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11/14/2022 - Meeting Minutes MEETING MINUTES SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE ELECTRONIC MEETING HELD, MONDAY, NOVEMBER 14, 2022 COMMITTEE MEMBERS PRESENT - EX OFFICIO MEMBERS PRESENT Steve Cornell, Committee Chair Erin Mendenhall, Mayor John Kemp, Vice Chair Rachel Otto, Mayor's Office Rob Pett sbatt lake citv&e[ounty$ittitbinq Jim Cleland SLC Facilities .x0tWerbantp&Not committrt Catherine Tucker = Joan Swain, SLC Facilities Jennifer Hale "s f — Valerie Huitzil, Public Lands Barbara Murphy 3aaa 2 Luke Allen, Public Lands Kathy Davis �''( / Aiden Lillie SLC Planning Sean Fyfe, Engineering COMMITTEE MEMBERS ABSENT Karilyn Anderson, Engineering Anne Oliver OTHER GUESTS AND VISITORS Travis Sheppard—GSBS Architects Steve Cornell welcomed everyone to today's meeting,this 14t" of November 2022 and noted there are some attending in-person here, in the Cutler Room at the Salt Lake City and County Building, and others participating via Webex. Steve asked for a roll call of everyone participating and participants responded as follows: Steve Cornell, Committee Chair;John Kemp,Vice Chair; Rob Pett, Committee Member; Catherine Tucker, Committee Member;Jennifer Hale, Committee Member; Barbara Murphy, Committee Member; Erin Mendenhall, Mayor; Rachel Otto, Mayor's Office; Jim Cleland, SLC Facilities;Joan Swain, SLC Facilities; Valerie Huitzil, Public Lands; Luke Allen, Public Lands; Aiden Lillie, SLC Planning; Sean Fyfe, Engineering; Karilyn Anderson, Engineering; Travis Sheppard, GSBS Architects. Agenda Item 1: Review and Approval of Meeting Minutes from October 10th, 2022. Steve Cornell asked the Committee if they would like to provide feedback as to any needed changes to the minutes or motion for approval. Rob Pett made a motion to approve the minutes. Barbara Murphy seconded the motion. Steve Cornell asked for a vote to approve the minutes. The Committee voted unanimously to approve the minutes. Agenda Item 2: Proposal for Signage Updates at Washington Square Park(Valerie Huitzil & Luke Allen) Luke Allen started off by stating that the pertinence to this item happening quickly was initiated by the upcoming NBA Allstar Weekend in mid-February and Salt Lake City wanting to put their best foot forward.Valerie Huitzil designed the proposed signage and copies were provided to those physically present, as well as digitally for those via online attendance. Luke stated that the proposed signage is in accordance with the new designs being introduced by Public Lands and like the signs that can be seen in any of the city's new parks such as Three Creeks Confluence Park, Redwood Meadows Park, or Artesian 1 Well Park.The intention is to have this design slowly replace all the old signs throughout the various parks in Salt Lake City. This design includes leaves in the background, a green logo column, and green icons stating the rules of the park.The only item not in compliance with other signs around Salt Lake City is the dimensions of the sign due to the need to fit the sign into already existing metal frames at Washington Square Park.The signs currently at Washington Square Park have existing damage of which the worst one was provided in images to the Committee. Rob Pett requested clarification on if repairs would be done to any cracked bases on the frames and Jennifer Hale asked if they were also referencing the need for the frames to be repainted. Luke Allen stated that the interior sign would be replaced, and the frames would be repaired at their bases as needed and given a fresh coat of paint but would remain the original frame. Luke referenced the second image on the provided document that showed what the final product of the sign would look like with the new sign and by refreshing the frame.Additionally, he stated that Public Lands would recommend altering the metal frames on the four corners that show an image of the City and County Building by having those removed so that the signs are consistent throughout the park. One of the corner frames is currently missing the image as well. Luke stated that this was not a requirement of the upgrade though if The Committee is opposed. Rob Pett asked if the circle were replaced, would it end up being an empty circle or instead be modified to be a straight line with the circular pattern continued below it like other frames. Luke stated that it would be the second option so that it was consistent with the other signs already onsite without the City and County Building image. Steve Cornell asked if making them uniform would demand the metal frames be redone and Luke stated that they would be able to make the change without additionally altering the frame. Barbara Murphy brought up concern about additional signs in the park or building that might match the circle and asked if any other signs might lose consistency because of the change. Luke Allen and Valerie Huitzil confirmed they had done a walk about of the exterior about a month ago to see about additional areas affected and didn't see anything additional.Jennifer Hale stated that the circles are part of changes to signs during the Olympics and that it matches city wide signage that are likely reaching the end of their lives and may be replaced elsewhere. She mentioned it would essentially be a change from Olympics signage to Parks and Public Lands signage. Sean Fyfe stated that he was aware of a new initiative with Public Lands to make new signage bilingual but noticed that the mockup didn't show any indication of this area including that. Luke Allen stated that they are developing the standards of incorporating it into new park signage, but the process isn't completed yet. Valerie Huitzil provided her insight and stated bilingual signs wouldn't be standardized until probably next year, but as the changes to make it bilingual would be limited to the regulations, it would be easy to add in now. Steve Cornell asked if the signs are currently double-sided. Valerie and Luke stated that they are one sided with