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1/11/2023 - Meeting Materials REGULAR MEETING OF THE BUSINESS ADVISORY BOARD January 111h , 2023 451 S State Street, Room 126 Salt Lake City, Utah 84111 8:30 a.m. - 10:00 a.m. Business Advisory Board meetings are held in a hybrid meeting format. Board Members and staff may participate through an online format, and members of the public may join in person at the City&County Building:451 South State Street, Room 126, Salt Lake City, UT 84111. Agenda 1. Roll Call 2. Briefings by the Staff A. BAB Members Meet and Greet Breakfast 30 minutes B. Report from the Department 5 minutes Ms. Reichgelt will provide updates on February meeting regarding site visits with Councilmembers Dugan and Valdemoros and any recent loans approved from the EDLF program. 3. Approval of the minutes A. Review and Approval of November 9th , 2022, BAB Minutes BAB members will review the November 9th , 2022 meeting minutes and consider for approval. 4. Business A. OPMA Training 20 minutes Ms. Montoya will conduct the annual Open and Public Meetings Act training. B. Chair/Vice Chair Elections 10 minutes The Board will nominate and vote on a new Chair and Vice Chair for 2023 5. City Council Announcements 10 minutes A. New Council Chair and Vice Chair B. New RDA Chair and Vice Chair C. Briefing from UDOT on proposed 1-15 Northbound changes D. Briefing from UTA on 30-year Transit Planning 6. BAB Member Announcements A. None 7. Open Discussion 10 minutes 8. Adjournment People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance in order to attend this Business Advisory Board. Accommodations may include alternate formats, interpreters, and other auxiliary aids. This is an accessible facility. For questions, requests, or additional information,please contact the Department of Economic Development at 801-535-7200. MINUTES FOR THE BUSINESS ADVISORY BOARD Wednesday,November 9th, 2022 8:30 a.m. -10:00 a.m. 1. Roll Call The following members of the Business Advisory Board were present: Darin Piccoli, Chair Sue Rice Abudujannah Soud Andy Robertson Pook Carson Jocelyn Kearl Alfonso Brito Karen Gunn The following members of the Business Advisory Board were absent: Jeff Carleton, Vice-Chair Scott Lyttle Also Present: Veronica Cavanagh, Department of Economic Development; Lorena Riffo Jenson, Department of Economic Development; Roberta Reichgelt, Department of Economic Development; Will Wright, Department of Economic Development; Cathie Rigby, Department of Economic Development; Peter Makowski: Department of Economic Development, Andie Feldman: Department of Economic Development; Brittney Hemingway, Department of Economic Development; Spencer Lawson, Department of Economic Development; Katie Matheson, Department of Economic Development; Lindsey Day, Department of Economic Development; James McCormack, Building Services; Dan Dugan, Salt Lake City Council; Vinay Cardwell, Ex-Officio, Michelle Saucedo, Suazo Business Center. 2. Briefings by the Staff Economic Development Updates Ms. Reichgelt announced that Peter Makowski will be taking over the as the BAB liaison starting next month. Ms. Reichgelt said that BAB meetings will be hybrid starting next month so if members would like to attend in person they can. Ms. Reichgelt announced that Lorena Riffo Jenson is now the Director of Economic Development. Director Riffo Jenson thanked the BAB for their support with Economic Development and is looking forward to continuing working with the BAB in her new position. ARPA Ms. Rigby stated that the Community Recovery Committee (CRC) is reviewing 190 small business/arts business and 40 nonprofit applications for the ARPA grant funding. They received applications from all Salt Lake City districts. Once reviewed, the recommended applications will be sent to the City Council for final approval. Ms. Reichgelt added that Pook Carson from the BAB is part of the Community Recovery Committee. 3. Approval of the minutes A. Review and Approval of September 14, 2022, BAB Minutes Ms. Kearl made a motion to approve the minutes from September 14, 2022, meeting. Ms. Rice seconded the motion. Upon roll call, the motion passed unanimously. 