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12/14/2022 - Meeting Materials REGULAR MEETING OF THE BUSINESS ADVISORY BOARD December 14, 2022 451 S State Street, Room 126 Salt Lake City, Utah 84111 8:30 a.m. - 10:00 a.m. To access and participate in the meeting please visit: https://saltlakecity.webex.com/saltlakecity/j.php MTID=mc1clal2fea9362437802af8bcf3dfOa1 Meeting password: PJaMzmpg737 I, Darin Piccoli, Chair of the Business Advisory Board (BAB), hereby determine that conducting the Business Advisory Board meeting at an anchor location presents a substantial risk to the health and safety of those who may be present. Agenda 1. Roll Call 2. Briefings by the Staff A. Report from the Department 5 minutes Mr. Makowski will provide updates on the Main Street Pedestrian Mall project, the open Project Coordinator position, NBA All Star game updates, and two new EDLF loans. 3. Approval of the minutes A. Review and Approval of October 12, 2022, BAB Minutes BAB members will review the October 12, 2022 meeting minutes and consider for approval. 4. Business A. SLC Arts Council Presentation 15 minutes Mr. Knuth will discuss the mission, vision, values, and strategic plan of the organization, sharing with the Business Advisory Board the Arts Council's programs and how the BAB can support the organization's efforts. B. OPMA Training 20 minutes Ms. Montoya will conduct the annual Open and Public Meetings Act training. C. Business Advisory Board Bylaw Amendment The Business Advisory Board will vote to approve an amendment to the Board's bylaws. See staff memo. D. Legislative Update 15 minutes Ms. Price will update the Board on City legislative priorities during the 2023 General Session. 5. City Council Announcements 10 minutes A. Development and Zoning B. Housing and Homelessness C. Other 6. BAB Member Announcements A. New Board member introduction-Siliveinusi Niu 5 minutes The Chair will introduce the Board's new member.. 7. Open Discussion 10 minutes 8. Adjournment People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance in order to attend this Business Advisory Board. Accommodations may include alternate formats, interpreters, and other auxiliary aids. This is an accessible facility. For questions, requests, or additional information,please contact the Department of Economic Development at 801-535-7200. MINUTES FOR THE BUSINESS ADVISORY BOARD Wednesday, October 12th, 2022 8:30 a.m. -10:00 a.m. I, Darin Piccoli, Chair of the Business Advisory Board(BAB), hereby determine that conducting the Business Advisory Board meeting at an anchor location presents a substantial risk to the health and safety of those who may be present. 1. Roll Call The following members of the Business Advisory Board were present: Darin Piccoli, Chair Jeff Carleton, Vice-Chair Scott Lyttle Andy Robertson Pook Carson Jocelyn Kearl The following members of the Business Advisory Board were absent: Karen Gunn Abudujannah Soud Alfonso Brito Sue Rice Also Present: Veronica Cavanagh, Department of Economic Development; Lorena Riffo Jenson, Department of Economic Development; Roberta Reichgelt, Department of Economic Development; Will Wright, Department of Economic Development; Cathie Rigby, Department of Economic Development; Peter Makowski: Department of Economic Development, Andie Feldman: Department of Economic Development; Brittney Hemingway, Department of Economic Development; Katie Matheson, Department of Economic Development; Lindsey Day, Department of Economic Development; Clark Cahoon, Department of Economic Development; Allison Rowland, Salt Lake City Council Office; Ashley Cleveland, Department of Community Outreach; Dan Dugan, Salt Lake City Council; Peter Nelson, Department of Sustainability; Catherine Wyffels, Department of Sustainability. 