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3/8/2023 - Meeting Materials (2) REGULAR MEETING OF THE BUSINESS ADVISORY BOARD March 81h , 2023 451 S State Street, Room 126 Salt Lake City, Utah 84111 8:30 a.m. - 10:00 a.m. Business Advisory Board meetings are held in a hybrid meeting format. Board Members and staff may participate through an online format, and members of the public may join in person at the City&County Building: 451 South State Street, Room 126, Salt Lake City, UT 84111. Agenda 1. Roll Call 2. Briefings by the Staff A. Report from the Department 5 minutes Ms. Reichgelt will provide updates on recent loans approved from the EDLF program. Ms. Riffo-Jensen will provide staffing updates. 3. Approval of the minutes A. Review and Approval of December 14th , 2022,January 11th, 2023, February 8th, 2023 BAB Minutes BAB members will review the December 14h, 2022, January 11th, 2023, February 8th, 2023 meeting minutes and consider for approval. 4. Business A. BallparkNext Competition and State Street Project Area 20 minutes Ms. Piazza will update the Board on the BallparkNext design competition and updates on the State Street Project Area. B. Ballpark Neighborhood Discussion 10 minutes Vice Chair will propose a Board response to the redevelopment of the Ballpark neighborhood. The Board will vote on the proposal. C. Mayor's Meeting Update 15 minutes Chair and Vice Chair will update the Board on the coordination meeting with Mayor Mendenhall and the SLCTV member video project. D. ARPA update 15 minutes Ms. Rigby will provide the Board with an update on the City's ARPA Grant Program. E. Outdoor Dining Grant Program 5 minutes Mr. Makowski will update the Board in the new Outdoor Dining Grant Program. F. Main Street Pedestrian Mall Conceptual Design Study 5 minutes Mr. Makowski will update the Board in the release of the Main Street Pedestrian Mall Conceptual Design Study RFP. 5. City Council Announcements 10 minutes A. Local Business Assistance ARPA Grants through Department of Economic Development B. ADU Text Amendment Discussions C. Progress on New 5-year Moderate Income Housing Plan and Anti-Displacement Plan D. Approved$8.36M in new Affordable Housing Loans through RDA 6. BAB Member Announcements A. None 7. Open Discussion 8. Adjournment People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance in order to attend this Business Advisory Board. Accommodations may include alternate formats, interpreters, and other auxiliary aids. This is an accessible facility. For questions, requests, or additional information,please contact the Department of Economic Development at 801-535-7200. MINUTES FOR THE BUSINESS ADVISORY BOARD Wednesday, December 14th, 2022 8:30 a.m. -10:00 a.m. 1. Roll Call The following members of the Business Advisory Board were present: Darin Piccoli, Chair Jeff Carleton, Vice-Chair Scott Lyttle Andy Robertson Pook Carson Karen Gunn Abudujannah Soud Jocelyn Kearl Siliveinusi Niu Sue Rice The following members of the Business Advisory Board were absent: Alfonso Brito Also Present: Veronica Cavanagh, Department of Economic Development; Lorena Riffo Jenson, Department of Economic Development; Roberta Reichgelt, Department of Economic Development; Will Wright, Department of Economic Development; Cathie Rigby, Department of Economic Development; Peter Makowski: Department of Economic Development, Andie Feldman: Department of Economic Development; Spencer Lawson, Department of Economic Development; Katie Matheson, Department of Economic Development; Lindsey Day, Department of Economic Development; Clark Cahoon, Department of Economic Development; Allison Rowland, Salt Lake City Council; Taylor Knuth, Arts Council; Angela Price, Community and Neighborhoods Department; Michelle Saucedo, Suazo Business Center; Kristina Olivas, Downtown Alliance; Vinay Cardwell. 2. Briefings by the Staff Main Street Pedestrian Mall Update Mr. Makowski updated the BAB on the City's Main Street Pedestrian Mall project and process. Ms. Rice asked about the City's plan in reaching out to business owners along main street for feedback. Mr. Makowski replied that the vendor selected through the RFP process will be responsible for conducting public engagement, including surveying businesses. Project Coordinator Position Ms. Reichgelt stated that the Department has posted an open Project Coordinator position for the Business Development team. The position will remain open until January 13, 2023. NBA Allstar Weekend Ms. Reichgelt provided an update on the upcoming NBA Allstar Weekend and how the NBA has started a rewards program for most food focuses businesses that includes restaurants and bars. The program involves a QR code that customers can scan to enter the rewards program and win prizes. Economic Development Loan Fund The City Council approved a loan of$250,000 to Club Verse. The EDLF Loan Committee recently forwarded a recommendation for $100,000 to the City Council for approval loan request to Forty-Three Bakery. 3. Approval of the minutes A. Review and Approval of October 12th, 2022, BAB Minutes Ms. Rice made a motion to approve the minutes from October 12, 2022, meeting. Ms. Kearl seconded the motion. Upon roll call, the motion passed unanimously. 4. Business A. Arts Council Taylor Knuth, Assistant Director of the Salt Lake City Arts Council, shared an overview of the Salt Lake City Arts Council and its mission, to promote, present, and support artists and arts organizations in order to facilitate the development, expand awareness, access, and engagement. He also discussed the complicated structure of the Arts Council, which includes three boards, the Arts Council of Directors, the Cultural Core Advisory Board, and the Art Design Board. He explained that the Arts Council is a governmental nonprofit and a government entity Division within the Department of Economic Development. Mr. Knuth spoke on the organizational priorities outlined in the strategic plan, including administrative support and operations, and the program team. Ms. Rice asked Mr. Knuth if there is any plan to make it easier for new artists to break into the industry. Mr. Knuth responded that they take the topic seriously and have recently commissioned 16 artists, 8 of whom were first-time artists. Mr. Knuth credited their Public Arts team for prioritizing equity and diversity in the arts and stated they are constantly evolving their processes to support emerging artists. Ms. Gunn asked if he has worked with the Modern West Gallery and if they can provide information on how artists can get into similar programs. Mr. Knuth answered that they have worked with the gallery and encouraged artists to reach out to them for information. B. Business Advisory Board Bylaw Amendment Chairperson Piccoli presented an amendment to the BAB's bylaws due to new OPMA requirements. The amendment included language for determining quorum during electronic meetings and considers a member attending remotely to be present when they are connected to the meeting and make their presence known. Vice-Chair Carleton made a motion to amend the bylaws to includes the new language. Ms. Kearl seconded the motion. Upon roll call, the motion passed. C. Legislative Update Angela Price, Policy Director for the Community&Neighborhoods Department(CAN), provided an overview of the policy areas of the CAN, that focuses on housing, homelessness, land use, transportation, real estate, youth and family, and building services. Ms. Price stated that she also works closely with the City's legislative team, Mayor's Chief of Staff, City Attorney, and other City leadership and the Director of the City Council. Ms. Price discussed the additional needs in regard to homelessness. She emphasized that homelessness is a statewide issue and not just a Salt Lake City or Salt Lake County issue. The City received$2.75 million in mitigation funding for homelessness which is nowhere near the 26 million that was spent last year. They will be asking for additional funding to include operating and managing overflow facilities and providing housing for families. Ms. Price concluded by emphasizing that there is a need for a statewide strategy to tackle homelessness, and that Salt Lake City is committed to working with all relevant stakeholders, including government agencies, non-profits, and businesses to find solutions. 5. City Council Announcements Ms. Rowland provided an update on the highlights of the City Council's work since August 2022 which includes the following: •Fleet Block Rezoning and Disposition Strategy •Station Center Area •Housing and Homelessness 6. BAB Member Announcements Chairperson Piccoli introduced new BAB member Siliveinusi Niu. Mr. Niu is an electrical contractor and a small business owner. He has been in the electrical field for 30 years and has a master electrical license. 7. Open Discussion Ms. Gunn discussed a project that Lavanya Mahate, founder of Saffron Valley restaurants, started a couple years ago which aims to provide workforce development in the hospitality industry for refugees in partnership with Salt Lake Community College and non-profits. She said the project was derailed a few years ago but Ms. Mahate began to revisit the project under the name "Rise Kitchen". Ms. Gunn said Ms. Mahate is interested in pursuing a City partnership and an educational partnership with Salt Lake Community College, which has expressed interest in regrouping as the educational partner. Ms. Gunn asked for suggestions on who the best person would be to approach for the project and whether the BAB would be interested in hearing about the revamp project. Mr. Soud suggested reaching out to Spice Kitchen because they are doing a project that is similar and can share ideas and insight. 