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8/16/2023 - Meeting Materials Salt Lake Arts Council Foundation 4:11 PM Balance Sheet 08/09/2023 As of July 31, 2023 Accrual Basis Jul 31,23 ASSETS Current Assets Checking/Savings Cash Checking-MACU Refundable Deposits 300.00 Checking-MACU-Other 257,648.04 Total Checking-MACU 257,948.04 Checking-MACU/Grants 67,446.90 Savings-MACU 2,907.71 Savings-MACU/Grants 125.00 Total Cash 328,427.65 Gift Card 3.95 Investments Utah State Treasurer 502,091.80 Total Investments 502,091.80 MACU Express Debit 186.37 Total Checking/Savings 830,709.77 Accounts Receivable Accounts Receivable 168,154.91 Total Accounts Receivable 168,154.91 Other Current Assets Other Assets Prepaid Expenses-Other 5,670.00 Prepaid Postage 61.07 Total Other Assets 5,731.07 Sales Tax Receivable 4,105.36 Total Other Current Assets 9,836.43 Total Current Assets 1,008,701.11 Fixed Assets Fixed Assets Electronic Equipment 15,964.00 Event Equipment 18,981.00 Furniture and Equipment 6,019.00 Leasehold Improvements 348,318.00 Total Fixed Assets 389,282.00 Investment in Gnrl Fixed Assets -389,282.00 Total Fixed Assets 0.00 TOTAL ASSETS 1,008,701.11 LIABILITIES&EQUITY Liabilities Current Liabilities Pagel of 2 Jul 31,23 Accounts Payable Grants Payable Artist Career Empowerment 90,500.00 Artist in the Classroom 7,500.00 General Support 10,125.00 Project Support 58,875.00 Racial Equity and Inclusion 71,262.50 Total Grants Payable 238,262.50 Payables -7,395.37 Total Accounts Payable 230,867.13 Credit Cards MACU Credit Card 2,076.93 MACU Credit Card 0626 550.05 Total Credit Cards 2,626.98 Other Current Liabilities Accrued Liabilities Accrued Payroll Taxes Employee Witholding FICA 344.09 Employer FICA 344.09 Federal Tax Withholding 350.14 State Income Tax Withholding 157.06 Total Accrued Payroll Taxes 1,195.38 Total Accrued Liabilities 1,195.38 Deferred Revenue 262,618.00 Deposit Liabilities 750.00 Direct Deposit Liabilities 0.44 Total Other Current Liabilities 264,563.82 Total Current Liabilities 498,057.93 Total Liabilities 498,057.93 Equity Unrestricted Net Assets 531,612.49 Net Income -20,969.31 Total Equity 510,643.18 TOTAL LIABILITIES&EQUITY 1,008,701.11 Page 2 of 2 Salt Lake City Arts Council Board Meeting Minutes July 19, 2023 54 Finch Lane, Salt Lake City, Utah Zoom Online Present: Matthew Coles Kathy Davis Jeff Driggs Kate Jarman Gates Ebay Hamilton Thomas Kessinger Sarah Longoria Sonali Loomba Hannah Nielsen Torle Nenbee Cale Newhouse Katherine Potter Susan Rickman Richard Taylor Marti Woolford Staff: Felicia Baca, SLAC Director Dawn Borchardt, SLAC Staff Susan Campbell, SLAC Staff Lindsey Day, SLAC Staff Taylor Knuth, SLAC Staff Sylvia Richards, Salt Lake City Staff Guest: Victoria Bourns, Director of the Utah Division of Arts and Museums, Board Member for Salt Lake County Zoo, Arts & Parks I. Call to Order and Welcome A. Ms. Susan Rickman, Chair of the Board, called the meeting to order at 5:39pm. She welcomed guest Ms. Victoria Bourns, who is the Director of the Utah Division of Arts and Museums and sits on the board of Salt Lake County Zoo, Arts and Parks. Their board members visit the organizations they give funding to, and the Salt Lake Arts Council receives funding. She thanked Ms. Bourns for being here. B. Ms. Rickman also let the board know that one member, Ms. Sonali Loomba, was resigning from the board. She thanked her for her service and said she was happy to have had her on the board for as long as she could. Ms. Felicia Baca said, "We're proud that your career is really blowing up in the community." II. Arts Event Discussion A. Ms. Baca went to an exhibition opening at Modern West Fine Arts, and saw the work of artist Alexandra Fuller. B. Ms. Rickman attended the Twilight Concert Series and said that there were "good crowds, good weather, and good bands." C. Mr. Jeff Driggs went to the Utah Symphony's Disney Princess Concert with his 7 year-old granddaughter. D. Ms. Kathy Davis saw Kill Claudio at the Alliance Theater at Trolley Square and she saw Les Miserables at the Eccles Theater. E. Ms. Dawn Borchardt is planning to go see the movies Barbie and Oppenheimer. F. Ms. Baca saw the Wes Anderson film, Asteroid City, for which a Utah artist did the poster and set design. G. Ms. Kate Jarman Gates attended the Scottish Festival in Payson and enjoyed watching a friend perform Irish Step Dancing. Her studio is holding an arts and crafts supply swap at the Day-Riverside Library. H. Ms. Rickman commented that she really appreciated that Ms. Susan Campbell has been sending out emails to notify board members about grantees who have arts events happening. I. Mr. Thomas Kessinger attended the Element Eleven Arts and Music event. III. Approval of Board Meeting Minutes A. Ms. Jarman Gates made a motion to approve the June board meeting minutes. Ms. Marti Woolford seconded the motion. The minutes were approved unanimously. IV. Management A. Salt Lake Arts Council staff gave some updates and information about programs and administration within the organization. 1. Mr. Taylor Knuth gave a presentation on the organization's work plans. He spoke about their past and future work plans, discussing specific work goals and progress toward completion for each staff member. He said he was proud of all of the staff for their hard work. Ms. Baca reminded the board that work plans are not comprehensive of day-to-day work, but are specific goals that are tied to the goals of the strategic plan. Ms. Rickman said "I would like to commend you and all of the staff for making your strategic plan a living document . . . I'm very impressed that you guys are really working the plan." Ms. Baca explained that she and Mr. Knuth have a meeting every quarter to track what they have accomplished and it is such a fun meeting for them, commenting that "It's a really delightful exercise that we get to participate in to celebrate our team." Ms. Rickman asked how many years the strategic plan covered, and it was created for 2021-2026. 2. Mr. Knuth also shared some hiring updates. He said they had around 86 or 87 applicants for two full-time positions. They conducted 8 first-round interviews and 4 second-round interviews. The first hire is Mr. Andrew Shaw, filling the Special Projects position, and the other is Ms. Amy Childress, who will be their Public Art Coordinator. Mr. Shaw starts on Friday, and Ms. Childress starts on August 14th. 3. Ms. Baca shared the Bloomberg Grant Finalist Video, in which Salt Lake City was included. She said that this process has been a huge effort within the Arts Council and the Mayor's Office. They have been burning grant funding candles, in the hopes of receiving the grant. Ms. Baca said, "We hope great things come of this, so wish us luck!" 4. Ms. Baca mentioned stabilizing funding for the Cultural Core and The Blocks programs. The Downtown Alliance is the contract-holder for this, and are responsible for attracting people and audiences. They were able to use surplus funds to do a contract amendment for this program, so they will be receiving a check soon. 5. Ms. Dawn Borchardt, who is in charge of Performing Arts Programs, gave a recap of the Living Traditions Festival, Busker Fest, Twilight Concert Series, and Mondays in the Park. a) Living Traditions. She shared a fun and colorful video of festival highlights, and said that there were about the same number of attendees as last year. She talked about their school day, volunteers and staffing, their accessibility planning, etc. Ms. Torle Nenbee said, "I thought it was really awesome this year!" b) Busker Fest &Acoustic Stroll. These programs are contracted out to Primrose Productions. Ms. Borchardt talked about the number of artists served and the number of attendees of Busker Fest, and that they condensed the footprint of the festival. Mr. Hamilton mentioned that he really liked the new L-shaped set-up of the festival this year. She said about 80% of the artists are from Utah, and when asked how much they received in payment, board member Mr. Kessinger said, "I got paid $150." The Acoustic Music Stroll is a smaller series that happens on weekday evenings along the Jordan River Trail. May 18th saw about 1,000 people in attendance, where the other nights saw from 200-300. c) Mondays in the Park is a program that is currently in progress. Ms. Bourn's team at the Utah Division of Arts and Museums is helping to run this program. It's held in front of the Chase Home Museum in Liberty Park on Monday nights from 7-9pm. Ms. Borchardt encouraged everyone to attend, bring a picnic, chairs and a blanket. There are two performing groups per night. Performers are chosen through a survey that Living Traditions performers are given, and through the Utah Division of Arts and Museums folk arts team. The artists are invited, rather than applying, and they are paid. d) Twilight Concert Series is contracted out to S&S Presents. This year has seen an increase in attendance from years past. Although they increased ticket prices with a tiered structure, they have not received any public comment about the increase. It had been five years since they've had a price increase. Mr. Hamilton asked if they were already booking bands for next year and Ms. Borchardt said "Yes!" 6. Ms. Baca introduced Ms. Lindsey Day, the new part-time Office Facilitator for the Arts Council. "We're so excited that she's here." She was previously working in the Department for Economic Development. Ms. Day said, "I'm super excited to be here!" Everyone agreed that she "really leveled up the food this time," in reference to the board meeting snacks. 