2. Briefings by the Staff Emergency Loan Program Update Ms. Reichgelt updated the BAB regarding the Emergency Loan Program (ELP). She explained that DED staff requested that the City Council approve an extension for repayment of the loans to 2025. City Council approved this request. Main Street Pedestrian Mall Ms. Reichgelt said the Economic Development team had led out phase one of discussions of the Main Street Pedestrian Mall. She explained that the area for the potential mall is located on Main Street between South Temple and 400 South. The Redevelopment Agency provided $150,000 for a study to produce concepts and designs for this project. She added that Mr. Makowski will be leading the project and is currently meeting with stakeholders to help create the scope. The scope process will take until the rest of this fiscal year. Redevelopment Agency Commercial Affordability Program Survey Ms. Reichgelt said the Redevelopment Agency put together a robust survey that includes business owners' perspective of where they are and what they need. She asked the BAB to please send out the survey to their fellow small business owners for them to fill out. 3. Approval of the minutes A. Review and Approval of August 10th, 2022, BAB Minutes Vice Chair Carleton made a motion to approve the minutes from August 1 Oth, 2022, meeting. Ms. Kearl seconded the motion. Upon roll call, the motion passed unanimously. 4. Business A. Mayor's Office Outreach Ms. Cleveland, Deputy Director of Community Outreach,provided a presentation on how the Mayor's Office engages with the public and how their work represents the entire City. She explained how her team is prioritizing equity, clarifying roles, adding flexibility to meet the demand, and increasing and broadening proactive engagement,particularly on the west side and other marginalized communities. She added that within those areas, her team is providing information on resources such as the Ace Grant Funding Program and Love Your Block Program. She asked BAB members if they knew of anyone who may be interested to please reach out to her. She added that her team would be holding four workshops in November 2022 regarding the available programs. B. Private Electric Vehicle Charging Infrastructure Peter Nelson and Catherine Wyffels from the City's Sustainability Department provided a presentation regarding Salt Lake City's electrified transportation initiatives. They explained how their team is interested in getting business owners' perspectives on Electric Vehicles (EV) and EV charging stations and need help in identifying opportunities for the City to support businesses in the future transition to electric vehicles. Mr. Piccoli stated that the main concern is the cost, not solely on the EV charging station, but also having to retrofit or move power to the infrastructure. Ms. Wyffels agreed and said that Rocky Mountain Power has a grant program called"Make Ready"to help cover a certain percentage of the utility upgrades. Mr. Lyttle said the concern he faces is having limited parking and having to dedicate one to a charging station. He added that electric bikes are out selling electric vehicles and if they should have infrastructure for that. Mr. Carleton stated that he has an EV charging station at his business, and one of his employees uses it. He also has a neighbor that will park there and use their charging station but the individual never enters his business. He said he mostly has positive experiences with having an EV station. C. Tech Lake City Mr. Cahoon updated the BAB on the Mayor's Tech Lake City initiative and future developments and events such as a Youth Summit, spring bike tour of the Granary and January Tech Week programming. He explained that in the pipeline is the creation of a website that showcases where technologies are located, the momentum that is taking place, as well as different information to help the everyday resident or student. 5. City Council Announcements A. None. 6. BAB Member Announcements A. None. 7. Adiournment There being no further business, the meeting was adjourned. Darin Piccoli, Chairperson This document and the recording constitute the official minutes of the Economic Development Business Advisory Board meeting held on October 12th, 2022. ERIN MENDENHALL `_r. „ii , :: BEN KOLENDAR MAYOR DIRECTOR DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD (BAB) MEMO DATE: 12/1/22 PREPARED BY: Taylor Knuth RE: Arts Council Annual Presentation REQUESTED ACTION: None POLICY ITEM: None BUDGET IMPACTS: None EXECUTIVE SUMMARY: Taylor Knuth, Deputy Director of the Salt Lake City Arts Council, a Division of the Department of Economic Development, will discuss the mission, vision, values, and strategic plan of the organization, sharing with the Business Advisory Board the Arts Council's