8. Adjournment There being no further business, the meeting was adjourned. Darin Piccoli, Chairperson This document and the recording constitute the official minutes of the Economic Development Business Advisory Board meeting held on December 14th, 2022. MINUTES FOR THE BUSINESS ADVISORY BOARD Wednesday, January I Ph, 2023 8:30 a.m. -10:00 a.m. 1. Roll Call The following members of the Business Advisory Board were present: Darin Piccoli, Chair Jeff Carleton, Vice-Chair Andy Robertson Sue Rice Pook Carson Jocelyn Kearl Alfonso Brito Siliveninusi Niu The following members of the Business Advisory Board were absent: Scott Lyttle Karen Gunn Abudujannah Soud Also Present: Veronica Cavanagh, Department of Economic Development; Lorena Riffo Jenson, Department of Economic Development; Roberta Reichgelt, Department of Economic Development; Will Wright, Department of Economic Development; Cathie Rigby, Department of Economic Development; Peter Makowski: Department of Economic Development, Andie Feldman: Department of Economic Development; Todd Andersen, Department of Economic Development; Lindsey Day, Department of Economic Development; James McCormack, Building Services; Vinay Cardwell, Ex-Officio, Michelle Saucedo, Suazo Business Center; Allison Parks, City Attorney's Office, Allison Rowland, City Council Office; Kristina Olivas, Downtown Alliance. 2. Briefings by the Staff BAB Members Meet and Greet Breakfast Each member of the BAB introduced themselves and gave a brief background and how they got involved with the BAB. Council District Tours Ms. Reichgelt informed the BAB that they will resume Council District tours, which will occur twice a year as they did before the pandemic. These meetings will be conducted in partnership with Council members in their respective districts. The purpose of these meetings is to engage with business owners, gain insight into their challenges, and offer them resources to address their needs. The upcoming BAB meeting in February will be off-site and will visit two businesses in districts 4 and 6. EDLF Ms. Reichgelt said the EDLF Loan recipient, Club Verse, recently received their loan of $250,000. ARPA Ms. Rigby updated the BAB that the Community Recovery Committee are nearing the end of their scoring process and will be making decisions on who will be on their recommended list to the Mayor's Office. She is hoping that Phase 2 will launch by mid-February and those who did not receive funding in Phase 1 can reapply. Ms. Rigby let the BAB know that she has been sending out emails to the applicants to update them on the process. 3. Approval of the minutes A. Review and Approval of November 9th, 2022, BAB Minutes Mr. Robertson asked for a correction on page 3,paragraph 8 to be changed to the following statement "Mr. Robertson stated that if the City has a program that could close the gap." Mr. Robertson made a motion to approve the minutes of November 9, 2022, with this correction. Ms. Kearl seconded the motion. Upon roll call, the motion passed unanimously. 4. Business A. Open and Public Meetings Act Training Ms. Parks from the City Attorney's Office conducted a training on the Open and Public Meetings Act. B. Chair/Vice Chair Elections Chairperson Piccoli made a motion for Jeff Carleton to serve as Chair. Ms. Kearl seconded the motion. Upon roll call, the motion passed unanimously. Chairperson Piccoli nominated Robertson to serve as Vice-Chairperson. Vice-Chair Carleton seconded the motion. Upon roll call, the motion passed unanimously. 5. City Council Announcements Ms. Rowland announced City Council has a new chair and vice chair: Chair: Darin Mano district 5 Vice-Chair: Victoria Petro-Echler district 1 Ms. Rowland announced the new chair and vice-chair for RDA. Chair—Alejandro Puy from district 2 Vice-Chair: Amy Fowler from district 7 Ms. Rowland also mentioned that the position of RDA chair has been changed to a 1-year position, which aligns with the Council chair position. Ms. Rowland informed the BAB of two opportunities for public feedback. The first one is regarding UDOT's proposed changes to widen I-15 northbound corridor between Farmington and Salt Lake which was held on January 3rd. The second opportunity is on UTA's 30-year transit plan, which is currently in the public outreach phase, and they are also working on a 5- year service plan. Ms. Rowland mentioned that businesses should provide their opinions, as the transit planners will be interested in their thoughts as well. 6. BAB Member Announcements A. None Adiournment There being no further business, the meeting was adjourned. Darin Piccoli, Chairperson This document and the recording constitute the official minutes of the Economic Development Business Advisory Board meeting held on January 1 Ph, 2023. MINUTES OF THE BUSINESS ADVISORY BOARD Wednesday,February 8',2023 8:30 a.m. —10:00 a.m. 1. Roll Call The following members of the Business Advisory Board were present: Jeff Carleton,Chairperson Karen Gunn Andy Robertson,Vice-Chair Alfonso Brito Darin Piccoli Scott Lyttle The following members of the Business Advisory Board were absent: Jocelyn Kearl Abudujannah Soud Sue Rice Siliveninusi Niu Pook Carson Also present: Ana Valdemoros, Salt Lake City Councilperson; Dan Dugan, Salt Lake City Councilperson; Brian Pantle, Salt Lake City Council staff member; Taylor Hill, Salt Lake City Council staff member;Allison Rowland, Salt Lake City Council staff member; Peter Makowski, Salt Lake City Economic Development; Roberta Reichgelt, Salt Lake City Economic Development; William Wright, Salt Lake City Economic Development;Andie Feldman, Salt Lake City Economic Development; Claudia Brito,Business Owner. 2. Business Item: Members and Staff gathered at the City&County Building at 8:30am to tour the following District 4 and District 6 businesses: • The Ruin • Nostalgia Cafe • Foothill Village • Crema/Katie Waltman Boutique 3. Adjournment There being no further business,the meeting was adjourned. Jeff Carleton, Chairperson This document constitutes the official minutes of the Economic Development Business Advisory Board meeting held February 8,2023. ERIN MENDENHALL =� ^� , i; LORENA RIFFO JENSON MAYOR DIRECTOR 1 DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD (BAB) MEMO DATE: 3/3/2023 PREPARED BY: Peter Makowski, Project Manager, Business Development Division RE: RDA Update: Ballparknext Design Competition and State Street Project Area REQUESTED ACTION: None POLICY ITEM: None BUDGET IMPACTS: None EXECUTIVE SUMMARY: BallparkNext Design Competition In response to the announcement that the Smith's Ballpark will be Imoving from Salt Lake City's Ballpark neighborhood to West Jordan, Utah, the Redevelopment Agency launched the BallparkNext Design Competition so solicit design ideas for reimagining the ballpark and surrounding properties. Detail can be found here: hllps://www.slc.gov/ballparknext/ o�parknext/ State Street Project Area Covering a large expanse of Salt Lake City, the State Street Project Area is bounded by: 2100 South and 300 South on the south and north; Interstate-15, 200 West, and West Temple on the west; and 200 East on the east. It is comprised of a range of districts and neighborhoods with differing land uses,urban design characteristics, and transportation features. A key component of the project area is State Street, once the primary north/south highway connecting Salt Lake City with adjacent cities prior to the construction of Interstate-80 and Interstate-15. This automobile- focused corridor continues to be a critical gateway to Salt Lake City. There is opportunity to expand the street's uses by including more pedestrian-friendly and livable features through infrastructure enhancement and creation. There is also opportunity for new development, the renovation and rehabilitation of existing buildings, and the creation of safe, welcoming public spaces. The State Street Project Area Community Reinvestment Area Plan was adopted by the Salt Lake City Council and RDA Board of Directors in fall 2018. Salt Lake City, Salt Lake City School District, and Salt Lake County have approved their participation. The Redevelopment Agency will present on updates, the project area plan, and future developments. More information can be found here: https://slcrda.com/cuffent-work/#state-street ANALYSIS & ISSUES: None PREVIOUS CITY COUNCIL ACTION: ATTACHMENTS: None. Wi ERIN MENDENHALL =� ^� , i; LORENA RIFFO JENSON MAYOR DIRECTOR 1 DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD (BAB) MEMO DATE: 3/3/2023 PREPARED BY: Peter Makowski, Project Manager, Business Development Division RE: Outdoor Dining Grant Program REQUESTED ACTION: None POLICY ITEM: None BUDGET IMPACTS: None EXECUTIVE SUMMARY: Launched on March 6th, The Outdoor Business Activity Grant Program, administered by Salt Lake City Corporation's ("City") Department of Economic Development("DED") is designed to assist restaurant and retail businesses expand their services and operations outdoors by providing funding for or reimbursing costs associated with"outdoor business activities." These activities include outdoor retail, dining and bar operations, on both public and private property, that allows businesses to serve more customers during surges in the pandemic or as part of ongoing economic recovery from the pandemic. Grant funding will be used to cover costs for items such as outdoor patio materials, furniture, fixtures, equipment and City-related fees. Applications will be reviewed and scored to determine whether the grant application meets grant guideline requirements and funding availability. Businesses are required to define a clear description of their business operations, project description, and documentation detailing how the grant funds will be used. Applications are being accepted March 6th—May 30th. More information can be found here: https://www.slc.gov/ed/outdoordininiz/ ANALYSIS & ISSUES: None PREVIOUS CITY COUNCIL ACTION: None ATTACHMENTS: Outdoor Dining Grant Program flyer Q � ` DEPARTMENT of OUTDOOR ECONOMIC DEVELOPMENT DINING GRANT Who Is Eligible to Apply? Businesses that: • Are physically located within Salt Lake City limits; • Have a current Salt Lake City Business License; • Operate out of a fixed business location; • Are defined as an in-person retail, restaurant, or bar; • Request reimbursement/funding for costs, including Temporary Business Permits. How Much Funding is Available? • Up to $5,000 is available to Salt Lake City businesses to either reimburse for upfront costs related to Outdoor Dining or to fund upcoming Outdoor Dining projects. • Up to $10,000 is available to Salt Lake City businesses for costs related to Open Streets. Eligible uses of grant funding (restrictions apply) • Outdoor dining/retail