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6/12/2023 - Meeting Minutes MEETING MINUTES SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE HYBRID MEETING HELD,JUNE 12, 2023 COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT Steve Cornell, Committee Chair / Jim Cleland, SLC Facilities Rob Pett, Committee Member matt s'•'i,r�'"' zo"""' u""�a""1 can Fyfe, SLC Engineering Consrrbanry&rise Conumitee Catherine Tucker, Committee Mem er J an Swain, SLC Facilities John Kemp, Committee Vice Chair - ®��� Aden Lillie, SLC Planning Jennifer Hale, Committee Member l J ysen Oldroyd, SLC Attorneys Office Anne Oliver, Committee Member lbw (J4! 23 ,```` COMMITTEE MEMBER ABSENT Barbara Murphy, Committee Member Kathy Davis, Committee Member Steve Cornell welcomed everyone to the conservancy and use committee meeting this June 12, 2023. He began with a roll call as follows: Steve Cornell, Committee Chair; Rob Pett, Committee Member;Jenny Hale, Committee Member; Sean Fyfe, Salt Lake City Engineering;Jim Cleland, Salt Lake City Facilities; Catherine Tucker, Committee Member;Joan Swain, Salt Lake City Facilities; Anne Oliver, Committee Member;Jaysen Oldroyd, Salt Lake City Attorney's Office; John Kemp, Committee Member Agenda Item 1: Review and Approval of May 8 minutes Steve said the Meeting Date read April 10, 2023, and it should be corrected to May 8, 2023. Rob commented at the very bottom of the first page Paulson was spelled incorrectly, it should be Paulsen. Rob also wanted to clarify a comment from the second page "Agenda Item 3", noting that the modification related to glass on the doors was only to the size of the wood stop that went on the back of the window, not the nailing of it. He then asked if all the doors had been completed yet. Jim answered not yet. Steve asked if there were any other comments? Rob motioned to approve the minutes. Jenny seconded the motion. The committee unanimously voted to approve the minutes. Agenda Item 2: Earthquake Remediation Updates Sean explained that in last month's meeting Engineering had not yet opened bids were preparing to do so. Engineering have since opened bids and have two approved contractors, Paulsen and Entelin.The bids came in surprisingly low compared to our "Engineers' Estimate". Because of that Engineering took some extra time to verify the bids and ask additional questions. Jenny asked how much lower the bids were in terms of percentage. Sean explained the bids were more than fifty percent lower, coming in around $3.6 million and $2.6 million, and the city engineers' estimate, which isn't apples to apples, but going into it was $10.2 million. Paulsen was ultimately hired. 1 Engineering then spent some time verifying Paulsen's bid and asked the City's consultants to work on their end to try to explain why the estimates were so much higher. What that due diligence did reveal was that Paulsen had one anomaly in its bid that wasn't very significant, but it did require attention. Last week Engineering asked for some additional information,which Paulsen provided Engineering is comfortable with where we are at with Paulsen. Paulsen has submitted a phasing plan that is not ready to be shared yet, but it is being vetted with the team. Engineering wants to vet that internally before it is shared with the building occupants, but changes are expected once the phasing plan is shared with the occupants. Engineering issued a phasing plan for its best guess on how it thought it should be phased and wanted the contractors to bid on that phasing plan to have a fair comparison,fully expecting that after the apparent low there would be discussions.The overall duration is no longer than what Engineering had expected, but the sequences are a little different and it is about ready to share this with the occupants this week. Engineering is about to issue what's called a notice of intent to award, which is the first step in getting Paulsen under contract. It's close and Sean thinks it's safe to say the project will be starting in some form before the next Committee meeting. Paulsen will mobilize on the west side of the building and may have work underway before the next meeting, but probably won't have a lot of work underway because the first step they must do is some mockups of their own with the plaster and the paint.That takes some time, especially with the curing for the plaster but we may have a mockup to show at the next meeting which would be exciting. Steve asked if they provided subcontractor information. Sean confirmed subcontractor information was received. Steve asked if Sean minded sharing who is doing the sub work. Sean suggested he should wait on this because the contractor is not yet under contract and Sean doesn't think it's public information yet. But Sean suggested it was an approved subcontractor for the plaster. Agenda Item 3: Other Building Project Updates Rob said I walked through a magnetometer today. Steve asked if it is voluntary and suggested it doesn't really make that distinction. Jim said yes. Rob explained it doesn't really tell you at the door but there is a little gap so if you don't want to go through it you can walk around it. Catherine asked can we have a sign indicating it is voluntary for people that have embedded pacemakers? Rob commented we should, but it's all a test right now. Sean asked when it started. Rob explained that the security guy he asked said it's been there only about 8 hours, so it just started today. Jim said there will be a lot more security information that will come out after they pass the budget. Jim explained that the city just got a call from Rocky Mountain Power saying they are ready to start on the transformer project. They asked how the city is doing and if we are ready to start. Jim suggested he told them the city is close, it has the permits, and the drawings and specs are ready to go out for bid.The City has engaged a PM consultant on a state contract,they'll do most of the project management. Sean's group and our group will be standing by and acting as an owner's rep and nursing in through the processes. We are going to try to manage it in a similar way that Sean's group managed the Public Safety Building, I think they did an amazing job on such a complicated building. We didn't write it in 2 the contract because we weren't sure what was going to happen, but we've engaged with the architect group Archiplex to manage the project. Rob asked who's the contractor that will perform the work? Jim said we don't know yet, we're just getting these contracts in place so that we can put it out to bid. Sean said that project may be awarded by our next meeting. We'll have to see how that aligns with our repairs because there is the vault out front that will need to be redone. That's going to take some coordination along with the events that happen this summer. I would imagine they would work on most of the infrastructure on the library side in the tunnel. Jim said through the fall, winter, and spring months. Sean suggested then they'd do the vault later because we're relying on the existing transformer to remain in there for the building. Rob asked if the contract for the restaurant had been renewed. Jim said no it's vacant right now, it was vacant as of the 31"of April. They're kicking around a lot of ideas for what to do with it.Anywhere from startup kitchens to grandma's donut shop,we're not sure what'll happen to it right now. It'll be up to property management and the new property manager Chris Catalano to come to us with their ideas. Joan asked Sean if we'll know what the phasing plan soon so we can know what to tell people who plan events such as indoor weddings. Sean said yes,we'll coordinate with your events person soon. Steve asked if there were any other building updates. Jim said none that are active right now. Rob asked Jim and Sean about the idea of a different restroom set up. Sean said we're working with building services to see if it would work from a code standpoint as far as fixture count. We've gotten some preliminary information but we're not to the point where we've decided which route we'd go. If things do seem possible then we'd have one of Engineering's "on-call" contractors go in to do a more detailed study and we'd present those findings to you. Rob motioned to adjourn the meeting.Jenny Seconded the motion. The committee unanimously voted to adjourn. 3