4. Business A. Housing Salt Lake City Discussion Jamie Stokes, representing the Community and Neighborhoods Department (CAN), facilitated a discussion on housing concerns in Salt Lake City from the business community. CAN is in the process of updating its five-year housing plan, called Housing SLC, and is seeking to hear from various stakeholders input and feedback to create a housing plan that addresses the concerns of those stakeholders. Ms. Stokes asked BAB members about their experiences with the current housing situation and how it is impacting businesses. Mr. Robertson stated that the wages are not increasing nearly as much as home prices. Mr. Soud said that working for a small business doesn't pay enough to live in Salt Lake City. Gentrification is the biggest part that runs small businesses out. He knows firsthand as he is dealing with his own landlord trying to push him out as he wants to increase his rent. Mr. Soud is familiar with the tenant/landlord laws and knows the landlord can only raise rent by a certain percentage, so the landlord tries to find other ways get him out. Most people in the neighborhood are dealing with the same issue but a lot of them do not know their rights. He feels the community needs to be more aware of their rights, but the City needs to make changes in order for them to survive. Soon they will also be pushed out and local businesses will see the same fate as they can't afford to pay the same amount as larger businesses and corporations. A lot of small businesses are falling more into debt to try to stay afloat. Ms. Carson added that a lot of people are looking for employment in surrounding cities as it is cheaper to live there. Ms. Stokes asked if their employees are able to find affordable housing in Salt Lake City. Mr. Brito said he lost a couple of his employees because they can't afford to live here and have left. He would like to pay his employees more, but he is a small business and doesn't have enough to also sustain the business as food prices have also gone up. Some of his employees have moved to Park City because they pay higher wages. They have tried to help employees try to find affordable housing and have looked at areas such as Rose Park. Right now, it is very difficult to find places that have three bedrooms or more and Mr. Brito does what he can to help his employees. He suggested to incentives developers to make more three-bedroom apartments to help families. Mr. Robertson asked if the City has looked into what other cities have done in fighting these issues. Ms. Stokes responded that they are engaged in conversations with other cities to see how they are handling these issues. People want rent control, but the State prohibits that. They City is looking into how other cities go around that and how they work within their state laws. Salt Lake City currently has limited tools, but they are using all of them. Ms. Gunn asked if there is a model that Ms. Stokes has seen where there is a sliding scale based on applicants' income for housing. Are there any developers or building owners willing to support the community by having a sliding scale for rent. Ms. Stokes said the City has been working with developers to incentivize them in providing subsidized housing for applicants who make 80% of the area median income. Right now, the City needs more housing for the people who make 30% of the average income and it seems that the people who are better educated or have the time to research have found cheaper apartments/units. Ms. Soud suggested that informing the public, either social media or TV, letting them know tenants' right. He added that having one place with all the resources could help. Ms. Rice asked if the City has been working with the developers in committing a certain amount of units to be affordable housing. Ms. Stokes responded that they have looked into it but the City cannot force developers or landlords. The City tries by creating incentives through loans and on a smaller scale. The City also offers the Good Landlord program. Ms. Stokes added that they are working with community partners in making the Good Landlord program more enticing. Chairperson Piccoli said that he does the Good Landlord program, but it should require more from the landlord. At the moment the City only requires a training and when completed, they get 95% off licensing fees. There should be more requirements for the landlord in order to get the discount on fees or provide guidelines on when landlords are allowed to raise rent. Mr. Robertson suggested that the City can close the gap between the renter and the landlord by paying the difference on the increase. He said whatever the difference between the affordability gap versus fair market value could be covered by the City. Ms. Stokes said their department sent out a survey asking questions regarding renting and home ownership and received 3,500 responses. From the responses they realized that most people would prefer home ownership over renting but feel like they are priced out. The people want the City to build more housing and provide more access to homeownership. 