furniture, fixtures and equipment (tables, chairs, barrier/patio building materials). • Personal Protective Equipment (PPE). • City fees related to outdoor dining • Open Streets event costs. Reimbursement available for Outdoor Dining/Open Streets costs accrued as of April 1, 2021 LL [oil M Applications will be accepted March 6 - May 30. Ir LL For full details and eligibility criteria: M I 0000A 0 www.sic.goWed/outdoordining/ I ed@slcgov.com Ln ERIN MENDENHALL =� ^� , i; LORENA RIFFO JENSON MAYOR DIRECTOR 1 DEPARTMENT of ECONOMIC DEVELOPMENT BUSINESS ADVISORY BOARD (BAB) MEMO DATE: 3/3/2023 PREPARED BY: Peter Makowski, Project Manager, Business Development Division RE: Main Street Pedestrian Mall Conceptual Design Study REQUESTED ACTION: Feedback to Economic Development staff POLICY ITEM: None BUDGET IMPACTS: None EXECUTIVE SUMMARY: The City is seeking consultant services to develop a conceptual design study that will provide a vision, high level recommendations, and a path toward implementing the Main Street pedestrian mall. The consultant selected will be responsible for managing all aspects of the project outlined in this scope of work, including examining the current street conditions, creating planning and design recommendations (including emergency vehicle access, maintenance, utilities access, accessibility considerations, operations and maintenance needs, landscaping, and drainage, etc.), visualizing concept designs, and calculating a cost analysis for each future phase of the project. The study area, Historic Main Street, is 2,650 feet of roadway that runs through the heart of downtown Salt Lake City, spanning from South Temple to 400 South Street. With multiple restaurants, shops, bars, office buildings, and entertainment venues, Main Street draws visitors and residents as a regional centerpiece for arts, entertainment, and commerce. In addition, Main Street is a complete street, accommodating vehicles and bikes, two light rail lines with two stations, and heavy pedestrian traffic. Over the last three years, Salt Lake City and the Downtown Alliance hosted the Open Streets special event, closing the street to vehicular traffic, giving pedestrians the full use of the roadway, and granting businesses the use of the sidewalks for expansion of outdoor retail and dining. Following the success of the Open Streets events, the City is exploring the creation of a permanent pedestrian mall on Main Street. This study will incorporate the lessons learned from these events and help inform the public,policy makers, and the administration on design concepts, needs, and barriers to making the Main Street Pedestrian Mall a reality. ANALYSIS & ISSUES: None PREVIOUS CITY COUNCIL ACTION: None ATTACHMENTS: Main Street Pedestrian Mall Conceptual Design Study RFP Salt Lake City Corporation Request for Proposal, RFP No. SLCI23058 v y MAIN STREET PEDESTRIAN MALL =� CONCEPTUAL DESIGN STUDY COMMUNITY AND ECONOMIC DEVELOPMENT Contract No. 06-1-23-4775,Rev.February 16,2023/CT RFP INFORMATION& REQUIREMENTS I. OBJECTIVE Salt Lake City Corporation(the "City")is soliciting competitive sealed proposals from qualified consultants for the development of a conceptual design study that will provide a vision, high level recommendations, and a path toward implementing the Main Street pedestrian mall. II. BACKGROUND The City is seeking consultant services to develop a conceptual design study that will provide a vision, high level recommendations, and a path toward implementing the Main Street pedestrian mall. The consultant selected will be responsible for managing all aspects of the project outlined in this scope of work, including examining the current street conditions, creating planning and design recommendations (including emergency vehicle access, maintenance, utilities access, accessibility considerations, operations and maintenance needs, landscaping, and drainage, etc.), visualizing concept designs, and calculating a cost analysis for each future phase of the project. The study area, Historic Main Street, is 2,650 feet of roadway that runs through the heart of downtown Salt Lake City, spanning from South Temple to 400 South Street. With multiple restaurants, shops, bars, office buildings, and entertainment venues, Main Street draws visitors and residents as a regional centerpiece for arts, entertainment, and commerce. In addition, Main Street is a complete street, accommodating vehicles and bikes, two light rail lines with two stations, and heavy pedestrian traffic. Over the last three years, Salt Lake City and the Downtown Alliance hosted the Open Streets special event, closing the street to vehicular traffic, giving pedestrians the full use of the roadway, and granting businesses the use of the sidewalks for expansion of outdoor retail and dining. Following the success of the Open Streets events, the City is exploring the creation of a permanent pedestrian mall on Main Street. This study will incorporate the lessons learned from these events and help inform the public, policy makers, and the administration on design concepts, needs, and barriers to making the Main Street Pedestrian Mall a reality. A. Related Plans • Second Century Plan; 1967 https://www.dropbox.com/s/dy_gp80hkvazhny3/Second%20Ceq!Mr /%20Plan%20Text.p df?d1=0 • Downtown in Motion; 2008 http://www.slcdocs.com/transportation/DTP/pdf-ppt/DowntowInMotion-FINAL.pd • Plan Salt Lake; 2015 http://www.slcdocs.com/Plannin /g Projects/PlanSaItLake/final.pdf • Downtown Plan; 2016 http://www.slcdocs.com/Planning/MasterPlansMqps/Downtown.pdf B. Stakeholders • Downtown Businesses • Downtown Property Owners • Downtown Residents • Utah Department of Transportation • Utah Transit Authority • U.S. Government Services Administration • State of Utah • Salt Lake City Departments and Divisions • Salt Lake County • Salt Lake County Visitor and Conventions Bureau(Visit Salt Lake) • Utah Department of Alcoholic Beverage Services • City Creek Center • The Gateway • Delta Center • Downtown Alliance • Salt Lake Chamber • Diverse Chambers of Commerce • Community Councils, esp. Downtown Community Council C. Anticipated Timeline Mid February 2023 Advertise RFP Mid March 2023 Proposals Due March 2023 Consultant Selection April 2023 Contract Finalization October 2023 Final Deliverables January 2024 Council Adoption Page 2 of 29 D. What this Plan Seeks to Achieve The primary objective of this study is to develop phased plans to redesign Main Street as a pedestrian mall. This includes a high-level analysis of existing conditions, identifying gaps and barriers, providing recommendations for areas needing further study, and calculating cost estimates for future project phases including planning, analysis, design, and construction. While this study is high level in nature, recommendations and estimates need to provide enough details to inform the City and stakeholders of potential design options and any infrastructure, policy, and other concerns that need to be addressed. The plan should consider multimodal circulation within and around the study area at a conceptual level. Proposed infrastructure changes to support the pedestrian mall must be designed within the context of existing and planned development, provide accessibility for all people, allow required access for maintenance, business operations, and emergency services, and provide additional open space and greening opportunities. An important element of the plan and process is to engage with the public and project stakeholders,understand their needs and desires, and use that information to help drive the plan's vision and recommendations. This also means that the study must consider and promote equity, support for arts and culture, and promote tourism and economic development. III. INSURANCE REQUIREMENTS Offerors should review the required insurance coverage and notice of policy cancellation requirements that will be part of the resulting contract(s). Such insurance information is provided under Paragraph 5 of the Sample Agreement. Proposed pricing must include associated insurance costs. The selected Offeror will be required to provide insurance certificates meeting all requirements at the time of notification of conditional selection. For policies in Paragraph 5 that require you to list Salt Lake City Corporation as an additional insured,you will be required to have the policy endorsed to provide either 30- days "Notice of Cancellation to a Third Party" or 30-days "Notice of Material Change to a Third Party."A copy of the endorsement must be provided with the Certificate of Insurance. (Note: Either endorsement may be conditioned to allow 10-days notice if the reason for the cancellation is non-payment of premiums) IV. PROPOSAL SUBMISSION ELECTRONIC SUBMISSION REQUIRED. THERE IS NO OPTION TO SUBMIT A PAPER RESPONSE. Proposals may only be submitted electronically and only through the Utah Public Procurement Place (U3P)website as detailed below. Proposals will not be accepted unless the upload and submission of the proposal is fully completed on the U3P website by the date and time listed in U3P. The deadline for complete proposal submission, including all uploads is the date and time listed in U3P. PROPOSALS RECEIVED AFTER THIS TIME WILL NOT BE ACCEPTED BY THE U3P WEBSITE AND WILL NOT BE CONSIDERED. Page 3 of 29 Please do not include all pages of this RFP document with your response. Include only the response sections described below: PROPOSAL CONTENT • Sign and return the Proposal Response Cover Sheet (ATTACHMENT]). The form must be signed by a company representative authorized to bind the Offeror contractually. • Submit all required information as outlined in the Proposal Content& Evaluation Criteria section of ATTACHMENT 1. Please follow the instructions provided there. • If applicable to your proposal submit the following: 1. Any claims of confidentiality of proposal contents,which must include a concise written statement of reasons supporting the claims, and; 2. A redacted and a non-redacted version of the proposal response. See Attachment 2, Section VI for more Information. Upload your cover sheet and response document as described above, compiled primarily into a *SINGLE PDF file, to the Utah Public Procurement Place (U3P)website. See Paragraph V below for the U3P website and registration information. Proposal must be uploaded and the electronic submission completed by the time and date specified. (*Other uploaded documents such as an exceptions document, declarations of confidentiality, or other reference documents related to the primary response criteria are allowed but should be minimal) MORE INFORMATION FOR ELECTRONIC SUBMISSIONS: Responses through the U3P website require uploading of electronic attachments. The U3P site will accept a variety of document types such as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your response to be deemed as "non-responsive". After uploading your response file, Offerors MUST go to "Review and Submit" and click "SUBMIT RESPONSE" to complete the process. Please allow sufficient time to complete your initial registration, any online forms and upload documents. The solicitation will end at the closing time published. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your response will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time. NOTE: Proposals will be opened in a manner preventing disclosure of proposal respondents and the contents of the submissions. Proposals will then be sent to the City-appointed selection committee for evaluation. Even after an Offeror is selected for award, no information regarding the proposals will be made public until contract negotiations have been completed and a formal contract has been awarded. When the formal contract has been awarded, the name of the company awarded the contract will be listed on the U3P website. Page 4 of 29 V. REGISTER FOR NOTIFICATION OF BID OR RFP ADDENDA and ELECTRONIC SUBMISSION It is the Offeror's responsibility to register for notification to receive any changes, corrections, question/answer documents, and addendums issued for RFB (bid) or RFP (proposal) documents. Registration is also required for electronic submission. Offeror must complete a one-time registration by providing their company information through the Jaggaer(formerly SciQuest)Utah Supplier Portal. Click this link: =Supplier Login/Join SciQuest Supplier Network or go to https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOf Utah. Once registered the Offeror may go to this link: Utah Public Procurement Place (U3P) or https://bids.sciquest.com/gpps/Router/PublicEvent?CustomerOrg=StateOf Jtah, to search and select any Bid or RFP project listed, log-in, download the project documents, ask questions, confirm an intent to respond, and respond to solicitations published there. Failure to register and log-in with an intent to respond to a Bid or RFP constitutes an automatic waiver of Offeror's right to receive a direct notification of any changes, corrections or addenda for a Bid or RFP. VI. QUESTIONS AND CLARIFICATION If offerors have questions, need clarification of provisions, or think the City has omitted anything from this Request for Proposal (RFP) which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the offeror shall submit questions or input in writing as set forth below. No interpretation of the meaning of any provision in this RFP, nor correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFP shall be made to the Offeror orally. All questions requesting clarification or interpretation of any section or sections of this RFP must be submitted online through the Q &A Board for this solicitation on the U3P website prior to the date and time listed in U3P. Website links are shown in Section V above. Questions received after the date above may not be considered or receive a response. If questions prompt the need for changes to the RFP document(s), the City will issue a written addendum. Any Q &A information and/or written addendums issued by the City shall be available for interested Offerors to view or download through the U3P website within three (3) working days following the above referenced deadline. Offerors or their agents are instructed not to contact selection committee members, City official or employees, or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Offerors who violate this Paragraph. The City's designated contact person for additional information concerning the RFP, or for Request for Proposal procedures and regulations (i.e., submission deadline, forms required, etc.), or Americans with Disabilities (ADA) accommodations, is Catherine Turner in the Page 5 of 29 Purchasing and Contracts Management Division: telephone (801) 535-6309; TDD (801) 535- 6021; e-mail Catherine.Turner(? slcgov.com. Page 6 of 29 ATTACHMENT I Proposal Response Cover Sheet - RFP No. SLCI23058 PROPOSAL FOR MAIN STREET PEDESTRIAN MALL ; CONCEPTUAL DESIGN STUDY COMMUNITY AND ECONOMIC DEVELOPMENT TO: Salt Lake City Corporation Chief Procurement Officer Purchasing & Contracts Division The undersigned, having carefully read and considered the Request for Proposal to provide § for the £, does hereby offer to perform such services on behalf of the City in the manner described and subject to the terms and conditions set forth in the attached proposal. Services will be performed at the rates set forth in said proposal. By signing and submitting this proposal, Offeror acknowledges that it has viewed all materials published on the Jaggaer(formerly SciQuest) Utah Public Procurement Place (U3P)website for this solicitation, including any addenda to this RFP. OFFEROR Company Name: Doing business as: [ ] an individual [ ] a partnership [ ] a corporation [ ] a limited liability company (mark appropriate box), duly organized under the laws of the State of BY: (Signature of authorized representative) (Please Print or Type Name) PRINCIPAL OFFICE ADDRESS: Street Address City County State Zip Code Telephone ( ) FAX( ) Email Address ALL PROPOSALS MUST INCLUDE THIS COVER SHEET& THE PROPOSAL CONTENT& EVALUATION REQUIREMENTS LISTED ON THE NEXT(8) PAGES Page 7 of 29 PROPOSAL CONTENT & EVALUATION CRITERIA MAIN STREET PEDESTRIAN MALL CONCEPTUAL DESIGN STUDY Instructions: When preparing proposals, reply to each of the following proposal content and evaluation criteria in the order listed. Please restate each numbered point listed below followed by your response in full, narrative sentences and provide any requested materials. Note: a copy of the score sheet that will be used for this RFP evaluation is provided as an attachment (Attachment 4) on U3P. I. QUALIFICATIONS A. A statement of the firm's experience and qualifications to meet the requirements of the City as outlined herein. Include a general overview and history of your company, number of years in business, number of employees, corporate headquarters location, type of business, names of the firm's chief officers (include an organizational chart if possible), and where you do business. Offerors may include an annual report or statement of finances, if available,but it shall not substitute for the written narrative requested for this item. B. Identify proposed staff members who would be involved in providing the services requested herein and submit statements or resumes detailing their qualifications. Your proposal should include information on levels of training received by each staff member and detailed descriptions of their involvement with projects of similar or identical scopes. If applicable, identify any of the work that you intend to subcontract to others and identify the proposed subcontractors including names, specific assignments, and the qualifications of the subcontracting firm and its key personnel. C. Detail your firm's experience in providing the services requested herein for similar customers of similar size, with dates of performance and/or completion, customer name, contact person, and telephone number(s). By providing such references you agree that neither the City nor the clients referenced shall have any liability regarding the provision of such references or the City's use of such references in making selections under this request for proposal. D. In addition to the information and qualifications specified above, identify any special knowledge or skills provided by your firm that may be related or helpful to the services requested herein. II. PROPOSED APPROACH TO PROJECT A. A statement of your understanding of the project and a general description of your proposed approach to the project's scope of services. Page 8 of 29 B. A detailed work plan outlining each required task necessary for completion of the project described in the project scope of services. C. A tentative schedule for completing the work. D. Identify the major risks associated with this project. For each risk, identify those activities which can be undertaken to reduce, mitigate or eliminate the risk. Identify the associated responsibilities. Ensure that these activities are reflected in your project and management plans. E. In addition to the specific service proposals specified above, identify and/or recommend any additional or innovative services and products provided by your firm that may be related to or helpful to the project. If there is a better way for the City to package or define the services that it has requested herein in order to obtain better pricing and/or service by making it easier for the selected Consultant,please explain what modifications would be necessary to achieve such better pricing and/or service. III. PROPOSED FEES Offeror shall itemize the budget of$225,000.00 for this project by task and schedule. The breakdown must include all costs associated with the performance of the services specified, including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, demurrage, and related costs. Charges not listed in the RFP response will not be allowed. All prices and fees must be in U.S. dollars. IV. OTHER REQUIRED INFORMATION & MATERIALS A. Exceptions (Not Scored). Any exceptions to the terms, conditions, or requirements of this RFP or the attached Sample Agreement must be identified and included as specified in Section V of Attachment 2, General Proposal Instructions &Information. Exceptions to the terms, conditions, or requirements of this RFP are discouraged,but City will consider limited proposed changes, if necessary. City reserves the right to move onto award and negotiations with the next highest scoring Offeror if terms and conditions are not agreed upon within a reasonable time. Include a response to this item stating whether Offeror has, or has not, included any exceptions. Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. B. City Ethics Requirement LNot Scored). Offeror shall include_the following two paragraphs in Offeror's proposal and then add Offeror's written acknowledgement that Offeror has read the paragraphs and agrees to comply with the terms. If Offeror does not agree to the paragraphs below, the proposal will be deemed non-responsive and disqualified from further consideration. REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES. The Offeror represents that it has not: (1) provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this Page 9 of 29 contract upon an agreement or understanding for a commission,percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code. It is the City's policy that City employees are prohibited from personally accepting gifts, incentives, or marketing or promotional items from suppliers and that suppliers shall not offer such items to City employees. Such offers from Offerors are inappropriate and may result in suspension or debarment of the supplier from the City's procurement processes. C. Arbitration and Litigation(Not Scored). Is your company currently involved in arbitration or litigation for any reason? If so,please elaborate. D. Reorganization and Bankruptcy (Not Scored). Has your company, or any of your proposed sub-contractors, ever filed for reorganization or bankruptcy? If so, please provide dates and resolution. E. Policy Criteria. Some consideration will be incorporated into the scoring of proposals for the following criteria as further described in Attachment 4 - Score Sheet. Please respond to the following: I. Interest in sustainabili . , recycling, and other environmental matters. The City has an interest in doing business with suppliers that have implemented formal sustainability plans and have operations with minimal adverse impact on the environment. Please state whether your firm has a formal sustainability plan, program or policy and, if so,please attach a copy to your proposal. Any sustainability plan,program or policy should address recycling, re-use of materials, and reduction of waste. Please describe any environmentally-friendly measures such as alternative fuel vehicles, recycling measures, and energy reduction measures used by your firm in its operations. 2. Business Certification. Please indicate all that apply. a. None b. (MBE) Minority Business Enterprise c. (WBE)Women Owned Business Enterprise d. (SBE) Small Business Enterprises e. (SDVBE) Service Disabled Veteran Owned Enterprises f. (LBE) Local Business Enterprises 3. Has your company conducted an apprenticeship during the twelve (12) months prior to submitting this offer that is consistent with the requirements of Utah Code Title 35A, Chapter 6 and the requirements of the U.S. Department of Labor Bureau of Apprenticeship and Training? Page 10 of 29 4. Is your company considered a Local Small Business? (Defined as Offerors that have a fixed office or distribution point within City boundaries,possess a City business license stating a City address, employ no more than thirty (30) full time employees (meaning employees working 40 hours per week, 50 weeks per year), and have annual gross revenues not in excess of one million dollars ($1,000,000.00).) ORAL INTERVIEWS MAY BE CONDUCTED WITH ONE OR MORE PROSPECTIVE CONSULTANTS. THE DECISION OF THE CITY'S SELECTION COMMITTEE SHALL BE FINAL AND CONCLUSIVE. PURSUANT TO REQUIREMENTS OF PARAGRAPH B ABOVE, PLEASE DO NOT SUBMIT ANY GIFTS OR PROMOTIONAL ITEMS WITH YOUR PROPOSAL. CITY EMPLOYEES ARE NOT ALLOWED TO ACCEPT SUCH ITEMS REGARDLESS OF THEIR VALUE. Page 11 of 29 A TTA CHMENT 2 General Proposal Instructions & Information i H An electronic version of this document including all attachments and exhibits is available for download from the daggaer (formerly SciQuest) Utah Public Procurement Place (U3P) website at: https:llbids.scLquest.com/a ppsIRouterIPublicEvent?CustomerOfg=StateQfUtah I. AWARD BY WRITTEN AGREEMENT The selected Offeror shall be required to enter into a written agreement in substantially the form of the attached SAMPLE AGREEMENT (ATTACHMENT 3) which shall be the basic form used to develop the final agreement. • Signature on the Proposal Cover Sheet acknowledges that the Offeror is willing to enter into the agreement if awarded the contract. Offerors are advised to read thoroughly the Sample Agreement as the selected Offeror will be required to comply with its requirements. • If you have questions or concerns about any provision,please contact the City as instructed in Section VI (Questions and Clarification) of the RFP INFORMATION & REQUIREMENTS. II. PREPARATION OF PROPOSALS A. Failure to Read. Failure to read the Request for Proposals and these instructions will be at the Offeror's own risk. B. Cost Of Developing Proposals. All costs related to the preparation of the proposals and any related activities are the sole responsibility of the Offeror. The City assumes no liability for any costs incurred by Offerors throughout the entire selection process. C. Page Limits. Proposals are limited to twenty(20)pages. Page limits does not include cover sheet, cover letter(limited to one (1)page), section separators limited to twenty (20)words, maps, graphics, and resumes. No external webpages are allowed. III. SUBMISSION DEEMED AGREEMENT Submission of a bid, proposal or other offer or submission constitutes the Offeror's agreement to all of the terms, conditions and provisions of the bid or proposal package, or other solicitation documents. In addition, submission of a bid,proposal or other offer or submission by fax or E-mail constitutes a waiver of any claim to confidentiality, or any protest based on Page 12 of 29 such a claim. If you have questions or concerns about any provision,please contact the City as instructed in Section VI(Questions and Clarification) of the RFP INFORMATION & REQUIREMENTS. By the submission of any bid, proposal or other offer or submission, the bidder or Offeror represents that the matters stated therein are true and correct. IV. PROPOSAL INFORMATION A. Discussions With Offerors. The City reserves the right to enter into discussions with the offeror(s) determined to be reasonably susceptible of being selected for award, or to enter into exclusive discussions with the offeror whose proposal is deemed most advantageous, whichever is in the City's best interest, for the purpose of negotiation. In the event that exclusive negotiations are conducted and an agreement is not reached, the City reserves the right to enter into negotiations with the next highest ranked offeror without the need to repeat the formal solicitation process. B. Equal Opportunity. The City will make every effort to ensure that all offerors are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same basic information. C. Proposal Ownership. All proposals, including attachments, supplementary materials, addenda, etc., shall become the property of the City and will not be returned to the offeror. D. Rejection Of Proposals. • The City reserves the right to reject any or all proposals received. Furthermore, the City shall have the right to waive any informality or technical defect in proposals received when in the best interest of the City. • No proposal shall be accepted from, or contract awarded to, any person, firm or corporation that is in arrears to the City upon a debt or contract or that is in default, as surety or otherwise,upon any obligation to the City, or that may be deemed irresponsible or unreliable by the City Purchasing & Contracts Division. Offerors may be required to submit satisfactory evidence that they have the necessary financial resources to perform and complete the work outlined in this REP. E. Failure To Submit A Proposal. Failure to submit a proposal (or to advise the City Purchasing & Contracts Division that future Requests for Proposal are desired)may result in the removal of your firm from the prospective offerors list. V. EXCEPTIONS TO PROPOSAL & SAMPLE AGREEMENT If Offeror takes exception to any term, condition, or requirement set forth in this Request for Proposal or the Sample Agreement and any of its Exhibits and Attachments, said exceptions must be clearly identified and included in the response to this RFP. Exceptions or deviations to any of the terms, conditions, or requirements must not be added to the proposal pages but must be submitted in a separate document accompanying Offeror(s proposal Page 13 of 29 identified as "Exceptions." However, any exceptions submitted may render the submission as non-responsive to the requirements listed. The City shall be the sole determiner of the acceptability of any exception. Therefore, Offeror is encouraged to contact the City with any questions or concerns as instructed in Section VI(Questions and Clarification) of the RFP INFORMATION &REQUIREMENTS, rather than submitting exceptions as part of Offeror's proposal. Exceptions shall be considered in the evaluation and the award processes. The City shall be the sole determiner of the acceptability of any exception. VI. CONFIDENTIALITY All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the offeror that are submitted to the City, as part of the proposal or otherwise, shall become the property of the City when received by the City and may be considered public information under applicable law. The City is subject to the disclosure requirements of the Government Records Access and Management Act, Title 63G, Chapter 2, Utah Code Annotated("GRAMA"). The City generally considers proposals and all accompanying material to be public and subject to disclosure. Any material considered by the offeror to be proprietary must be accompanied by a written claim of business confidentiality containing a concise written statement of reasons supporting the claim. Blanket claims that the entire RFP is confidential will be denied and the proposal may be considered non-responsive. The City cannot guarantee that any information will be held confidential. If the offeror makes a claim of business confidentiality, the City, upon receipt of a request for disclosure,will determine whether the material should be classified as public or nonpublic, and will notify the offeror of such determination. The offeror is entitled under GRAMA to appeal an adverse determination. The City is not obligated to notify the offeror of a request to see the offeror's proposal, and will not consider a claim of confidentiality, unless the offeror's claim of confidentiality is made at the time of proposal submission in accordance with GRAMA. Any proposal response material considered by the offeror to be proprietary shall be accompanied by the following: 1. A written claim of business confidentiality accompanied by a concise written statement of reasons supporting the claim of business confidentiality. (Please use the form provided with this RFP) 2. One redacted version of the proposal for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version". 