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HomeMy WebLinkAbout2/9/2023 - Meeting Minutes MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING(CDCIP) Thursday, February 9, 2023 6:00pm 1. Board Members Board Members Not Present Heidi Steed, Chair Brooke Young Jenny Bonk, Vice-Chair Jake Skog Elke Opsahl Jason Motley Brad Christensen Staff Present Kalli Ruiz, Rachel Molinari, CIP Team Aaron Price, Mike Atkinson, Jordan Smith, and Mary Beth Thompson—Department of Finance Tammy Hunsaker, Community and Neighborhoods Department Ben Luedtke, Salt Lake City Council Staff JP Goates, Jorge Chamorro, Julie Crookston, Cameron Scott- Department of Public Services Brenda Alavez— SLC Arts Council Mark Stephens, Engineering Division Jon Larsen, Transportation Division 2. Staff Updates There were no staff updates. 3. Approval of the Minutes There were no minutes to approve. 4. Business A. Welcome & Introductions Ms. Steed welcomed the CDCIP Board members and City staff and opened the meeting on February 9, 2023. The board and staff offered individual introductions. B. CIP Updates Ms. Ruiz explained that the Capital Improvement Program(CIP)was transferred from the Community and Neighborhoods (CAN) Department to the Finance Department and is currently part of the Capital Asset Planning team. Mr. Price stated that the team is developing a capital asset plan as required by statute and moving CIP under the Finance Department will improve collaboration and communication. Ms. Ruiz added that she is hopeful this change will provide more guidance for the Board. C. CDCIP Board Role& CIP Process Overview Ms. Ruiz shared a presentation outlining the department change, new team, Board role, CIP timeline, and a summary of the Fiscal Year 2023-2024 CIP applications. The presentation slides are attached. Mr. Motley asked if any of this year's constituent applications were nearly identical to internal applications and noted that this was a concern and challenge for the Board last year. Ms. Ruiz said that the constituents and internal City staff spent more time collaborating an combining project this year to eliminate the previous year's concerns and hoped that it will help elevate those challenges for the Board during this CIP cycle. Ms. Ruiz provided a summary breakdown of all the CIP applications. Ms. Ruiz explained that because the Board only has seven current members that four members will have to attend Board meetings in-person to comply with required quorum guidelines. She asked the Board to keep the CIP team informed about future attendance so no meetings would not have to be cancelled. Ms. Ruiz said staff is currently working to fill the Board vacancies,but that the new members would not be appointed within this fiscal year CIP cycle. Ms. Steed asked if it would be helpful to get an attendance headcount for the next meeting before the Board adjourned. The Board members agreed. Ms. Steed asked about the number of constituent applications submitted for this cycle. Ms. Ruiz said there were thirty constituent applications which is less than last year and noted that there was a total of fifty-nine applications including internal submissions also less than last year's submission total. Ms. Ruiz added that the application questions were updated to solve many concerns voiced in prior years and that doing so should ease in reviewing the applications and recommending funding. D. Summary Application Review Ms. Ruiz asked the Board to review the week's homework assignment covering internal Engineering, Facilities, Streets, and Fire applications and come prepared with any questions. She added that the CIP team is available to answer any questions and assist with any document access issues that may arise. Ms. Bonk asked if it would be helpful if the Board submitted questions or concerns in comment box feature of Zoom Grants before the weekly Monday meetings. She explained that this is something the Board used for the Community Development Grants process. Ms. Steed explained that the comment box allowed the Board to see if similar concerns were shared amongst Board members and provided an opportunity for