7. Ms. Baca shared that the organization has a new website, and said that their last one crashed. This website is being managed by Third Sun Productions, a company that does websites for many nonprofits in our community. They have prioritized accessibility for this site. It is easier for staff to engage with, and the community. Board members need to send in an image and bio for the new website. Ms. Baca said she would check in with Mr. Knuth about sending the board specific information for biographies, etc. V. Budget/Financial A. Mr. Cale Newhouse gave an update, showing the projected budget to actuals. He said the budgets will be posted on the new website and encouraged board members to look through all of those. He said that the next meeting will be his last, before he moves to New York. VI. Board Management A. Ms. Rickman announced that there would be an officer's election today. She said, "We have a stellar group of people who stepped up." She announced Ms. Torle Nenbee as Vice Chair, Mr. Thomas Kessinger as Secretary, and Ms. Kat Potter will fill the At Large position. They just received an application for Treasurer, as well, which they will bring forward at next month's meeting. Ms. Marti Woolford made a motion to approve the slate of Executive Officers. Mr. Jeff Driggs seconded the motion. The motion was approved unanimously. Ms. Baca thanked Ms. Sarah Longoria for her term as the Secretary. B. There is one vacancy on the board for someone who lives in District 4. Ms. Day will be working on a board matrix that keeps track of members' backgrounds, skill sets, etc. They are not in need of anyone with a particular background, but just someone from District 4. They could use help recruiting for that position, and they will be looking through older applications, as well. VII. Public Comment/Other Business A. Ms. Bourns was thanked for attending the meeting. She said she was fortunate to have the opportunity, and that board members could come to her with any questions about the Utah Division of Arts and Museums or the Zoo, Arts and Parks program. She recommended that board members visit the Folk Arts Museum, where there is currently an exhibit called Quiet Storm by Scott Gilmore. She said that each ZAP board member is assigned 3-4 grant applicants and takes a deep dive into their organizations, by visiting, seeing their events, attending board meetings, and just getting a sense for engagement. "Thank you!" she said. B. Ms. Nenbee moved to adjourn the meeting. Ms. Hannah Nielsen seconded that motion, and the meeting was adjourned at 7:02pm. FY24 City Arts Grants FY24 City Arts Grants Budget Overview to Date (NON-DEPARTMENTAL) Total FY24 Funds Available $382,500.00 CATEGORY TOTAL REQUESTED FINAL ALLOCATION General Support $537,500.00 $213,000.00 Project Support Round 1 $251,718.28 $73,150.00 Project Support Round 2 TBD Artist Career Empowerment-Tier 2 TBD Artist-in-the-Classroom $21,000.00 $21,000.00 TOTAL $810,218.28 $307,150.00 Difference $503,068.28 $75,350.00 1. $75,350.00 remains available for Project Support Round 2 and Artist Career Empowerment Grants (Tier 2) 2. $810,218 has been requested of our City Arts Grants Program funds provided in our Non-Departmental award by 64 applicants to date. In total, we have been unable to fund approximately$501,608 in request for our Non-Departmental Award. 3. Overall, no single applicant can receive 100% of their request, except for applicants of the Artist in the Classroom Grant Program (which is a full funding or zero funding structure). GRANT RECOMMENDATIONS FY24 General Operating 1 • • Committee Recommendation (approval needed) IZA iiiii; E Junction Dance Co 83.7 $6,000 The Mundi Project 83.33 $10,600 Queer Spectra Arts Festival 83.33 $4,400 Craft Lake City 82.59 $9,000 Gifted Music School 82.22 $7,200 Utah Museum of Contemporary Art 81.11 $10,300 Rise Up School of Dance 80.89 $4,000 Bad Dog Arts 80.37 $9,300 Utah Film Center 80.37 $9,300 Pioneer Theatre Company 80 $4,700 Mestizo Institute of Culture & Arts MICA 78.15 $3,300 Utah Cultural Alliance Foundation 77.78 $3,200 Gina Bachauer International Piano Foundation 77.04 $4,800 UtahPresents 77.04 $8,000 Artes de Mexico en Utah 77.04 $5,400 KRCL 90.9 75.93 $4,200 1 FY24 City Arts Grants Ririe-Woodbury Dance Company 75.56 $8,500 Utah Symphony I Utah Opera 75.56 $9,800 Ballet West 74.81 $7,100 Deseret Experimental Opera 74.81 $1,500 Salt rass Printmakers 74.81 $2,800 Spy Hop Productions Inc. 74.44 $8,100 Ashley Anderson Dances 74.07 $3,200 Pacific Island Knowledge 2 Action Resources PIK2AR 74.07 $3,700 Utah Arts Alliance 73.33 $4,800 Utah Museum of Fine Arts UMFA 72.96 $8,000 Salt Lake Film Society 72.22 $4,700 Salt Lake Acting Company 72 $8,800 Framework Arts 71.85 $2,300 Tanner Dance 71.48 $8,200 Salt Lake Choral Artists 71.48 $3,600 Plan-B Theatre Company 71.11 $8,000 Repertory Dance Theatre 71.11 $8,400 Center for Documentary Expression and Art 69.26 $7,800 Notes: • Received 41 eligible requests totaling $537,500, including Arts Learning Enhancement Fund Requests - we are recommending 34 awards totaling $213,000; • 7 organizations were new to this category. Three were recommended for funding based on scores. The remaining 4 will be directed to round 2 project support. • 33 applications requested Arts Learning Enhancement Funds (ALE) — we are recommending 18 awards for ALE totaling $49,200.00; • The remaining $163,800 will be distributed as general operating support; • Majority of applicants received funding similar to last year funding. The largest decrease for lower scoring applicants was 3 organizations receiving 10-13% less than FY23. Funding did not vary by greater than 20% of their previous years funding; • Applicants are scored on areas of Program Goals, Artistic Vibrancy, Value to the Community, Inclusive Practices, and Fiscal Responsibility. Project Support Committee Recommendation (approval needed) ARTIST/ORGANIZATION AVG SCORE AWARD Jewish Family Service 88.50 $1,400 Obert C. and Grace A. Tanner Humanities Center 86.00 $5,650 Ai Ya Ceramics 85.00 $5,450 Utopia Early Music 84.50 $1,450 Society for Preservation and Propagation of Eastern Arts 83.50 $2,600 Sundance Institute 83.50 $6,250 Kate Jarman-Gates 83.00 $900 2 FY24 City Arts Grants 4199' Saving the Great Salt Lake 83.00 $5,200 Salt Lake Ca oeira 83.00 $5,250 Bomba Marile 82.00 $2,200 STEMCAP 82.00 $2,400 Nihon Matsuri (Japan Festival 81.50 $5,300 The Grand Theatre 81.50 $4,600 Utah Council of the Blind 80.50 $1,650 Horacio Rodriguez 80.50 $3,950 Kristina Lenzi 80.00 $4,400 Sarah May 80.00 $2,200 FY24 Benjamin Anderson Project Support 79.50 $4,400 Westminster Dance 79.38 $1,400 Nita Nrit a Foundation 79.00 $1,500 Italian American Civic League 78.50 $3,000 Utah District, Metropolitan Opera Competition 78.00 $500 Leicester Productions Company 78.00 $1,500 NOTES: • Received 47 eligible requests totaling $251 ,718, including Arts Learning Enhancement Requests - we are recommending 23 awards totaling $73,150; • 15 applicants were brand new to the City Grants Program with 9 recommended for funding. • 16 applicants self-identified as a BIPOC artist or BIPOC led organization/collective and 9 are recommended for funding. • Eight organizations are recieving funding for arts learning enhancement equal to 20% of their project support award; • Eleven projects will take place in districts 1 or 2. • Applicants are scored on areas of Program Goals, Artistic Vibrancy, Value to the Community, Inclusive Practices, and Fiscal Responsibility. mum 11111111111116- • • • 11M11111- : - K41 11 11 - • • • • , - ARTIST/ORGANIZATION & ELEMENTARY SCHOOL AVG SCORE AWARD Plan-B Theatre Company at Guadalupe School 81.2 $3,000 Bad Dog Arts at Mountain View Elementary _ 78.4 $3,000 Salt Lake Capoeira at Rose Park Elementary 76.4 $3,000 Tanner Dance at Ensign Elementary PTA 76 $3,000 Tanner Dance at Uintah Elementary School 76 $3,000 The Mundi Project at Riley Elementary School 76 $3,000 Ashley Anderson at Escalante Elementary 73.6 $3,000 NOTES: 3 FY24 City Arts Grants • Received 7 eligible requests totaling $21,000; • Two new artists/organiztaions applied in this category; • This program is reaching one new school this year; • Five of the schoolsa are located in districts 1 or 2; • Applicants are scored on areas of Residency Description, Artistist Qualifications, Arts Instruction, and Team Approach. -d -q Organization /Artist score Category Peace Gardens International Academy 68.89 General Operating Mental Health F.i.T. 67.41 General Operating Shan o Music and Dance, DBA Samba Fo o 67.41 General Operating Samar an Arts Center DBA Kaladharaa 64.44 General Operating Artists of Utah 64.07 General Operating NOVA Chamber Music Series 60.37 General Operating utah chinese association 59.26 General Operating Shalandrea Houchen 77 Project Round 1 Ballet Opera de Guerra 76.5 Project Round 1 West View Media 76 Project Round 1 Zivny Photography 75.5 Project Round 1 Emerald Project 75.5 Project Round 1 Andrew Rease Shaw 75.5 Project Round 1 Utah Blues Society 75 Project Round 1 1520 Arts 74.5 Project Round 1 Cindy McAllister 74.5 Project Round 1 AnthonyBuck 74 Project Round 1 Salt Lake Symphonic Winds 73.5 Project Round 1 The Utah Fellowship of Local Kod6ly Specialists 73.5 Project Round 1 SB Dance 73 Project Round 1 Glendale Community Council 73 Project Round 1 Fern Dance Company 72.5 Project Round 1 Heart & Soul 72 Project Round 1 Stuart Pimsler Dance & Theater 70.5 Project Round 1 Discovery Gateway Children's museum 70 Project Round 1 Bora Vadiar 70 Project Round 1 Pygmalion Productions 68.5 Project Round 1 The League of Utah Writers 65 Project Round 1 Versatile Image Co. 64 Project Round 1 Shu Yamamoto 61.5 Project Round 1 Alternative Arts and Music Program Utah 60 Project (Round 1) 4 FY24 City Arts Grants CITY ARTS GRANTS GENERAL OPERATING SUPPORT Grants Committee Recommendations Total Applicants: 41 Applicants Recommended for Funding: 34 Total Amount Recommended: $213,000 Junction Dance Co General Operating $3,000 Arts Learning $3,000 TOTAL RECOMMENDED $6,000 Mission Statement Junction Dance Co connects lives through performance and outreach, cultivating an artistically enriched community. Junction provides a unique dance training experience, creative collaboration, and performance opportunities for youth, adults, and professional artists across Salt Lake City. It is known for its explosive fusion of street and contemporary dance styles, diverse training programs, productions, open community classes and events, and involvement in the Salt Lake City community. The Mundi Project General Operating $7,600 Arts Learning $3,000 TOTAL RECOMMENDED $10,600 Mission Statement Mundi Project actively breaks down socioeconomic and generational barriers by providing quality music experiences for all. Vision-As Mundi Project grows we envision using musical learning as a conduit to create meaningful societal change. Our desire is to increase access to classes, performances and instruments across the socioeconomic and generational spectrums. We seek to empower our participants to find their voices and gain confidence as they work with others learning music." Queer Spectra Arts Festival General Operating $4,400 Arts Learning $0 TOTAL RECOMMENDED $4,400 Mission Statement Queer Spectra Arts Festival is dedicated to showcasing arts from multiple LGBTQIA+ perspectives. As curators, we aim to present a diverse array of voices, backgrounds, experiences, cultures, mediums, and artistic disciplines in order to celebrate queer artistic expressions. Queer Spectra Arts Festival challenges and contributes to contemporary understanding of queer discourse while promoting nuanced conversations between artists and audiences about queer identity and art." 5 FY24 City Arts Grants Craft Lake City General Operating $7,000 Arts Learning $2,000 TOTAL RECOMMENDED $9,000 Mission Statement To educate, promote and inspire local artisans while elevating the creative culture of the Utah arts community through science, technology and art. Gifted Music School General Operating $3,200 Arts Learning $4,000 TOTAL RECOMMENDED $7,200 Mission Statement "Founder's Vision Statement: Unparalleled Music Education For All Mission Statement: Gifted Music School nurtures artistry, character, and skills vital to a healthy community through exceptional comprehensive music education. Core Values: Excellence. Accessibility. Collaboration. Discipline." Salt Lake Art Center dba Utah Museum of Contemporary Art General Operating $6,300 Arts Learning $4,000 TOTAL RECOMMENDED $10,300 Mission Statement UMOCA believes in the power of the art of our time. Through programming, advocacy, and collaboration, we work with artists and communities to build a better world. Rise Up School of Dance General Operating $1,000 Arts Learning $3,000 TOTAL RECOMMENDED $4,000 Mission Statement To: -Harness the power of dance, mentorship, and community Empower students through the development of physical, mental, emotional, and social skills -Remove socioeconomic barriers to dance by establishing studios in and around underserved areas and by providing financial aid in a dignified, accessible, and sustainable way -Eliminate the stereotype of the ""perfect dancer body"" by promoting body positivity, offering health and wellness education, maintaining a diverse and inclusive environment" Bad Dog Arts General Operating $6,300 Arts Learning $3,000 TOTAL RECOMMENDED $9,300 6 FY24 City Arts Grants Mission Statement "MISSION: Bad Dog Arts inspires kids, teens, and adults from all cultures to experience the power and freedom to imagine, dare, and create new possibilities, individually and collaboratively, through the creative arts. VISION: Our youth programs use art as a means to mentor children and young adults through a process of personal development that strengthens problem-solving and critical-thinking skills, thus paving the way for success in school, relationships and future careers." Utah Film Center General Operating $7,300 Arts Learning $2,000 TOTAL RECOMMENDED $9,300 Mission Statement "Utah Film Center (UTFC) connects people, stories, and ideas through film exhibitions, media arts education, and artist support. The Film Center harnesses film to- -Connect people and strengthen communities; -Champion authentic and diverse representation; -Invest in the film ecosystem for students of all ages and Utah-based filmmakers alike; -Encourage thoughtful and civically-engaged audiences; and -Inspire the storytellers of tomorrow." Pioneer Theatre Company General Operating $3,500 Arts Learning $1,200 TOTAL RECOMMENDED $4,700 Mission Statement Pioneer Theatre Company offers a wide range of exceptional theatre exploring the breadth of the human experience — challenging the intellect, stirring emotions, igniting imaginations, and encouraging conversation. Mestizo Institute of Culture & Arts (MICA) General Operating $3,300 Arts Learning $0 TOTAL RECOMMENDED $3,300 Mission Statement "MICA is a grassroots cultural organization dedicated to arts, justice, belonging, and community power. We envision a society where people can find community and creative power through the arts; a society where every individual has full cultural citizenship — the right to belong; a society where we are all co-creators of new and just systems." Utah Arts and Cultural Coalition dba Utah Cultural Alliance Foundation General Operating $3,200 Arts Learning $0 TOTAL RECOMMENDED $3,200 7 FY24 City Arts Grants Mission Statement "Mission: We create, with our members, an environment that transforms lives and communities through creative experiences. Vision: Cultural engagement provides proven impact across all ages. Values: - Equity - Collaboration - Growth" Gina Bachauer International Piano Foundation General Operating $4,800 Arts Learning $0 TOTAL RECOMMENDED $4,800 Mission Statement The Gina Bachauer International Piano Foundation is committed to enriching the world through piano. It is our mission to foster new talents, enhance our community, and educate younger generations about the virtues of classical music. With integrity, teamwork, and a devotion to the arts, the Gina Bachauer International Piano Foundation aims to sustain the significance of piano for years to come. UtahPresents General Operating $6,000 Arts Learning $2,000 TOTAL RECOMMENDED $8,000 Mission Statement UtahPresents, a multi-disciplinary presenter at the University of Utah, brings diverse artistic and cultural experiences to campus and the region, exploring and enriching the human experience through the lens of creativity and the arts. As stewards of the iconic Kingsbury Hall, we provide a valuable gathering space for community events and campus partners. Through a breadth of collaborations, UtahPresents encourages curiosity, enhances cultural vibrancy, & creates connections beyond the stage. Artes de Mexico en Utah General Operating $5,400 Arts Learning $0 TOTAL RECOMMENDED $5,400 Mission Statement "Our mission is to build communities and a sense of belonging united by cultural connections through the appreciation and creation of art. Art in all its expressions is the pathway to reflect on our past and present to find commonalities among one another" KRCL 90.9 General Operating $4,200 Arts Learning $0 TOTAL RECOMMENDED $4,200 Mission Statement "KRCL's Mission: Connecting community through remarkable music and positive social change." 8 FY24 City Arts Grants Diversity Statement: We represent diverse cultural perspectives that encourage progressive dialogue and respect for the differences and similarities among us. " Ririe-Woodbury Dance Company General Operating $8,500 Arts Learning $0 TOTAL RECOMMENDED $8,500 Mission Statement Ririe-Woodbury Dance Company is committed to furthering contemporary dance as an accessible and valued art form through performance and dance education. The Company performs original innovative works and commissions choreographers of singular talent; provides dance education and outreach for all levels and outcomes; tours worldwide; trains artists as performers, educators, and choreographers; and develops dance audiences. Utah Symphony I Utah Opera General Operating $7,800 Arts Learning $2,000 TOTAL RECOMMENDED $9,800 Mission Statement "The mission of Utah Symphony I Utah Opera (USUO) is to "Connect our Communities through Great Live Music." Our vision is to be a leader in artistic excellence, community service, innovative thinking, sound governance, and financial stability. We aspire to be known as a top orchestra and opera company, a renowned summer festival, a destination for artists, an inspiration for audiences, and the cultural treasure of Utah. USUO's stated values are Excellence, Integrity, Trust, and Communication." Ballet West General Operating $3,100 Arts Learning $4,000 TOTAL RECOMMENDED $7,100 Mission Statement Ballet West's mission is to entertain and excite audiences in Utah and worldwide by presenting exquisite classical ballets, historical masterpieces, and new cutting-edge creations with the highest standards of artistic and professional excellence. Ballet West also builds future ballet artists and audiences by providing exceptional classical ballet training, and offers empowering education and outreach programs to inspire children and adults alike from all walks of life. Deseret Experimental Opera General Operating $1,500 Arts Learning $0 TOTAL RECOMMENDED $1,500 Mission Statement "MISSION: Deseret Experimental Opera's mission is to create and perform experimental operas, as interpreted by the artistic vision of a collective. VISION: Our vision is to create an infrastructure to facilitate an ever changing group of 9 FY24 City Arts Grants artists. The infrastructure will secure income streams, implement marketing strategies, reach out to various communities and bring awareness to the artistic mission." Saltgrass Printmakers General Operating $2,800 Arts Learning $0 TOTAL RECOMMENDED $2,800 Mission Statement The mission of Saltgrass Printmakers is to advance, promote, and support printmaking as a fine-art medium by providing educational programs open to the public, open community access to professional-grade printmaking facilities, and supporting collaborative opportunities for artists and for the public through a gallery program. Through these activities we hope to engage the community to increase the appreciation for and understanding of prints and printmaking. Spy Hop Productions Inc. General Operating $8,100 Arts Learning $0 TOTAL RECOMMENDED $8,100 Mission Statement Spy Hop's mission is to mentor young people in the media arts to help them find their voice, tell their stories, and be empowered to effect positive change in their lives, their communities, and the World. Vision Statement: At Spy Hop, we envision a world in which all young people possess the skills and mindsets necessary for success and that their voices are heard and valued as conduits of change in their communities. " Ashley Anderson Dances General Operating $3,200 Arts Learning $0 TOTAL RECOMMENDED $3,200 Mission Statement Ashley Anderson Dances has a two-fold mission: supporting the choreography of Ashley Anderson alongside IoveDANCEmore community projects. Anderson's choreography is shared through performances, lectures, teaching and artist residencies. IoveDANCEmore makes space for the development, presentation and documentation of choreography by local dance artists through free and low-cost performances, workshops, a mixed-media journal, a website, and fiscal sponsorship. Pacific Island Knowledge 2 Action Resources (PIK2AR) General Operating $3,700 Arts Learning $0 TOTAL RECOMMENDED $3,700 Mission Statement PEAU is a springboard for Pacific Islander artists and serves as a bridge to other art communities & organizations. PEAU is dedicated to helping artists achieve goals by providing opportunities for development, exhibition, and sustainability. PEAU's leadership is comprised entirely of Pasifika Artists committed to facilitating safe spaces 10 FY24 City Arts Grants for Pasifika artists to connect with peers and organizations that will aid them on their individual journeys to perfecting and showcasing their craft. Utah Arts Alliance General Operating $4,800 Arts Learning $0 TOTAL RECOMMENDED $4,800 Mission Statement The mission of Utah Arts Alliance is to foster the arts in all forms in order to create an aware, empowered, and connected community. Utah Museum of Fine Arts (UMFA) General Operating $5,000 Arts Learning $3,000 TOTAL RECOMMENDED $8,000 Mission Statement The mission of the Utah Museum of Fine Arts (UMFA) is to "inspire critical dialogue and illuminate the role of art in our lives." Additionally, the UMFA was charged by the Utah State Legislature with "the broad responsibility of collecting and exhibiting, for the education and enrichment of [Utah's] citizens, art and related objects." Salt Lake Film Society General Operating $4,700 Arts Learning $0 TOTAL RECOMMENDED $4,700 Mission Statement "The SLFS mission is to exhibit, create, and preserve the big screen cinema experience for everyone in our community. SLFS operates the largest independent, mission driven, non-profit, venue-based film organization serving residents in Utah every day of the year. SLFS fosters local film talent and strengthens film appreciation and participation. SLFS programs and venues ensure that the potent ideas and voices in film are