programs and how the BAB can support the organization's efforts. ANALYSIS & ISSUES: NA PREVIOUS CITY COUNCIL ACTION: NA ATTACHMENTS: Power Point& Sponsorship Decks for Living Traditions and Twilight Concert Series. SLCRDA ' ,' � ( D F V E SINESS L O P M E N T ltnNE SLCRDA.COM W W W.SALTI•A KEARTS.ORG SLC.GOV/ED SALT LAKE CITY Overview of Salt Lake City Arts Council, ARTS COUNCIL presented to the Business Advisory OVERVIEW 2022 Board - December of 2022 • • Mission Statement The mission of the Salt Lake City Arts Council is to promote, present, and support artists and arts organizations in order to facilitate the development of the arts and expand awareness, access, and engagement. Vision Statement We envision a connected and vibrant Salt Lake City where artists and culture-makers thrive, diverse voices shape the city, and the arts are integral to our community fabric. ORGANIZATIONAL Foster Cultural PRIORITIES Cultivate and Equity and Supportive Links and Resources Build Partnerships Civic Engagement Guide Social Impact Culture Core Action Plan 2016 Gap Analysis Mayors Equity and Inclusion Plan Mayor Erin Mendenhalls's 2021 Plan for Salt Lake City Strengthen Ordinance Plan SLC Organizational Health Elevate the Public Art Ordinance ,arts sector Staff I Board Survey Results and Development Stakeholder Engagement Report Strategic Economic Development Plan Relevance Empowerment Inclusion Engagement Integrity OUR ORGANIZATIONAL CORE VALUES Increase Expand reach more R ' �` Hold I open Research public attendance into 2 new deft house meetings neighborhoods. _ Implement 6 with the artis arts ordinances in this year's around the Work with the of 4 'jn�!' new pop-up We ve event by 5096 City's Civic d rt co o performances with o country and Increase ali -w -.�so�. . and identify our number of Engagement partner artdid during our off- pasty .:- opportunities team to identify ^h season assess PP vendors by 1096. neighborhoods satisf&on to ammend our that might and d me. program as align with other �ieW Ways for needed. relevant city rs to support efforts 11r local artfst OUR STRATEGIC PLAN . Increase our Pro IIll WLengagement lsa. aWHERE ARE HEADED . all social {I{j1{1]::Ulll JI UU,u{{;,iluk—AMc increase platforms by an Research first time the work we vni,.mteer average of 25% new software nts are doing partnerships action that could be and identify Send online implemented sustainable survey to attendees of this opportunities for collaborationFesent2ation year's event to r with our team. ' measure their ess the g se our satisfaction - selection Produce an p . If rocess to or anization- ove grant and gather their g necessary, funds b "nsure it is wide budget - � Y ideas for future identify a _ y _ in oarketing events. use this equitable to assessment _y___ 10096 this year H � �i, III I •° .�:' I III -- .��' � ! �r �I i-II ilt� � � .�` •� L�.'ill ��.i'�" I�� il�� �I ��` � � �11�'�3'"a; C.> ��-a 1, t 1 of y All! I OUR PROGRAMS: PUBLIC ART Three Creeks Confluence • 18 new and emerging public artists served N Pro low �, i �r S' -- ----�rrt�■rrrrrrOrrdh4_irY piirrrs +`" *Saito lot ta IMP i4,I R"I _ .900,Tom®I�t /r T a "OUT OF THE BLUE" STEPHEN KESLER (SCULPTURE) & MIKE MURDOCK (MURAL) Sr ,A y-? r ty� s M� Ws t y PUBLIC ART PROJ ECT _.qIY 3 I � Y Fr COMPLETIONS ON e,- cux" y 4 ,t "t y w ar ti ;'I A � THE HORIZON S� Aay f., « Unamed - Jordan River Boat Ramps" — Collette Hosmer "Life on State" - Multiple Artists �•'[ if Z OUR PROGRAMS: Performing Arts 0 Open Streets Twilight Concert Series Ax m Mondays in the Park It Its OF, F { . ,' i 11.— A-� Busker Fest - 2022 ■ More than 30,000 people i visited downtown during Busker Fest in 2022 ■ 45 acts (solo and groups) total - 95 artists ■ 3 days of programming on Regent Street 1 •Z. • - f c41�� .� � � �� -'�'�F�z. - - _ � � - �. I ,�_ ����.� •, � *,r r ° � - * *` � �. - _ r- '� .. \� I/ �. ' �� .- g_ �0,� � ��` 1 • � 1. 'e .