backing on them.Valerie stated that they could be made double sided if desired as they do that with most of the signs even when they already have backing.This makes it easy to flip the sign around should one side get irreparably damaged. Luke Allen clarified with Valerie that the quote provided for these signs was for a double-sided sign and she confirmed that was the case. Steve asked Sean if we should move ahead with adding the bilingual signage now and Sean confirmed that the sign 2 should since it will be a requirement of future signs and then the signs won't have to be updated later. He stated that ultimately it is Public Lands decision, but he thinks now would be a good time to address it. Luke Allen said that it would be easy to create a new mockup by making the bottom half of the sign bilingual, as the rest of the sign wouldn't be affected or updated. Steve Cornell asked for any additional comments or questions.Jennifer Hale established that as part of approval, in needs to be understood that the metal frames must be painted. She additionally feels it's an appropriate time to remove the circles on the four corner signs for conformity throughout the park. Rob Pett confirmed with Jennifer that the frames should be painted in the same present color, and she agreed.Jennifer shared concern that if there was new signage that the metal frames should also be updated to match otherwise the new signs would have a lessened effect. Jennifer Hale motioned to approve the updated signage with the stated qualifications of making sure the frames are painted and the signage has the bilingual revisions. John Kemp seconded the motion. Steve called for a vote.The Committee voted unanimously to approve the motion. Agenda Item 2: The Building Interior Repair Update Sean Fyfe started by stating that they have been working with the city's insurance carrier, FM Global, and it looks like contrary to standard practices,they are going to be giving the city an advance to work on the repairs of the City and County Building as opposed to reimbursing the city after the work is done. The advance is looking like it will be some amount over seven million dollars, but the exact number will be refined in the next week or so. Initially,they thought they would have to offer a staggard award which adds time and money, but with this advance, and money approved by the council, that will no longer be the case and they will build the full package in early 2023 with one contractor working the entire project. Sean is unsure whether the mayor is aware of the changes in financing this project and will set up time with Public Services to go over the details with her. Karilyn Anderson presented a PowerPoint to the committee to accompany the update. Sean provided the most recent updates on insurance and funding, but Karilyn added that FM Global has disbursed two million already to complete the construction documentation process and has agreed to reimburse all expenses incurred up to this date from investigation and the documentation process. Karilyn stated that the isolators for the building were received on August 291h, 2022, and testing was done on them at the end of October.They are now awaiting test results and for the isolators to be shipped back to Salt Lake City. Steve Cornell inquired as to how many isolators were sent and Karilyn stated four of them were. Rob Pett confirmed with Karilyn that a video will also be provided of the testing done so that our engineers can assure it was done correctly. Karilyn shared that samples of the damaged walls were taken from the Council Chambers and 51h floor lobby to find out the exact composition of the material and method used to create the texturing on the wall to ensure it's returned to its original state. Evergreene Construction has been assisting with finding the best ways to reconstruct the walls. Some methods have included adding sand to the plaster in some of the heavily textured areas and in the less textured areas, adding sand to primer. Evergreene Construction will be putting together a report on the recommended ways to reconstruct these areas 3 which will then be put into the construction documents for bidding. This will include awareness of the dry time for planning, as it takes 30 days for these methods to dry. These mockups have been approved. The roof inspection is to start on November 15"to check and verify if there is any structural damage underneath where the slates of the roof have been disrupted. Steve inquired as to if this could be checked from the inside of the building and Rob Pett stated that there are multiple layers of sheathing and as things shifted,the underlayer closer to the top of the roof may have been affected which is not accessible from inside.The inspection should be completed by November 20th unless they run into any major problems that require additional investigation.Jim Cleland added that there was a considerable amount of racking that happened when the building shook and there are concerns that it pulled out some of the nails in the second layer of sheathing. Karilyn stated that this was evident by where the tiles have started to come up and they will prioritize those areas. Karilyn then presented a map that showed the safety fencing (indicated in orange) where barricades would be put up while the crane was on site from November 16t"to the 201"to ensure that if any slates fall off that there won't be any one at harm below. Karilyn said that the east entrance may be closed off because of the crane, but they wouldn't be sure until it arrived. Rob Pett stated that GSBS in the early stages did an inspection of the roof via spotting scopes and drones and were able identify potentially damaged areas to help with the investigation. Karilyn stated that during the reconstruction there will be several pieces of art that will need to be relocated and then brought back to the location after the building has been restored. The Salt Lake City Arts Council has reviewed the art inventory, updated their locations, and have found