accessible to everyone in our community." Salt Lake Acting Company General Operating $4,800 Arts Learning $4,000 TOTAL RECOMMENDED $8,800 Mission Statement Salt Lake Acting Company's mission is to engage and enrich the community through brave, contemporary theatre. Framework Arts General Operating $300 Arts Learning $2,000 TOTAL RECOMMENDED $2,300 Mission Statement "Mission Statement: Framework Arts is a project-based, curriculum-building 11 FY24 City Arts Grants organization that engages youth, educators, and the public throughout the community in creating and representing personal narratives. Vision Statement: Framework Arts envisions a community where everyone can access the creative resources needed to tell their stories and experience the stories of others through art making." Tanner Dance General Operating $5,200 Arts Learning $3,000 TOTAL RECOMMENDED $8,200 Mission Statement The mission of Tanner Dance is to create worthwhile human beings who contribute to their community. The program reaches over 38,000 children and adults throughout Utah each year through Children's Dance Theatre, the Virginia Tanner Creative Dance Program with studio and satellite classes, the Arts-in-Education Program, the Fine Arts Preschool, French Immersion Preschool, Junior High/High School dance companies, and the Dancers with Disabilities programs for children and adults. Salt Lake Choral Artists General Operating $3,600 Arts Learning $0 TOTAL RECOMMENDED $3,600 Mission Statement To contribute to a vibrant and healthy community by providing world-class choral music performances. To provide opportunities for performer and listener alike to experience the transcendence, humanity and hope inspired by music. To provide music education to people of all ages, backgrounds and skill levels. Plan-B Theatre Company General Operating $6,000 Arts Learning $2,000 TOTAL RECOMMENDED $8,000 Mission Statement MISSION: We develop and produce unique and socially conscious theatre created by Utah playwrights. VISION & VALUES We are anti-racist & anti-racism. We are anti-ableist & anti-ableism. We support LGBTQIA2S+ equality, bodily autonomy, and protections for the Indigenous, undocumented, & Dreamers. We acknowledge the Confederated Tribes of the Goshute Reservation & the Northwestern Band of Shoshone Nation as the original caretakers of the unceded land on which we create and share our work." Repertory Dance Theatre General Operating $6,400 12 FY24 City Arts Grants Arts Learning $2,000 TOTAL RECOMMENDED $8,400 Mission Statement Repertory Dance Theatre is dedicated to the creation, performance, perpetuation, and appreciation of modern dance. With one of the largest collections of modern dance masterworks in the world spanning 120 years of history, RDT leverages this rich heritage through its many programs serving local populations and communities through performances, events, and classes that share the art of storytelling through modern dance, illuminating mutual and singular histories, aspirations, and experiences. Center for Documentary Expression and Art General Operating $7,800 Arts Learning $0 TOTAL RECOMMENDED $7,800 Mission Statement Center for Documentary Expression and Art uses the tools of documentary work (photography, oral history, video, visual art, and writing) to help Utahns look inward to understand our state's past and present and to gaze outward to discover our connection to the nation and the world. CDEA projects examine and honor the cultural, spiritual, ethnic, and gender identities of our nation's diverse population in forums where we can acknowledge differences, establish common ground, and build community. Peace Gardens International Academy TOTAL RECOMMENDED $0 Mission Statement An educational and aesthetic organization with the mission of securing and curating the cultural heritage of and sharing the diversity of the International Peace Gardens through art, botany, and folklore. Mental Healthy F.i.T. TOTAL RECOMMENDED $0 Mission Statement "We just rewrote our mission statement to succinctly emphasize our organizational goals and vision: WHAT? Innovative arts and creativity programs for the advancement communities and mental health HOW? ""Createucation"" and ""Edutainment"" for a world without stigma through FILMS, IDEAS and TIPS WHY? To EXPERIENCE mental health and MAKE sense of pressing issues: Offering educational expressive events and workshops with lasting impact, focusing on themes of Mental Health, Recovery and Disability." Shango Music and Dance, DBA Samba Fogo TOTAL RECOMMENDED $0 Mission Statement Our mission is to enrich our community and inspire others through live performance and arts education. 13 FY24 City Arts Grants Additional: We utilize the power of music and dance to enrich local culture, inspire others, and build an inclusive, powerful, and liberated community. Specifically, Samba Fogo brings Brazilian cultural arts to life on stage and in the classroom. Return Dance Project brings dance into relationship with the natural world, with the aim of healing and restoration Samarpan Arts Center DBA Kaladharaa TOTAL RECOMMENDED $0 Mission Statement Kaladharaa Dance was established to preserve and promote Indian Classical Dance styles primarily one form called 'Kathak',from North India.Mission is to enable cultural awareness,making dance accessible,inclusive & relevant.The only Kathak company based in SLC.Through innovative performances,classes,strong arts-in-education base we strive to encourage the growth of the classical arts in the US.Engaging& rich performances, thereby increasing the appreciation& accessibility of these timeless arts Artists of Utah TOTAL RECOMMENDED $0 Mission Statement Artists of Utah unites Utah's art community by providing forums for inter-community dialogue and by educating the public about the arts in its various forms. We harness the interests and skills of members of the community, including artists, art professionals and art lovers, to create relationships that will foster long-term growth for and in-depth understanding of the arts. NOVA Chamber Music Series TOTAL RECOMMENDED $0 Mission Statement NOVA Chamber Music Series celebrates the vast chamber music repertoire and Utah's resident artists through concerts, commissions of new works, educational programs, and recordings. Utah Chinese Association TOTAL RECOMMENDED $0 Mission Statement Bring the Community together through Chinese Culture and Utah Chinese History education program. CITY ARTS GRANTS PROJECT SUPPORT ROUND 1 Grants Committee Recommendations Total Applicants: 47 Applicants Recommended for Funding: 23 Total Amount Recommended: $73,150 14 FY24 City Arts Grants Jewish Family Service Recommended Amount: $1,400 District 2 Project Summary: The Gleeful Choir is a chorus for people living with dementia and their care partners. For those living with dementia, singing often remains a strength; experienced as easy and intuitive Tanner Humanities Center Recommended Amount: $5,650 District 6 Project Summary: In the coming year Tanner Humanities Center will host three FREE public events with visiting literary artists: Carmen Maria Machado, Min Jin Lee, and Robin Wall Kimmerer. Ai Ya Ceramics Recommended Amount: $4,550 District 2 Arts Learning: $900 Project Summary: Support an Asian artist celebration event during the month of May 2024, in honor of Asian American and Pacific Islander (AAPI) Heritage Month. This project aims to promote the rich cultural heritage of Asian artists in Utah, provide arts learning opportunities for youth, and foster community engagement. Utopia Early Music Recommended Amount: $1,450 District 4 Project Summary: In Utopia Early Music's program, we will uncover ancient connections between very different musical styles and create new ones. We will place European Medieval songs side by side with North Indian classical ragas, with musicians from both traditions working together on new collaborations. Society for Preservation and Propagation of Eastern Arts Recommended Amount: $2,600 District 1, 3, 4, 7 Project Summary: The project includes 2programs: 1. Sounds of Silk exhibit of musical instruments and textiles from Silk Road cultures. 2. Noruz and Spring Celebration is a celebration of Persian New Year (Noruz). Sundance Institute Recommended Amount: $5,200 District 1, 2, 4, 6 Arts Learning: $1,050 Project Summary: Sundance Institute requests funding for our Local Lens programming in Salt Lake City, which provides access to independent cinema at no charge to residents. This grant will support 9 free screenings at the Sundance Film Festival and year-round to over 2,500 Salt Lake City residents Kate Jarman-Gates Recommended Amount: $750 District All Arts Learning: $150 15 FY24 City Arts Grants Project Summary: I am applying for funds to install and maintain "Little Free Art Shops" in eight public locations throughout Salt Lake City. Grant funds will be used to purchase and decorate small bookshelves from local classifieds (such as KSL) to serve as places for the community to deposit and collect free gently used arts and crafts supplies. 4199' Saving the Great Salt Lake Recommended Amount: $5,200 District 4 Project Summary: 4199': Saving the Great Salt Lake" is a purpose driven film about the environmental, health, historical, cultural, and economic issues impacted by the desiccation of the Great Salt Lake and the importance of preserving the lake as a critical part of the well- being the residents of the Wasatch Front. Salt Lake Capoeira Recommended Amount: $4,350 District 4 Arts Learning: $900 Project Summary: Afro-Brazilian arts workshops and public performances; these art forms include capoeira, Afro-Brazilian dance, percussion, and traditional Afro-Brazilian music. The project's programming will include: 7 Afro-Brazilian arts workshops, 1 Afro-Brazilian dance workshop,1 panel discussion with the guest artists, 1 youth workshop with a guest artist at a local school, Afro-Brazilian arts performance. Bomba Marile Recommended Amount: $2,200 District 2 Project Summary: We hope to bring two elder Afro-Puerto Rican bombs practitioners from Puerto Rico to honor elder wisdom in taking care of our musical traditions. We are particularly doing this event on the week of the Day of the Dead celebrations as a way to connect and respect our ancestors and their contributions to our cultural practices. STEMCAP Recommended Amount: $2,400 District 4 Project Summary: From September 2023 to December 2023, the University of Utah's Prison Education Project (UPEP) will enlist artist Mollie Hosmer-Dillard to host a twelve-week series of painting workshops at the Utah State Correctional Facility. Nihon Matsuri Recommended Amount: $4,400 District 4 Arts Learning: $900 Project Summary: Our Nihon Matsuri festival is a blend of sustaining traditional Japanese traditions while also bringing in modern artists and elements that are popular in Japan and/or in the Japanese American community -- for 2024, the planning committee plans to explore bringing in a J-pop artist as our headliner with J-pop growing in popularity in Japan. 