� '�� I � \1 tea._ e, r' rTw7ilright Concert ■ Estimated 18,722 Attendees ■ Over 100 Artists Served Series - 2022 Mondays in the Pa rk ■ 6 concerts held in Liberty Part at the Chase Home ' Museum ■ Estimated 1,250 attendees ■ Engaged younger 4o, performance groups R �_ ■ Estimated 104 artists served OUR PROGRAMS: Finch Lane Gallery Impact , • Date0 In total, approximately 1600 people gyp, attended Finch Lane Gallery activities ' OUR PROGRAMS: City Arts Grants ■ Two new grant categories created in the last year: Artists Career Empowerment Grants & Racial Equity Grants ■ Awarded $382,500 in FY22 Budget ■ Recently began distributing FY23 General Support and Project Support Round 1 Grants totaling $290,300, remaining $92,200 will be distributed in coming months. ■ Conducted FREE grant writing workshops and orientations and offered two free hours of technical assistance to all applicants. ■ Awarded $500,000 grant from the National Endowment for the Arts for sub granting in 2022 & 2023 Questions? ■ Felicia Baca, Executive Director - Felicia.Baca@slcgov.com ■ Taylor Knuth, Deputy Director - Taylor.Knuth@slcgov.com UTAH OPEN AND PUBLIC MEETINGS ACT U TAH CODE SECTIONS 11 TO 305 INTRODUCTIONS : SARA MONTOYA SENIOR CITY ATTORNEY SALT LAKE CITY AT T O R N E Y ' S OFFICE 45 1 SOUTH STATE STREET , SUITE 5 0 5 A SALT LAKE CITY , UTAH 84 1 1 1 ( 8 0 1 ) 5 3 5 - 7 6 8 5 SARA . MO N T O YA @ S L C G O V . CO M OPEN AND PUBLIC MEETINGS ACT v. 3 / d Al �,.r� MEETINGS of a Z PUBLIC BODY , - re ` Y a � open to the public, unless an EXCEPTION is kj- t:.f l available under the Act that allows the meeting to be CLOSED. TRANSPARENCY TO THE PUBLIC REQUIREMENTS OF THE OPEN AND PUBLIC MEETINGS ACT PUBLIC BODY MEETINGS of a PUBLIC The Business Advisory BOCK` are open to the Board is a ''UBLIC BODY. public, unless an EXCEPTION is available under the Act that allows the meeting to be CLOSED. MEETINGS MEETINGS of a PUBLIC BODY MEETINGS must be open to the public, • Convening of unless an EXCEPTION is • At least a quorum available under the Act that allows the meeting to be • To discuss, receive comments, CLOSED. or act on a matter over which the Board has jurisdiction or advisory power. WHICH GATHERINGS ARE SUBJECT TO THE OPEN AND PUBLIC MEETINGS ACT? YES NO • Electronic Meetings • Chance Meetings' • Retreats • Social Gatherings* • Workshops • No Quorum • Field Trips Executive Sessions *(...but don't get cheeky!) • NOTICE OF MEETINGS Board must give not less than 24 hours' public notice of each meeting. Let's discuss: • How to provide notice • What information is required • Emergency Meetings HOWTO PROVIDE NOTICE PUBLIC I ) Post: NOTICE — at the principal office of the Board (or building where meeting will be held) Post AND AND — on the Utah Public Notice website. Publish 2) Publish: — to a newspaper of general circulation — with a local media correspondent. Every Meeting — OR on the Utah Public Notice website Annual Meeting Schedule (accomplishes both post and publish) EMERGENCY MEETINGS PROVIDE„WHATTO PUBLIC NOTICE includeMUST the following: HOW? —Agenda W, Post Reasonable Specificity Publish — Date WHAT? Every Meeting — Place Annual Meeting Schedule EMERGENCY MEETINGS ANNUAL MEETING NOTICE PUBLIC MUSTALSO provide annual public NOTICE notice for regularly scheduled meetings that provides: Post — Date Publish — Time — Place Every Meeting Does not need to be revised each time Annual Meeting Schedule a special meeting is scheduled EMERGENCY MEETINGS *Revise if adding a new regularly scheduled meeting EMERGENCY MEETINGS PUBLIC • Unforeseen circumstances require NOTICE consideration of matters of an emergency , or urgent nature Post • Best notice practicable of time, place, and topics to be considered Publish • Attempt to notify all Board members • Majority of Board members approve Every Meeting holding the meeting Annual Meeting Schedule • Final action may be taken at an emergency meeting • Notice requirement does not apply. ELECTRONIC MEETINGS 2 TYPES OF ELECTRONIC MEETINGS •Electronic meetings WITH anchor location -Provide anchor location for the public to join •Electronic meetings WITHOUT anchor location -Chair makes written determination, read at the beginning of meeting -Notice of meeting must detail the Chair's determination, including facts supporting Chair's determination, and information on how the public can connect -Chair's determination only lasts 30 days ELECTRONIC MEETINGS • Requires a Resolution, Rule or Ordinance to allow electronic meetings AND a one that describes how a quorum is calculated for an electronic meeting — Usual Notice (post* and publish)AND — Notice to board members at least 24 hours prior to meeting The posted