2/13/2023 - Meeting Minutes MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
HYBRID MEETING HELD, FEBRUARY 13, 2023
COMMITTEE MEMBERS PRESENT w EX OFFICIO MEMBERS PRESENT
Steve Cornell, Committee Chair Jim Cleland, SLC Facilities
Rob Pett, Committee Member 4,ir l,i;r�irn Comm,ai;dtap►Q Jaysen Oldroyd, SLC Attorney's Office
Barbara Murphy, Committee Member Cunserunnrn Z m5c committ& J P Goates, SLC Public Services
Kathy Davis, Committee Member T = Karilyn Anderson, SLC Engineering
John Kemp Committee Vice Chair ` Joan Swain, SLC Facilities
Anne Oliver, Committee Member ` a,; March 13, 2013 Sean Fyfe, SLC Engineering
Catherine Tucker, Committee Member Aiden Little, SLC Planning
Jennifer Hale, Committee Member Dat Phan, SL:C Engineering
Steve Cornell welcomed everyone to the Conservancy and Use Committee meeting,this 13`"of February 2023. He asked
for a roll call for those participating starting with those using Webex as follows: Barbara Murphy, Committee Member;
John Kemp, Committee Vice Chair; Kathy Davis, Committee Member;Jenny Hale, Committee Member; Catherine Tucker,
Committee Member; Sean Fyfe, SLC Engineering; Aiden Lillie, SLC Planning;Jaysen Oldroyd, SLC Attorney's Office; Dat
Phan, SLC Engineering; Karilyn Anderson, SLC Engineering Architect; Robb Pett, Committee Member; Steve Cornell,
Committee Chair;Jim Cleland, SLC Facilities;JP Goates, SLC Deputy Director of Public Services;Joan Swain, SLC Facilities;
Anne Oliver, Committee Member
Agenda Item 1: Review and Approve Meeting Minutes from January 9, 2023.
Steve asks the committee if there are any questions about the previous minutes, then asks if anyone needs time to
review the minutes further.
Rob motioned to approve the minutes as written, provided there are no comments to be made.
Kathy Davis seconded the motion.
Steve asked for a vote to approve the minutes.
The committee voted unanimously to approve the minutes.
Agenda Item 2: Earthquake Repair Update by Karilyn Anderson.
Karilyn began by stating they are working on the approval of the contractors that submit bids for the project.
John interjected asking members to refrain from mentioning contractors by name because it is a public meeting, and the
responses are still under review.
Karilyn continued, stating that the contractor bid documents are under review. Along with construction documents are
under review with the planning department for proper permits.The bidding process should begin by the end of the
month, and they hope to have a contractor selected by the end of next month. She added that they are in the middle of
budget amendments to receive forms from the insurance company.
Rob mentioned an item of discussion from the previous month with the mayor about cost estimates that were presented
to the committee. He then asked if said estimate has been relatively finalized and shared with the mayor and the
insurance company.
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Karilyn replied that the estimates have been shared with the insurance company but is unaware if they were shared with
the mayor.
Sean mentioned those details aren't typically shared with the mayor because they don't tend to go into that kind of
detail, but that information could be shared with the mayor if desired, however t it was shared with the city council.
Rob asked if the insurance agency had responded.
John answered saying as far as the review of the cost estimate there has been no response.
Steve asks if there are any further questions or comments.There were none so he thanked Karilyn for the update and
moved to agenda item 2.
Agenda Item 2: Magnetometers Discussion by Jim Cleland
Jim started by saying about 6 months ago the council and administration asked them to check out magnetometers and
find out the cost and what to do. Karilyn was able to do a drawing to have egress in and out and still put magnetometers
between the second and first floor landing and another one in the ADA entrance.That drawing is included in the meeting
package. He then asked if Karilyn had anything more to add related to the drawings.
Karilyn states she suggests this is a sort of trial period to see if the security system works. She mentions that she
suggested last week security may want to get a scanning device to avoid going into people's purses and bags but it would
be up to the security personnel.
Jim thanked her for the suggestion and let her know the security has declined to move forward on that type of
equipment because they don't know how far they want to go with that sort of stuff. They still need to work out things
with the attorney's office.
J P said the Attorney's office and Police Department are putting together a continuity of operations so the
magnetometers would be put to use as intended.They are still in draft form as they find out more about state law and
what you can and can't do in a public building as they work to try to meet the council's request for magnetometers.
Jim mentioned they are feeling their way through this so everyone can start getting used to the security devices coming
and they aren't some big scary thing.
Rob asks Jim what the rational/justification was to put the devices in place.
Jim replied there have been multiple threats, but they did not ask for any specification.
Rob asked if the direction was coming from the council.
Jim said yes.
Rob mentions that the state capitol has similar devices but does not have them out constantly, mostly just for special
events such as the Olympics to protect "the people's house" and the important people who work there. He then asks as
we work through the trial period to see how the public reacts, is the intent for the magnetometers to be up
permanently?
J P replied we will be working with the mayor's security detail for the mayor's office and the council. It is in the police
department's wheelhouse to determine how those things work and the Facilities' role is simply to provide the equipment
then let the security staff do as they see fit.