16 FY24 City Arts Grants The Grand Theatre Recommended Amount: $3,850 District 5 Arts Learning: $750 Project Summary: The Grand Youth After School Theatre program provides creative, inclusive, and collaborative arts education to 4th — 12th grade students in participating Salt Lake County schools. Since 2017, this program has worked with over 25 partnering schools/organizations to have experienced instructors and Salt Lake Community College (SLCC) theatre students provide performing arts after-school education. Utah Council of the Blind Recommended Amount: $1,650 District 1 Project Summary: The Utah Council of the Blind started the Ceramics Classes for the blind and visually impaired in 1987 to provide an opportunity to express themselves artistically. The blind and visually impaired students are invited to pour, clean, and glaze ceramic projects of their choosing. Horacio Rodriguez Recommended Amount: $3,300 District 1 & 5 Arts Learning: $650 Project Summary: The Salt Lake City Mural Archive & Virtual Reality Experience (SLCM-VR) is an innovative venture aimed at documenting, preserving, and enhancing engagement with the vibrant murals in SLC. Our project has three components. The 1st involves capturing high-res images of murals and creating a user-friendly, interactive website. The 2nd component will introduce a ground-breaking feature: using 3D LiDAR technology to create a virtual reality (VR) experience of the murals. The 3rd component is artists' talks at the Sorensen Center and the Utah Museum of Contemporary Arts, given by local artists. Kristina Lenzi Recommended Amount: $4,400 District 4 Project Summary: City Academy Charter School will host the 11th Annual Performance Art Festival on Apri, 2024, featuring 12 artists, local and out-of-state, who will present world-class performance art in locations throughout City Academy. Sarah May Recommended Amount: $2,200 District 2, 4, & 7 Project Summary: Our project proposal includes an event held during the Hispanic Heritage Parade on September 8, 2023, an event and performances held during the Utah Arts Festival June 2024, and printed zines highlighting Plumas Colectiva and local BIPOC artists. Benjamin Anderson Recommended Amount: $4,400 District 2 Project Summary: 17 FY24 City Arts Grants This project will include the collaboration of local and internationally recognized artists. As a part of my curatorial project, Final Hot Desert, NYC-based sculptor Vladislav Markov will make 4 large-scale sculptures which will be framed by a backdrop installation designed and produced by acclaimed London-based set designer Tom Schneider and world-renowned Berlin-based designer Shayne Oliver. Westminster Dance Recommended Amount: $1,400 District 7 Project Summary: Westminster Dance's proposed project, Moving Together, culminates in a community workshop on Wednesday, March 6, 2024, at Westminster University. The project showcases the film, "Moving Together" by Austin-based filmmaker Maggie Bailey with a panel discussion and an interdisciplinary movement workshop with NYC-based dancer Jesse Zaritt and local composer Michael Wall, who are longtime collaborators. Nitya Nritya Foundation Recommended Amount: $1,500 District 4 Project Summary: The Veena is a lute-like South Indian stringed instrument with a history of over 2000 years. Members of the 10th and 11th generation of players who now live in Portland, OR will be visiting SLC to perform at the 7th Nitya Nritya Festival (Sept 9-10). Italian American Civic League Recommended Amount: $2,500 District 1 Arts Learning: $500 Project Summary: Festa Italiana SLC will be held on September 16-17 at The Gateway in downtown Salt Lake City. The 2-day event features non-stop entertainment from local and international musical guests playing Italian folk music, original songs, as well as timeless Italian and Italian-American classics. Utah District, Metropolitan Opera Competition Recommended Amount: $500 District 6 Project Summary: The Utah District, Metropolitan Opera Competition is a one-day opera singing competition held annually in Salt Lake City at Libby Gardner Concert Hall on the University of Utah campus. Leicester Productions Company Recommended Amount: $1,500 District 5 Project Summary: The Student Fellowship Program is our initiative aimed at providing a foundational opportunity for emerging student-level filmmakers and video journalists in the Salt Lake community. This program offers student filmmakers the ability to produce short documentaries that shed light on local stories. It holds significant value for both local artists and our community, fostering a mutually beneficial relationship. Shalandrea Houchen 18 FY24 City Arts Grants Recommended Amount: $0 District 3 Project Summary: I will be photographing, filming and creating with 5 black artists. Afia Chin, a black artist of Trinidadian and Chinese descent living in Utah. Hannah, a transracial adoptee that has so many stories she is discovering daily through creativity. By getting to know these black artists and creating with them I am offering a new outlook for others on what it means to be an artist today, to be a black artist and to be a dreamer. Ballet Opera de Guerra Recommended Amount: $0 District 1 Project Summary: I intend to hire one high school student to be our musician and/or vocalist for the performances at The Rose. I would prefer if the student is a senior or between 16 and 18. However, I am happy to consider a musician/vocalist with mature skills. The next step would be to offer a live performance of the full production at the home school of our student musician/vocalist following the March 17 and 18 shows. West View Media Recommended Amount: $0 District 1 & 2 Project Summary: West View Media is requesting $5,000 to support publication of the Fall 2023, Winter 2024, and Spring 2024 print issues of The West View as well as weekly digital content published in English, Spanish, Samoan, Tongan, French, and Vietnamese Funds awarded will be used to compensate contributors including writers, photographers, designers, and others who make the paper possible. Zivny Photography Recommended Amount: $0 District 5 Project Summary: The concept for the piece "On Route" is a 35-millimeter film photo project portraying Utah suburban life from the view of a mail carrier. 23 photos will be chosen out of thousands that were taken over a year-and-a-half long period delivering mail as a United States Postal Service Mail Carrier from January 2021 to October 2022 in neighborhoods including Murray, Taylorsville, Salt Lake, and South Salt Lake. Emerald Project Recommended Amount: $0 District 6 Project Summary: This event aims to support young Muslims as they share their diverse stories and passions through poetry and other art forms! This is the annual project hosted by the Emerald Project, a group of young Muslims in Utah who advocate for accurate representations of Islam. Andrew Shaw Recommended Amount: $0 District All Project Summary: Broadsheet is a periodical publication curated, edited, and designed by me, Andrew Rease Shaw. Each issue consists of a single sheet of newspaper-sized paper, digitally- 19 FY24 City Arts Grants printed and twice folded, featuring an individual artist who will determine the topic and contents of the page — illustration, photography, writing, etc. It is intended to sit in the space between artwork, exhibition space, and zine-making. Utah Blues Society Recommended Amount: $0 District 4 Project Summary: The Utah Blues Festival is a 2-day concert that draws around 3,500 attendees. It draws blues aficionados from distant cities and states, making it a significant tourism magnet. The festival is a family-friendly event with attendees of all ages. 1520 Arts Recommended Amount: $0 District 4 Project Summary: They Reminisce provides an opportunity for our community to educate the audience about Hip Hop culture. Many of the people who attend shows at the Rose Wagner have not attended and do no plan to attend a dance battle or other Hip Hop event. They Reminisce allows us to remove barriers to access, educate and entertain this group of people while helping to dispel myths and misconceptions about Hip Hop. Cindy McAllister Recommended Amount: $0 District 4 Project Summary: The play is a timeless story of Deaf experiences in a Hearing culture including scenes of lack-of-inclusion and interactions with family members, theater/music community, corporations, with the pinnacle of the story is the struggles and sacrifices of a romantic relationship between a Deaf person and a Hearing person. The play will cast local Deaf and Hearing actors to portray marginalized experiences which is a real-life everyday example for the Deaf artists. Anthony Buck Recommended Amount: $0 District 2, 4 Project Summary: In collaboration with partnering organizations Salt Lake Choral Artists and Opera Contempo, we will present a full but un-staged reading of a new opera by Salt Lake City composer and librettist Dr. Anthony Buck. The opera is based on a 13-century French romance dealing with questions of gender, sexuality, societal expectations, and identity. The story of the opera is compelling and timely, despite its antique origins! Salt Lake Symphonic Winds Recommended Amount: $0 District 7 Project Summary: The project will support costs for the preparation and performance of a November 28, 2023 concert by the Salt Lake Symphonic Winds (SLSW). The concert will be at the Vieve Gore Concert Hall on the campus of Westminster College. Utah Fellowship of Local Kodaly Specialists Recommended Amount: $0 District 7 20 FY24 City Arts Grants Project Summary: On April 20, 2024, from 9:00 AM to 3:00 PM (with a 60 minute lunch hour), the Utah Fellowship of Local Kodaly Specialists will host Dr. Rebecca Penerosa on the campus of Westminster College for a workshop featuring the music, games, and dances of Tonga and Samoa. SB Dance Recommended Amount: $0 District 1-7 Project Summary: Curbside Theater is a mobile outdoor production of concert dance and live music. It consists of an elevated micro-stage mounted on a small 12 ft trailer. Requiring no infrastructure, the project includes all the technical elements of a theater: the stage satisfies concert-level physicality; lighting shapes the space and gives visual direction; and audio supports clear musical performance. Glendale Neighborhood Council Recommended Amount: $0 District 2 Project Summary: Glendale Neighborhood Council has successfully carried out two Art @ the Confluence events at Three Creeks Confluence Park (2022 & 2023) and we are seeking funding to carry out the third in 2024. This event was born out of the One Glendale Plan that showed neighbors are interested in more public art and community art events. We have now created Art @ the Confluence, two public murals and are working on several street murals and a wood art sign project this year. Fern Dance Company