agenda must provide a description of how the board members will be connected to the meeting. *If meeting is to be held without an anchor location,then no need to post there • Electronic Messages — Board members are not restricted from transmitting an electronic message to other Board members at a time when the Board is not convened in an open meeting. — Other electronic messages — is it convening a quorum for the purpose of discussing matters over which the Board has jurisdiction? Be careful with this! CLOSED MEETINGS A MEETING MAY BE CLOSED ONLY TO DISCUSS SPECIFIED TOPICS CLOSED MEETINGS A MEETING MAY BE CLOSED ONLY TO DISCUSS SPECIFIED TOPICS • An Individual's Character, Professional Competence or Physical or Mental Health • Purchase or Sale of Real Property (with caveats) • Pending or Reasonably Imminent litigation • Deployment of Security Personnel, Devices, Systems • Criminal Misconduct Investigations • Advice of Legal Counsel CLOSED MEETINGS PROCEDURES • Open Meeting with Quorum Present • 2/3 (66.7%) of Board is Present and Approves the Closing • Publicly Announce and Enter Into the Minutes: ME IN PROGRESS — Reason for closing the meeting — Location of the meeting — Vote of each board member, by name MEETING RECORDS OPEN MEETINGS CLOSED MEETINGS • Recording AND • Recording (unless security or personnel)AND - Identified by date,time,place of meeting - Identified by date,time place of meeting • Written minutes • Written minutes (OPTIONAL) - Date,time,place - Date,time,place — Members present and absent — Names of all present and absent(unless disclosure would impair confidentiality necessary for original purpose of - Substance of all matters proposed,discussed, closing the meeting) or decided • Exception if discussing: — Record of each vote — Character,professional competence,or physical or — Name of anyone who provided mental health of an individual OR testimony/comments and a summary of the — Deployment of security personnel,devices,or systems comments • Protected Records under GRAMA - Other information requested • Sworn statement by presiding member affirming that • Site visit or travelling tour meetings:no recording the sole purpose for closing the meeting was to required (but no action may be taken) discuss those matters • OFFICIAL RECORD =WRITTEN MINUTES MEETING MINUTES • Within three business days after holding an open meeting, the Board must make a recording of the open meeting available to the public for listening. • Within a reasonable time after holding the open meeting, the Board must make pending minutes (i.e. draft minutes that haven't yet been approved by the Board) available to the public. — Pending minutes must be clearly marked as not approved/subject to change. — Board must establish and implement procedures for the approval of written minutes of each meeting. • Within three business days after approving written minutes, the Board must make the approved minutes available to the public. • Meeting Materials: If an individual publicly presents or provides electronic information relating to an item on the agenda at an open meeting, the Board must require the individual to provide an electronic or hard copy of the information for inclusion in the record at the time of the meeting. PUBLIC COMMENT OR PARTICIPATION • State law or City Code may require a public hearing in some instances • Other public comments — At discretion of the Chair, comments may be discussed during open meeting if not on agenda — But no FINALACTION if not on • agenda • DISRUPTION OF MEETING • May REMOVE an individual ' from the meeting if dis on — WILLFULLY DISRUPTS and , as P��T — The orderly conduct of the �T Q a R RUQ PPS y T meeting is SERIOUSLY R dJ R J c4u'd P T COMPROMISED P u R U a P k J P P � J e 0. T � CONSEQUENCES OF VIOLATING THE ACT • Class B misdemeanor to knowingly violate the closed meeting provisions of the Act • Private individuals can bring lawsuit for violation of the Act — Final action may be voidable — Suit must be commenced within 90 days of the final action or 30 days of the final action concerning issuance of bonds QUESTIONS :.) ERIN MENDENHALL `_r. „ , :: BEN KOLENDAR MAYOR DIRECTOR DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD (BAB) MEMO DATE: 12/8/22 PREPARED BY: Peter Makowski, Project Manager, Business