3. One non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential Information Included Within". All three of the foregoing items must be submitted concurrently with the records (with the initial proposal submission and with any other records submitted by offeror during the evaluation process). Page 14 of 29 VII. GOVERNING CODE AND RULES The City's procurement processes, including this competitive solicitation, are governed by Salt Lake City Code 3.24 and Salt Lake City Administrative Rules for Procurement. Page 15 of 29 ATTACHMENT 3 SAMPLE AGREEMENT �' y un The Sample Agreement will be subject to review and modification by the City Attorney's Office. T CONTRACT NO. 06-1-23-4775 Rev. I/ct SAMPLE AGREEMENT MAIN STREET PEDESTRIAN MALL CONCEPTUAL DESIGN STUDY FOR THE SALT LAKE CITY COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT THIS AGREEMENT is between SALT LAKE CITY CORPORATION, a Utah municipal corporation("City"), and O, a_"Consultant"), and is dated as of the date the City Recorder attests the applicable City signature (which date shall be the recordation date). RECITALS 1. Consultant desires to provide certain main street pedestrian mall conceptual design for City's Community and Economic Development Department. 2. City desires to engage Consultant for such services. AGREEMENT In consideration of the promises and covenants hereinafter contained, the parties agree as follows: 1. Consultant shall provide certain main street pedestrian mall conceptual design for City's Community and Economic Development Department as described in Exhibit"A" for a term of one (1) year commencing as of the date of this Agreement. City shall have the right to extend this Agreement for an additional term of up to four(4)months by giving Consultant written notice at least ten(10) days before the expiration of the original term, provided, however, that City may terminate such additional term by giving Consultant at least five (5) days prior written notice of such termination. This is a non-exclusive contract and City reserves the right to acquire the services, at its discretion, from other sources during the term of this Agreement. All financial commitments by City shall be subject to the appropriation of funds approved by the City Council and the limitations on future budget commitments provided under applicable Utah law, including the Utah Constitution. Page 16 of 29 2. For services provided to City, Consultant shall be paid as specified under Exhibit`B" (Price Schedule). 3. For such consideration, Consultant shall furnish all materials, supervision, labor, and equipment to complete the requirements of this Agreement. 4. The following indemnification requirements apply to this Agreement: A. Consultant shall indemnify, save harmless, and defend City, its officers and employees, from and against all losses, claims, demands, actions, damages, costs, charges, and causes of action of every kind or character, including attorney's fees, arising out of Consultant's intentional, reckless, or negligent performance hereunder. Consultant's duty to defend City shall exist regardless of whether City or Consultant may ultimately be found to be liable for anyone's negligence or other conduct. If City's tender of defense,based upon this indemnity provision, is rejected by Consultant, and Consultant is later found by a court of competent jurisdiction to have been required to indemnify City, then in addition to any other remedies City may have, Consultant shall pay City's reasonable costs, expenses, and attorney's fees incurred in proving such indemnification, defending itself, or enforcing this provision. Nothing herein shall be construed to require Consultant to indemnify the indemnitee against the indemnitee's own negligence. The provisions of this section 4 shall survive the termination of this Agreement. B. City assumes no responsibility for any damage or loss that may occur to Consultant's property, except the obligation City assumes that it will not willfully or intentionally damage the property of Consultant. City has no responsibility for any equipment maintenance, or for Consultant's employees. Nothing in this Agreement shall be construed to create a partnership,joint venture, or employment relationship. 5. The following insurance requirements apply to this Agreement: A. GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES. (1) Any insurance coverage required herein that is written on a"claims made" form rather than on an"occurrence" form shall (i)provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii)be maintained for a period of at least three (3)years following the end of the term of this Agreement or contain a comparable "extended discovery" clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to City. (2) All policies of insurance shall be issued by insurance companies licensed to do business in the state of Utah and either: (a) Currently rated A- or better by A.M. Best Company; OR (b) Listed in the United States Treasury Department's current Listing of Approved Sureties (Department Circular 570), as amended. Page 17 of 29 (3) Consultant shall furnish certificates of insurance, acceptable to City, verifying the foregoing matters concurrent with the execution hereof and thereafter as required. (4) In the event any work is subcontracted, Consultant shall require its subcontractor, at no cost to City, to secure and maintain all minimum insurance coverages required of Consultant hereunder. (5) All required certificates and policies shall be endorsed as needed to provide that coverage thereunder shall not be canceled or modified without providing, in a manner approved by the City Attorney, 30 days' prior written notice to City or 10 days' prior written notice for cancellation due to non-payment of premiums. B. REQUIRED INSURANCE POLICIES. Consultant, at its own cost, shall secure and maintain during the term of this Agreement, including all renewal terms, the following minimum insurance coverage: (Note: Unless other limits, types of insurance, or terms are agreed to by the City Attorney's Office, the following are the insurance requirements that will be required for this Agreement.) (1) Workers' compensation and employer's liability insurance sufficient to cover all of Consultant's employees pursuant to Utah law,unless a waiver of coverage is allowed and acquired pursuant to Utah law. In the event any work is subcontracted, Consultant shall require its subcontractor(s) similarly to provide workers' compensation insurance for all of the latter's employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law. (2) Commercial general liability(CGL) insurance with a policy endorsement naming Salt Lake City Corporation as an additional insured on a primary and non-contributory basis in comparison to all other insurance including City's own policy or policies of insurance, in the minimum amount of$1,000,000 per occurrence with a $2,000,000 general aggregate and $2,000,000 products- completed operations aggregate. The policy shall include contractual liability insurance for the indemnity provided under this Agreement. These limits can be covered either under a CGL insurance policy alone, or a combination of a CGL insurance policy and an umbrella insurance policy and/or a CGL insurance policy and an excess insurance policy. The policy shall protect City, Consultant, and any subcontractor from claims for damages for bodily injury, including accidental death, and property damage that may arise from Consultant's operations under this Agreement, whether performed by Consultant itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent contractors,products and completed operations. (3) Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles used in connection with this Agreement in the minimum amount of a combined single limit of$1,000,000 per occurrence or$500,000 liability per person, $1,000,000 liability per occurrence, and $250,000 property damage. These limits can be reached either with a commercial automobile liability insurance policy alone, or with a combination of a commercial automobile liability insurance policy and an umbrella insurance policy and/or a commercial automobile liability insurance policy and an excess insurance policy. If the policy only covers certain vehicles or types of vehicles, such as scheduled autos or only hired and non-owned autos, Consultant Page 18 of 29 shall only use those vehicles that are covered by its policy in connection with any work performed under this Agreement. OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS (3) Consultant shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as Consultant agrees not to operate a vehicle in connection with services rendered under this Agreement, City shall not require Consultant to provide commercial automobile liability insurance. (4) Professional liability insurance in the minimum amount of$1,000,000 per occurrence with a $1,000,000 annual aggregate limit. 