Recommended Amount: $0 District 4 Project Summary: November 2-4, 2023 at the Regent Street Black Box Theater. An evening-length production featuring a new work choreographed by Alicia Ross with 14 dancers . The work will be focused on representing the #MeToo Movement and surviving sexual violence. It will exemplify the healing effects of sharing one's story and expressing one's emotional experiences through dance. Heart & Soul Recommended Amount: $0 District 1, 2, 4, 5, 6, 7 Project Summary: This project will produce 240 plus performances - 20 each month in Salt Lake City. The Hope and Healing Series delivers the joy of live musical performance to isolated neighbors in institutions, including hospitals, retirement facilities, nursing homes, mental health facilities and veteran facilities. Stuart Pimsler Dance & Theater Recommended Amount: $0 District 2 Project Summary: Stuart Pimsler Dance & Theater (SPDT) proposes a new project, "Creative Collaborations / Bringing SLC Artists Together to Create & Advocate", led by Artistic Co- Director Suzanne Costello. The "Creative Collaborations" program will expand on that 21 FY24 City Arts Grants successful event to bring together SLC arts professionals from all disciplines in a two- day symposium to explore new collaborations for community-inclusive and socially- engaged projects. Discovery Gateway Children's Museum Recommended Amount: $0 District 2 Project Summary: DGCM hosts an annual World Connection Day that takes place at the museum. The purpose of the event is to bring the many cultures within Utah together to celebrate our rich diversity. This event gives guests the opportunity to see one-of-a-kind performances and interact with artists from different cultures in a unique setting. In the Art Studio, our art instructor will be leading the kids in activities that are tied to the theme of World Connection Day. Bora Vadiar Collective Recommended Amount: $0 District 3 Project Summary: Festivadiar is a Capoeira & Brazilian Arts Festival where guest teachers from other states in the US will come to Utah to share their knowledge of Capoeira, Samba de Roda, Maculele, Coco, Berimbau and more with students of the Bora Vadiar Collective, as well as the general public. It will include a free of charge show with live music, dance and capoeira for community members of all ages. Pygmalion Productions Recommended Amount: $0 District 4 Project Summary: Pygmalionk's project is a Season of Three Plays to be produced, fully mounted, in its season between October 1, 2023 and May 31, 2024 at The Rose. Fully mounted plays under consideration are: Anne by Holland Taylor; Mother of the Maid by Jane Anderson; Every Brilliant Thing by Duncan Macmillan; Agitators by Mat Smart-,Tiny Beautiful Things by Nia Vardalos. The League of Utah Writers Recommended Amount: $0 District 6 Project Summary: Funds would be used to help bring more awareness into the communities for access to scholarships that already exist for them to take advantage of, through direct and social media marketing. Funds would also be used to contract out assistance to our marketing efforts on a professional level, so our messaging efforts would have the greatest impact. Versatile Image Co. Recommended Amount: $0 District 4 Project Summary: They Belong To Us is a 501 c3 Utah-based initiative to bring the Arts & Economic opportunity to the people of Haiti led by a first-generation Haitian-American. This play will be a unique way to tell the story of Haiti, show the resilience of its people and they the journey to freedom continues. 22 FY24 City Arts Grants Shu Yamamoto Recommended Amount: $0 District 4 Project Summary: Salt Lake City Library Children's Gallery has committed to provide my solo exhibition space toward the end of this year to January 2024. It is labeled "Winter Exhibition". Exhibit will display the paintings representing from all four seasons. I seek for the fund for varnish on 255 paintings. Alternative Arts and Music Program Utah Recommended Amount: $0 District 4 Project Summary: We are planning a free to attend play with 4 showtimes. The audience will have the option to donate during the show to change the way the actors perform. Half of these donations will be used for free to attend acting and improv workshops for all ages. We are also planning to partner with SpyHop to offer free acting and writing workshops to students in their program. CITY ARTS GRANTS ARTIST IN THE CLASSROOM Grants Committee Recommendations Total Applicants: 7 Applicants Recommended for Funding: 7 Total Amount Recommended: $21,000 Plan-B Theatre Company/ Guadalupe School Recommended Amount: $3,000 District 1 Residency Summary: In 2019, Plan-B commissioned Utah's most produced playwright, Julie Jensen, to create a clear, concise, and accessible K-6 playwriting curriculum. The result is Playwriting With Young People (PWYP), a one-of-a-kind tool supported by lesson plans, videos, audio files, and worksheets in English and Spanish created by Plan-B's education department that strengthens students' writing skills and helps them create and perform their own work. Mountain View Elementary/Bad Dog Arts Recommended Amount: $3,000 District 2 Residency Summary: Mountain View's Kindergarten, 1 st and 2nd grade students will work with artist Victoria Lyons (visual arts) for 10 weeks each. They will explore and expand their own capabilities, perseverance and confidence through the process of art. Salt Lake Capoeira/ Rose Park Elementary Recommended Amount: $3,000 District 1 Residency Summary: Capoeira began when the Africans who were taken to Brazil and enslaved, trained to fight while disguising it as a dance. This "dance-like fight" incorporates movement, 23 FY24 City Arts Grants music, and culture. The residency will culminate with a 25-minute school-wide assembly where the students will showcase what they've learned by performing: -1 capoeira song -Basic capoeira movements -Spoken words sharing the history of the art Ensign Elementary PTA/ Tanner Dance Recommended Amount: $3,000 District 3 Residency Summary: During the current school year, 8 K-3 classroom teachers elected to participate in Tanner Dance residencies, an increase from 5 teachers in 2021-22 and now representing all K-3 students in the school. In each class, Tanner specialists instruct the dance and music core (e.g. locomotor movements, pathways, energy qualities, use of time and shape). Using springboard texts and discussion, these ideas are applied choreographically to other core academic concepts. Uintah Elementary School / Tanner Dance Recommended Amount: $3,000 District 6 Residency Summary: Uintah Elementary is hoping to work with Tanner Dance who will provide an integrated dance program taught weekly in 9 -10 week sessions in a three-semester format to our kindergarten, first, second and fourth grade classes. During their semester, each class will participate in 45- minute dance lessons located in the gym and accompanied by a pianist provided by Tanner Dance. The Mundi Project / Riley Elementary Recommended Amount: $3,000 District 2 Residency Summary: Mundi Project Presents: A World Music Adventure is a music engagement program that brings music experiences into Utah schools. The program features world instruments from 8 different countries and contextualizes them with performances, visuals, and cultural background. The workshops will give 2nd grade students hands-on experience with dozens of instruments while engaging in cultural activities that connect them with each location visited. Escalante Elementary/ Ashley Anderson Recommended Amount: $3,000 District 1 Residency Summary: Before teaching, Ashley will connect with the lower grade classroom teachers for curricular mapping across academic topics. She will assess the topics students are interested in as well as areas where they need more opportunities for full-bodied, rigorous instruction. For example, students may need support in a SEEd standard about interpreting fossils, but they may also be very interested in Utah' history and habitats. 24 FINANCIAL MANAGEMENT POLICIES AND PROCEDURES MANUAL Revised August 20231 Commented[BF1]:Each instance of the previous title of Operations&Budget Analyst was changed to Executive Director or Deputy Director in the course of INTRODUCTION restructuring duties.The Office Facilitator title was The Salt Lake Arts Council Foundation(DBA:Salt Lake City Arts Council)is a nonprofit founded changed to Office Facilitator II,to ensure it referred to Wendy's full time position and not the part time Office in 1973 and is exempt from taxation under Section 501(c)(3)of the Internal Revenue Code. Facilitator I.All other edits are highlighted in grey. The Arts Council's fiscal year aligns with Salt Lake City's fiscal year and runs July 1 through June 30. The Arts Council's management team is responsible for all financial activities and reporting requirements and provides financial information to the Board of Directors and various regulatory agencies. PURPOSE OF THIS MANUAL This document outlines the financial processes and procedures for the nonprofit Foundation and does not refer to Salt Lake City Corp.financial processes.Information on the processes and procedures for Salt Lake City Corp.can be found under Title 53 in Salt Lake City Code. This process was developed with the goal of providing appropriate separation of duties in alignment with the organization's line of authority,documentation of processes,and controls for managing cash and finances. The policies and procedures discussed herein address various accounting and financial policies.These policies are designed to enhance financial accountability and transparency, eliminate misunderstandings,increase efficiency,and protect the assets and viability of the Arts Council.It is the responsibility of the Board of Directors,Executive Committee,and Arts Council management team to ensure sound accounting practices and internal controls. While every effort is made to keep this manual up to date,all items referenced herein are subject to modification,amendment,or deletion.Arts Council staff shall review this manual at least annually upon conclusion of the annual financial audit—and,if necessary,in response to any extenuating circumstances—and make recommendations to the Board of Directors regarding amendments,deletions,and additions. All Arts Council staff and board will receive annual training on,and review of the processes and procedures included within this document. 