Development Division RE: Business Advisory Board Bylaw Amendment REQUESTED ACTION: Vote to amend POLICY ITEM: None BUDGET IMPACTS: None EXECUTIVE SUMMARY: ANALYSIS & ISSUES: Due to new OPMA requirements, The Business Advisory Board must vote to adopt the following amendment to the Board's bylaws: "For the purposes of determining when a quorum is present during an electronic meeting, a member attending the meeting remotely is considered present when they are otherwise connected to the meeting via electronic means and makes their presence known." PREVIOUS CITY COUNCIL ACTION: Not applicable ATTACHMENTS: Business Advisory Board Bylaws SLCRDA BUSINESS � ' C,44)t, 0 D E V E L O P M E N T SLCRDA.COM W W W.SALTI•A KEARTS.ORG SLC.GOV/ED Salt Lake City Business Advisory Board Bylaws Appointment of Members • The Business Advisory Board (BAB) shall be made up of up to 11 voting members and up to 5 nonvoting members. • All appointments shall be made by the Mayor with the advice and consent of the City Council. • Current board members are encouraged to recommend new boards members as positions become available. • All appointments are a four-year term • Members shall not serve in excess of two terms. • Each member's term of office shall expire on the applicable last Monday in December. • Members whose term expires can serve on a month-to-month basis temporarily until a replacement is approved. • Voting membership shall adequately represent all geographic areas of Salt Lake City by ensuring at least one member resides in each of the designated neighborhood districts of the approved Salt Lake City Master Plan(see map attached). Removal from Office • Members of the Business Advisory Board may be removed by the Mayor for cause,prior to the normal expiration of a term for which such a member was appointed. • Members of the Business Advisory Board may also be removed if they are absent without excuse from three or more consecutive regular meetings of the Business Advisory Board. Members; Ethics • Members of the Business Advisory Board shall be deemed to be public officers and shall be subject to and bound by the provisions of the Utah Public Offices and Employees Ethics Act (the "Act"). Any violation of the provisions of the Act, or as the Act shall be from time to time amended, shall be grounds for removal from the Business Advisory Board for cause. • If any BAB member suspects they may have an actual, apparent, or reasonably foreseeable conflict of interest with any BAB business, the BAB member shall alert the Chair, Vice Chair, and DED staff of the potential conflict in writing. Members shall not participate in any discussions of the BAB which will create a direct or substantial conflict of interest between his or her private interests and his or her public duty as a member of the Business Advisory Board, and shall not attempt to use influence with other members of the BAB regarding such matter. • All members shall adhere to the policies and procedures put forth by the Utah Open and Public Meetings Act("OPMA"). Election of Officers • Each year, the Business Advisory Board, at its first regular meeting in January, shall elect one of its members to serve as chairperson and another of its members to serve as vice chairperson. • Duties of the Chair: The Chair is to preside at Business Advisory Board Meetings. In addition to being the presiding member, the Chair shall have the following duties: o To call the meeting to order on the day and the hour scheduled and proceed with the order of business in accordance with the posted agenda. The Chair shall announce each item of business in the agenda, in the order in which it is to be acted upon. Upon the completion of consideration of all agenda items, the Chair shall adjourn the meeting. o To put to vote all questions which are presented by BAB members that require a vote. o To move the agenda along, maintain order, set guidelines for public input, if permitted, and reference handouts and procedures during BAB meetings. o The Chair and Vice Chair will help to ensure that the rules and regulations of OPMA are followed during the meeting. o To recognize speakers prior to receiving comments and presentations. Duties of the Vice Chair: During the absence of the Chair, the Vice Chair shall have and perform