6. Consultant shall obey all federal, state, county, and municipal laws, ordinances, regulations, and rules applicable to its operations. Said laws include, but are not limited to, the Equal Employment Opportunity laws, the Fair Labor Standards Act, Occupational Safety& Health Administration(OSHA) laws, Family Medical Leave Act (FMLA), the Americans with Disabilities Act(ADA), and the Utah Immigration Accountability and Enforcement Act. Any violation of applicable law shall constitute a breach of this Agreement and Consultant shall hold City harmless from any and all liability arising out of, or in connection with, said violations including any attorney's fees and costs incurred by City as a result of such violation. 7. City may terminate this Agreement for any reason, and without any liability therefor, upon giving Consultant 30 days prior written notice. Such notice shall be sent to the last known address of Consultant. 8. City may,without prejudice to any right or remedy, and without the necessity of giving the 30 day notice provided in paragraph 7 above, terminate this Agreement for cause in the event Consultant fails to fulfill, in a timely or satisfactory manner, any of the terms and conditions set forth in this Agreement and fails to cure such failure within seven days after written notice from City of such failure. 9. If this Agreement is terminated as provided herein, City shall pay Consultant on the basis of actual services satisfactorily performed as calculated by City. 10. Consultant, for itself, its successors and assigns, as part of the consideration provided under this agreement, covenants that no person shall be excluded from participation in, denied the benefits of, or be otherwise subject to unlawful discrimination in the furnishing of services hereunder on the grounds of race, color, national origin, age, sex, religion, disability, sexual orientation or gender identity, unless the characteristic in question is a bona fide occupational qualification. 11. REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES. Consultant represents that it has not: (1)provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity; (2)retained any person to solicit or secure this contract upon an agreement or understanding for a commission,percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3)knowingly breached any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or(4) knowingly influenced, Page 19 of 29 and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code. 12. GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT. City is subject to the requirements of the Government Records Access and Management Act, Chapter 2, Title 63G, Utah Code Annotated or its successor("GRAMA"). All materials submitted by Consultant pursuant to this Agreement are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure shall rest solely with Consultant. Any materials for which Consultant claims a privilege from disclosure shall be submitted marked as "Business Confidential" and accompanied by a concise statement of reasons supporting Consultant's claim of business confidentiality. City will make reasonable efforts to notify Consultant of any requests made for disclosure of documents submitted under a claim of business confidentiality. Consultant may, at Consultant's sole expense, take any appropriate actions to prevent disclosure of such material. Consultant specifically waives any claims against City related to disclosure of any materials required by GRAMA. 13. Consultant is not an employee of City for any purpose whatsoever. Consultant is an independent contractor at all times during the performance of the services specified herein. 14. All notices shall be directed to the following addresses: City: Salt Lake City Corporation Attn.: City Contracts Administrator, Purchasing P.O. Box 145455 Salt Lake City, UT 84114-5455 With a copy to: City: Salt Lake City Corporation Attn.: P.O. Box 14 Salt Lake City, UT 84114- Consultant: 0 Attention: 15. This Agreement may be assigned by either party but only with the prior written consent of the other party. 16. Consultant's obligations are solely to City and City's obligations are solely to Consultant. This Agreement shall confer no third parry rights whatsoever. 17. Consultant certifies that it is not presently nor has ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local. Consultant must notify City's Contracts Administrator within thirty (30) days if Consultant has been debarred, suspended, proposed for debarment, declared Page 20 of 29 ineligible, or involuntarily excluded from participation in any contract by any governmental entity during this Agreement. 18. This Agreement embodies the entire Agreement between the parties relating to the subject matter of this Agreement and shall not be altered except in writing signed by both an authorized representative of Consultant and by City's Mayor or the Mayor's designee. The terms of this Agreement shall supersede any additional or conflicting terms or provisions that may be set forth or printed on Consultant's work plans, cost estimate forms, receiving tickets, invoices, or any other related standard forms or documents of Consultant that may subsequently be used to implement, record, or invoice services hereunder from time to time, even if such standard forms or documents have been signed or initialed by a representative of City. The intent of the parties is that the terms of this Agreement shall prevail in any dispute between the terms of this Agreement and the terms printed on any such standard forms or documents, and such standard forms or documents shall not be considered written amendments of this Agreement. 19. This Agreement shall be enforced in and governed by the laws of the state of Utah. (Signature page follows) Page 21 of 29 The parties are signing this Agreement as of the date stated in the introductory clause. SALT LAKE CITY CORPORATION By Title ATTEST AND COUNTERSIGN: City Recorder APPROVED AS TO FORM Salt Lake City Attorney's Office Date Sign Print name: O By Title Page 22 of 29 CONTRACT NO. 06-1-23-4775 EXHIBIT "A" SCOPE OF WORK MAIN STREET PEDESTRIAN MALL CONCEPTUAL DESIGN STUDY I. GENERAL A. Consultant, if doing business under an assumed name, i.e. an individual, association, partnership, corporation, or otherwise, shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on how to get registered may be obtained by calling (801) 530-4849 or by accessing www.corporations.utah.gov. B. Consultant shall assume full responsibility for damage to City property caused by Consultant's employees or equipment as determined by designated City personnel. C. Consultant shall be solely responsible for the safety of Consultant's employees and others relative to Consultant's work, work procedures, material, equipment, transportation, signage, and related activities and equipment. D. Consultant shall possess and keep in force all licenses and permits required to perform services under this Agreement. E. No guarantee of the actual service requirement is implied or expressed by this Agreement. Service requirements shall be determined by actual need. II. RESPONSIBILITIES OF CONSULTANT A. Basic Services - Project Management Consultant will be responsible for managing all aspects of the study's formation,public engagement and feedback, data collection, and final deliverables. Tasks: l. Create a clear, concise work plan that identifies elements for which those within and outside the project team will be responsible 2. Host coordination meetings with multiple City and external stakeholders 3. Create meeting agendas, minutes, and materials 4. Host a community workshop to engage neighborhood stakeholders, such as the Downtown Community Council and the Downtown Alliance. 5. Track project scope, schedule, and budget in a brief monthly report that includes status by task(e.g., budget 50% spent, 65%work complete, 5 days behind schedule for Task 3) so that timely adjustments can be made as appropriate work completed, Page 23 of 29 work planned for the coming month, and key actions/decisions needed from the City to stay on track 6. Coordinate with related projects and initiatives (e.g., Gentrification Mitigation Plan, Connect SLC Transportation Master Plan, Future of Light Rail/TechLink/Long Range Transit Plan, Equity Plan, Electrified Transportation Joint Resolution, and proposed plans such as the Green Loop and the Urban Forest Action Plan). B. Conceptual Design Study The goal of this task is to develop an exciting vision for what the Main Street pedestrian mall can be. This vision provided by the Consultant should be crafted around clearly identified goals of the community. A high-level study and report of existing conditions will serve as the basis for future analysis and provide the context for achieving the public's hopes for project outcomes. 1. Existing Conditions and Gap Analysis Report Consultant shall provide a report that includes a review of previous studies, plans, current site conditions, and site constraints. The consultant will provide a high-level report outlining existing conditions. Tasks: a. Document current street conditions, including roadway and sidewalk conditions, pedestrian safety concerns,public utility conditions and access, operation and maintenance requirements. b. Address operation and maintenance needs for cleaning and snow removal, equipment upgrades, and utility access. c. Address public utilities requirements for water, sewer, and stormwater upgrades and improvements. d. Map key destinations in and around the study area. For the developments in process, where might residents buy food, dine, shop, obtain health care, work nearby, or connect to transit and recreational experiences e. Review existing plans and current efforts f. Identify gaps and barriers, opportunities to pair with planned future efforts, policy recommendations, as well as potential fatal flaws in the execution of existing plans. g. Compile up to three concise case studies of similar pedestrian mall projects in other comparable cities and lessons learned. h. Conduct a field tour focused on existing problems and goals, with a special focus on street and sidewalk improvements, intersections, UTA TRAX infrastructure, ingress and egress, ADA accessibility, emergency access, and Federal, State, and City-owned facility needs. i. Summarize key findings in a short, visual report 2. Conceptual Designs Page 24 of 29 Consultant shall provide conceptual design plans including maps, illustrations, renderings, and other visualizations. Design work should be detailed enough to provide high level cost estimates for each phase of implementation. Tasks: a. Conceptual designs for short-, medium-, and long-term implementation, b. Overview maps of the project area providing context for all land use, transportation, and other relevant infrastructure within and surrounding the project area, c. Illustrations, renderings, and other helpful visualizations to be shared with the public, and, d. A video that includes renderings to be used to promote the project vision with the public and decision makers. 