5. City Council Announcements A. None. 6. BAB Member Announcements A. Small Business Development Working Group Updates Chairperson Piccoli updated BAB members on the gap analysis that Ms. Rice and Ms. Gunn created which broke down the top pain points for businesses under 50 employees in Salt Lake City. BAB members have met with different departments within the City and feel like they are making progress and they hope to get more solutions by next year. Adiournment There being no further business, the meeting was adjourned. Darin Piccoli, Chairperson This document and the recording constitute the official minutes of the Economic Development Business Advisory Board meeting held on November 9th, 2022. UTAH OPEN AND PUBLIC MEETINGS ACT U TAH CODE SECTIONS 11 TO 305 INTRODUCTIONS : SARA MONTOYA SENIOR CITY ATTORNEY SALT LAKE CITY AT T O R N E Y ' S OFFICE 45 1 SOUTH STATE STREET , SUITE 5 0 5 A SALT LAKE CITY , UTAH 84 1 1 1 ( 8 0 1 ) 5 3 5 - 7 6 8 5 SARA . MO N T O YA @ S L C G O V . CO M OPEN AND PUBLIC MEETINGS ACT v. 3 / d Al �,.r� MEETINGS of a Z PUBLIC BODY , - re ` Y a � open to the public, unless an EXCEPTION is kj- t:.f l available under the Act that allows the meeting to be CLOSED. TRANSPARENCY TO THE PUBLIC REQUIREMENTS OF THE OPEN AND PUBLIC MEETINGS ACT PUBLIC BODY MEETINGS of a PUBLIC The Business Advisory BOCK` are open to the Board is a ''UBLIC BODY. public, unless an EXCEPTION is available under the Act that allows the meeting to be CLOSED. MEETINGS MEETINGS of a PUBLIC BODY MEETINGS must be open to the public, • Convening of unless an EXCEPTION is • At least a quorum available under the Act that allows the meeting to be • To discuss, receive comments, CLOSED. or act on a matter over which the Board has jurisdiction or advisory power. WHICH GATHERINGS ARE SUBJECT TO THE OPEN AND PUBLIC MEETINGS ACT? YES NO • Electronic Meetings • Chance Meetings' • Retreats • Social Gatherings* • Workshops • No Quorum • Field Trips Executive Sessions *(...but don't get cheeky!) • NOTICE OF MEETINGS Board must give not less than 24 hours' public notice of each meeting. Let's discuss: • How to provide notice • What information is required • Emergency Meetings HOWTO PROVIDE NOTICE PUBLIC I ) Post: NOTICE — at the principal office of the Board (or building where meeting will be held) Post AND AND — on the Utah Public Notice website. Publish 2) Publish: — to a newspaper of general circulation — with a local media correspondent. Every Meeting — OR on the Utah Public Notice website Annual Meeting Schedule (accomplishes both post and publish) EMERGENCY MEETINGS PROVIDE„WHATTO PUBLIC NOTICE includeMUST the following: HOW? —Agenda W, Post Reasonable Specificity Publish — Date WHAT? Every Meeting — Place Annual Meeting Schedule EMERGENCY MEETINGS ANNUAL MEETING NOTICE PUBLIC MUSTALSO provide annual public NOTICE notice for regularly scheduled meetings that provides: Post — Date Publish — Time — Place Every Meeting Does not need to be revised each time Annual Meeting Schedule a special meeting is scheduled EMERGENCY MEETINGS *Revise if adding a new regularly scheduled meeting EMERGENCY MEETINGS PUBLIC • Unforeseen circumstances require NOTICE consideration of matters of an emergency , or urgent nature Post • Best notice practicable of time, place, and topics to be considered Publish • Attempt to notify all Board members • Majority of Board members approve Every Meeting holding the meeting Annual Meeting Schedule • Final action may be taken at an emergency meeting • Notice requirement does not apply. ELECTRONIC MEETINGS 2 TYPES OF ELECTRONIC MEETINGS •Electronic meetings WITH anchor location -Provide anchor location for the public to join •Electronic meetings WITHOUT anchor location -Chair makes written determination, read at the beginning of meeting -Notice of meeting must detail the Chair's determination, including facts supporting Chair's determination, and information on how the public can connect -Chair's