staff to view comments prior to the meetings. She acknowledged that the comments will be read aloud during the public meeting and can be answered by the appropriate staff members at that time. Ms. Ruiz said that the CIP team will investigate that feature on ZoomGrants as requested. Mr. Christensen asked about the review of the applications at the next meeting. Ms. Ruiz explained that they would follow the order of the spreadsheet and allow the Board to ask its questions. She noted that if there were no questions for an application that they would provide the applicant a short amount of time, usually around two minutes, to explain the submission. Mr. Price expressed his appreciation for attending and volunteering to the Board and said he was excited to move things forward with capital assets. 5. Adiournment There being no further business. Mr. Christensen made a motion to adjourn. Ms. Bonk seconded the motion. The meeting was adjourned at 6:33pm. X 11gleseged Heidi Steed(Mar3,202310:53 MST) CDCIP Board Chair This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held February 9, 2023. NOW • ,� • � _ 'ov 09 COMMUNITY DEVELOPMENT & � - CAPITAL IMPROVEM GRAM �pl 0 o • IIIIII t its ■nn _ Ii�■It pdpp In • ■111^ �� u ■ ni e 1 ■ i a■i alit � • ■ n' �II' tr �, t■r11wrr��wM1 .�M ;■■ ■■ N ■ ■ ■W Yt�L• r •'• 11 ■■ `1 —1 !�p �■■ ■■ ■■ ■Y ■ ■ try •.... ■ • • k .10 4 .' ._�� -_ �• -. • - .. .. 1 - CIP moved to FINANCE Department CIP Updates 2 - Capital Planning Team Or Chart (DW 9 -A%I',- Aga on Price law Deputy C h i�f Financial Officer G C&C Bldg. Michael Atkinson Capital Asset Planning Ma... G C&C Bldg. 0 Jordan Smith Rachel Molinari Kalil Ruiz Financial Analyst IV Capital Improvement Progr... Capital Improvement Progr... 9 C&C Bldg. C&C Bldg. C&C Bldg. Community Development & Capital Improvement Program Board THIS BOARD OVERSEFS THE FOLLOWING : ARTICLE I: Name and Authorization Section 1 The name of this board shall be the Community Development and Capital Improvement Programs Advisory Board, hereafter known as CDCIP. Section 2 The CDCIP is created by authorization of Chapter 2.33 of the Salt Lake City Code. ARTICLE II: Purpose and Responsibilities Section 1 CDCIP shall act in an advisory capacity to the Mayor relative to the city's Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) allocations from the U.S. Department of Housing and Urban Development (HUD), and the city"s Capital Improvement Program. Section 2 The CDCIP board shall serve solely in an advisory role on decisions relating to funding allocations for the city's CDBG, ESG, and Capital Improvement Program; SALT LAKE CITY CAPITAL IMPROVEMENT PROGRAM (CIP) Y E A R L Y T I M E L I N E JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP OCT NOV DEC FUNDING ✓/// ///� �i///////////////// '.t�.//// - PROCESS Board reviews and Mayor reviews and Creation of Mayor's City Council approves Applications due at recommends Recommended City Council reviews and allocates funds for projects project-specific g ecific budgets the end of the recommends projects projects Budget month Requests due at Constituents work with a City Division the end OT the monthth on their Constituent Request CITY City Divisions DIVISIONSDesign and construction work for approved and active projects City Divisions work with Constituents on the Constituent Request TOTAL CIP ALLOCATION FOR FY 22 - 23 $ 28 , 300, 551 I iL _J Requests For FY23-24 CIP Funding OV Let Af � .tea~1 � �- - _��- ;sz�.��.�',-`,m �� - "► - 7 -'-- .. �f � #. - ^ -IT�K�' �i►- ~T�.�"TT�=J�.. ..i ��+ _ �� -n�_' .. _ _ rj - _ ..� _, ,- _"!'�r�••F=-...� -�..y..��.. •.�_ _ _ _ ".�lv!1Rh� .. is�.. _ v-j.� - - �� .- � F.-_�_� _ _ - y� -- LYYi •'_ -' 4 ��• �_ � -- i -�'*�ti`� T�. � r'�•-'-•.�-.�j.• -.fir_ -'- �..--� .� ' '���-Z'f ..,-�=_� -'--_ �Jife7wt •� -. �i� -.�^ ,y=- ..� � -���,��ac _ �-_-ss�.�...:i..:.dr �i'� � ' _ _ •^'�'�� � � - :. � _ .. - _ •-� - •� ,-- - _ - � a _ � -- _ '.x �Tr. :s — a� __�-ll�e. � P+� .'j - _ .:R - -t �� a-r;.�•.aF����i' __ � � __ -. i i•*_ - �•. . Jl �1K.. - t .- _ �`^l�� - � - F� w_ ' - .