all of the duties and functions of the Chair. Should the Chair resign from the BAB, the Vice Chair shall serve as Chair until elections are held at the next available meeting. Working__rg_oups • The Business Advisory Board may designate working groups as it desires to study, consider and make recommendations on matters that are presented to the Business Advisory Board. • Working group members may be members of the Business Advisory Board, but the Business Advisory Board shall have the power to designate such working group members as it deems appropriate and advisable even though they may not be members. • Current working groups are named as: o Small Business Development o City Council Liaison o Board Member Recruitment Establishing Procedures • Members shall determine and establish rules and regulations for the conduct of the Business Advisory Board as deemed advisable; provided, however, that such rules and regulations shall not be in conflict with the polices of the Department of Economic Development ("DED"), or any other laws. Agendas, Meetings & Minutes • All meetings of the BAB shall be held in a room as determined appropriate in the City and County Building, located at 451 South State Street, Salt Lake City, Utah, or at such other place, or by means of an electronic meeting held in accordance with the Open and Public Meetings Act of Utah (OPMA). Proper notice of the meeting location, including any publicly accessible electronic link in the event of an electronic meeting, shall be posted for the general public. • For the purposes of determining when a quorum is present during an electronic meeting, a member attending the meeting remotely is considered present when they are otherwise connected to the meeting via electronic means and makes their presence known. • Board Chair, Vice Chair and DED staff shall be responsible for creating an agenda for each meeting. Additional items may be suggested by board members, but the final agenda shall be set at the discretion of the Chair/Vice Chair and DED staff. • Where written minutes of a prior meeting are ready for BAB approval, the agenda shall include an item to review and vote for approval of the prior meeting minutes. • DED staff shall: a. Record the meeting and provide a scribe. b. Post public notices of BAB meetings in accordance with the noticing requirements of OPMA. c. To attend every meeting of the BAB, to take and record the roll, and to advise the BAB of any administrative updates related to the meetings. d. Keep the minutes of the BAB meetings and to record them in accordance with state law. e. Keep and maintain a permanent record of all documents and papers pertaining to the BAB meetings in accordance with state law. f. Ensure BAB members receive materials pertinent to meeting agenda items. • Salt Lake City Attorney's Office shall hold annual OPMA training for advisory board members. • Quorum: A quorum of the Business Advisory Board shall be a simple majority or at least six(6) members. Any member disqualified because of a conflict of interest shall not be considered when determining whether a quorum is constituted. • Voting: Where a vote is required of the BAB, such action set to a vote shall pass upon a simple majority of the quorum present at the meeting. Approval and Amendment of Bylaws These bylaws may be amended at any meeting of the BAB held upon a vote of a simple majority of the quorum present at the BAB meeting. Recording of Bylaws These bylaws and all subsequent amendments shall be recorded by the BAB Chair or Vice Chair, or DED staff, and copies shall be furnished to each member of the BAB in electronic form. Approved by the Business Advisory Board on_ ERIN MENDENHALL `_r. „ii , :: BEN KOLENDAR MAYOR - - ' DIRECTOR DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD (BAB) MEMO DATE: 12/5/22 PREPARED BY: Angela Price, Community and Neighborhoods Policy Director RE: Legislative Update REQUESTED ACTION: Briefing POLICY ITEM: 2023 General Session Legislative Update BUDGET IMPACTS: None EXECUTIVE SUMMARY: ANALYSIS & ISSUES: A summary of the legislative issues the City is tracking for the 2023 General Session. PREVIOUS CITY COUNCIL ACTION: Not applicable ATTACHMENTS: None SLCRDA � BUSINESS 00 D E V E L O P M E N T SLCRDA.COM W W W.SALTI•A KEARTS.ORG SLC.GOV/ED