a moving company to properly remove and replace the artwork at set times.They estimate this will cost about $40,000.The art will be relocated to a room with Public Services that will be inspected to ensure it will be a safe place to store the artwork and keep it safe until it can be reinstated on the walls. Karilyn stated that there has been no damage evident to exterior statues and artwork that would demand repair. For furniture items, Don Harward will oversee coordination of its removal during the construction. Some can simply be relocated to other parts of the same room, while other pieces will need to be completely removed from its designated area and secured elsewhere until reconstruction is completed. Karilyn Anderson presented an image of the first level of the City and County Building. She stated that for every area there was a solid red line,that indicated wall damage, and for every area with diagonal lines, that was where there is evidence of ceiling damage. Rooms that are white, show no damage is evident. All other rooms will be affected. Steve Cornell inquired if this would cause people to be displaced and Karilyn answered that they would move everyone out and back in in phases. Steve followed up by asking if there was any need to be concerned about asbestos in the plaster. Sean Fyfe stated that testing had been done and no asbestos was present in their findings. Steve Cornell asked if this kind of damage was typical of each floor and Karilyn confirmed that was the case and presented images for level two and three. Jennifer Hale asked if there would signage to let visitors and staff members know of affected areas so that they are aware of the hazards. Karilyn stated they are planning on having barriers and signage on site. All construction areas will be enclosed to better monitor.They are going to encourage people to work from home during this time. 4 Rob Pett asked how they are approaching the signage during the painting since there is already a lot of signs on site and if it will all be placed back as before or replaced.Travis Sheppard stated that temporary signs will be on site during construction and that several signs will also be replaced that were affected by the earthquake, but that specifics are not available just yet. Karilyn provided a timeline for the project as follows: • November 15th- 19th will be the roof inspection. • December 16th final construction drawings and specifications will be provided. • January 7th to 25th will be open to project bidding. • February will be discussions on how the project will be approached and how long it will take with the desired contractor. Additionally, departments will be met with to discuss the phases and how they will be affected. • March 23 d construction will start and there will be 11 phases of 6 weeks each. • July 24th, 2024, is the estimated completion of the project. Jennifer Hale asked if highly visible areas were to be prioritized first and Karilyn presented the planned phases for clarification. • Phase 1 (03/01/2023)—Open Stairs West • Phase 2 (04/15/2023)—Open Stairs East • Phase 3 (06/01/2023)— Level 5 • Phase 4 (07/15/2023)— Level 4 North • Phase 5 (09/01/2023)— Level 4 South • Phase 6 (10/15/2023)— Level 3 North • Phase 7 (12/01/2023)— Level 3 South (Mayor's Office prefers to be completed in November) • Phase 8 (01/15/2024)— Level 2 North • Phase 9 (03/01/2024)— Level 2 South • Phase 10 (04/15/2024)—Level 1 North • Phase 11 (06/01/2024)—Level 1 South Jennifer Hale inquired why the west side is being prioritized over the east side being that it's the primary entrance. Sean Fyfe stated that it being less used was the primary reason for starting there, but that this was their best guess at planning phases and it's likely to be completely changed once a contractor comes on board.Jennifer reinforced that there is an eagerness in getting the east side entrance completed so it would be beneficial for them to highly consider starting there instead to make progress more evident. Sean Fyfe stated that once the contractor became involved and discussions began with affected departments, that the list could change dramatically, so there's a chance it will change to starting on the east side. Steve Cornell asked what the painting process would look like, and Karilyn stated that any damaged walls would be painted corner to corner. Any walls not damaged would not be covered by insurance so they would not be repainted. Steve followed up by asking if they would be keeping existing colors throughout and Karilyn said yes. Rob Pett mentioned that there is a mockup area outside the 5th floor where the process, texture, and color, can be seen in person. He then inquired what percentage of the building would be painted due to damage when compared to the building overall.Travis Sheppard said about 80%of the building will likely be painted. Karilyn stated that there is a clear difference in the shine between the new and the old paint so that's why they will do corner to corner since spot treatments will 5 stand out. Still,there will be a clear difference between the newly painted walls and untouched ones. Rob Pett stated that they are weighing the possibility of getting a quote for painting the remaining undamaged walls as well for consistency. Steve Cornell asked if anyone had any additional questions or comments, the item was closed, and the GSBS presenters thanked for their time. Agenda Item 3: Love Your Block Program Invite Jim Cleland stated that the mayor's office would like to invite the committee to participate in the Love Your Block program and that information on the program were sent out in September from Joan Swain that included more information including phone numbers and emails. The committee requested the item being resent for their review. Steve Cornell thanked everyone for their comments and participation and asked if there is a motion to adjourn. Rob Pett motioned to adjourn. Jennifer Hale seconded the motion. Steve Cornell called for a vote. The Committee voted unanimously to adjourn. 6