3. Planning, Policy, and Design Recommendations Consultant shall provide a report documenting the recommendations for implementing each phase of the project, with an emphasis on identifying areas needing further study. This should include all infrastructure, land use, transportation and safety options outlined in the tasks below. Tasks: a. Recommend short-, medium-, and long-term improvements allowing a multi- year phased approach for the street to become a permanent pedestrian mall, b. Recommend street, curb & gutter, sidewalk improvements, c. Recommend obstacle, planters, and lighting additions or removals, d. Identify pedestrian safety infrastructure needs, specifically around intersections, mid-block crossings, and UTA TRAX infrastructure, e. Recommend public space, green space and common area improvements, f. Recommend street improvements needed for pedestrian mall, g. Recommend greenspace and urban forestry improvements, h. Identify arts and culture opportunities, i. Identify and provide policy recommendations for administering and permitting pedestrian mall programming and activities. This should include considerations for how the City will need to update current special event permitting practices and code to better accommodate the permanent nature of the pedestrian mall, j. Review existing and recommend best practices for how organizations outside the City(e.g., the Downtown Alliance) can help program the space. Include regulatory mechanisms for managing this relationship. k. Identify additional safety and enforcement resources needed to manage the space. 4. Ingress/Egress/ADA Report Under Utah law, the project may not impede or obstruct any ingress or egress for those with access to the study area. ADA requirements are also critical in providing Page 25 of 29 access and ensuring an equitable environment for the public. Consultant shall provide an analysis of these requirements that will include the following tasks: Tasks: a. Analyze resident and business egress and ingress options, b. Identify building,parking and delivery access, c. Explain emergency vehicle access requirements, d. Identify ADA needs and requirements, e. Recommended pedestrian safety infrastructure on the street, at intersections, midblock crossings, and along UTA TRAX infrastructure, and, f. Summarize key findings in a short, visual report. 5. Cost Analysis Consultant shall provide cost estimates for all proposed design options, including potential utility upgrades and operation and maintenance estimates. Tasks: 1. Provide cost estimates for all conceptual designs, including utility infrastructure, and other costs. C. Public Outreach and Stakeholder Engagement 1. Public Engagement Report The study area requires the engagement and coordination with multiple City and external stakeholders. Understanding the needs of stakeholders will be crucial to developing recommendations that align with City priorities, address resident, business, and property owner's needs, and promote the public's vision for the street. Consultant shall hold multiple meetings with each stakeholder and providing a summary report detailing their feedback. Tasks: a. Organize and conduct internal (City) and external (property owners,businesses, residents) stakeholder meetings to inform the study and provide community feedback b. Connect with the community throughout the project: informing, consulting, and reporting back on final decisions (frequency and quality of touchpoints should outweigh collateral and formal meetings with respect to resource allocation) c. Utilize existing stakeholder groups (City stakeholders, merchant/developer associations, such as The Downtown Alliance, Accessibility and Disability Commission, etc.) and spend time on reaching those who are not formally organized d. Focus on understanding community needs and goals rather than community- generated technical solutions/preferences Page 26 of 29 e. Prepare all materials, including the project website, in English and Spanish; use icons, videos, and other elements that transcend language, age and other barriers f. Summarize key findings in a short, visual report 2. Project Website Consultant shall develop a project website that will host all public facing project materials and function as the primary location for all project information. D. Deliverables 1. Executive Summary Consultant shall provide an executive summary of findings and recommendations will function as the public facing "study" and will include a map and illustrations of key design elements. It should minimize jargon and the impact of language barriers. More detailed documents produced during each task are to be included as appendices. 2. Reports Consultant shall provide reports and recommendations can be included as appendices and presented as a technical handbook that Salt Lake City staff and agency partners can use as a reference for implementing the study's recommendations. It should have a special focus on street design, ingress, egress, ADA access, pedestrian safety, and coordination with existing and future transportation projects. 3. Final Documents Consultant shall provide the following documents and presentation: a. Final Plan which should be hosted online; and include two (2)bound hard copies printed for public review and public hearings b. Summary Presentation(the consultant team should include staff availability to assist with the public adoption process). Ensure all public-facing work products have accessibility features, such as screen reader-friendly design, translation- friendly design, auditory/visual cues, high-contrast text and visualizations, etc. 4. Appendices: a. Existing Conditions and Gaps Report b. Planning and Conceptual Design Recommendations c. Ingress, Egress, and ADA Report d. Public Engagement Report e. Cost Analyses f. Project Website g. Project Map h. Project Video Page 27 of 29 i. Key Moves: Early Initiatives, Recommendations, and Next Steps (tied to related plans j. and initiatives, where appropriate) E. Additional related duties as assigned. The contract shall be amended upon written agreement between the City and Consultant. III. DISCLOSURE OF CITY RECORDS Because City shall own the documents generated by Consultant pursuant to this Agreement, Consultant shall not, without written approval by City, disclose publicly said records. Consultant understands that the information obtained in the performance of this Agreement is confidential and may be shared with employees of City or others only on a need to know basis. IV. COVID-19 SPECIAL REQUIREMENTS All workers assigned to work on this project must follow the same health and safety standards that City employees do. They must agree to the following: A worker shall not enter a City building or job site if he or she has, at any time during the previous 72 hours, experienced any of the symptoms or circumstances listed below, and will contact his/her supervisor immediately. (This does not include chronic conditions.) o Fever of 100 degrees or greater o New onset of cough o New onset of shortness of breath o New onset of sore throat o New onset of body aches o Diarrhea o New onset of headache o New onset of loss of taste or smell. A worker shall: Leave the premises immediately if the worker experiences any of the symptoms listed above during the workday; Maintain spacing and social distancing of at least six feet between him/her-self and others; Wear a face mask if he/she is in a common/public area where others are or will be present; Wash his/her hands after entering the building, and periodically throughout the workday; Will not use the breakroom(s)with the exception of the microwave usage; If a worker tests positive for COVID-19, he/she may not return to work unless he/she provides documentation from the Health Department or his/her physician indicating that he/she is able to return to work; If a worker tests positive for COVID-19, he/she must notify his/her supervisor, who shall notify the City project manager or others who may need the information for their own health and wellbeing. Page 28 of 29 CONTRACT NO. 06-1-23-4775 EXHIBIT `B" PRICE SCHEDULE MAIN STREET PEDESTRIAN MALL CONCEPTUAL DESIGN STUDY I. GENERAL A. Prices stated include all costs associated with the performance of the services specified, including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, demurrage, and related costs. No other charges shall be allowed. All prices and fees are stated in U.S. dollars. B. City is exempt from sales,use, and federal excise taxes on these products and services. Exemption certificates shall be furnished upon request. C. Prices stated shall be firm for the full term of this Agreement, including any renewal terms. II. PRICING The total combined price to be paid for all services provided by Consultant pursuant to this Agreement shall not exceed $225,000.00. III. INVOICING AND PAYMENT City shall pay Consultant for all products and services provided by Consultant pursuant to this Agreement. Consultant shall submit a written invoice, for services rendered and City shall pay the invoiced fee within thirty(30) days after receipt of the invoice by City. Consultant shall list the City contract number on all invoices, quotes, correspondence, and documentation relating to this contract. Salt Lake City prefers a paperless invoice and payment process. Include the contract number on all invoices and email invoices for this agreement to: @slcgov.com (eft payment setup forms may be requested using this email address: ap.payments@slc og v.com) If unable to email invoices, mail the paper invoice to: Salt Lake City Corporation £, Attn.. P.O. Box Salt Lake City, UT 84114- Page 29 of 29