� TR .. •--__-!'SLR.' - �.f��y•' "�—•'. "- L Boa�, Lr; tit L $491895, 172 in tots I req u ests. Applications : 30 Constituent, 5 Engineering, 3 Facilities, 1 Fire, 11 Public Lands, and 9 Transportation _ - - JP This Years Request for Fiscal Year 23 - 24 Funding 59 APPLICATIONS $ 49 , 895 , 172 IN TOTAL REQUESTS S31.442.40 tTRn Requested General Fund Available General Fund $4,728,00L $TBD Requested Class C Available Class C $1,333,250 $TBD Requested Streets Impact Fees Available Streets Impact Fees S5,926,515 $TBD Requested Parks Impact Fees Available Parks Impact Fees S6.465.000 STBD Requested % Cent Tax Available % Cent Tax CIP Mapping & Dashboard Dept/Div Number of Projects Requested Funding (only 2024) Dashboardln=c j Total Allocated Funding (2020-2023) and Instructions ❑Engineering ❑Transportation ❑Facilities $ 498952 ► , 1 7 ❑Public Lands I Year 5Y $ U ❑2020 Last updatr 10.mut•sago Laat update.10—taa ag° Lastupisra,10,ri—tesegn ❑2021 ❑❑2033 Project List yyy. .r �; untltul — a �; ��, q w ®m 02024 ;,ar 7t .� New Liberty Park Crosswalks and Trails MouS Council District(2022 Boundaries) I , 1 0°� t i � NorthSeR I � �) Lake d � J, k' Council District' Coundt Distritt2 , Sunnyside Pickleball Courts • �•�� f CounC Disra� Counc'I Dist-itt 4 � , 13- �`~\ � f.� ' fan!' ;n:o;n •t " ��_ Counc DI . ct5 G nc Dl .•lac Lockhart Alley#A3653 �. 4N 1 I� Counal Distritt 7 Gtywide Sak LaM t:dy t', `� i• ,� i y ; °� - v 1•� tntlAMport / pis �w - Central 9th Streetscape Improvements ��. Constituent Application wrvw 1a0011 Sal Lake Cit HE I , y Sugar House Safe Side Streets Part 2 N �i Canyon Project Funded? a California -1- Y { Y Ban f Sugar House Community Map and Sign Restoration Prog it alt — l t Lak Reimagining 4th&4th(4th West&4th South) _ �- F �l V Magna West Valley r , r _ lie l t :) �__441100 5 City Millcreek �f . 2024 Constituent Applications: Funding Request & Number of Applications by Council District Constituent Requests by Council District $3,500,000.00 ApplicationsCouncil District 2024 Constituent # of $3,000,000.00 Request 1 $1,837,000 17% 3 $2,500,000.00 2 $3,20o,684 29% 7 3 $812,500 7% 3 $2,000,000.00 4 $0 0% 0 5 $2,253,703 21% 8 $1,500,000.00 6 $1,973,126 18% 4 7 $594,400 5% 3 $1,000,000.00 Citywide/Multiple $317,823 3% 2 $500,000.00 1 CW 2024 Constituent Applications: Funding Request byType of Project $1,975,000.00 $5,98o,896.o0 ' ' _ • $3,033,340.00 ' . . . Engineering $1,975,000 i8% 5 Transportation $3,033,340 28% 10 Facilities $o o% 0 Public Lands $5,98o,896 54% 15 . $1.0,989,236 .. ■ Engineering ■ Transportation ■ Facilities Public Lands All 2024 CIP Applications: Funding Request & Number of Applications by Council District Total CIP Funding Requested $30,000,000.00 Council District 2024 CIP Request $25,000,000.00 1 $4,177,000 8% 8 2 $7,40o,684 15% 9 $20,000,000.00 3 $1,345,663 3% 4 4 $4,4i8,771 9% 5 $15,000,000.00 5 $2,253,703 5% 8 $10,000,000.00 6 $2,423,126 5% 5 7 $594,400 1% 3 $5,000,000.00 . Citywide/Multiple $27,281,823 55% 18 $- ti ® 4 F Feb 9 5:30 to 7:00 pm Welcome & Overview Feb 13 5:30 to 7:00 pm Internal Engineering/Facilities/Fire Apps Feb 27 5:30 to 7:00 pm Internal Transportation Apps Mar 6 5:30 to 7:00 pm Internal Public Lands Apps Mar 13 5:30 to 7:00 pm Constituent Public Lands Apps Mar 20 5:30 to 7:00 pm Constituent Engineering & Transportation Apps Mar 27 5:30 to 7:00 pm TBD/Initial Recommendations April 3 5:30 to 7:00 pm Final Recommendations Minutes 02.09.2023 Final Audit Report 2023-03-03 Created: 2023-02-28 By: Rachel Molinari(rachel.molinari@slcgov.com) Status: Signed Transaction ID: CBJCHBCAABAACGXOuhVGkxOlaVPXnDtgQWQZXQesUf2B "Minutes 02.09.2023" History Document created by Rachel Molinari (rachel.molinari@slcgov.com) 2023-02-28-4:49:48 PM GMT Document emailed to heidisteed@gmail.com for signature 2023-02-28-4:50:23 PM GMT Email viewed by heidisteed@gmail.com 2023-02-28-4:50:29 PM GMT Email viewed by heidisteed@gmail.com 2023-03-03-5:18:55 PM GMT zt Signer heidisteed@gmail.com entered name at signing as Heidi Steed 2023-03-03-5:53:03 PM GMT 6© Document e-signed by Heidi Steed (heidisteed@gmail.com) Signature Date:2023-03-03-5:53:05 PM GMT-Time Source:server Agreement completed. 2023-03-03-5:53:05 PM GMT Powered by F Adobe Acrobat Sign