determination only lasts 30 days ELECTRONIC MEETINGS • Requires a Resolution, Rule or Ordinance to allow electronic meetings AND a one that describes how a quorum is calculated for an electronic meeting — Usual Notice (post* and publish)AND — Notice to board members at least 24 hours prior to meeting The posted agenda must provide a description of how the board members will be connected to the meeting. *If meeting is to be held without an anchor location,then no need to post there • Electronic Messages — Board members are not restricted from transmitting an electronic message to other Board members at a time when the Board is not convened in an open meeting. — Other electronic messages — is it convening a quorum for the purpose of discussing matters over which the Board has jurisdiction? Be careful with this! CLOSED MEETINGS A MEETING MAY BE CLOSED ONLY TO DISCUSS SPECIFIED TOPICS CLOSED MEETINGS A MEETING MAY BE CLOSED ONLY TO DISCUSS SPECIFIED TOPICS • An Individual's Character, Professional Competence or Physical or Mental Health • Purchase or Sale of Real Property (with caveats) • Pending or Reasonably Imminent litigation • Deployment of Security Personnel, Devices, Systems • Criminal Misconduct Investigations • Advice of Legal Counsel CLOSED MEETINGS PROCEDURES • Open Meeting with Quorum Present • 2/3 (66.7%) of Board is Present and Approves the Closing • Publicly Announce and Enter Into the Minutes: ME IN PROGRESS — Reason for closing the meeting — Location of the meeting — Vote of each board member, by name MEETING RECORDS OPEN MEETINGS CLOSED MEETINGS • Recording AND • Recording (unless security or personnel)AND - Identified by date,time,place of meeting - Identified by date,time place of meeting • Written minutes • Written minutes (OPTIONAL) - Date,time,place - Date,time,place — Members present and absent — Names of all present and absent(unless disclosure would impair confidentiality necessary for original purpose of - Substance of all matters proposed,discussed, closing the meeting) or decided • Exception if discussing: — Record of each vote — Character,professional competence,or physical or — Name of anyone who provided mental health of an individual OR testimony/comments and a summary of the — Deployment of security personnel,devices,or systems comments • Protected Records under GRAMA - Other information requested • Sworn statement by presiding member affirming that • Site visit or travelling tour meetings:no recording the sole purpose for closing the meeting was to required (but no action may be taken) discuss those matters • OFFICIAL RECORD =WRITTEN MINUTES MEETING MINUTES • Within three business days after holding an open meeting, the Board must make a recording of the open meeting available to the public for listening. • Within a reasonable time after holding the open meeting, the Board must make pending minutes (i.e. draft minutes that haven't yet been approved by the Board) available to the public. — Pending minutes must be clearly marked as not approved/subject to change. — Board must establish and implement procedures for the approval of written minutes of each meeting. • Within three business days after approving written minutes, the Board must make the approved minutes available to the public. • Meeting Materials: If an individual publicly presents or provides electronic information relating to an item on the agenda at an open meeting, the Board must require the individual to provide an electronic or hard copy of the information for inclusion in the record at the time of the meeting. PUBLIC COMMENT OR PARTICIPATION • State law or City Code may require a public hearing in some instances • Other public comments — At discretion of the Chair, comments may be discussed during open meeting if not on agenda — But no FINALACTION if not on • agenda • DISRUPTION OF MEETING • May REMOVE an individual ' from the meeting if dis on — WILLFULLY DISRUPTS and , as P��T — The orderly conduct of the �T Q a R RUQ PPS y T meeting is SERIOUSLY R dJ R J c4u'd P T COMPROMISED P u R U a P k J P P � J e 0. T � CONSEQUENCES OF VIOLATING THE ACT • Class B misdemeanor to knowingly violate the closed meeting provisions of the Act • Private individuals can bring lawsuit for violation of the Act — Final action may be voidable — Suit must be commenced within 90 days of the final action or 30 days of the final action concerning issuance of bonds QUESTIONS :.)