Rob talks about his conversation with Richard Hemma at the security desk, who was very helpful and gave them an idea
of how they see these changes.They're also waiting to see how these changes will work.
J P comments that it's a unique situation for public buildings and the way each one handles things.They want to provide
whatever they can to maintain security while staying within state regulations.
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Jim talks about how the building has some unique security challenges thanks to its abundance of entrances and there
will be some need to put exit only doors and make only the east side be the entrance.
Rob asks about how even with the new system in place there will be kind of an honor system where you don't have to
use it if you don't want to.
Jim clarifies that they will have specific rules and regulations with standard operating procedures to make sure that
people go through the sensors. He then continues to talk about the machine's features to dial the sensitivity to filter out
smaller items such as car keys or smart phones. But dial it up to larger items such as knives, or firearms to make sure
they don't have to stop every single person that walks through. He reassures Rob that he will get to experience the
procedures and information as things develop and come alive.
Steve asked Jim if he knew how long it would take for the rules and regulations to be researched and written.
Jim did not have an answer and said it would take time.
Steve asks for any further comments or questions from committee members.
Catherine asks if the magnetometers will have to be grounded into the slab similar to how the TSA units operate.
Jim answers that they are mobile units that will not need to be anchored to the floor, and that they are very stable. Only
the wheels will need to be removed for the units to work properly.
Catherine asks if there would be any issues if there were a seismic event.
Rob looks at the documents that say the units weigh and reports that they weigh about 165 lbs.
Jim says they'd be treated like furniture and shouldn't need any anchoring and the last thing he'd want to do is drill holes
in the floor.There are methods for the electrical wires to be out of the way, for the most part there are only 1 or 2
people who come in at a time rather than crowds so there shouldn't be any issues. If an event happened with crowds,
they would be handled in a different way. But we don't have many answers yet because it is so soon.
Rob asks if any other cities have implemented measures like this in their city hall.
Jim replied yes, courts have these and there are other city halls that have done similar, but they do it slightly differently
because they don't have so many extra entrances like the City&County Building does. He used West Jordan City's
building as an example.
Rob asks if this is part of a response done as a threat assessment done for the building?
J P answers a lot of that information is for security and the police department likes to keep that between themselves but
it is in response to threats that may or may not have happened.
Jim says a lot of the ideas and suggestions were based on the study they did, and recommendations made by consultants
were given then scrutinized by the mayor's team and council office.
J P states it's been known for a long time that the building has a lot of vulnerabilities for public employees.
Steve asks Jim about the laminates placed on the windows near the doors.
Jim answers saying they're an antiballistic film that is new technology and it's only been installed in the last month.There
is more to do on the interior security but he cannot go into too many details.
Steve comments there is an effort to "harden"the building.
Rob asks about at what point the city choose to not bring security measures before the committee.
Jim answers that when it comes to things related to security they choose not to broadcast them for the public because
they don't really want it to be seen as a challenge for someone to test it out. He gave an example of when the water park
was broadcast as abandoned by the news that many people suddenly flocked to it. Given that,they'd rather keep things
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a little more quiet for the safety of everyone involved. He then explains he did his best to represent the Committee to
make sure the measures are not permanent, noticeable, intrusive, or anything like that. The only thing that may bother
the committee is that it was tested, and they may need to have an extra pane of glass on the inside window in order to
ensure the film sticks instead of bubbling. But only in the office doors.
Karilyn asks Jim if the film on the exterior will be on just level one or on all the levels.
Jim explained it is just on the first level right now. He then describes when they demonstrated the glass being fired three
times in quick succession with a 9mm Glock pistol and the bullets broke the glass but did not penetrate the glass. He asks
that everyone treat the sensitive information as inside information and to refrain from sharing it.
Agenda topic 4: Other building Protect Updates.
Steve asks if there are any other upcoming building project updates that we may know about.
Rob asks about the transformer.
Jim suggested the only thing he could tell the committee about the transformer is that we are still waiting for permits
otherwise there is no new information.
Rob asks will the construction on the vault impact the Black Lives Matter mural, and if the mayor's office has a plan to
take care of it?
Jim answers they've been notified and as far as he knows it wasn't meant to be a permanent thing.
Steve mentions it's still there but very faint.
Rob mentions he just doesn't want it to turn into a political thing.
Jim says that with the timing of it and it being faded the mayor's office may want to redo it at some point or it'll just drift
away.
Steve asks if there are any other building updates.
Karilyn asks Jim if he wants to mention anything about the restrooms.
Jim answers we don't have answers yet and it may want to be put on the next agenda.
Rob asks about the signage being redone on site for the All Star game.
Jim says the signs were cleaned up, and some may have been replaced.
Rob asks if Spanish was added to the signage.
Sean believes there is an intent to update the signage masterplan to include bilingual language, he is unsure if it's
complete but believes the intent is there for the future with new signage.
Steve thanks everyone for attending and asks if there is a motion to adjourn.
Barbara motions to adjourn.
Catherine Seconds the motion.
Steve called for a vote.The committee voted unanimously to adjourn.
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