1 SEGREGATION OF DUTIES It is the policy of the Arts Council to ensure an adequate segregation of responsibilities with regard to all aspects of the financial operations of the Arts Council to include but not limited to cash receipts,bank deposits,bank statement reconciliations,invoice approval,check preparation,check signing,contract development,and expense reimbursement approvals. Additionally,the Arts Council shall annually consult with an independent CPA firm to study internal controls and recommend improvements in segregation of duties. STAFF RESPONSIBILITIES OFFICE FACILITATOR II It is the role of the Office Facilitator II to manage all bookkeeping responsibilities,prepare budget reports,maintain supply inventories,order and distribute office supplies,receive and check purchase requests,and prepare bank deposits.The Office Facilitator II also performs duties of payroll preparer.Maintains accurate records of hours worked,secures timesheets, calculates overtime,comp time,callout,callback,shift differential and benefits accrued. Prepares related payroll reports and various personnel action forms. EXECUTIVE DIRECTOR The Executive Director oversees all financial processes and procedures.This includes preparing the annual budget,overseeing the quarterly budget report reviews,overseeing capital outlay and other expenditures and presents financial reports to the Board and to the City.Serves as authorizing official,on financial matters. DEPUTY DIRECTOR The Deputy Director oversees programming staff and provides oversight and management on programming activities,spending,and goals.The Deputy Director serves in a supportive role to the Office Facilitator II and Executive Director,ensuring compliance to all policies and procedures related to the Financial Management of the organization and attending to requests from program staff as necessary to achieve this aim.The Deputy Director will also co-create, oversee,and assist with management of the annual financial budget and related contracts for the Arts Council.Collects,disseminates,and interprets data related to the Arts Council programs and prepares the Foundation's metric and evaluation reports. BOARD TREASURER The Treasurer shall oversee the management of the financial activities for the Foundation including reviewing monthly financial reports,annual financial audit,and annual 990 tax forms. Serves as second signer on contracts and checks as needed. BOARD CHAIR The Board Chair will review financial reports during monthly meetings and serve as a back-up signer on contracts and checks as needed. 2 PROGRAM MANAGERS Program Managers are responsible for drafting and tracking program budgets in consultation with Deputy Director. Program Managers approve and track spending related to their programs. BOARD OF DIRECTORS • The Arts Council Board has the authority to raise funds from the private sector and to manage funds in furtherance of the objectives of the Arts Council. • The Arts Council Board shall review financial reports and budget updates at monthly board meetings. • The Board shall review and approve the Arts Council Foundation's annual budget in the June meeting and any amended budgets as necessary. • The Board shall review the Arts Council Foundation's annual audit which will be submitted to Salt Lake City Corporation by November 1 and annual Form 990 tax filings. EXECUTIVE COMMITTEE The Executive Committee shall work with staff to designate a firm of certified public accountants to conduct an annual audit of the Arts Council books. BANKING INFORMATION The Arts Council's nonprofit foundation manages all cash and credit cards through the following banks and financial institutes: MOUNTAIN AMERICA CREDIT UNION Primary account Savings/Checking/Grants Checking/Credit Card/Debit Card Job Titles of those who have access to account: Executive Director Deputy Director Board Treasurer PTIF ACCOUNT Savings This Public Treasure Investment Fund is a fully liquid investment vehicle.The Arts Council currently uses this account to invest fund balance cash. PAYPAL The PayPal account is used to accept donations through the Arts Council's website.A notification of deposit is received from PayPal and funds are transferred to the primary checking account. 3 BUDGET PROCESS ANNUAL CALENDAR October- December Leadership meets with Department staff to determine priorities and needs for budget request. January-February Initial budget meeting/planning with Executive Director and Deputy Director.Engage Executive Committee when necessary. January-March Budget meetings with Program Managers March Final Non-Departmental and Department budget requests due to City Finance via Department of Economic Development approximately this time each year March-April In the spring of each year the Mayor presents a Proposed Budget May Budget draft is sent to Board and Staff for review and feedback. May Board Meeting-Executive Director presents draft budget and makes revisions,answers questions,and takes feedback.Hold standing item for budget amendments in pervious year if needed. May-June Department of Economic Development usually presents budget requests in a presentation to City Council. June City Council adopts City budget June Arts Council board approves Foundation budget in June Board Meeting June/July Meet with Arts Council Program Managers to review approved budget The Arts Council budget is monitored through a monthly review of financial tracking(Division& Foundation funds)as well as through quarterly meetings with staff,or as needed.Throughout the year,forecast numbers may be updated to ensure revenue and spending is on-track. BUDGET AMENDMENTS Should significant proposed changes to budget projections occur during the fiscal year after the budget has been approved,changes can be made at any point in the fiscal year in consultation with the Executive Committee.The Arts Council management may present an amended budget for Board approval.Once an amended budget has been approved,all budget to actual reports will be produced using the updated budget figures.A standing agenda item in the annual May meeting will be routinely held for a budget amendment if needed. 4 It is to be determined by the Executive Director and Executive Committee if proposed budget changes constitute the need to present a full amended budget to the board.Budget amendments considerations should include an awareness of both the In-Kind SLC Division Expenses(Salaries&Wages,Benefits,etc.)as well as Salt Lake City Arts Council Foundation Funds. PRESENTATION AND SUBMISSION OF FINANCIAL REPORTS MONTHLY BALANCE SHEET&PROFIT AND LOSS REPORT It is the policy of the Arts Council to prepare and distribute monthly financial statements using the accrued method that shall include the Balance Sheet and Profit and Loss Statement.The statements shall be distributed electronically and reviewed by the Arts Council Board Treasurer. The review of the statements shall appear on monthly agendas of the Executive Committee and Board of Directors meetings for review and comment. ANNUAL AUDIT It is the policy of the Arts Council to ensure that its financials are reviewed,on an annual basis, by an independent certified public accounting firm,selected by the Arts Council Board's Executive Committee. • Arts Council management staff shall serve as the conduit between the Board and the CPA firm. • The audit specifications shall include a management letter to the Board of Directors regarding internal financial operations and controls and recommendations for improvement,where applicable. STATE FINANCIAL REPORTING Annually,the Arts Council must submit the following reports to the Utah State Auditor's website: • Upon approval of the fiscal year budget,a three-year budget comparison including actuals and projected budget figures o Budget amendments,as applicable • Annual financial audit report IRS FILINGS ANNUAL TAX FORM 990 Annually,the Arts Council must submit tax form 990 to the IRS reporting the previous fiscal year's financial activities.This form is currently prepared by the same CPA firm that prepares the Foundation's annual financial audit. 5 QUARTERLY TAX REPORTING The Office Facilitator II performs the duties of quarterly tax reporting.The Arts Council has Enhanced Payroll added on to QuickBooks software.When employees are paid,QuickBooks calculates taxes,records withholdings and other deductions,and tracks withholdings as payroll liabilities.QuickBooks provides notification when it's time to pay tax liabilities. QuickBooks files payroll tax forms with the IRS and state tax agency electronically.QuickBooks automatically fills in federal and state tax forms on a quarterly basis. The following forms are filed quarterly: • Quarterly Form 941/Sch.B-Employer's Quarterly Federal Tax Return • UI QTD Report-Report to complete Employer's Quarterly Unemployment Insurance Return 1099S AND W2S The Office Facilitator II files Employees'federal W-2s(and the summary Form W-3),1099's(and the summary Form 1096)by January 31 each year.These forms are created and filed electronically,in QuickBooks Payroll. Additionally,the following tax forms are filed annually: • Annual Form 940/Sch.A-Employer's Annual Federal Unemployment • TC941 E-4th Quarter/Annual Withholding Return BANKING PROCESSES INCOMING FUNDS 1. Open all mail and make copies of checks for Office Facilitator II- deposit And any staff person(while opening mail) 2. Put original checks in safe Office Facilitator II Back up:Deputy Director 6 3. Enter checks into QuickBooks Office Facilitator II 4. Generate deposit slip with initials from mail Office Facilitator II openers. 5. Bring deposit slip,checks,and any cash to bank Deputy Director and deposit into checking account(within three business days of receipt).Submit copy of deposit Back up:Executive Director slip to Office Facilitator. 6. Reconcile deposit slip with the amounts entered Office Facilitator II into QuickBooks. 7. Complete monthly bank and credit card statement Office Facilitator II reconciliations in QuickBooks. 8. Review and finalize reconciliation with bank and Deputy Director credit card statements. OUTGOING FUNDS/PURCHASING PROCESSES PURCHASE DECISION PROCESS For outgoing funds,purchaser must confirm the expense is within the approved budget. If an expense falls outside the approved budget,Program Managers must get approval from the Deputy Director and/or Executive Director prior to making purchase. PURCHASE AMOUNTS AND APPROVAL THRESHOLDS For any one-time purchases of$2,500 or less Program Managers may proceed with the order/purchase. For a purchase of$2,501-$4,999,Program Managers are required to get consent from the Deputy Director prior to making the purchase. For a purchase of$5,000 or greater,purchaser must get written bids from at least three vendors along with written justification for the selection of the vendor.Bids are not required if it is a sole source vendor or when timing is a critical issue.These circumstances must be documented and approved by the Executive Director. 