff in Attendance: Ashley Lichtle, Maria Romero Guests in Attendance: ASL interpreters Lacey and Ben This meeting was called to order at 3.01 PM 1.Welcome 2.Open Dialogue (— 5 minutes): • Commissioner Bacon: Discussed the option for accessible voting in the upcoming primaries that gives the ability to mail in an electronic ballot for those who have print disabilities. • Commissioner Crippes: DLC is working on their comments about the Mayor's proposed budget and its potential impact on people with disabilities. • Commissioner Browning: Suggested the City and others put a food allergy disclaimer or question on any information about work gatherings 3.Public Comment (limited to 15 minutes): • No members of the public were in attendance. 4.Approval of Minutes: • The Accessibility and Disability Commission did not approve minutes this meeting. 5.Commissioner Orientation: Open Public Meetings Act and Ethics Training (— 30 minutes): Hannah Vickery, Senior City Attorney 6.Commission Policies and Procedures Review (— 30 minutes): Ashley Lichtle, Board Manager and Hannah Vickery, Senior City Attorney • The review of the Commission's policies and procedures will be resumed starting at Section 7 in a later meeting. • The Commissioners are interested in having a GRAMA training. 7.TENTATIVE Closed Session—Item not held. The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual. b. strategy sessions to discuss pending or reasonably imminent litigation. c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Meeting adjourned at 4:31 Meeting minutes approved: ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). 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