5/8/2023 - Meeting Minutes MEETING MINUTES
SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE
HYBRID MEETING HELD, May 8, 2023
COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT
Steve Cornell, Committee Chair „ � Jim Cleland, SLC Facilities
Rob Pett, Committee Member an an Fyfe, SLC Engineering
Barbara Murphy, Committee Me ber`�`�� '�°``�"" `�0"""' ""�a""� Jo n Swain, SLC Facilities
Eonsrcbanro&Mgr�onnnittrr
John Kemp, Committee Vice Char Aid n Little, SLC Planning
paeve� `
Jennifer Hale, Committee Memb r = Jay en Oldroyd, SLC Attorneys Office
Anne Oliver, Committee Membe f "` w�
Kathy Davis, Committee Member � '; June 12, 2023
COMMITTEE MEMBER ABSENT
Catherine Tucker, Committee Member
Steven Cornell welcomed everyone to the conservancy and use committee meeting on May 8, 2023. He began
with a role call as follows: Barbara Murphy, Committee Member;Jenny Hale, Committee Member;John Kemp,
Committee Member; Kathy Davis, committee Member; Rob Pett, Committee Member; Steve Cornell, committee
Member; Aiden Lillie, Salt Lake City Planning;Jaysen Oldroyd, Salt Lake City Attorney's Office;Jim Cleland, Salt
Lake City Facilities; Sean Fyfe, Salt Lake City Engineering;Joan Swain, Salt Lake City Facilities; Anne Oliver,
Committee Member.
Agenda Item 1: Review and Approval of Last Month's Meeting Minutes
Steven said he'd give everyone a moment to review the minutes if needed or if someone would like to entertain
a motion to approve, he'd be happy to take the motion at this time.
John Kemp motioned to approve the minutes.
Kathy Davis Seconded the motion.
The committee unanimously voted to approve the minutes.
Agenda Item 2: Earthquake Remediation Update
Sean explained that in our last meeting, Engineering was advertising the bid package and expected to open for
bidding May 3-2023, but Engineering had a contractor request an extra week so bids will not open until May 101n
Jim asked if this an additional contractor or is it one of the two?
Sean said it's one of the two and explained that Engineering did provide an opportunity in that bid package for
other contractors to submit qualifications for consideration but did not receive any submittals.The two approved
contractors are Paulsen and Entelin and are expected to provide bids on Wednesday.
Steven asked if there were any other questions related to the contractor bids.
Rob wanted to know how long the procedure is for getting under contract once the bids are open.
Sean suggested that assuming it's within budget it doesn't take very long. A quick meeting is had with the low
bidder to verify that they're comfortable with their number and understand the scope of the project.Then
assuming they say yes, it's probably about 2-3 weeks to get through all the paperwork and issue a notice to
proceed. At that point the city can get an idea of the phasing and any adjustments that the contractor may need
to make. Overall, it's not a lengthy process but again that's assuming they come in under budget. If it's
overbudget then it could take a little longer, it all depends on the solution there. Sean suggested a targeted date
of June V, maybe a little optimistic but that's what Engineering is hoping for.
Agenda Item 3: Other Building Project Updates
Jim Cleland explained the only update on other projects he has is the additional piece of glass that goes behind
the obscured glass in the corridors is being installed right now. Once that is done being installed,the bulletproof
film on the inside of the corridor door windows will be installed.
Rob suggested that his understanding was the only modification to the door was the size of the wood for the
stop.
Jim acknowledged this is correct and noted they look good; you can't even see the difference between the ones
with and without the glass. Most of them are done on the first floor if anyone happens to be around and wants
to look at them.
Steve suggested this sounds great, we'll have to check them out next month.
Jim explained it should be about done by then, we're updating 120 doors.
Steven asked if Jim had anything else to update.
Jim said he had no other updates.
Rob commented that last month there was a brief discussion about the restroom behind the security desk.
Jim said there's been no change related to that.
Joan told everyone to watch for an email sent out by her that could not be added to the agenda.
Jim thanked everyone for attending the meeting.
Steven Cornell asked for a motion to adjourn.
Barbara Murphy motioned to adjourn.
Rob Pett seconded the motion.
The Committee unanimously voted to adjourn.