7 PURCHASE ORDER PROCESS When making a purchase,determine if vendor will provide an invoice when goods have been delivered or services have been completed. If an invoice is received,no Purchase Order is needed.Review information,use invoice stamp to code expense account,program,and approve.The stamped invoice is given to the Office Facilitator II for processing. If vendor will not provide an invoice,complete the Purchase Order form and submit it to Office Facilitator II for processing. The Office Facilitator II submits all Purchase Request Forms/Invoices to Deputy Director and/or Executive Director on a weekly basis(or every other week depending on need)for review. Examples of when to use the purchase request process: • Office or program supplies(production items, paper goods,etc.) • Staff food for a meeting CONTRACT A Contract or Written Agreement should be used when the term of an agreement with a vendor is beyond a single purchase. Factors to consider when determining whether or not a contract is required include: -Length of time Does the purchase cover a period of time with the need to outline effective date,expiration of contract,and deliverable deadlines? -Complexity Are their specific details and obligations that should be outlined in a scope of work? -Risk What are the risks involved should a disagreement with the vendor or unfulfillment of obligations occur? -Licensure Is the vendor required to have professional liability coverage for their services? All contracts will be reviewed by Executive Director. Contracts of$2,500 of less can be signed by Program Managers. Contracts over$2,501 require the approval and signature of the Executive Director prior to any work or services being performed. Program Managers and Administrative Leadership are responsible for developing contracts which include the information below. • Clear language • Terms and conditions • Parties • Effective date and expiration of contract with deliverable deadlines • Specific details of obligations or scope of work 8 • Price and relationship of specific payments to specific duties performed • Insurance(if applicable) o General Liability coverage or a waiver will be required for most contracts.This is determined by Administrative Leadership. o Workers Compensation or waiver will be required for vendors who will have staff working on-site as part of the agreement. o Professional Liability Insurance is required for any services which are provided by licensed professionals(e.g.,CPA, legal consultation,etc.) An RFP process will be used for contracts of$75,000 or more. Review and selection of proposals will be completed by the Executive Director and at least one additional staff member. Once a candidate has been selected the agreement may be good for up to five years.A new RFP process for the same services/agreements must be completed at a minimum of every five years. It should be noted that while an RFP allows contracting with a vendor for a period of 5 years,funds may only be committed on an annual basis with year-to-year contracts contingent upon adoption of the annual budget. Contracts of$75,000 or more require the signature of the Board Chair prior to any services being performed. Examples of when to use the contracting process: • Consulting services • Financial services • Production services • Ongoing contractual relationships such as installation services or cleaning services EMPLOYMENT AGREEMENTS Employment agreements for the Salt Lake City Arts Council Foundation should be reviewed by the Deputy Director or Executive Director and must be signed first by the Executive Director prior to the Employee signing the agreement. Leadership should verify the funds are available/designated in alignment with the terms outlined in the Employment Agreement. OTHER BANKING PROCESSES CREDIT CARD PURCHASES The Arts Council Foundation has a business credit card and debit card.Cards must be checked out from Office Facilitator II for approved purchases.Upon completion of purchase ALL RECEIPTS MUST BE SUBMITTED TO OFFICE FACILITATOR II.A copy of the receipt will suffice if original is unavailable.Copy may be submitted via text,email,or printed image.Receipts must also include a Purchase Request stamp with all information filled out. CHECKS All checks should include two signatures from both the Executive Director and Deputy Director. The Board Treasurer can serve as a backup signer should one of the primary signers be unavailable.With the approval of the Executive Director,one signature can suffice where a delegation of authority is available or an unanticipated absence of a signor occurs.Any check over$10,000 must have two signatures. 9 EFT's Office Facilitator II will prepare all written and electronic documentation supporting the transfer of electronic funds.All Electronic Funds Transfers must be reviewed and approved in writing by the Deputy Director and/or Executive Director prior to submission.Once approved,the Deputy Director or Executive Director shall remit final payment via online banking portal. EXPENSE REIMBURSEMENT Individual expense reimbursements are only allowed in rare circumstances and must have approval from management before a purchase is made. A maximum limit for personal reimbursement is set at$150 and a request for reimbursement must be submitted within 30 days of purchase. VOIDED CHECKS Checks are voided for many reasons,such as errors made in the course of preparing a check, duplicate payments made to vendors,stop payments issued on lost checks,etc.If voided checks are physically available,they shall be stamped"VOID".Following the acceptance of the annual audit,all voided checks shall be shredded. UNCASHED/STALE CHECKS Office Facilitator II will run monthly reports to determine if there are any stale checks of 6 months old or older.Any checks that fall within this timeframe will receive one email follow up asking recipient to either deposit the check or request a new/replacement check within 7 business days. A request for a replacement check will begin with the Office Facilitator II confirming address and contact information for the check recipient,then making a stop payment request on the previous check,entering this process into QuickBooks via a General Journal Entry,and then issuing a new check. If there is no response from the email,Arts Council staff will follow up with one phone call. If there is still no response from check recipient by communicated deadline,check will be sent to the State of Utah to Unclaimed Property OR if it is a grant payment,award and any outstanding balance will be cancelled and deposited into the grants checking account for redistribution. BANK RECONCILIATIONS 1. Monthly,download bank statements online at Office Facilitator II MACU.com and reconcile to QuickBooks. 10 2. Review reconciled bank statements and approve. Deputy Director 3. File approved copies of reconciled bank account Office Facilitator II statements on the common drive Bank accounts are reconciled on a monthly basis and should be completed by the 10th day of each month. TIMESHEETS/PAYROLL 1. Track and record time after each shift worked. Foundation Employees Send timesheet to the Program Manager/Supervisor at the end of the pay period. 2. Review timesheets and approve.Once approved Program Managers forward to Office Facilitator. 3. Prepare payroll and reports and send to Executive Office Facilitator II Director&Deputy Director monthly Back up:Deputy Director 4. Review payroll reports Executive Director Back up:Deputy Director CASH MANAGEMENT PROCESS LIVING TRADITIONS FESTIVAL 11 1. Order cash,a week in advance,from the bank,as Executive Director OR Deputy requested by cash manager via approved cash Director request. 2. Prepare:Check payment for C&K Music(or Office Facilitator II whichever company is contracted for the on-site accounting work),bank cash withdrawal slip for start-up cash,and withdrawal slip for cash payments for artists(if applicable) 3. On first day of Festival before opening to the Executive Director OR Deputy public,pick up cash from bank accompanied by Director security staff and deliver cash and put in the on- site safe Withdrawal receipt from the bank is put in safe and given to Office Facilitator II the next business day Cash includes:cash artist payments,if necessary,and start-up cash for registers Cash payments for artists are put in separate envelopes and kept in the on-site safe 4. Remove cash from the safe when cash manager Program Manager OR Executive arrives Director OR Deputy Director Occurs,on-site,in a back-of house office with security personnel nearby 5. Cash manager counts cash and confirms amount. Cash Manager Prepares register distribution and sets up spreadsheet. 6. Remove cash payments from safe and pay artists Executive Director OR Program receiving cash immediately following performance Manager OR Deputy Director Artist fills out personal info and signs cash received form 7. Do spot checks on cash management,monitor Executive Director OR Program sales,discuss irregularities seen throughout each Manager OR Deputy Director day and/or night of show 12 8. Put cash register Z tapes from Cash Manager in Executive Director OR Program the safe,if possible. Otherwise,lock in the office. Manager OR Deputy Director 9. Take sealed bags of cash,with deposit slips Executive Director OR Deputy prepared by Cash Manager to the bank for deposit, Director OR Program Manager accompanied by security. Nightly deposits must be made for anything over$20,000 accompanied by security guard. 10. Email spreadsheet with event cash revenue totals Cash Manager to Arts Council staff immediately following the event. 11. Days following event,reconcile bank deposit to Office Facilitator II cash management spreadsheet and cash register Z tapes and reconcile all withdrawal slips with bank record 12. Limits are kept on the amount of cash in the Cash Manager/ registers throughout the event Cash Runners Executive Director,Program Manager,and Deputy Director have keys to the secure office and the combinations to the safes.Executive Director,Program Manager,and Deputy Director will serve as back-up to each other if needed.If an unexpected expense is encountered,Executive Director will approve its use.Unexpected expenses will be made using the credit card. RECORDS RETENTION AND DESTRUCTION Type of Record Non-Profit Retention Schedule Audit Information Permanent 13 Bank Statements/Credit Card 7 years Statements/Reconciliations Board Minutes Permanent Cancelled Checks 7 years Grant Applications/Payments Funded retain 7 years/unfunded retain 1 year Invoices 7 years Liquor Licenses/Permits 4 years after completion of application Personnel Files 7 years after termination Press Releases 3 years Publication Samples(Scrapbooks) 3 years QuickBooks Backup Files 5 years Receipts 3 years Rental Contracts 7 years Timesheets 7 years Withholding Tax Statements 7 years Workmans Comp Claims 10 years after first closure DIVISION FINANCES PROCEDURES 14 1. Approve program purchase request Program Managers 2. Review expenses against division balance Executive Director and budget and approve. Back up:Deputy Director 3 Process expenses through Workday as Office Facilitator II appropriate and generate payment(check, EFT,credit card)if necessary. 4. Reconcile expenses quarterly. Office Facilitator II and Deputy Director S. Comply with any Department budget Executive Director monitoring and reporting procedures. Back Up: Deputy Director 15